5. Consider Petition for Extensions of Sanitry Sewer and Watermain Along Grandview Road, Authorize Feasibility StudyCITY OF '
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Charles Folch, Director of Public Works
FROM: Dave Hempel, Assistant City Engineer
DATE: May 7, 1997
SUBJ: Consider Petition for Extension of Sanitary Scwer and Waternain along
Grandview Road-, Authorize Feasibility Study - Project No. 97 -11
Staff has received a petition from three of the five property owners along Grandview Road requesting preparation
of a feasibility study for the extension of municipal sewer and water services and upgrading Grandview Road
(Attachment No. 1). One of the properties (8151 Grandview Road) who did not sign the petition is connected to
municipal sanitary sewer from the Hidden Valley development east of Grandview Road. The remaining lots have
septic systems and wells. Most of these lots are large enough to subdivide contingent upon the road being
upgraded to urban standards and extension of municipal services. In conjunction with Villages on the Ponds
municipal utilities are being extended to Grandview Road at two locations. One from the north and the other from
the south. The utilities arc to be extended to the east property line of Villages on the Ponds by sometime in mid -
July, 1997.
The consulting firm of BRW, Inc. has submitted a proposal for preparing a feasibility study to address extension of
municipal utility service and upgrading the road to urban standards (Attachment No. 2). The cost of preparing a
feasibility study for just the extension of utilities is ($2,860 + $250) _ $3,110. To include upgrading of the road in
the feasibility study would be an additional $720.
Neighborhood input at the Council meeting on Monday, May 12, 1997 will naturally be an important factor in
determining the scope of the feasibility study. Staff believes the cost to add the road to the feasibility study is
justified and important information for residents and the Council to know at the public hearing in deciding
whether or not to include the road in the project. Therefore, staff is recommending that the City Council authorize
BRW, Inc. prepare a feasibility study in accordance with the proposal dated May 7, 1997 for the extension of
municipal sanitary sewer, water service and the upgrade of Grandview Road, Public Improvement Project No. 97-
11
Attachments: 1. Petition dated April 3, 1997.
2. Letter from BRW. Inc. dated May 7, 1997.
3. Letter from Mary Bernier dated May 7, 1997 e ,
4. Location map.
c: Steven J. Kokesh, 8201 Grandview Road
Albert & Jean Sinnen, 8150 Grandview Road ",t:w1^t4 lye.
Richard & Linda Anderson, 8210 Grandview Road Y 10, %, t~tigtne r
Mary Bernier, 8155 Grandview Road nY��+`t�d ( 5 7,97
01t /
Gregory & Mary Larsen, 8151 Grandview Road "; �t�
q rn>red by OY
g:NengNpub1icN97- 11Veas.ecAm WD
y�TCa>C�CC•w��u" � 1
April 3, 1997
To the City of Chanhassen:
We, the majority of the homeowners on Grandview Road, do hereby
petition the City of Chanhassen to extend municipal sewer and water
service from the Villages on the Pond /St. Hubert's project to the homes
on our road.
Thank you very much.
/J
j - I 0 67 6�"\,C� F?�0, ro O-d
CITY OF CHA
MONORDY
ANR 1 1 19P
ENGINEERING DEPT.
-
l;,a "t i \ �`c -' • >� � '�k: � _�1�T � ��` E •`�' r "'- r C_'tr\ (A SC �.�ti� i' � Cl�� (l Sc' �� �- f J
t-v ] q i
a t 1
MAY -07 -1997 12:13 BRW 612 370 137e P.01iO4
T z
I n-Kul May 7, 1997
OR w INC Mr. Dave Hempel
Assistant City Engineer
City of Chanhassen
690 Coulter Drive
Chanhassen, Minnesota 55317
RE: Grand View Road Improvements Project
Proposal for Feasibility Study Services
SCOPE OF SERVICES
BRW will prepare a feasibility report for the proposed Grand View Road
Improvements Project. We have separated the proposed scope of work into two
Dear Mr. Hempel:
PlLniiwg
The following proposal is offered for your consideration for feasibility study
Transportation
Tra
services for the proposed Grand View Road Improvements Project_ It has been
Urban Design
prepared based upon our previous telephone conversations and information you
provided on April 24, 1997.
Thresher Square
7011 Third %Heel 5,.
'
It is our understanding that the project includes the extension of sanitary sewer
Minneapolis,
and water main to five parcels located along Grand View Road east of the
MN 55415
Villages on the Ponds Development which is currently under construction.
612/370 -0700
Approximately 900 feet of water main and 700 feet of sanitary sewer
Fax 6l2/170 -137A
improvements would, be included as a part of the project. The proposed utilities
would be extended from existing stubs in the Villages on the Ponds Development.
Denver
M+Iw•ovkeo
As a result of the utility construction, the existing roadway will need to be
Minneapolis
reconstructed. The existing roadway consists of an aggregate surfaced rural
Ncwnrk
section located within a 33 foot wide right of way. City staff is'currently
Orlando
evaluating whether they should reconstruct the roadway to City standards
Vhkxmix
including bituminous surl•'acing, curb and gutter and storm sewer.
Portland
San Diego
Sealue
Based upon our understanding of the project as detailed above, we have
developed a proposed scope of work for the preparation of the feasibility study.
The following is a summary of the scope. of work, along with an estimated cost
for our services and a preliminary schedule for the project.
SCOPE OF SERVICES
BRW will prepare a feasibility report for the proposed Grand View Road
Improvements Project. We have separated the proposed scope of work into two
MAY -07 -1997 12:13 HRW 612 370 1378 P.02iO4
Mr. Dave Hempel
May 7, 1997
Page 2
separate categories, Basic Services and Additional Services. The Basic Services
include services necessary to prepare a feasibility study for the utility extensions
and the reconstruction of the aggregate surfaced roadway_ The Additional
Services include extra services associated with reconstructing the roadway to City
standards as described above. The proposed scope of services is outlined below:
Basic Services
1. Conduct kick -off meeting with City staff to discuss the project and gather
background information.
2. Review as- builts and existing conditions information.
3. Determine the scope of the proposed, utility improvements.
4. Determine the estimated costs for the proposed utility improvements.
5. Determine a proposed method of financing.
6. Determine the proposed schedule for the improvements.
7. Prepare a feasibility report, presenting the results of the tasks described
above.
8. Attend one neighborhood meeting and one public hearing as necessary to
present the results of the feasibility report.
Additional Service_
1. Determine the scope of the proposed roadway improvements.
2. Determine the estimated costs for the proposed roadway improvements.
3. Determine a proposed method of financing for the roadway improvements.
Based upon our conversations, it is assumed that the feasibility report can be a
brief document prepared in letter format. It is also assumed that we will not be
required to prepare any detailed presentation graphics foi• the report or the
neighborhood meeting or public hearing. It is assumed that the feasibility report
will consider one design plan for the proposed improvements and that we will not
be required to investigate or determine estimated costs for alternative designs.
ESTIMATED COSTS
We propose that all work for this project be completed on an hourly basis. Our
estimate of the fees required for the project is as follows:
MAY -07 -1997 12:14 BRW
Mr. Dave Hempel
May 7, 1997
Page 3
BAilr' Services
612 370 1378 P.03iO4
P so e .
Ho lv ate
Hours
Amount
Project Manager
$95.00
8.0
$ 760.00
Project Engineer
$65.00
24.0
$1,560.00
Technician
$50.00
8.0
$ 400.00
Clerical
$35.00
4.0..
$ 140.00
Total Cost
$2,860.00
Additional Services
Personnel Hourlv Rate Hours Amount
Project Engineer $65.00 8:0 $ 520.00
Technician $50.00 4.0 $ 200.00
Total Cost $ 720.00
Expenses
Expenses incurred during the preparation of the feasibility study will be billed
directly to the City with no BRW rharkup. Expenses may include items such as
reproduction costs, mileage, etc. We estimate that expenses will be
approximately $250.00.
S ummary
Basic Services (Hourly Not -to- Exceed) $2,860.00
Additional Services (Hourly Not -to- Exceed) $ 720.00
Expenses (Estimated) $ 250.00
Total Cost* $3,830.00
*All work will, therefore, be completed for the total not -to- exceed amount of
$3,110.00 for the Basic Services only and $3,830.00 if the City elects to include
the Additional Services for the roadway upgrade. Services will be performed on
an hourly basis based upon the individual employee rates times a multiplier of
2.90. Expenses will be billed directly to the City with no BRW markup..
BRW would be happy to provide any other additional services for this project, as
requested by City staff. Additional services may include the. preparation of
presentation graphics for public meetings, the investigation of additional
alternatives and attendance of any additional meetings. All additional services
could be performed on an hourly basis.
MAY -07 -1997 12:14 BRW
Mr. Dave Hempel .
May 7; 1997
Page 4
SCHEDULE
612 370 1378 P.04iO4
The following is a preliminary schedule for the project: The schedule assumes
that a notice to proceed will be given by May 14, 1997.
Neighborhood Meeting May 29, 1997
Feasibility Study Received by City Council June 9, 1997
Public Hearing June 23, 1997
The schedule for the preparation of the final plans and specifications, advertising,
bidding and construction will be determined as a part of the preparation of the
Feasibility Study.
Thank you for the opportunity to provide this proposal. Nit is acceptable, please
execute below and return the attached copy to us for our records. This original is
provided for your file.
Feel free to call us if you have any questions or need additional information.
Sincerely,
BRW, INC.
' Al
J B om, PE Grego rown, PE
eni r Associate Senior sultant
Approved by:
Signature
Name
Title
Date
TOTAL P.04
make, �k, --&-z,
' Til _
ze
-�
CITY OF CHANHASSEN
OUR
MAY 0 7 1997
ENNEERING OEPTC
✓ �`� e
G�/� -cam " �-
i
J
��ti/tC l�Ye, !LC p
"Ito- C� ,
k'-�
XVV .
e Qp i 6 .�
BB 104, P 459 N O \
1 r O � \� 3
Ar HIDDEN VALLEY 4
5
I � 6
2ND ADDITION 8 7
26
LAKE 10 �� 27
OUTLOT B a
12 II OQ� 36 t o 28
1 �,\ ?� 29
35 ;9
2 q 3' 1 . �� 30
�t N_ 39 38 34
OUTLOT C 3 40 33 31
/ h 41 32
+� OUTLOT E ? i 4 42 43 44
5 45
Lft 15
-"'OUTLOT A CL{!Kti D o CO 6 9 `, - 46
`V
OUTLOT G 7 e 10 47L
. VIEW II
.. – w0— s5 -- 160— 14 Q 48 I
z
S I 15 13 12 49
in
I I m °D t w 16 SINNEN %A r%
= �� so
l a 1 17 21 so 51
LoeAwdD�v
11
o p 01
1
+ _ Is 19 20
Z. r
yn • 0 Q�
^ �o p YN P4 23 22
a a 6 1 26 25 m
30 54
-� c 1601 33 — i60-±- 27 P� � �
30 31 32 33
28
29
I ✓ � \ 0uj�OS
//gk v \Z"
Q � p
C
H
r
OUTLOT F