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1b. $3,000 Carver/Scott SHIP Active Living Incentive Reimbursement4 CITY OF CAAPI11ASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.2271110 Park & Recreation Phone: 952.227,1120 Fax: 952.227.1110 16 MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Todd Hoffman, Park and Recreation Director 1 4 DATE: January 27, 2011 SUBJ: Approve Resolution Accepting $3,000 Carver /Scott Statewide Health Improvement Program (SHIP) Active Living Incentive Reimbursement PROPOSED MOTION: n D "The city council approves the attached Resolution Accepting $3,000 Carver /Scott Statewide Health Improvement Program (SHIP) Active Living Incentive Reimbursement." Approval requires a simple majority vote of the council. BACKGROUND The Carver /Scott Statewide Health Improvement Program (SHIP) Team approached the City of Chanhassen with an offer to provide $10,000 in incentive dollars to support active living initiatives within our community. All other communities in the county have previously agreed to participate in this incentive -based active living assessment program. These dollars are not a grant and the city does not need to enter into any contractual agreements. Staff's recommendation is that we invest the $10,000 in the next printing of our park Recreation Center and trail map. There are three steps that need to be completed in order to secure the 2310 Coulter Boulevard dollars, including: 1) complete an on -line assessment of our current recreation and Phone: 952.227.1400 fitness amenities ($4,000), 2) complete an action plan to improve our current Fax: 952227.1404 recreation and fitness offerings ($3,000), and 3) complete an evaluation ($3,000). Planning & Natural Resources RECOMMENDATION Phone: 952.227.1130 Fax: 952.227.1110 It is recommended that the city council accept the second of three payments of 1. incentive dollars from the Carver /Scott Statewide Health Improvement Program Public Works (SHIP) in the amount of $3,000 for active living planning within the community. Staff 1591 Park Road has completed an action plan to improve our current recreation and fitness offerings Phone: 52.227,1300 9 Fax: one:52.230 and Carver County has mailed the second incentive check of $3,000 to the city. Senior Center ATTACHMENTS Phone: 952.227.1125 Fax: 952.227.1110 1. Resolution 2. Letter from Tracy Bade, Carver /Scott SHIP Web Site 3. Invoice Form www.ci.chanhassen.mn.us 4. City Implementation Action Plan gApark \th\ship \council report january 2011.doc Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: February 14, 2011 RESOLUTION NO: 2011- MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING $3,000 FROM THE CARVER/SCOTT STATEWIDE HEALTH IMPROVEMENT PROGRAM (SHIP) ACTIVE LIVING INCENTIVE REIMBURSEMENT BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts $3,000 from the Carver /Scott Statewide Health Improvement Program (SHIP) Active Living Incentive Reimbursement. Upon completion of incentive program requirements, the city is eligible to receive an additional $3,000 in incentive reimbursement. The city will use the funds ($10,000) to print a park and trail map. Passed and adopted by the Chanhassen City Council this 14` day of February, 2011. ATTEST: Todd Gerhardt, City Manager Thomas A. Furlong, Mayor YES NO ABSENT www.carverscottship.org October 5, 2010 Dear Todd Hoffman, The Carver -Scott SHIP Team, representing Carver County Public Health and Scott County Public Health, is excited to be partnering with Chanhassen to support active living initiatives in the community. Our work together is part of Minnesota's Statewide Health Improvement Program (SHIP), which seeks to create sustainable, systemic changes that make it easier for Minnesotans to incorporate healthy behaviors into their daily lives. A key component of SHIP includes implementing policies and practices that create active communities by increasing opportunities for non - motorized transportation and access to community recreation facilities. Research has shown that people's health is related to both the physical and social environment in which they live. As mentioned in our communications, Chanhassen and the Carver -Scott SHIP Team will work together on conducting an assessment to identify existing active living initiatives and determine what SHIP activities would be most effective for Chanhassen corresponding to Minnesota Statutes 145.986 - Statewide Health Improvement Program. After the city assessment is conducted, we will work together to create an action plan for your city that outlines activities such as: conducting a walkable community workshop, designing and implementing safe routes to schools, promoting existing parks, trails and recreational facilities, and planning improved park and trail maintenance. I will be sending you an email with a link to the online Self- Administered Assessment tool available from Wilder Research. Staff from Wilder Research will also be available throughout our work together to evaluate the success of SHIP activities in your city. Additionally, Carver -Scott SHIP staff will be available to provide ongoing technical assistance and support. We have you as Chanhassen's primary point person for SHIP activities and we look forward to working with you. If there are others we should be including in communications, please let me know. Once you have completed your city assessment, please complete the attached invoice form and return the original to Carver County Public Health. Please contact Joy Ahern, Public Health Planner, at 952 - 361 -1357 or iahern @co.carver.mn.us if you have any questions about the invoice. If you have any other questions, please contact me at 952- 361 -1349 or tbade@co.carver.mn.us We look forward to working with you on activities that promote a healthy environment, in which residents can live, learn, work, and play. Sincerely, Tracy Bade, MPH Carver County Active Living Intervention Implementation Specialist Carver -Scott Statewide Health Improvement Program (SHIP) City Invoice Form i Please complete this form and return it to the following address: Carver County Public Health RECEIVED' Attn: Joy Ahern Govt Center, Administration Bldg JAN 2 4 2011 600 East Fourth St CM OF CHANHASSEN Chaska, MN 55318 Name of City: ' Contact Person for SHIP Activities: Telephone Number: `_� Y 6 Email: Mailing Address (to send check to): I `rte n 531 Deliverable Reimbursement Amount Date Completed Create an action plan for implementing policies and practices that create active communities by increasing opportunities for walking and biking and $3,000 _ r access to community recreation facilities, corresponding to Minnesota Statutes 145.986 - Statewide Health Improvement Program. *Please include a copy of your completed action plan with this invoice. Submitted By: Title: Signature: _ Date: If you have any questions, please contact Joy Ahern, Public Health Planner, at 952 -361 -1357 or jahern@co.carver.mn.us www.carverscottsh1p.org City Implementation Action Plan A key component of SHIP is implementing policies and practices that create active communities by increasing opportunities for non - motorized transportation (walking and biking) and access to community recreation facilities. 1. Please complete the attached implementation action plan, highlighting what projects you would like to do in your city to accomplish that goal. (Or feel free to use your own format as long as it includes the information that is highlighted in the template below.) • The attached template includes room for three projects however you should feel free to adapt the number of projects and activities to meet the needs and goals of your city. • If you have any questions about completing the action plan or would like assistance with writing it, please contact Tracy Bade at 952.361.1349 or tbade @co.carver.mn.us . 2. After you have completed your action plan, please email a copy to Tracy Bade at tbade @co.carver.mn.us . 3. Finally, mail your completed invoice form and a copy of your completed action plan to: Carver County Public Health Attn: Jenny Gaffke Govt Center, Administration Bldg 600 East Fourth St Chaska, MN 55318 The SHIP team will review your completed action plan and contact you about next steps. We look forward to working with you! Tracy Bade, MPH Active Living Intervention Carver -Scott SHIP Action Plan City Name: Chanhassen Contact Person: Todd Hoffman Overall SHIP Active Living Goal: Implement policies and practices that create active communities by increasing opportunities for non - motorized transportation (walking and biking) and access to community recreation facilities. Project 1: Develop a Publicly Available Inventory of Physical Activity Resources, Facilities and Opportunities. Project Goal: Increase the awareness levels in the community of the availability of physical activity resources, facilities and opportunities in the area. This project will result in the following: (please circle all that apply) Policy Change Systems Change Environmental Change Activities Timeline Accountable Organization/ Individual Tracking Measure (Ex: meeting notes, press release, evaluation forms, newsletter etc.) 1. Publish an on -line inventory of local physical activity resources, facilities and opportunities on the City's website. Link this information to GoCarverGo. August, 2011 Park and Recreation Dept. Meeting notes, newsletter, press release Project 2: Identify walking /biking loops and a trail naming system to identify the loops. Project Goal: Increase the frequency of physical activity and the enjoyment levels of local walkers, runners and bikers. This project will result in the following: (please circle all that apply) Policy Change Systems Change Environmental Change Accountable Activities Timeline Organization/ Tracking Measure Individual 1. Identify and name trail loops. May, 2011 Park and Map development Recreation and GIS Dept. 2. Publish on -line maps identifying loops. June, 2011 Park and Meeting notes, Recreation and press release Administration Dept. 3. Post route marking signage June,2011 Park Maintenance Work orders, Division press release Project 3. Project Goal: This project will result in the following: (please circle all that apply) Policy Change Systems Change Environmental Change Activities Timeline Accountable Organization/ Individual Tracking Measure 1. 2. 3. Is there any assistance you need from the SHIP staff to complete the activities outlined in your action plan? Yes, Assistance with linking to GoCarverGO What will you need to keep these efforts going after the SHIP grant ends? The maintenance of the two programs we identified will be incorporated into the Park and Recreation Departments annual operations and maintenance plans. Wilder Research will be working with you to identify information that needs to be collected as part of the evaluation process. Is there any information that would be particularly helpful to your organization that should be collected through the evaluation activities? We will collect web site activity data for the inventory and trail loop links.