8. Status Reports on City Projects.CITY OF 8
CHANHASSEN
690 COULTER DRIVE * P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
DATE: February 13, 1997
SUBJ: Board of Review
The city council was concerned that participation at the local Board of Review on the Tuesday
following the Memorial Day holiday might be low and requested that that date be switched to
May 19. As can be seen from the attached chart, May 19' conflicts with the City of Chaska's
meeting. I have not contacted the County Assessor, Orlin Schafer, but I am sure that he would
prefer being personally present to discuss the overall property tax process at our first public
hearing. [Note: The assessor will hold an initial meeting on April 7 which typically handles
90% of the owner's wishing to protest their valuation.]
In light of the fact that 90% of the property owners do avail themselves of the first hearing date
and the fact that the date selected by the council conflicts with the date selected for the City of
Chaska, this office would recommend that we re- establish April 7 as the date the assessor
discusses the process with citizens; May 12 as the last day to accept appeals and to hear any
citizens that wish to speak to the board; and May 27 as the date the council acts on the assessor's
recommendations for each appeal.
gAmgr \bor97.doc
Office of U
County Assessor
Orlin H. Schafer
Carver County Courthouse
600 East 4th Street, Box 10
CARVER Chaska, Minnesota 55318 -2189
COUNTY (612) 361 -1960
January 23, 1997
Donald Ashworth
Chanhassen City Administrator
690 Coulter Drive
Chanhassen, MN 55317 -9683
Re: Dates for Local Boards of Review
Dear Mr. Ashworth:
Enclosed is the listing for the 1997 dates for the local Boards of Review. This
listing puts each jurisdiction on the same night of the week as previous years. If
there is a problem with any of your meeting dates, please call me immediately and
we will try to reschedule that meeting.
As in the past, there is little room for any changes. The dates that are still open are
being consumed by other meetings or obligations, and are not available for Boards
of Review. The only other options may be day -time hours.
We are going to be using the same forms as in recent years, so we will be asking
each person appearing before the Board to submit in writing their appeal. This has
helped tremendously to speed the process and we have a good record of who
wants what looked at.
We are trying to expand the ability of taxpayers to work with us on their individual
properties. If any of your residents are asking for appeals before your meeting
dates, please have them call the office and we will try to set something up so that
by the meeting, you can be informed of what we have documented.
Sincerely,
Orlin H. Schafer, SAM
Enclosures
;AN 7
Affirmative Action/Equal Opportunity Employer
Printed on 10`7% Post - Consumer Recycled Paper
BOARD OF REVIEW SCHEDULE FOR 1997
APRIL 1
Tuesday
10:00 a.m.
Hollywood Township
1
Tuesday
7:00 p.m.
Laketown Township
2
Wednesday
8:00 p.m.
Young America Township
3
Thursday
8:00 p.m.
Watertown Township
4
Friday
9:30 a.m.
Chaska Township
7
Monday
7:00 p.m.
Chanhassen City
Informational Meeting
8
Tuesday
8:00 p.m.
Camden Township
9
Wednesday
8:00 p.m.
San Francisco Township
10
Thursday
7:00 p.m.
Mayer City
14
Monday
7:00 p.m.
Chaska City
Informational Meeting
15
Tuesday
7:00 p.m.
Victoria City
16
Wednesday
7:00 p.m.
Norwood /Young America City
17
Thursday
7:00 p.m.
Hamburg City
21
Monday
8:00 P.M.
Hancock Township
22
Tuesday
8:00 p.m.
Benton Township
23
Wednesday
7:00 p.m.
Waconia City
24
Thursday
8:00 P.M.
Waconia Township
28
Monday
8:00 p.m.
Dahlgren Township
29
Tuesday
7:00 p.m.
Carver City
30
Wednesday
7:00 p.m.
Cologne City
MAY 1
Thursday
7:00 p.m.
New Germany City
5
Monday
7:00 p.m.
Chaska City
Board of Review
6
Tuesday
7:30 p.m.
Watertown City
12
Monday
7:00 p.m.
Chanhassen City
Board of Review
19
Monday
7:00 p.m.
Chaska Meeting - Continued
27
Tuesday
7:00 p.m.
Chanhassen Meeting Continued
JUNE 16
Monday
9:00 a.m.
County Board of Equalization
Carver County Government Ctr.
Revised January 23, 1997
APPEAL TO BOARD OF REVIEW PAY 1997
NAME
ADDRESS
TOWNSHIP /CITY
PHONE
Twn /City
PARCEL ID#
I WANT MY PROPERTY REVIEWED BECAUSE:
Class
Acres /Site
Current Value Land Bldgs Total
r
CONTRACT FOR JOINT ASSESSMENT
This Agreement is made and entered into by and between City of
Chanhassen, a municipal corporation under the laws of the State of
Minnesota, hereinafter referred to as the City, and the County of
Carver, State of Minnesota, hereinafter referred to as County.
WHEREAS, the City desires to enter into an agreement with the
County to provide for the assessment of property in said City by
the County Assessor's Office; and
WHEREAS, the County desires to cooperate with the City in that
regard; and
WHEREAS, M.S. 273.072 and M.S. 471.59 permit such an agreement
for joint assessment;
NOW, THEREFORE, in consideration of the mutual covenants
contained herein, it is agreed as follows:
1) That the City of Chanhassen, which is situated in the
County of Carver and which constitutes a separate assessment
district, shall have it's property within Carver County assessed by
the Carver County Assessor for the assessment dates January 2, 1997
and January 2, 1998. All work done necessary to the establishment
of the estimated market value for each Carver County parcel in the
City of Chanhassen shall be performed by the Carver County Assessor
or by one or more of the licensed assessors under his /her direction
and supervision.
2) It is hereby agreed that the City and all of it's officers,
agents, and employees shall r^. full ccop erati on and ass i stance
to the County to facilitate the provision of the services
contemplated hereby.
3) The City shall pay to the County for the assessment of
property within Carver County the sum of Seven and 35/100 dollars
($7.35) per valuation (for the assessment of January 2, 1997) and
the sum of Seven and 35/100 dollars ($7.35) per valuation (for the
assessment of January 2, 1998) existing or created before the
closing of the relative assessment year.
4) Full payment of all claims submitted by the County Assessor
for relative assessment dates shall be received by the County no
later than November 15th of the respective years.
5) The County agrees that in each year of this Agreement it
shall, by it's County Assessor or one or more of his /her deputies,
view and determine the market value of at least twenty -five percent
(250) of the parcels within this taxing jurisdiction. It is
further agreed that the County shall have on file documentation of
those parcels physically inspected for each year of this agreement.
6) Data Privacy. Pursuant to Minn. Stat. Chap. 13, the
parties agree to maintain and protect data received or to which
they have access. No private or confidential data developed,
maintained or received by the City under this agreement may be
released to the public by the City. The City agrees to indemnify
and hold the County, its agents and employees, harmless from any
and all claims or causes of action arising from or in any manner
attributable to any violation of the Minnesota Government Data
Practices Act by City or its agents, assigns, or employees,
including legal fees and expenses incurred to enforce this
provision of this agreement.
7) Mutual Indemnification. Unless otherwise addressed in
this Agreement, each party shall be liable for its own acts to the
extent provided by law and hereby agrees to indemnify, hold
harmless and defend the other, its officers and employees against
any and all liability, loss, costs, damages, expenses, claim or
actions, including attorneys fees which the other, its officers and
employees may hereafter sustain, incur or be required to pay,
arising out of or by reason of any act or omission of the party,
its agents or employees, in the execution, performance, or failure
to adequately perform its obligations under this Agreement.
8) It is understood by the parties that, pursuant to M.S.
�.,.-, � fo r .,r A ss essment ?;rust be app�^.'eC7 her }ha
273 . C72, this cor:��ac� ��r ���_: �ss�. , ..��__�
Commissioner of Revenue, State of Minnesota.
IN WITNESS WHEREOF, the City of Chanhassen has caused this
Agreement to be executed by it's Chairperson and it's City
Administrator by the authority of it's governing body by a duly
adopted resolution on this
the 25th day of November , 199. The County of Carver
has caused this Agreement to be executed by it's Chairperson and
the County Assessor pursuant to the authority of the Board of
Commissioners by resolution adopted on this the day of
199
CITY OF CHANHASSEN COUNTY O CARVER
By. By. -
airpers Chairperson
V oard o ion
By: Attest:
Clerk Richard J. Stol
County Administrat r
And:
Orlin H. Schafer
County Assessor
This Agreement is hereby approved by the Commissioner of
Revenue, State of Minnesota on t is the ay of
1997.
For Commissioner of Revenue