3. Remaining 1997 Vehicles and EquipmentCITY OF 3
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Harold Brose, Equipment Superintendent 4-6
DATE: March 7, 1997
SUBJECT: Award of Bids for Vehicles and Equipment
PW 016 -eee
Action by City Adml"Il fp"
Endorse L—
RejecteA
Date
Date Submitted to CommjssinR
,.�
Date ^��'' ! to Counrll
A portion of the vehicles and equipment to be purchased for 1997 from the
Vehicle/Equipment Maintenance Fund #950 were approved for purchase at the February 24,
1997, City Council meeting. Authorization was also approved at that meeting to obtain bids
for the remaining vehicles and equipment to be purchased in 1997. The following bids and
quotes have been received for the remaining equipment and vehicles to be purchased.
Recommended low bids and quotes for purchase are highlighted in bold print.
1. DUMP TRUCK CAB AND CHASSIS:.
Boyer Ford Trucks, Inc ..... ............................... $51,417.11
State Bid Contract # 30646226
2. DUMP BODY;
Midland Equipment Company $249809.91
J -Craft Inc . ............ ............................... $27,595.91
3. SANDER:
Midland Equipment Company .............................. $4,568.32
J -Craft Inc . ............. ............................... $4,944.92
4. PLOW AND WING:
J -Craft Inc . ............ ............................... $19,387.63
Aspen Equipment Company ............................... $20,006.02
Don Ashworth
March 7, 1997
Page 2.
5. LOADER PLOW AND WING:
RDO Equipment .. ............................... $26,339.00
Craig's Machine Shop LTD . ............................... $30,478.90
6. PICKUP SNOWPLOW (Park Pickun):
Baker Road Auto Service Center ............................ $2,587.68
Aspen Equipment Company . ............................... $2,831.83
7. 2 -WAY RADIOS: Eight (8) Motorola Radios
Bear Com ............... ............................... $4,214.50
Emergitek ............. ............................... $5,074.20
Ancom Communications, Inc . ............................... $4,725.00
8. SKIDSTEER LOADER:
Lano Equipment, Inc . ..... ............................... $23,417.01
Lano Equipment of Norwood .............................. $25,758.71
9. SNOWBLOWER FOR SKIDSTEER LOADER:
Lano Equipment Inc . ...... ............................... $4,787.18
Lano Equipment of Norwood ............................... $4,800.00
10. SKIDSTEER BACKHOE:
Lano Equipment Inc . ...... ............................... $6,828.57
Lano Equipment of Norwood ............................... $7,511.43
11. TANDEM AXLE TRAILER:
Lano Equipment Inc . ...... ............................... $4 9 095.00
Lano Equipment of Norwood ............................... $5,000.00
12. 4 WHEEL DRIVE TRACTOR:
Siemon Implement .. ............................... $34,834.82
Scharber and Sons ....... ............................... $35,973.57
13. DOZER:
NEW USED
Ziegler ... ............................... $98,441.15 $80
RDO .. ............................... $95,589.62
Don Ashworth
March 7, 1997
Page 3
The Park Department dozer was bid out both as a new and a used machine with 500 hours or
less. Ziegler, Inc. (Caterpillar) had the only bid on a used dozer, which is the same new
dozer the Park Department rented in 1996. Purchasing the used caterpillar with only 500
hours from Ziegler, Inc. rather than a new John Deere saves $15,000.00. This is definitely
the best buy. It will be a two year purchase with $45,000.00 paid in 1997 and the balance of
$36,000.00 in 1998. Paying $5,000.00 less than the budgeted amount of $50,000.00 for the
dozer offsets the tractor for the Park Department being over budget by almost $4,000.00. It
was determined that a 4 -wheel drive instead of a 2 -wheel drive tractor was needed. This is
why the tractor went over the budgeted amount.
Purchasing the vehicles and equipment from the vendors with the low bids and quotes
meeting all specifications is recommended. The total amount budgeted in 1997 for these
units and previously purchased units is $393,000.00. The total amount including sales tax for
all the vehicles and equipment being purchased is $366,471.31. The only remaining add -on
equipment to be purchased is emergency lighting and interior accessories of approximately
$6,000.00 for the Fire Marshal's vehicle and tool boxes and hitches for pickups at an
estimated $2,000.00. The total amount needed would then be $374,500.00 which is well
under the $393,000.00 budgeted.
Price quotes were also received by the Park Superintendent for a utility vehicle to be used in
the parks and downtown for weed spraying, garbage collection, ball field maintenance and
general park maintenance. This piece of equipment is funded through the Downtown Budget -
800.
UTILITY VEHICLE:
MTI Toro Distributing ..... ............................... $12,601.08
Cushman Motors Company . ............................... $15,012.88
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Charles Folch, City Engineer/Public Works Director
FROM: Harold Brose, Equipment Superintendent
DATE: January 15, 1997
SUBJECT: Authorization to Write Specifications and to Receive Bids for the Purchase of 1997
Vehicles and Equipment.
1. Dump truck with plow, wing and sander: $ 105,000.00
Replace 1980 dump truck #102. The old truck would become an emergency
back -up plow unit and would be used for brush chipping and pulling the
tandem axle trailer.
2. Plow and wing for John Deere loader: $ 28,000.00
Loader and plow would be used for additional plow route to be added in 1997.
Loader would also be used for winging back snow after heavy snowfalls.
3. Park 4x4 pickup with plow: $ 27,000.00
Replace # 405, 1982 pickup with major corrosion
4. Park tractor: $ 31,000.00
Additional tractor needed for increased park maintenance and landscaping. A
snowblower for hockey rinks and trail maintenance would be installed in the
future.
5. Park dozer: $ 50,000.00
Used for park development projects and major maintenance areas. Over
$10,000 a year has been spent each year on rental for the past three years.
Dozer can also be used in winter to make a large snow pile from snow that is
hauled. This would be a two year purchase with the balance of $36,000.00 to
be paid in 1998.
6. Utility 4x4 pickup: $ 24,000.00
Truck # 303 with 100,000 miles does not have rust damage and would be
transferred to the Park Department for pulling lawnmower trailers in summer.
Charles Folch
January 15, 1997
Page 2
7. Utility 4x4 one -ton truck with box, plow and sander: $ 50,000.00
This truck would be used to plow and sand wells and lift stations that have
narrow driveways and need 4 -wheel drive. In the summer it would pull the
bobcat and trailer and be able to haul the extra fill from repairing water valves
and manholes.
8. Utility bobcat with backhoe, snowblower and trailer: $ 40,000.00
Bobcat would be used for repairing water valve, manholes and landscaping after
watermain breaks. In winter it would be used for snow removal at wells and lift
stations and by the Park Department on sidewalks and trails with the snowblower.
9. Public Safety -Fire Marshal, Blazer /Suburban: $ 38,000.00
This vehicle would be used for inspections etc. by the Fire Marshal and existing
1989 Blazer would be used by the additional inspector.
10. Rescue truck: $ 100,000.00
Replace existing 1984 rescue truck #218 as per schedule.
Total:
S 493.000.00
We would like to write specifications and to receive bids and quotes at this time for the above
vehicles and equipment. Hopefully, award of bids would be in late February or early March for most
of the vehicles and equipmment. Delivery on most of these units will take from three to six months.
It is necessary to purchase these items as soon as possible to be able to use the equipment for work
needed this summer and to be ready for the fall snowplow season.
cApw \haro1d \bid.97
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Internal Service Fund- Vehicle/Equipment Maintenance
General Comment: This fund was established: 1) to provide a means by which long range capital purchases
could be monitored and planned; 2) to provide a "control center" for purchase/maintenance/usage of vehicles
and equipment; and 3) to divorce from the operating costs the peaks and valleys created by a number of major
purchases occurring (or not occurring) in any one year. During any five year period, since origination of this
fund, costs have approximated 2 0 /6 of the valuation of property within the community (the relationship between
property sewered, streets/utilities, and equipment necessary for property/public Improvements served is highly
predictable). The City completes a debt analysis study each year to Insure that the debt structure of this fund
stays within the 2 mill guideline and that overall debt stays within 8 mills.
Estimated 1996 Expenditures:
Dump Truck with Plow, Wing and Sander - Replace Unit #103
94,000
Street 4x4 Pickup with Plow
25,000
Utility 4x4 Pickup
22,000
Park 4x4 Pickup - Replace #104
22,000
Public Safety 44 Pickup - #603
20,000
Public Safety Director - Sedan #702
22,000
Planning Department - Sedan
20.000
Vehicle Sub -total
225,000
Crack Sealer
15,000
Blacktop Milling Machine
13,000
15' Rotary Self- propelled Mower
58,000
72" Rotary Self- propelled Mower
16,000
Water Truck
53,000
Front End Loader
120.000
Other Equipment Sub -total
275,000
Water Tanker
200,000
TOTAL
700,000
Estimated 1997 Expenditures:
Dump Truck with Plow, Wing and Sander
i
105,000
Plow and Wing for John Deer Loader
28,000
Self- propelled Blacktop Paver
p
Park 44 Pickup with Plow - Replace Unit #405, 1982
27,000
Park Tractor
31,000
Park Dozer - Lease /Purchase Option
50,000
Utility 4x4 Pickup - Replace Unit #303, 1989 24,000
Utility 4x4 One -ton Truck with Box, Plow and Sander 50,000
Utility Bobcat with Backhoe, Snowblower and Trailer 40,000
P blic Safety - Fire Marshal: Blazer /Suburban 38,000
Rescue Truck 100.000
TOTAL 493,000
1
02/19/1997
City of Chanhassen
Capital Outlay Planning
By Activity , Actual and Future Assets, Replacement date 01/01/1900 to 12/31/2099
Class Code = VEHCL
Estim. Estimated Estimated 'Annual Number of
% of Acquisit. Acquisition Replac. Replacement Replacement Deposit at: Annual
Alloc Description Date Cost Date Cost Start of year:End of year Deposits
at Government
02 - Administrator's Office
PICK -UP, 1991 CHEV S -10 12/01/1991 12,500.00 12/1996 14,632.16
AUTO, 1993 FORD TAURUS 4 -DOOR 08/25/1993 12,834.32 08/1998 15,023.51
--------- - - -- ------- ------ ------- ------ -------- -- ---
for Administrator's Office 25,334.32 29,655.67 0.00 0.00
for General Government 25,334.32 29,655.67 0.00 0.00
c Safety
21 - Public Safety Director
AUTO, 1988 CHEV CELEBRITY 12/01/1988 11,228.00
AUTO(BLAZER), 1988 CHEV S -10 12/01/1988 14,998.00
AUTO(BLAZER), 1989 CHEV S-10 12/01/1989 15,000.00
AUTO(BLAZER), 1989 CHEV S -10 12/01/1989 15,000.00
PICK- UP(4X4), 1991 CHEV S -10 12/01/1991 14,000.00
PICK -UP (4X4), 1992 FORD 05/01/1992 13,378.00
VAN, 1995 CHEVY ASTRO VAN 04/07/1995 22,553.93
AUTO, 1996 FORD CROWN VICTORIA 05/01/1996 20,472.07
for Public Safety Director 126,630.00
12/1993 13,143.19
12/1993 17,556.25
12/1994 17,558.59
12/1994 17,558.59
12/1996 16,388.0
05/1997 15,659.93
04/2000 26,401.
05/2001 23,964.05
------------- ------------- -------------
148,229.64 0.00 0.00
?2 - Fire Prevention and Admin.
PICK -UP, 1988
GMC SIERRA
12/01/1988
PUMPER TRUCK,
1973 PIRSCH
12/01/1973
PUMPER TRUCK,
1979 FORD L-9000
12/01/1979
PUMPER TRUCK,
1981 FORD L -9000
12/01/1981
RESCUE /GRASS,
1977 FORD
12/01/1977
RESCUE, 1984
GMC 3500
12/01/1984
RESCUE /GRASS,
1988 CHEV 1 TON
12/01/1988
TANKER, 1971
FORD TANKER
12/01/1971
TANKER, 1979
CHEV TANKER
12/01/1979
13,000.00
85,000.00
85,000.00
166,470.00
16,000.00
52,000.00
15,000.00
20,000.00
20,000.00
12/1997
12/1996
12/1996
12/2004
12/1997
12/1997
12/2000
12/1996
12/1998
32,000.00
275,000.0
300,000.00
40,000.00
100,000.00
45,000.0
200,000.00
150,000.00
Date: 02/19/1997
Page:
City of Chanhassen
Capital Outlay Planning
By Activity , Actual and Future Assets, Replacement date 01/01/1900 to 12/31/2099
Class Code = VEHCL
Asset
X of
Acquisit.
Acquisition
Number
Alloc Description
Date
Cost
001124
HEAVY RESCUE, 1990 CHEVROLET
04/01/1992
112,075.00
001291
AERIAL LADDER TRUCK, 1990
12/01/1990
450,000.00
002063
VAN, 1995 CHEVY ASTRO VAN
04/14/1995
22,741.65
Total for
Fire Prevention and Admin.
1,057,286.65
1,299,227.87
2,599,229.55 0.00 0.00
0125 -
Code Enforcement
)01211
JEEP, 1993 JEEP CHEROKEE AND
04/30/1993
21,170.96
)02061
AUTO, 1993 FORD CROWN VICTORIA
12/01/1992
15,889.08
)02064
VAN, 1995 CHEVY ASTRO VAN
04/07/1995
21,082.05
)02065
PICK- UP(4X4), 1995 CHEV S10
08/04/1995
15,572.27
)02394
PICKUP, 1996 FORD RANGER SUPER
03/11/1996
18,362.27
"otal for Code Enforcement 92,076.63
Estim. Estimated Estimated Annual Number of
Replac. Replacement Replacement Deposit at: Annual
Date Cost Start of year:End of year Deposits
04/2012 150,000.00
12/2015 989,019.71
04/2003 35,000.00
------ --- ---- ------------- ------- -- ----
2,316,019.71 0.00 0.00
04/1998 24,782.15 ,
12/1997 18,599.3]
04/2000 24,678.088
08/2000 18,228.48
03/2001 21,494.38
------------- ----------- -- -- -----------
107,782.42 0.00 0.00
0126
- Animal Control
)02066
PICK- UP(4X4), 1995 CHEV
05/12/1995
---
23,234.59
----------
05/2000
27,197.78
- otal for
Animal Control
23,234.59
------- -- - - -- ---------- - -- -------------
27,197.78 0.00 0.00
otal for
Public Safety
1,299,227.87
2,599,229.55 0.00 0.00
Public Works
0131
- Engineering
700646
AUTO(SUBURBAN),
1990 CHEV
12/01/1990
18,000.00
12/1998
26,000.00
)01292
TRUCK (BLAZER),
1988 CHEV S -10
12/01/1988
14,000.00
12/1998
21,000.00
)01490
AUTO, 1994 FORD
CROWN VICTORIA
05/16/1994
15,169.82
05/2000
20,000.00
)02067
VAN, 1995 CHEVY
ASTRO VAN
04/07/1995
-------
19,902.00
04/2001
24,000.00
otal for
Engineering
------
67,071.82
------------- ------------- ------- ------
91,000.00 0.00 0.00
0132
- Street Maintenance
02/19/1997
City of Chanhassen
Capital outlay Planning
By Activity , Actual and Future Assets, Replacement date 01/01/1900 to 12/31/2099
Class Code = VEHCL
Parks and Recreation Director
Estim.
Estimated
Estimated Annual Number of
% of
Acquisit.
Acquisition
Replac.
Replacement
Replacement Deposit at: Annual
Alloc Description
Date
Cost
Date
Cost
Start of year:End of year Deposits
======z
zzaazz==zzzz
sat =z =az=z = =a z=az=====z== --- - - - - --
DUMP TRUCK, 1980 FORD F -800
12/01/1980
20,000.00
12/1996
70,000.00
DUMP TRUCK, 1981 FORD F -800
12/01/1981
20,000.00
12/1996
94,000.00
PICK -UP, 1990 FORD F -250
12/01/1990
13,000.00
12/1998
15,217.45
DUMP TRUCK, 1984 FORD F -800
12/01/1984
20,000.00
12/1999
24,933.77
DUMP TRUCK, 1986 FORD F -800
12/01/1986
25,000.00
12/2001
31,167.21
DUMP TRUCK, 1988 FORD F -800
12/01/1988
25,000.00
12/2003
31,167.21
DUMP TRUCK, 1989 FORD F -350
12/01/1989
14,757.00
12/2004
94,000.00
PICK -UP, 1989 FORD F -150
12/01/1989
11,000.00
12/1997
12,876.3
DUMP TRUCK(TRI), 1990 FORD
12/01/1990
55,000.00
12/2000
75,363.2
DUMP TRUCK, 1991 FORD L -8000
12/01/1991
50,000.00
12/1998
62,334.41
DUMP TRUCK, 1991 FORD F -800
02/12/1991
40,000.00
12/1998
49,867.53
DUMP TRUCK, 1994 FORD L -8000
06/22/1993
66,517.06
06/2008
106,691.18
PICK- UP(4X4), 1993 CHEVROLET
06/21/1993
15,994.18
06/1998
18,722.35
DUMP TRUCK, 1994 FORD L -8000
05109/1994
77,133.50
05/2006
112,563.97
DUMP TRUCK, 1994 FORD LT -9000
06/16/1994
101,786.66
06/2006
148,541.30
DUMP TRUCK, 1992 FORD L -8000
07/01/1992
59,922.35
07/1997
70,143.48
PICK -UP, 1995 CHEV CK20 3/4
10/31/1995
23,001.52
10/2000
26,924.
DUMP TRUCK, 1995 FORD LS -8000
09/06/1995
84,053.41
09/2007
122,662.47
DUMP TRUCK, 1995 FORD LS -8000
09/06/1995
82,662.91
09/2007
120,633.26
BUCKET TRUCK, 1996 CHEV KODIAK
08/29/1995
43,369.03
08/2007
63,290.14
WATER TRUCK, FORD CF -8000 W/
07/31/1996
53,614.29
07/2003
66,840.31
PICKUP, 1996 CHEV 4X4 W/ PLOW
04/29/1996
24,370.80
04/2001
28,527.80
DUMP TRUCK, 1996 FORD LS -8000
04/25/1996
96,609.52
04/2006
132,378.33
ior Street Maintenance
--------
- - - --
1,022,792.23
--------- - --- -------------
1,578,846.69
--- -- --------
0.00 0.00
;7 City Garage
AUTO (WAGON), 1985 CHEV
12/01/1985
10,000.00
12/1990
11,705.73
PICK -UP, 1995 CHEVY CK -10 4X4
06/14/1995
-
18,744.31
------------
06/2000
-------------
21,941.58
-----------
"or City Garage
28,744.31
33,647.31
-- - -- -- -- ------
0.00 0.00
or Public Works
-----
-------------
1,118,608.36
-- - - - - --
-------
-------
1,703,494.00
- - - - -- -----
- -- - -- ----
0.00 0.00
-- - -- - -- ------ - - - - ---
--- - - - - -- ------- - - - - --
Parks and Recreation Director
Page: 4
Date: 02/19/1997
0148 - Park Maintenance
000663
PICK -UP, 1990
City of Chanhassen
12/01/1990
9,000.00
000814
PICK -UP, 1981
Capital Outlay Planning
12/01/1981
10,926.72
000815
By Activity , Actual
and Future Assets, Replacement date
01/01/1900 to
12/31/2099
PICK -UP (4X4),
1989 FORD F -250
Class Code = VEHCL
14,000.00
001195
PICK -UP, 1991
FORD F -250
Estim.
Estimated
Estimated Annual Number of
Asset
% of
Acquisit. Acquisition Replac.
Replacement
Replacement Deposit at: Annual
Number
Alloc Description
Date Cost Date
Cost
Start of year:End of year Deposits
PICK -UP, 1982
------- -------- ---- ------ -------
12/01/1982
----- ---- - -- -- - - -- ---
001202
PICK-UP, 1993 FORD RANGER
09/01/1993 12,100.00 09/1998
-- -----------
14,163.93
19,948.00
Total for
Parks and Recreation Director
-------
12,100.00
------
14,163.93
------------- -------------
0.00 0.00
002291
DUMP TRUCK, 1994 FORD F -700
12/01/1994
0148 - Park Maintenance
000663
PICK -UP, 1990
FORD F -150
12/01/1990
9,000.00
000814
PICK -UP, 1981
CHEV 3/4 TON
12/01/1981
10,926.72
000815
PICK-UP W/ PLOW, 1984 FORD
12/01/1984
14,000.00
000816
PICK -UP (4X4),
1989 FORD F -250
12/01/1989
14,000.00
001195
PICK -UP, 1991
FORD F -250
02/12/1991
13,000.00
001505
PICK- UP(4X4),
1994 CHEV C -20
03/17/1994
20,097.90
001507
PICK- UP(4X4),
1994 CHEV C -20
03/17/1994
21,292.41
:01653
PICK -UP, 1982
FORD F-250
12/01/1982
9,500.00
002073
PICK -UP, 1995
CHEV CK20 3/4
10/24/1995
19,948.00
002074
PICK -UP, 1995
CHEV CK20 3/4
11/15/1995
23,140.52
002291
DUMP TRUCK, 1994 FORD F -700
12/01/1994
30,000.00
002393
PICKUP, 1996 CHEV
CK 3/4 TON
05/07/1996
21,097.75
Total for Park Maintenance 206,003.30
12/2001 20,000.00
12/1996 20,000.00
12/1999 24,000.00
12/2000 25,000.00
02/2001 26,000.00
03/2004 28,000.00
03/2004 28,000.00
12/1997 23,000.0
10/2005 28,000.0 —
11/2005 28,000.00
12/2003 50,000.00
05/2001 24,696.46
- ------------ - -- ---------- --- --- - ------
324,696.46 0.00 0.00
Total for Parks 218,103.30
Community Development
0151 - Planning
002396 VAN, 1996 CHEV ASTRO VAN 05/23/1996 21,501.40
Total for Planning 21,501.40
Total for Community Development 21,501.40
Sewer and Water
338,860.39 0.00 0.00
05/2001 25,168.96
_________
25,168.96 0.00 0.00
25,168.96 0.00 0.00
5
02/19/1997
City of Chanhassen
Capital Outlay Planning
By Activity , Actual and Future Assets, Replacement date 01/01/1900 to 12/31/2099
Class Code = VEHCL
Estim. Estimated Estimated Annual Number of
X of Acquisit. Acquisition Replac. Replacement Replacement Deposit at: Annual
Alloc Description Date Cost Date Cost Start of year:End of year Deposits
_______ _____________________________a =__ = = = =___ ____________ _______ = = == = == = == =a =_ -_ - - -- - ___________ _________
102 - Sewer and Water
GENERATOR TRUCK, 1976 FORD 12/01/1976 8,284.00
PICK -UP (4X4), 1988 FORD F -350 12/01/1988 26,000.00
PICK -UP (4X4), 1989 FORD F -250 12/01/1989 14,000.00
VACUUM INDUCTOR, 1985 CHEV 12/01/1985 25,000.00
• PICK -UP, 1990 FORD F -250 12/01/1990 13,000.00
' PICK -UP (4X4), 1991 FORD F-250 02/12/1991 16,000.00
SEWER TRUCK, 1994 FORD L -8000 08/25/1994 67,809.99
• PICK- UP(4X4), 1994 CHEV C -20 03/17/1994 20,122.89
VAN, 1973 FORD P -500 RESCUE 12/01/1973 9,000.00
• PICK -UP, 1995 CHEV CK20 3/4 10/31/1995 20,209.00
' PICKUP, 1996 CHEV CK 3/4 TON 05/06/1996 21,097.75
for Sewer and Water 240,523.63
for Sewer and Water
240,523.63
12/1996 10,108.05
12/1997 34,521.5
12/1996 22,000.0
12/2000 40,099.18
12/1998 15,217.45
12/1996 18,729.17
08/2002 87,243.13
03/2004 27,573.21
12/2000 25,000.00
10/2000 23,656.11
05/2001 24,696.46
328,844.34 . 0.00 0.00
L
328,844.34 0.00 0.00
** *Totals * ** 2,923,298.88 5,025,252.91 0.00 0.00
Future Asset" _____________ ----- -------- -- ----- - - - - -- ------- - - - - --
------------- - ------ - - - - -- - ----- - --- - --