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2. 1997 Department Goals.PARK & RECREATION DIRECTOR 1997 GOALS 1. In my role as secretary to the Park Task Force, help pass the park bond referendum scheduled for May 3, 1997. 2. Increase patronage at the Chanhassen Recreation Center to realize two goals: 1) to promote mental and physical health and wellness among our citizens; and 2) to provide revenues which exceed 75% of operating costs. 3. Complete Phase I and II development of Roundhouse Park. 4. Administer the formation of a neighborhood park planning committee for the five acre park located at 7400 Galpin Boulevard. 5. Complete a Department of Natural Resources grant application for a fishing pier at Roundhouse Park. 6. Initiate redevelopment plans for City Center Park. 7. Construct an "official" trail connection between Herman Field Park and Minnewashta Regional Park. 8. Complete the trail underpass of the Twin Cities and Western Railroad at Creekside. 9. Promote public awareness of the Highway 5 pedestrian bridge overpass through directional signage and the disbursement of an informational flyer. 10. Complete the annual park inventory in April of 1997. 11. Make application for all federal, state and local grants which would enhance the operation and development of the Park & Recreation Department and systems. 12. Dedicate "Lions Field" (field at Lake Ann Park) in May and "Lions Playground" (adjacent to the Recreation Center) in June. 13. Administer the successful completion of the 1997 Park & Trail Acquisition and Development Capital Improvement Program. 14. Increase public awareness of park, trail, and other recreation amenities and programs through public speaking, the Internet, press releases, and the production and disbursement of high quality brochures, flyers, and bulletins. 15. Listen before speaking. PARK & RECREATION DIRECTOR 1996 GOALS 1. Initiate an update of the Recreation Section of the City's Comprehensive Plan. Update: Postponed. Will complete during city wide update. 2. Coordinate the successful completion of all items specified in the 1996 Park Acquisition and Development Capital Improvement Program (CIP). Accomplished. 3. Implement an honorary tree planting program. Postponed. 4 Publish a park and trail brochure. Accomplished. 5. Continue to act as the secretary to the Park Task Force. Ongoing. 6. Complete the annual park inventory in April of 1996. Accomplished. 7. Pursue what limited grant programs are available to local units of government in the area of parks and recreation. Accomplished. No government grants received in 1996. Over $100,000 in local service club donations received. Oversee the initiation of park development at the Stone Creek, Minnewashta Parkway, and Galpin Boulevard North sites. Ongoing. 9. Implement a Pavement Management Plan for trails and other asphalt components of the city's park and trail system. Ongoing. 10. Continue to pursue construction of the Highway 101 pedestrian trail and other high priority trail segments as identified in the City's Comprehensive Plan. Ongoing. 11. Explore every opportunity to increase the efficiency of the Park & Recreation Department. Ongoing. 12. Fulfill all requirements of the Hamline University Masters of Arts in Public Administration degree. Accomplished. 13. Operate the Chanhassen Recreation Center in a manner which produces revenues exceeding 50% of operation costs. Accomplished. 14. Carry the message of quality before quantity. Ongoing. 15. Design a plan to put Bandimere Community Park into operation by the Year 2000. Ongoing. 16. Negotiate the acquisition of land necessary to complete the Highway 5 /Galpin Boulevard nature preserve. Pending. 17. Increase the public awareness of Chanhassen Parks and Recreation by actively seeking public speaking engagements. Accomplished/ongoing. 18. Promote a working environment which allows each employee to perform at a level higher than they are today. Accomplished/ongoing. 19. Listen before speaking. A goal for life. G: \park \th \96goa1s CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Todd Hoffinan, Director of Parks and Recreation FROM: Patty Dexter, Recreation Supervisor DATE: January 2, 1997 SUBJ: 1997 Goals The following are my 1997 goals: 1. Increase patronage at the Chanhassen Recreation Center to realize two goals: 1) to promote mental and physical health and wellness among our citizens; and 2) to provide revenues which exceed 75% of operating costs. 2. Provide the Chanhassen Recreation Center gym schedule quarterly. 3. Implement quarterly gym schedule meetings with local athletic association representatives to allocate gym time. 4. Develop a "Lock In" policy at the Chanhassen Recreation Center. 5. Develop a corporate fitness /wellness program at Chanhassen Recreation Center. 6. Publish promotional/marketing brochure for Chanhassen Recreation Center meeting and conference rooms. 7. Produce a comprehensive facility supervisor manual. 8. Investigate the possibility of contracting out the summer tennis program. 9. Develop Chanhassen Recreation Center scrapbook. 10. Assume a leadership role in the MRPA Facility Section. 11. Publish a Year End Report for the Chanhassen Recreation Center. 12. Provide in -depth seasonal staff orientation. 13. Continue to publish weekly press releases in the Chanhassen Villager. 14. Cosponsor a summer safety camp with the Public Safety Department. 15. Assist with the City's special events. 16. Discover new ways in which to apply RecWare to the daily operations at the Recreation Center. 17. \park \patty\rec.ctr \97goals.doc 1997 Goals Recreation Supervisor 1. Increase Chanhassen's annual sponsorship contributions total to $30,000.00, including cash, gift certificates, etc. 2. Final the 4th of July Celebration Schedule of Events by the end of April. 3. Process district facility request applications for the 1997/98 school year by July 1. 4. Continue to work with Recreation Supervisor in providing new and interesting recreational opportunities for the residents of Chanhassen. Work with Senior Coordinator to expand program for participants of the senior center. 5. Work with seasonal staff to provide better job training and motivation. 6. Implement volunteers from local businesses for Chanhassen's Special Events through the annual sponsorship program. 7. Look for new ways to increase our department's working relationship with School District #276. Continue to publish weekly adult athletic standings in the Chanhassen Villager. 9. Collect $7,500.00 in picnic revenues from reservations. 10. Continue to operate the Lake Ann Concession building and boat rental station in a fiscally responsible manner. 12. Develop new ideas for increased concession and boat rental revenues and decreased expenditures. 13. Continue tracking daily revenues on Excel for the Lake Ann concession and gate operations. 14. Continue serving MRPA on the RSC as District 4 Representative. 15. Develop and conduct a teen survey which will collect data, thereby assisting our department with developing future recreation and social programs. 16. Continue to assist the Chanhassen Athletic Association and other youth associations as a liaison. 17. Introduce the idea of the Corporate Olympics to the Chanhassen businesses through letters, presentations, etc. 18. Continue working with Recreation Supervisor in planning and coordinating new programs. 19. Continue serving on the Chanhassen Chamber Board and assisting with their other 20. Develop new ideas to increase membership in the adult women's softball program to 8 teams. 21. Create a "Taste of Chanhassen" in coordination with Chanhassen's Annual 4 I of July Celebration. gApark \jerry \goals97.doc 1996 Goals Recreation Supervisor 1. Increase Chanhassen's annual sponsorship contributions total to $30,000.00, including cash, gift certificates, etc. $25,000 collected 2. Develop and maintain a business logo library to be used at any time for promotion of special events. *ongoing 3. Establish 6 new recreational programs. *goal realized 4. Final the 4th of July Celebration Schedule of Events by the end of March. *completed end of April 5. Process district facility request applications for the 1996/97 school year by June 1. *completed by July 6. Continue to work with Recreation Supervisor in providing new and interesting recreational opportunities for the residents of Chanhassen. Work with Senior Coordinator to expand program for participants of the senior center. *ongoing 7. Work with seasonal staff to provide better job training and motivation. *ongoing 8. Implement volunteers from local businesses for Chanhassen's Special Events through the annual sponsorship program. *ongoing 9. Look for new ways to increase our department's working relationship with School District #276. *ongoing 10. Continue to publish weekly softball and volleyball standings in the Chanhassen Villager. *ongoing 11. Use the Leisure Line for adult athletics and recreation programs. *ongoing 12. Continue to develop and implement new adult volleyball programs utilizing the new Chanhassen Recreation Facility, School Districts #276 and #112 facilities. *leagues were offered again but were canceled due to low registrations 13. Collect $7,500.00 in picnic revenues from reservations. *collected $6,465.75 14. Continue to operate the Lake Ann Concession building and boat rental station in a fiscally responsible manner. *ongoing 15. Develop new ideas for increased concession and boat rental revenues. *offered daily specials Recreation Supervisor -1996 Page 2 16. Develop and implement spreadsheets on Lotus 1, 2, 3 or Excel to track revenues for the Lake Ann concession and gate operations. *daily revenues from concessions and gates were entered into the Excel program and could be tracked easily 17. Volunteer for the MRPA either on the RSC or programming section. *goal realized - elected District 4 Representative of the RSC 18. Develop and conduct a teen survey which will collect data, thereby assisting our department with developing future recreation and social programs. *survey will be distributed in February/March of 1997. 19. Continue to assist the Chanhassen Athletic Association in a liaison capacity. *ongoing 20. Offer additional sports clinics throughout the year. *worked with the CAA 21. Introduce the idea of the Corporate Olympics to the Chanhassen businesses through letters, presentations, etc. *did not introduce 22. Continue working with Recreation Supervisor in planning and coordinating new programs for the new recreation facility. *ongoing 1997 ADMINISTRATION /CITY HALL GOALS 1. Complete remodeling of city hall. - Project completed (June 1997) 2. Update visual equipment in council chambers. (January - May 1997) 3. Evaluate the possibility of a fax broadcast newsletter. (June - December 1997) 4. Consider establishing a Wellness Program (January - December) 5. Repair old St. Hubert's windows. (January - December) 6. Complete strategic planning between staff and council. (January - December 1996) 7. Establish a city purchasing policy (January - December) Complete a New Employee Hiring Manual (January - March) g:\admin \tg \97admingoa1s.doc 1996 Administration Goals (Updates listed in bold) Administration /Personnel 1. Coordinate City Hall Expansion - Take Bids (Feb -Mar) Completed May 1996 - Award Contract (April -May) Completed June 1996 - Start Construction (May -June) June 1996 - Project Completed (Nov -June) June 1997 2. Adopt and Administer Drug and Alcohol Testing Policy (Jan -Dec) Completed April 1996) 3. Establish a City Purchasing Policy (Jan -Dec) Not completed 4. Establish New Employee Hiring Manual (Jan -Dec) Completed research and next step is to assemble the manual. 5. Establish a Worker Compensation Managed Care Plan (Jan -Mar) Completed in March 1996. 6. Review offering dental insurance to employees. Reviewing potential carriers at the present time. City Hall 1. Remodel Council Chambers /Audio Visual Equipment (Jan -Dec) Completed in December 1996 2. Evaluate the Possibility of a Fax Broadcast Newsletter. Still researching different applications. 3. Expand on Employee Morale /Sunshine Committee events such as United Way, Toys for Tots, Food Shelf Donations, etc. (Jan -Dec) Completed. Doubled our United Way donations, donations to Toys for Tots completed at the staff Christmas party as well as donations to the local food shelf. 4. Consider establishing a wellness program (Jan -Dec) Not completed. 5. Reshingle Old St. Hubert Church - Start construction (Jan -Feb) - Completion in June, 1996 Completed June 1996 1997 HRA GOALS 1. West 79th Street Continue to market the remaining two lots east of the Applebee's Restaurant and Tires Plus site. (January - December) 2. Pedestrian Bridge Construction Finalize all contracts with MnDOT on ISTEA application. Continue to Review Alternative Sites for Affordable Cost Housing for Chanhassen Such sites as Przymus site and Jerry Schlenk's property (January - December) 4. Demolition of Pauly's Building Prepare plans and specifications and take bids for the demolition of Pauly's (January - March) 5. Redevelopment of the Pony, Pauly's and Przymus Site Continue to work with Mr. Roos and prepare a redevelopment agreement between the HRA and Mr. Roos. (January - December) 1996 HRA GOALS 1. Develop overall Landscape/Beautification Plan for the following areas: Highway 5 intersections of Dakota, Great Plains Boulevard, and Market Boulevard. (January - October) *Update - Completed pedestrian bridge /landscaping July, 1996 2. West 79th Street Continue to market the remaining two lots owned by the HRA east of the Applebee's Restaurant and Tires Plus site. (January - December) *Update - Closed on Tires Plus and Applebee's Restaurant with successful grand openings. 3. Hanus Facility Close on the property. (January - February) *Update - Proposed closing is scheduled for December 1, 1996. 4. Pedestrian Bridge Construction Complete construction, landscaping, sidewalk and lighting. (January - July) *Update - Completed construction, landscaping, sidewalk in July, 1996. Lighting is scheduled to be completed by December, 1996. 5. Review Alternative Sites for Moderate Cost Housing for Chanhassen Staff will investigate alternative sites for moderate cost housing (January - December) *Update - Staff is currently looking at the Przymus site and Jerry Schlenk's property. 6. Demolition of Pauly's Building Prepare plans and specifications for the demolition of Pauly's (March - June) *Update - Demolition is being planned for February, 1997. 7. Redevelopment of the Pony, Pauly's and Przymus Site Solicit development proposals for the site and present alternatives to HRA. (January - December) *Update - In August the HRA designated Roman Roos as the redeveloper of the site for 90 days. Redevelopment of Bowling Center/Entertainment Complex Present redevelopment agreements to the HRA for approval. (February - April) *Update - Plans are moving ahead with anticipated construction start in December of 1996. 2 CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Don Ashworth, City Manager Todd Gerhardt, Assistant City Manager FROM: Scott Harr, Public Safety Director DATE: December 19, 1996 SUBJ: 1997 Goals & Objectives 1. Adapt to and "Fine tune' new addition. 2. Develop computerization of department (use of Internet, programming, etc.). 3. Report by Public Safety Commission of long range plans. 4. Bring new fire department equipment on line, sell old equipment. 5. Assess level of secretarial support needs. 6. Consider continuation of animal control contract beyond 1997. 7. Expand upon emergency response plan, including: r A. Cross training B. Development of "on call" emergency management contact 365 days /year C. Development of CAMEO computer program D. Expand coordination between Carver County Emergency Management & Chanhassen E. Continue in -house Emergency ;Management Board, including departments other than Public Safety F. Complete equipping Emergency Operations Center G. Exercise plan(s) 8. Review existing community service officer program as needs of city expand. 9. Develop formal training program for desired & mandated education. 10. Expand regular meetings of Chanhassen Fire Board. 11. Comply with mandated sex offender community notification law. 12. Maintain levels of service required of Public Safety Department. SH:cd ,:`saten I9972oais CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Todd Gerhardt, Assistant City Manager FROM: Scott Harr, Public Safety Director /_5 DATE: January 2, 1997 SUBJ: Recap of 1996 Department Goals 1. Records keeping continues to be a priority. The new addition has provided a tremendous amount of additional space, and records retention and legislatively mandated availability has become part of our system. 2. The use of volunteers for the city Emergency Management Plan was examined and pursued, with too little interest from the public to utilize. Rather than using volunteers with little experience, we have incorporated business people from the community to be of assistance in our overall emergency plan. 3. The Emergency Management Plan for Chanhassen is stronger than ever, and with the addition of the in -house "emergency management board" which includes representatives from each department of the city, I feel very confident about the viability of our plan. 4. The animal control contract has been formally reviewed by the Public Safety Commission, and I will be making a recommendation to the City Manager early this year. 5. New employees included Mechanical Inspector Jeff Keogh and the addition of Betty Eidam as full time support staff person, with Elizabeth Burgett going part time. These employees all fit into their positions with no problems, and have added so much to the overall system. 6. New positions were considered, with the result being the hiring of a Fire Inspector and funding continued for the part time Mechanical Inspector. 7. Computerization within the department continues. Todd Gerhardt January 2, 1997 Page 2 Personnel within the Inspections Division have been, and continue to be cross - trained to provide more efficient service. 9. Police contract hours were examined for 1997, and I am proud to say that we were able to maintain the same hours we have for the previous three years. 10. The city hall expansion is now complete with regards to the Public Safety addition, and I believe it represents a very positive step toward providing sufficient space for this department. SH:cd s: \safety\sh\re96eoa1s 1996 PUBLIC SAFETY DEPARTMENT GOALS 1. Continue to incorporate records retention system for department documents. 2. Examine use of volunteers for city Emergency Management Plan 3. Continue to update and revise Emergency Management Plan. 4. Review costs for animal control contract for other cities. 5. Integrate new employees: A. Mechanical Inspector B. Part-time Support Staff 6. Evaluate need for new positions: A. Part-time Mechanical Inspector B. Fire Inspection 7. Computerization within Department: A. Inspection Scheduling B. Permit Issuance & Tracking B. Code Complaints C. Animal Control Records 8. Evaluate value & feasibility of cross - training inspector to provide more efficient service 9. Examine level of contract police hours for 1997 10. Work closely with other departments to integrate a city hall expansion program. g.\s9c0t1goa1s96 FINANCE DEPARTMENT 1997 GOALS Update five year capital improvement plan identifying estimated costs and potential funding sources. Implement automated cash receipting system to allow for integration to the general ledger. Implement system by which receipts can be received via Master Card and VISA. Implement automated clearing house procedures for receipt of utility accounts receivable. Evaluate purchasing system and policies in an effort to establish the most efficient and accountable system and begin implementation of an automated purchasing system. Implement a method of online entry of employee timecards to allow for integration with newly converted payroll system. Continue to implement a more timely and efficient method for year -end closing to include a more detailed review of accounts and operations throughout the year. Examine existing procedures for internal controls and adequate segregation of duties, and make modifications in accordance with Generally Accepted Accounting Principles. Continue to maintain the GFOA Certificate of Excellence in Financial Reporting. Continue to update the debt study to insure guidance of the city throughout the remaining years of the HRA and the maturity of the current debt structure. FINANCE DEPARTMENT 1996 GOALS Continuing Examine existing procedures for internal controls and adequate segregation of duties, and make modifications in accordance with Generally Accepted Accounting Principles. Continuing Implement a more timely and efficient method for year -end closing to include a more detailed review of accounts and operations throughout the year. Continuing Continue to maintain the GFOA Certificate of Excellence in Financial Reporting. Completed Convert the debt study to a more compatible platform. Continuing Continue to update such, so as to insure guidance of the city throughout the remaining years of the HRA and the maturity of the current debt structure. Continuing Establish a dialogue among employees of the department to ensure awareness of financial activities of the city. Promote team building by cross - training employees and encourage the opportunity to enhance an individual's contribution to the city through the opportunity to learn. Completed Develop RFP for auditing services for 1996. Postponed Establish on -line time sheet for implementation into payroll system. To 1997 Continuing Further evaluate accounting data processing system and enhance for increased efficiencies. Completed Implement payroll system to allow for integration to the general ledger. Completed Install software to allow for hand held meter reads to be down loaded directly to utility billing module. Completed - Develop and implement a formal written policy for capitalization of fixed assets to facilitate recording and tracking of City property. FINANCE DEPARTMENT 1997 GOALS Review requirements for record retention mandated by Minnesota State Statute and determine alternatives for safekeeping of City archives. Promote team building by cross - training employees and encourage the opportunity to enhance an individual's contribution to the city through the opportunity to learn. Continue to establish a dialogue among employees of the department to ensure awareness of financial activities of the city. Promote attitude of customer service among employees of the department to facilitate the distribution of the best information possible to all individuals within city hall as well as all stakeholders. Develop RFP for fiscal advisor for 1998. 1997 PUBLIC WORKS DEPARTMENT GOALS I. UTILITY INFRASTRUCTURE CAPITAL IMPROVEMENTS A. Well No. 8 Complete the design and construction of water supply well no. 8 to be located in the Galpin Boulevard wellfield area north of Trunk Highway 5 in cooperation with the City park project. This capital improvement is consistent with the Comprehensive Water Supply Plan. During 1996, the City pumped more the 640 Million gallons of water and added more then 280 residential connections to the system. Continued residential and commercial growth in the City will require that an additional water supply well be constructed every three to five years until full development of the City is attained. B. 2.0 MG Water Supply Storage Tank Begin design for the 2.0 million gallon (MG) water storage tank to be located in the southeast quadrant of Trunk Highway 41 and Trunk Highway 5 in cooperation with the Gateway West Office/Industrial development. C. South Lake Minnewashta Watermain Loop Begin design and easement acquisition for a late 1997 utility project to construct a watermain loop around the south end of Lake Minnewashta between Trunk Highway 41 and Minnewashta Parkway. Currently, the Minnewashta Parkway area is served with a one directional feed of water supply. Therefore, whenever a break, system failure, or shutdown occurs, there is no backfeed source of water. Many customers are left without water for anywhere from a short to an extended period time. This south Lake Minnewashta watermain loop will provide that secondary feed direction of water for breakages or system shutdowns. D. Upper Bluff Creek Trunk Utility Phase IV Begin designing plans and soil preparation for the extension of the Upper Bluff Creek Trunk Utility Phase IV through the Gateway West property located in the southeast quadrant of Trunk Highways 5 and 41. II. UTILITY ADMINISTRATIVE PROGRAMS A. Sump Pump Inspection Program The City has hired the firm of Buchen Environmental Services to conduct the sump pump inspection program within the city. Currently, the information/education program is being developed which will include neighborhood meetings and an information video to be aired on the local access cable channel. Actual inspections are schedules to begin in late January and be completed by the end of year. It is currently estimated that illegal sump pump discharge into the sanitary sewer system is costing the City more then $100,000 per year. B. Amend Ordinance for Trunk Sewer and Water Hookup Adiustments Based on a previous City Council recommendation, staff will proceed with amending the ordinance regarding trunk sanitary sewer and water hookup fees to be adjusted automatically the first of each year based on local construction cost indices. C. Wellhead Protection Plan Federal and State mandates will require that each municipality serving more than 1,000 customers with a public water supply system have a wellhead protection plan in place before future wells or major system improvements are approved. Since water supply Well No. 8 is scheduled for 1997, the City must begin work now on this protection plan. D. Water Ouality Continue to monitor and evaluate the water quality (rusty water complaints) in the City water distribution system. It is anticipated that if the number of complaints continue to increase and more frequent maintenance and flushing of the distribution system is not able to control the problem, it is likely that a specific detailed study of this problem and long -term solution may need to be undertaken. E. Future Well Sites Continue to identify and preserve candidate sites for future wells within the City particularly as in areas where development is occurring. Test boring operations may also be necessary to confirm candidate sites as adequate or capable locations. F. Surface Water Management Program Continue to provide assistance in the implementation of the Surface Water Management Program specifically as it relates to development growth of the city and specific water quality projects are identified and prioritized in the Plan. III. PUBLIC WORKS ADMINISTRATIVE PROGRAMS A. Standard Consultant Service Agreement Prepare a standard consultant service agreement for general municipal projects in the city in order to establish services uniform and uniform fee schedules. B. Public Works Building Expansion Currently, the repair area of the shop does not have enough space to conduct necessary repairs on some of the larger pieces of equipment. In addition, with the significant growth of the department in terms of vehicles and equipment, in order to maintain desired service levels in a growing city, enclosed storage space has been exceeded and a number of vehicles and equipment are stored outside overnight. The likely approach to take is to conduct an interim expansion to the existing Public Works building to provide for another five to eight years of service and, at the same time, acquire options for a permanent, long -term facility for the future. C. Acquisition of 1997 Public Works Vehicles and Eauiument Conduct and complete a successful acquisition of the programmed 1997 vehicle and equipment additions to the Public Works Department within the approved budgetary limitations. D. Public Works Public Relations Continue to foster a program to promote citizen awareness of public works activities and services within the City. Continue to pursue methods to improve customer service and efficiency in the public works operations. E. Team Building Continue to develop programs, activities, and policies to enhance team building among employees by sharing in the successes and failures of the department and ensure the employees understand their role and importance to the department and provide recognition for jobs well done. In addition, cross - training sessions will be instituted on a regular basis to provide backup when employees are gone and also to help other department members better understand what is involved with tasks performed by their fellow co- workers. F. GIS Continue to work cooperatively with the City's computer consultant to install and develop a geographic information system (GIS), specifically as it relates to Public Works. This is anticipated to be an ongoing process development and updating infrastructure maps in layers and information data bases. VI. CAPITAL IMPROVEMENT PROJECT MANAGEMENT Continue to provide project management of all public and private development projects within the city. Specific capital projects that are known at this time and scheduled for 1997 implementation area as follows: A. Complete the Coulter Boulevard, Phase II road and utility construction project which began in 1996 from Bluff Creek Elementary School east to Audubon Road, Project No. 93 -26B. B. Complete the Lyman Boulevard reconstruction from Trunk Highway 101 to the east corporate limits and Lake Riley Area Trunk Utility Improvements which began in 1996, Project No. 93 -32B. C. Begin construction on the Arboretum Boulevard (North Frontage Road) from Powers Boulevard west to Lake Ann Park, Project No. 95 -21. D. Annual street repair and sealcoating program. E. Project assessments - Arrange for the adoption of the assessment rolls for the following projects in time for the November 30, 1997 certification date: 1. Coulter Boulevard, Phase I Road and Utility Improvement Project No. 93- .: 2. Lyman Boulevard/Lake Riley Area, Phase II Road Reconstruction Trunk Utility Improvements No. 93 -32B. 3. Powers Boulevard (CSAH 17) Reconstruction Project from Trunk Highway 5 south to Lyman Boulevard (joint cooperative project with Carver County), Project No. 93 -29. V. COOPERATIVE AGENCY EFFORTS A. Powers Boulevard (CSAH 17) Reconstruction Project No. 93 -29 Complete construction which began in 1996 for the reconstruction of Powers Boulevard from Trunk Highway south to Lyman Boulevard in a joint cooperative project with Carver County. B. Trunk Highway 5 Reconstruction from Powers Boulevard (CSAH 17) to Trunk Highway 41 Assist MnDOT with the project plan design and pre - project letting administration for this improvement project in hopes of scheduling a late fall of 1998 contract letting and a construction start in 1999. C. Trunk Highway 101 Turnback Continue to participate as an active member in the multi - agency effort consisting of MnDOT, Carver County, Hennepin County, and Chanhassen regarding the turnback of Trunk Highway 101. The joint agency memorandums of understanding have been approved and executed by all parties. It is anticipated that the formal turnback agreement will be scheduled for approval in early 1997. D. Comprehensive Transportation Study Participate with the City of Chaska and Carver County in an update of the Eastern Carver County Transportation Study of 1989. Recently updated Metropolitan Council data related to population growth projections and highway system classification improvements are now available. This combined with continued delays in the improvement schedule for Trunk Highway 212, the revised schedule for the Trunk Highway 5 improvement project, and improved traffic forecasting design techniques necessitate a revision to the previous study from eight years ago. \\cfs I WoMeng\charles\public works department goals.doc 1996 PUBLIC WORKS DEPARTMENT GOALS I. UTILITY INFRASTRUCTURE CAPITAL IMPROVEMENTS A. Water Supply Well No. 7 Complete the construction of Water Supply Well No. 7 to be located in the Galpin well field area north of Trunk Highway 5. This capital improvement is consistent with the recently adopted comprehensive water supply plan. During 1995 the City pumped more than 625 million gallons of water and added 322 residential connections to the systen Continued residential and commercial growth in the City will require that additional water supply wells be constructed on 3 to 4 -year intervals until full development of the City is attained. Status Substantially completed. B. Paint Murray Hill Water Tower Proceed with the reconditioning of the exterior of the Murray Hill water tower facility. The interior of this tower was painted in 1990 and is still in good condition today. The exterior finish of this water tower, however, continues to degrade with each passing year and a total rehabilitation consisting of sandblasting, crack repair and repainting is necessary. This operation will not be cheap as new EPA requirements for lead paint mandate that the entire tower be enveloped in a poly curtain to contain all the paint and granular materials during the blasting operations. Status Completed. C. Well No. 8 Begin the design and land acquisition process for Water Supply Well No. 8 so that a construction project can begin in 1997. Status Land acquisition completed. U. UTILITY ADMINISTRATIVE PROGRAMS A. Wellhead Protection Federal and State mandates will require that each municipality serving more than 1,000 people with a public water supply system have a wellhead protection plan in place before future wells or major system improvements are approved. Since water supply Well No. 8 is scheduled for 1997, the City must begin work now on this protection plan. Status Will be completed in 1997. B. Water Quality Continue to monitor and evaluate water quality (rusty water complaints) in the City's water distribution system. It is anticipated that if the number of complaints continues to increase and more frequent maintenance and flushing of the distribution system is not able to control the problem, it is likely that a specific detailed study of this problem and long -term solution may need to be undertaken. Status Ongoing. C. Touch Read Metering System Proceed with the integration of the hardware and software associated with the new high -tech meter reading/recording system. Status Completed. D. Surface Water Management Program Continue to provide assistance in the implementation of the Surface Water Management Program Plan and add specific water quality projects identified and prioritized in the plan. Status Ongoing. E. Trunk Sanitary Sewer and Water Hookup Fees Review and revise, if necessary, the trunk utility fees based on construction cost indices (CCI). Status Completed. F. Sump Pump Inspection Program For some time now the City Council has confirmed their commitment to the reduction of infiltration/inflow (I/I) into the City's sanitary sewer system which has both a financial and capacity limitation impact on the City. This issue was discussed during this past fall's budget work sessions and the City Council continued to support, via financial measures, to eliminate illegal discharges (sump pump drainage) into the City's sanitary sewer system which is a violation of state law. The approved 1996 budget allocated funds to conduct the city -wide sump pump inspection program. It is anticipated that engineering staff will work cooperatively with other City staff to solicit 2 proposals from consulting firms to set up and conduct the inspection program this summer and fall. Status Program contract began fall of 19% and will be completed in 1997. III. PUBLIC WORKS ADMINISTRATIVE PROGRAMS A. Standard Consultant Services A reement Prepare a standard consultant service agreement for all general municipal projects in the City with uniform fee schedules. Status Will be done in 1997. B. Staffing. Equipment and Space Allocation Prepare short and long -term staffing, equipment and space utilization plans for the departments within public works in an effort to proactively plan for maintaining adequate City services as growth in the population, streets, utilities, etc. continue to grow. Status Ongoing. 1. Project Engineer Solicit for and hire a highly skilled candidate for this position and provide on- the-job training as necessary. Status Completed. 2. City Hall EUansion/En in�g Department Relocation Continue to assist with and provide input on the redesign, construction and relocation of the Engineering Department within City Hall. Status Nearly completed. C. Public Works Public Relations Continue to foster a program to promote citizen awareness of public works activities and services within the City. Continue to pursue methods to improve customer service and efficiency in the public works operations. Conduct City Centennial/National Public Works Week activities with the public. Status Ongoing. 3 D. Team Buildinu Continue to develop programs, activities and policies to enhance team building among employees by sharing in the successes and failures in the department, insuring that employees understand their role and importance to the department and provide recognition for jobs well done. Status Ongoing. E. GIs Continue to work cooperatively with the City's computer consultant to install and develop a geographic system (GIS), specifically as it relates to public works. This is anticipated to be an ongoing process of developing and updating infrastructure mapping layers and information databases. Status Ongoing. IV. CAPITAL IMPROVEMENT PROJECT MANAGEMENT Continue to provide project management of all public and private development projects within the City. Specific capital projects that are known at this time and scheduled for 1996 implementation are as follows: A. Coulter Boulevard - Phase U road and utility construction from Bluff Creek School east to Audubon Road - Project No. 93 -26B. Status Substantially completed. B. Arboretum Boulevard (north frontage road) construction from Powers Boulevard west to Lake Ann Park - Project No. 95 -21. Status Contract has been let. Will be completed in 1997. C. Lyman Boulevard reconstruction from Trunk Highway 101 east to corporate limits and Lake Riley area trunk utility improvements - Project No. 93 -32B. Status Substantially completed. D. Powers Boulevard (CSAH 17) reconstruction project from Trunk Highway 5 south to Lyman Boulevard (joint cooperative project with Carver County) - Project No. 93 -29. Status Substantially completed. 0 E. Surface milling and overlay of Kerber Boulevard from West 78th Street to CSAH 17 (Powers Boulevard). Status Completed. F. Annual street repair and sealcoating program. Status Completed. G. Annual sanitary sewer rehabilitation program. Status Completed. H. Project Assessments - Arrange for the adoption of assessment rolls for the following projects in time for the November 30, 1996 certification date: Lyman Boulevard and Lake Riley area road reconstruction and trunk utility Project Nos. 93 -32A and 93 -32B. Status 93 -32A assessed in 1996. 93 -32B will be assessed in 1997. V. COOPERATIVE AGENCY EFFORTS A. TH 5 Reconstruction from Powers Boulevard (CR 17 to TH 41) Proceed with funding solicitation from the Federal ISTEA STP program in hopes of receiving approval for a 1999 project programming. Status Funding secured - project scheduled for 1999. B. Comprehensive Transportation Study Participate with the City of Chaska and Carver County on an updated to the Eastern Carver County Transportation Study of 1989. During 1994, updated Metropolitan Council data related to population growth projections and highway system classifications and improvements were revealed. This, combined with continued delays in the improvement schedule for Trunk Highway 5 and Trunk Highway 212 and new and improved traffic forecasting and design techniques, necessitates a revision to the previous study from nearly 7 years ago. Status Rescheduled for 1997. 5 C. Trunk Highway 101 Turnback Continue to participate as an active member of the joint agency effort consisting of MnDOT, Carver County, Hennepin County, Eden Prairie and Chanhassen regarding the turnback of Trunk Highway 101. A joint agency Memorandum of Understanding is expected to be completed by late winter with a permanent turnback agreement and improvement funding proposed by fall. Status MOU completed in 19%. Turnback agreement expected by spring, 1997. g.\eng\charles \pwgoals.96 Z Community Development Department 1997 Goals: Forestry/Recycling • Tree Inventory: Funding for project approved in 1997 budget. Applying for matching grant from MnDNR for inventory and equipment. • Boulevard Planting Program: Funding approved for 1997. Budget provides for 20 - 30 trees to be planted in 1997. • Forestry Management Plan: Work with Park and Rec. Dept. to organize annual and long term forestry management plan. • Development of Forestry or Natural Resources Brochure: Create overview of forestry and natural resources issues in City. Include information about city environmental staff positions as well as tips and advice for residents. • Permanent Compost Site /Hazardous Waste Site: Permanent regional site being developed in Chaska. Local site still an option. • Entryway Landscaping: Design landscape for entry points along Highway 5. • Environmental Education Program: Ongoing in 1997. Engagements include Conservation Day and Enviro -thon at the Arboretum. • Tree Preservation /Development File: Organize files for each development with tree preservation issues. Files would include background information, current status, and any important issues. • Library: Ongoing in 1997. Include reference books, pictures, and slides in an organized, easily accessible location for use by city staff. • Community Garden: Ongoing in 1997. Have verbal agreement for property from Dean Johnson. Also an Environmental Commission project. • Environmental Commission organizing events for Arbor day, earth day and park pride day creating a new recycling brochure radon and new home workshop construction in February Senior Commission • Congregate dinning and meal on wheels through the development of kitchen • Look for additional site for another housing project Southwest Metro Transit • Provide staff support to ensure Chanhassens needs are being met • Assist in the development of the transit Hub to ensure Chanhassens issues are addresses Water Resources • Construct water quality ponds in developed areas of Lake Minnewashta watershed. • Complete water quality project on Holly Lane, • Solicit funding of projects from Minnehaha Watershed district. • Write management plans for lakes Ann, Lucy, Susan, Rice Marsh and St. Joe. • Send newsletters to riparian lakeshore owners on alternative landscaping and water quality. • Apply for funding to conduct alum treatment on Lake Susan, Lake Ann and Rice Marsh Lake. • Develop system of function values for the City's wetland inventory and write a wetland policy for Chanhassen. • Write petition to the Riley- Purgatory -Bluff Creek Watershed District for projects along Bluff Creek. • Write a work proposal for grant funds and manage the projects as they are identified, bid and completed. Planning • Complete the Comprehensive Plan update to be in compliance with 1998 consistency law • Update the city's past present and future document • Provide staff support to the Planning Commission for review of all development proposals • Provide two work sessions for the Planning Commission including training and goal setting • Study affordable housing issues including: locations, funding resources, possible incentives, etc. • Update Capital improvements as a part of comp plan to provide timing of MUSA expansions • Develop zoning to tools (ordinance amendments) to implement the Bluff Creek Watershed • Continue to work on code enforcement program as city grows so do complaints \ \cfs1 \vo12 \pIan\ka \planning department 1997 goals.doc Planning Department Goals for 1996 are: Establish an Environmental Commission - This request has been made over the past two years. Staff is of the opinion that this commission would be a combination of the SWMP Task Force, the Recycling Committee and Tree Board. Each of these groups have reached a point where their individual work load has diminished, although collectively they would provide input to overall city issues. We are recommending a seven member commission be appointed by the Mayor and City Council. 2. Continue Work on the 1995 Study Area in the BF District - The land uses were designated for the 1995 study area north of Highway 5 as part of the Highway 5 Corridor Study. Staff has been waiting for the Park Task Force to secure options on property in the southern area before meeting with surrounding property owners and discussing potential land uses. 3. Staff has updated the city zoning ordinance and believe that possibly revisiting the PUD ordinance may be a consideration. Also, the comprehensive plan needs updating including a capital improvements plan. As a part of the this, the Livable Communities Act mandated by the legislature may require some amendments to the zoning ordinance and the comprehensive plan. 4. Continue and Expand the Recycling Effort - Staff would like to find another location for the recycling center. We would also like to have the opportunity for residents to bring in branches and to provide mulching. Staff would like to see a site where extended hours can be offered during the week as some residents are not able to make it on the weekend. We would like to expand not only for more hours but also for different types of recycling. 5. Staff Support for the Senior Commission - The commission continues to expand this year with the opening of the Senior Housing, one of the goals which is a big need in the community is looking at the opportunity of providing a "meals on wheels" program. This program was part of our CDBG request for the commission. 6. Code Enforcement - With an increase in code violations, staff would like to provide more enforcement for subdivisions and commercial /industrial sites. Staff is hoping with the addition of a planner or technician, we will be able to provide this service. 7. Complete Bluff Creek Watershed Plan. 8. Continue on -going function of the department including permit review, liaison to other agencies including the Metropolitan Council, Southwest Coalition, etc.