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December 2, 1997 Truth in Taxation HearingAGENDA CHANHASSEN CITY COUNCIL MEETING TUESDAY, DECEMBER 2,1997,5:30 P.M. CHANHASSEN CITY COUNCIL CHAMBERS, 690 COULTER DRIVE 1. Truth in Taxation Hearing, Proposed 1998 Budget. CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council FROM: Don Ashworth, City Manager DATE: November 25, 1997 SUBJ: Truth in Taxation Hearing, 1998 Budget Tuesday evening is the official Truth in Taxation hearing date. The official notice will be published in the Villager this week and individual Truth in Taxation notices have been received by each property owner. With your permission, I would like to start the meeting stating that the Truth in Taxation notices are deceiving in that those numbers include the city's park referendum and that that represents over 50% of the increase, with an additional 20% of the increase being attributable to reductions in state aid. These facts can be attested to by the fact that the balanced budget submitted to the city council two weeks ago represented an increase in property taxes/ expenditures of approximately 6 %. To get to that level of controlled expense, many difficult cuts were made, i.e: The street maintenance employee who was scheduled to come on line this year was dropped. He /she was scheduled to take on our 8 th snowplowing route which has become necessary as a result of new growth. With our inability to fund that position, we will see an approximate 15% reduction in our snow plowing efficiency; and The improvement to the road at Lake Ann Park was eliminated. This may force all or part of that roadway into becoming gravel; and We were also forced to eliminate three other positions, warning sirens, equipment for the Recreation Center, and many other warranted expenses. After reviewing the manager's proposed 1998 budget, the city council acted to return the budget to city staff with instructions that the budget be cut further, hopefully, getting to the same expenditure level that occurred in 1097. Mayor and City Council November 26,1997 Page 2 In an attempt to meet the city council's goal, city staff has identified an additional $115,500 in reductions by department (see attached listings): Public Safety $ 24,440 Public Works $ 21,300 Planning Dept. $ 22,500 Park & Recreation $ 34,560 Major items included in the proposed cuts is the elimination of the lifeguard program at Lake Ann; reducing our salt mixture from 5:1 to 7:1; elimination of the goose removal program; and reduction of a half of I% from proposed 1998 salaries. Two of the reduction items represent "shifts " -- the Comprehensive Plan update (to Environmental Protection) and two copiers (to Vehicle/Equipment Replacement fund). I feel that the Comprehensive Plan shift is reasonable in that it does represent a one time work effort which had produced a spike in general fund spending for 1998. However, as our Planning Director noted, planning typically carries out various studies. If Kate looks to completing any type of study in 1999, it will look as though she is requesting a huge increase. The net effect of the proposed reductions is $115,000, which produces a spending level for 1998 approximately 3% higher than 1997. I am concerned that the proposed cuts have placed every department and virtually every line item at its lowest level. It is dangerous in that things happen. For example, we just lost the engine on the Pirsch pumper and its replacement cost is anticipated to be $8,000. I am comfortable that 1997 expenses will be kept less than the 1997 budget. However, I sincerely question whether that same statement can be made one year from today if the 1998 budget stays at 3% over 1997. I am sure the council will note that the proposed changes do not include reductions to programs such as our sealcoating program. An easy solution to drive the budget even lower would be to drop $100,000 out of that program, which will virtually eliminate street maintenance for 1998. Worse is the fact that we will now have placed that program in jeopardy for 1999, 2000, etc. Before I would give up that program, I would have to strongly consider any one of the following cuts which staff in no way endorses making: • Cut electricity to rinks /tennis courts ($3,100) • Shut off residential street lights ($15,000) • Snowplow 7 a.m. to 4 p.m. weekdays only ($12,000). It should be noted that over 50% of the snowplowing crew takes compensatory time instead of overtime, thus reducing the full costs of overtime associated with snowplowing. • Snowplow 7 a.m. to 4 p.m. weekdays and weekends ($8,000). At the conclusion of the Truth in Taxation hearing, a decision should be made as to whether agreement can be achieved as to the 1998 budget or whether a continued hearing is required. i CITY OF CHANHASSEN 1998 BUDGET ALL FUNDS INTERNAL SPECIAL CAPITAL HIST PRES TAX INCR G.O. DEBT 1998 GENERAL SERVICE REVENUE PROJECTS ENTRPRS TRUST DISTRICT SERVICE TOTAL DESCRIPTION FUND FUND FUNDS FUNDS FUNDS FUND FUNDS FUNDS FUNDS GENERAL PROPERTY TAX 54,300 3001 Property Tax (Cert) 3,260,796 430,000 120,000 3002 Allowance for Delinquents (97,824) - - 3011 Delinquent Property Tax 114,128 3012 Tax Increment Receipts - 3041 Homestead Credit 841,286 - 3080 Franchise Fees - 70,000 3090 Other Property Taxes 2,000 - 34,000 GENERAL PROPERTY TAX 4,120,386 430,000 190,000 LICENSES 54,300 6,380,000 - - PERMITS 637,800 FINES & PENALTIES 31,500 367,566 - INTERGOVERNMENTAL REVENUE 41,800 77,000 CHARGES FOR CURRENT SERVICES 480,300 400,000 2,000 OTHER REVENUE 117,800 23,000 34,000 " TOTAL REVENUE 5,483,886 453,000 303,000 PERSONAL SERVICES 3,199,633 - 110,000 MATERIALS & SUPPLIES 504,567 16,100 CONTRACTUAL SERVICES 2,043,798 100 169,130 CAPITAL OUTLAY 19,000 470,600 10,000 MISCELLANEOUS (405,911) - - DEBT SERVICE - - - TOTAL EXPENDITURES 5,361,087 470,600 305,230 REVENUE OVER /(UNDER) EXPENSE 122,799 (17,600) (2,230) FUND BALANCE FORWARD 1,840,764 472,510 884,792 BOND PROCEEDS - - - TRANSFER IN/(OUT) - 65,000 (65,000) LESS REQUIRED RESERVE 1,963,563 519,910 817,562 TOTAL RESOURCES OVER /(UNDER) LIAB 1,147,798 - - 367,566 4,178,362 - (97,824) - 114,128 6,380,000 - - 6,380,000 841,286 70,000 2,000 6,380,000 367,566 11,487,952 - - 54,300 400,000 7,000 1,044,800 - - 31,500 - - - 118,800 380,000 2,603,500 100 3,465,900 75,500 440,500 244,000 110,000 19,022 1,063,822 855,500 3,051,000 244,100 6,490,000 386,588 17,267,074 244,200 634,200 201,000 175,800 - 4,564,833 13,559 123,800 18,500 1,600 678,126 94,588 2,104,900 56,800 166,010 4,635,226 412,490 180,000 6,000 49,708 1,147,798 30,000 - 155,995 - (219,916) - 300,723 - 1,661,300 427,980 2,390,003 794,837 3,343,623 438,295 2,054,418 427,980 13,196,070 60,663 (292,623) (194,195) 4,435,582 (41,392) 4,071,004 863,505 3 2,054,935 99,815 431,269 10,223,423 - (100,000) - (4,909,597) (5,009,597) 796,936 3,183,210 1,860,740 (374,200) 389,877 9 127,232 - - - - 127,232 CITY OF CHANHASSEN 1998 BUDGET REVENUE SUMMARY 101 General Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET GENERAL PROPERTY TAX 54,300 740,900 623,300 3001 Property Tax (Cert) 2,759,123 2,759,123 3,260,796 3002 Allowance for Delinquents (90,750) (90,750) (97,824) 3011 Delinquent Property Tax 100,700 100,700 114,128 3041 Homestead Credit 928,083 928,083 841,286 3090 'Other Property Taxes 1,100 2,000 2,000 * TOTAI C,FNPRAI PPOPFRTV TAX q RQQ ORA 1 4 AGO 1 GR ^ 1 On 40a LICENSES PERMITS FINES & PENALTIES INTERGOVERNMENTAL REVENUE CHARGES FOR CURRENT SERVICES OTHER REVENUE 54,200 54,300 54,300 740,900 623,300 637,800 28,000 34,000 31,500 51,800 51,800 41,800 527,600 499,900 480,300 118.000 165.400 117.800 ** TOTAL GENERAL FUND REVENUE 5,218,756 5,127,856 5,483,886 CITY OF CHANHASSEN 1998 BUDGET GENERAL FUND Expenditures by Department Expenditures by Type Personal Materials & Contractual Capital Services Supplies Services Outlay Misc. Total GENERAL GOVERNMENT 407,000 54,269 596,973 1,500 (98,392) 961,350 PUBLIC SAFETY 1,119,000 83,687 669,409 13,000 (61,944) 1,823,152 PUBLC WORKS 797,700 223,400 494,650 4,500 (199,295) 1,320,955 PARKS & RECREATION 664,933 140,561 261,366 - - 1,066,860 COMMUNITY DEVELOPMENT 211,000 2,650 21,400 - (46,280) 188,770 ** TOTAL GENERAL FUND (405,911) 5,361,087 3,199,633 504,567 2,043,798 19,000 Expenditures by Department Expenditures by Type CITY OF CHANHASSEN 1998 BUDGET GENERAL GOVERNMENT 111 Legislative 112 Administration 113 Finance 114 Legal 115 Property Assessment 116 M.I.S. 117 City Hall 118 Elections 152,730 TOTAL PUBLIC SAFETY 121 Police Administration 122 Fire Prevention Administration 123 Public Safety Commission 125 Code Enforcement 126 Animal Control 146 TOTAL PUBLIC WORKS 131 Engineering 132 Street Maintenance 135 Street Lighting & Signals 137 City Garage 145 TOTAL PARKS & RECREATION 141 Park & Rec Commission 142 Park & Rec Administration 143 Recreation Center 144 Senior Center Operation 145 Recreation Programs 146 Self- Supporting Programs 147 Lake Ann Park Operations 148 Park Maintenance 152,730 TOTAL COMMUNITY DEVELOPMENT 151 Planning Commission 152 Planning Administration 153 Senior Facility Commission TOTAL Personal Materials & Contractual Capital 19,100 300 1,600 Services Supplies Services Outlay Misc. Total 27,400 1,045 124,285 - - 152,730 198,900 24,800 54,130 1,000 (61,286) 217,544 128,300 5,330 51,800 - (37,106) 148,324 - - 85,500 - - 85,500 - - 64,300 - - 64,300 30,800 5,444 2,908 - - 39,152 - 14,650 197,550 500 - 212,700 21,600 3,000 16,500 - - 41,100 407,000 54,269 596,973 1,500 (98,392) 961,350 235,900 10,590 535,744 1,000 (45,501) 737,733 163,000 38,644 90,970 5,500 (16,443) 281,671 - 700 1,775 - - 2,475 651,100 21,888 26,370 5,500 - 704,858 69,000 11,865 14,550 1,000 - 96,415 1,119,000 83,687 669,409 13,000 (61,944) 1,823,152 99,800 7,200 12,600 500 (43,300) 76,800 485,100 203,250 210,150 3,500 (121,600) 780,400 - 2,200 227,100 - (34,395) 194,905 212,800 10,750 44,800 500 - 268,850 797,700 223,400 494,650 4,500 (199,295) 1,320,955 - 275 1,700 - - 1,975 64,500 2,100 5,550 - - 72,150 188,700 14,500 68,000 - - 271,200 22,300 3,075 4,000 - - 29,375 86,958 16,290 59,265 - - 162,513 25,100 11,926 23,656 - - 60,682 9,575 10,395 17,195 - - 37,165 267,800 82,000 82,000 - - 431,800 664,933 140,561 261,366 - - 1,066,860 - 200 5,300 191,900 2,150 14,500 19,100 300 1,600 211,000 2,650 21,400 (46,280) 5,500 162,270 21,000 188,770 (46,280) ** TOTAL GENERAL FUND 3,199,633 504,567 2,043,798 19 (405,911) 5,361,087 CaC/-� ,;)a �e� o5 /1 50 PUBLIC SAFETY BUDGET REDUCTION CONSIDERATIONS CODE ENFORCEMENT 1,000. 125 -4020 (Salaries & Wages - Temp) - $ 6,640. 4- 4 , 00 125 -4240 (Uniforms & Clothing) - 250. 125 -4360 (Subsc. & Membership) - 200. 125 -4370 (Travel & Training) - 1,000. 125 -4705 (Other Equipment) - 6,000 $14,090. POLICE ADMINISTRATION 121 -4120 (Supplies, Equip.) - 100. 121 -4240 (Uniforms & Clothing) - 200. 121 -4360 (Repair & Maint.- Signs) - 200 $500. FIRE PREVENTION & ADMIN. 122 -4240 (Uniforms & Clothing) - 1,000. 122 -4290 (Misc. Materials & Suppl) - 200. 122 -4300 (Fees, Services) - 500. 122 -4370 (Travel & Training) - 1,000. 122 -4375 (Promo. Expense) - 250. 122 -4510 (Repair & Maint of Bldg) - 122 -4705 (Other equip.) 6,000. (lawn & irrig. system, lawn repair) 300 $9,250. TOTAL $23,840. + �- o o w 4 3 4a" 74o �raiv4o 9�5D T 1 32 S770eZ-7' / 37 G�QAGE ,J�510 iP /iP ' 1)11b<V7 -- Cuf f ©D /l/e�v,6� �70D x � G,eaaAlp X03 D��G' L�GCiP - "Wave DMZ 4-� lz> 4�4�7-5 I Ianni of Pep t *or( 153 - q3 b - 10 1 � �v�c�. .�� Q i / —9370- 101 Time f j/ 11evil► Y =: '75 0 1 11/6 - 2 X40- /01 S i-Abc(A t 2 : -� �s mod f i i I ✓ � ,..r �3 i `� I �`� � � 1 ��� 6 - � t ' I %:: (f , r� , l t �� ` �3� (p�G ' / :'' (� SC�J S -0 al, in t i, 1 roy-e 0 s-oo CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 142 Park & Rec Administration 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 48,000 48,000 51,000 6.3% 4020 Salaries & Wages -Temp - - 3,200 100.0% 4030 Contributions - Retirement 5,800 5,800 6,200 6.9% 4040 Contributions - Insurance 3,900 3,900 3,900 0.0% 4050 Workers' Compensation 1,700 1,700 300 (82.4 %) * TOTAL PERSONAL SERVICES 59,400 59,400 64,600 8.8% 4110 Supplies -Office 1,500 1,530 1,500 (2.0 %) 4120 Supplies- Equipment 300 300 200 (33.3 %) 4130 Supplies- Program 200 100 200 100.0% 4210 Books & Periodicals 200 100 200 100.0% * TOTAL MATERIALS & SUPPLIES 2,200 2,030 2,100 3.4% I, C• o 4300 Fees, Services 3,500 3,500 0.0% 4310 Telephone 750 604 650 7.6% 4340 Printing & Publishing 2,000 1,125 (100.0 %) 4360 Subscriptions & Memberships 400 310 400 29.0% 4370 Travel & Training 3,500 2,967 3,200 7.9% 4380 Mileage 100 50 100 100.0% 4440 License & Registration 200 200 200 0.0% * TOTAL CONTRACTUAL SERVICES 10,450 8,756 8,050 (8.1 %) ** TOTAL PARK & REC ADMINISTRATION 72,050 70,186 74,750 6.5% ��� CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 145 Recreation Programs 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 54,000 54,000 57,000 5.6% 4020 Salaries & Wages -Temp 23,275 16,374 15,558 (5.0 %) 4030 Contributions- Retirement 8,400 7,900 8,100 2.5% 4040 Contributions - Insurance 3,700 3,700 3,700 0.0% 4050 Workers' Compensation 2,900 2,500 2,600 4.0% * TOTAL PERSONAL SERVICES 92,275 84,474 86,958 2.9% 4110 Supplies- Office 1,755 1,033 1,875 uijP 81.5% 4120 Supplies- Equipment 3,100 2,822 4,305 ` ') 52.6% 4130 Supplies- Program 11,800 8,772 11,11 151 26.7% 4240 Uniforms & Clothing 350 215 770 258.1% * TOTAL MATERIALS & SUPPLIES 17,005 12,842 18,065 40.7% 4300 Fees, Services 31,150 26,800 30,875 i v W 15.2% 4310 Telephone 2,700 2,038 2,840'1 39.4% 4320 Utilities 3,125 3,027 3,750 23.9% 4330 Postage 150 150 150 0.0% 4340 Printing & Publishing 10,500 8,133 8,850 , ; 3^ 8.8% 4370 Travel & Training 750 493 825'` 67.3% 4380 Mileage 100 100 500 400.0% 4400 Rental -Land & Buildings 2,575 2,500 3,425 37.0% 4410 Rental- Equipment 8,150 8,095 8,975 10.9% TOTAL CONTRACTUAL SERVICES 59,200 51,336 60,190 17.2% ** TOTAL RECREATION PROGRAMS 168,480 148,652 165,213 11.1% "JI CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 147 Lake Ann Park Operations 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4020 Salaries & Wages -Temp 4030 Contributions - Retirement 4050 Workers' Compensation TOTAL PERSONAL SERVICES 4110 Supplies- Office 4120 Supplies- Equipment 4130 Supplies- Program 4240 Uniforms & Clothing * TOTAL MATERIALS & SUPPLIES 17,700 13,000 8,575 (34.0 %) 1,400 1,000 700 (30.0 %) 800 500 300 (40.0 %) 19,900 14,500 9,575 (34.0 %) 225 100 200 100.0% 2,420 1,826 1,945 ; , 6.5% 7,850 7,708 7,950 i'`, �� 3.1% 525 525 �,) 4.8% 11,020 10,159 10,645 4.8% 4300 Fees, Services 21,460 21,460 4310 Telephone 2,650 2,274 4320 Utilities 13,900 13,900 4340 Printing & Publishing 1,875 1,100 4510 Repair & Maintenance - Building - - * TOTAL CONTRACTUAL SERVICES 39,885 38,734 ** TOTAL LAKE ANN PARK OPERATIONS 70,805 63,393 41.805 7.9% 62,025 (2.2 %) f PrIl 60 2 ` 23.1% 14,670 1,876- ., - tLp 5.5% 70.5% - 1000% 41.805 7.9% 62,025 (2.2 %) f PrIl CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 148 Park Maintenance 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 150,000 150,000 174,000 16.0% 4011 Overtime -Reg 6,000 6,000 6,000 0.0% 4020 Salaries & Wages -Temp 30,000 30,000 38,000 26.7% 4030 Contributions - Retirement 20,500 20,500 24,500 19.5% 4040 Contributions - Insurance 14,200 14,200 18,800 32.4% 4050 Workers' Compensation 5,900 5,900 7,600 28.8% TOTAL PERSONAL SERVICES 226,600 226,600 268,900 18.7% 4110 Supplies- Office 1,000 1,000 - (100.0 %) 4120 Supplies- Equipment 22,500 20,000 20,000 0.0% 4140 Supplies - Vehicles 6,000 6,000 8,000 33.3% 4150 Maintenance Materials 31,000 36,000 41,000 13.9% 4170 Motor Fuels & Lubricants 8,500 8,500 9,000 5.9% 4240 Uniforms & Clothing 2,000 2,000 2,000 0.0% 4260 Small Tools & Equipment 2,000 2,000 2,000 0.0% TOTAL MATERIALS & SUPPLIES 73,000 75,500 82,000 8.6% 4300 Fees; Services 4,500 12,000 4,500 (62.5 %) 4310 Telephone 1,000 1,000 1,300 30.0% 4340 Printing & Publishing 500 500 500 0.0% 4350 Cleaning & Waste Removal 4,500 4,500 4,500 0.0% 4360 Subscriptions & Memberships 100 300 350 16.7% 4370 Travel & Training 750 750 750 0.0% 4400 Rental -Land & Buildings 25,000 19,000 22,000 `,��,' U 15.8% 4410 Rental- Equipment 6,000 2,000 _ SaO-' �. 200.0% ' 4440 License & Registration 500 300 500 � 66.7% 4510 Repair & Maintenance - Building 13,500 3,000 {;1% 283.3% 4520 Repair & Maintenance - Vehicles 3,000 3,000 ,11,500 3,000 0.0% 4530 Repair & Maintenance -Equip 5,000 5,000 5,000 0.0% 4531 Repair & Maintenance - Radios 500 500 600 20.0% 4540 Repair & Maintenance - Streets 25,000 25,000 25,000 0.0% 4560 Repair & Maintenance -Signs 1,000 1,000 1,000 0.0% TOTAL CONTRACTUAL SERVICES 90,850 77,850 86,500 11.1% 4705 Other Equipment 17,300 17,300 - (100.0 %) TOTAL CAPITAL OUTLAY 17,300 17,300 - (100.0 %) *` TOTAL PARK MAINTENANCE 407,750 397,250 437,400 10.1%