CC Minutes 2002 06 10CHANHASSEN CITY COUNCIL
REGULAR MEETING
JUNE 10, 2002
Mayor Jansen called the meeting to order at 7:00 p.m. The meeting was opened with the
Pledge to the Flag.
COUNCILMEMBERS PRESENT: Mayor Jansen, Councilman Ayotte, and Councilman
Labatt
COUNCILMEMBERS ABSENT: Councilman Boyle and Councilman Peterson
STAFF PRESENT: Todd Gerhardt, Roger Knutson, Teresa Burgess, Todd Hoffman, Bob
Generous, and Jill Sinclair
Mayor Jansen: Good evening, thank you for joining us. As you can see we're a little light of
council members this evening. We have two members that are traveling so it is just the 3 of us
here this evening. We will start with our public announcements.
PUBLIC ANNOUNCEMENTS: PRESENTATION FROM THE ENVIRONMENTAL
COMMISSION TO THE LIBRARY FOR ENVIRONMENTAL BOOK PURCHASES.
Mayor Jansen: We did ask the Environmental Commission to come this evening in order to do
this presentation, since it was such a significant effort on all of your parts. And if you'd go ahead
and maybe come to the front of the room so that we can have this broadcast and we have Kathy
Pershman here representing the Library to accept the donation. We have Dotti Shay representing
the Environmental Commission. If you'll go ahead and do the introductions into the microphone,
that'd be great.
Dotti Shay: We have Deb Yunger from the commission. Steve Nalefski and Kim Hankins and
we're here to present the books to the library. This has been about a 2 year effort and one of the
things that's really great about being on the Environmental Commission is I think of all the
commissions we get to have the most fun. And this was a lot of fun for me, near and dear to my
heart because I went to the library a few years ago looking for environmental books and didn't
find a lot, and then with the announcement that we were going to have a new library, it seemed
like a very worth while thing for us to get involved with. So I have something here that Jill put
together for us. Our administrative person from the city that works with the commission. Almost
2 years ago members of the Environmental Commission recognized that the Chanhassen Library
was in need of contemporary books that would provide technical and non-technical information
about a wide variety of environmental issues and topics. The commission asked the library to
recommend books to purchase and used this list as a spring board to compile a list of our own
approximately 60 books. To cover the cost of purchase we solicited donations. The Chanhassen
American Legion generously donated $500 to be used toward the purchase of, and the Mall of
America Barnes and Noble actually donated 5 books from their shelves. The City of Chanhassen
sponsored the remainder of the purchase. The result is that 107 new environmental books will be
available in our library. I'd like to thank the following for their contributions to the project. The
Chanhassen American Legion, the Mall of America Barnes and Noble, Kathy Pershman from the
Chanhassen Library, the Environmental Commission, particularly Kim Hankins and Deborah
Yunger and the City Council. The Environmental Commission is pleased and honored to present
the Chanhassen Library with these books. May they reflect the dedication of this community to
City Council Meeting - June 10, 2002
it's natural resources and to serve to educate and entertain Chanhassen's residents. Thank you
very much.
Mayor Jansen: Wonderful, thank you.
Kathy Pershman: So if anyone wants to check any out...
Mayor Jansen: Wonderful, and thanks to all of you for your efforts and the work that you've put
in to pulling all of this together. It's much appreciated.
Dotti Shay: It was a lot of fun. Thank you.
CONSENT AGENDA: Councilman Ayotte moved, Councilman Labatt seconded to
approve the following consent agenda items pursuant to the City Manager's
recommendations:
a. Approve Settlement Agreement with Lundgren Brothers & Jay Dolejsi, Project 00-01.
b. Approve Temporary On-Sale Beer License, Chanhassen Rotary Club, July 3.
c. Approval of Request for a Fireworks Display Permit, Lake Minnewashta Homeowners
Association.
d. Accept Donation from General Mills for Safety Camp.
e. Resolution/12002-52: Authorize Transfer from the Utility Fund to the General Fund,
Wrase Property.
f. Approval of Bills.
g. Approval of Minutes: · City Council Work Session Minutes dated May 28, 2002
· City Council Minutes dated May 28, 2002
· Continuation of May 28, 2002 Meeting Minutes dated May 31, 2002
Receive Commission Minutes:
· Planning Commission Minutes dated May 21, 2002
· Park and Recreation Commission Minutes dated April 23, 2002
h. Approve Modification to Construction Hours for the Library Project.
All voted in favor and the motion carried unanimously with a vote of 3 to 0.
VISITOR PRESENTATIONS: None.
City Council Meeting - June 10, 2002
US BANK, SOUTHWEST CORNER OF CENTURY BOULEVARD & TH 5; ROTH
DEVELOPMENT:
mo
PRELIMINARY PLAT TO CREATE 3 LOTS AND 20UTLOTS, ARBORETUM
BUSINESS PARK 4TM ADDITION.
SITE PLAN REVIEW FOR A 3,066 SO. FT. COMMERCIAL BANK BUILDING
ON 1.07 ACRES.
Bob Generous: Thank you Madam Mayor, Councilors. The applicant is requesting a preliminary
plat approval for the southwest comer of Highway 5 and 41. As part of the original PUD, this
one block was to be subdivided as one lot. However, in the interim they decided that market
forces would better accept 3 lots, so that's what the subdivision is. The Outlot A in the
subdivision is to be reserved for a corporate headquarters site. The subdivision itself is rather
straight forward. It complies with all the design guidelines and the zoning requirements. The
only issue we have with this is the need for access into the property off of Century Boulevard.
We do have a condition in our staff report that it be right-in/right-out. The applicant has hired a
consultant, a traffic engineer to look at this issue and come up with their best estimate of the
operation of this intersection. I believe that the city is willing to look at an alternative as part of
the final plat as long as we can be assured that we're maintaining an acceptable level of service.
Staff is recommending approval of the preliminary plat subject to the conditions in our staff
report. The second part of the proposal is site plan approval for one of the lots and that very plat.
It would be in the northeast comer. It's a 1.07 acres site. It's for US Bank. They have a drive
thru located on the west side of the building, and it's one story. The only issue we have with this,
there's some additional landscaping they're to provide. We did call out some architectural
detailing, additional windows and more brick and the applicant has agreed to those changes and
so they'll revise that for their building permit. We are recommending approval of the site plan
subject to the conditions in the staff report. With that I'd be happy to answer any questions.
Mayor Jansen: Thank you. Council, questions for staff?
Councilman Ayotte: With respect to the traffic study where the applicant would in fact hire the
consultant, how do we counter that in terms of making sure that there's an honest broker
assessment as to what the consultant finds?
Teresa Burgess: If I could clarify. That condition has actually been removed because the
applicant has already hired that consultant and the city has received the first draft of that traffic
report. We have requested some additional language be added to the report after meeting with the
consultant and with the developer and discuss our concerns. The city engineering department has
reviewed the information and is comfortable with what is being proposed, with the caveat that we
are requiring that some language be added to the development contract. That if in the future there
is a problem, that it will be the property owners responsibility to pay for all of the costs for public
improvements, or private improvements necessary to correct the issues that are caused by this
driveway.
Councilman Ayotte: The question still holds, and the honest broker assessment is city staff?
Teresa Burgess: City staff is confident that they have been able to review that and.
Councilman Ayotte: And how long does the arrangement live in terms of they being liable to
respond to any problems associated with traffic?
City Council Meeting - June t0, 2002
Teresa Burgess: Since it will go into the development contract, it will go with the property and
unless the City Council decides to void that contract or condition, it will stay on the property for
perpetuity. As long as the property exists.
Councilman Ayotte: Okay, thank you.
Mayor Jansen: And we will see that change then when we see the final plat, is that correct?
Teresa Burgess: Correct. That would be a condition in the development contract.
Mayor Jansen: Okay. Okay, any other questions for staff at this time?
Councilman Ayotte: With respect to the fact that we have a 2(a) and a 2(b), is our response to
staff recommendation on two separate motions?
Mayor Jansen: Yes. Councilman Labatt, any questions for staff at this time?
Councilman Labatt: No. Just to clarify that issue about the potential problem in the future of
traffic. Is that at our determination as a city? And is there a, if we say there's a problem here and
they say well no there isn't, who has the final say?
Teresa Burgess: At this time we're still working with the developer to come up with a
quantifiable answer that when we hit this level of service it will automatically trigger a response
on the city's part. Looking at it, if you remember our discussions on Highway tOt, a level of
service. We would like to tie it to something in those standards for the city's end of things. If the
property owner was to come to us and say they want improvements, we review those at any time
because they are a petitioned project at that point and they would be paid for by the property
owner. But at the same time the property owner wants some consideration of when is the city
going to be able to force that issue. So by saying it hits a certain level of service, that way when
we go in and analyze and we find that there's a problem, we can go in and analyze it and say the
problem is this. It meets this level of service. There is no question on whether it should be done
or not. It's been clear cut and it's in the agreement. We're still working out what that level of
service should be. We also want to take into account accidents, and so how to word that. But I'm
confident we can work that out without any problem having met with the developer.
Councilman Labatt: So was that going to be Steiner Development or US Bank?
Teresa Burgess: We will sign an agreement with the current property owner at the time of final
plat. It will be recorded against the property. If US Bank buys the property from Steiner
Development, they will then take on the responsibility of the development contract. It travels with
the property.
Councilman Ayotte: And that's all understood across the board?
Todd Gerhardt: The development agreement runs with the property until the council decides to
void the development contract. You'd have to make a formal request to have that removed.
Councilman Labatt: Okay, I'm fine with that.
Mayor Jansen: That's it? Okay. If we have any additional comments or any new issues from the
Planning Commission, if the developer would like to come forward and address the council, you
City Council Meeting - June 10, 2002
certainly may at this time. Though we won't go fully back through the whole development. Just
any new issues that may exist.
Fred Richter: Fred Richter, Steiner Development. Just take a moment to say that we appreciate
working with staff. We've added the windows on the drawing. We've added the soldier course
to the drivit issue, and we appreciate working with the city engineering department and feel
comfortable. What we've tried to do is, we think work out the best solution for all parties and
that is maximizing access. Getting traffic not to go through the Kindercare site, back onto
Century which we think in the near term is... And then we've got details in the future, if traffic
gets out of hand to some of that so we're quite comfortable it will work out just fine.
Mayor Jansen: Great, thank you. Okay, if there's anyone in the audience. Mr. Hoffman?
Todd Hoffman: Just a clarification. Steiner did pay full, or was credited full park fees as a part
of this development. There's no mention of the collection of their remaining trail fees. Just want
to add that as a clarification on conditions of approval that those trail fees are collected as a part
of this.
Bob Generous: Condition number 2.
Todd Hoffman: Is it on there? 2? Okay, thanks Bob.
Bob Generous: I take care of you.
Todd Hoffman: Alright.
Mayor Jansen: Thank you. If there is anyone in the audience who would like to comment on this
plan you can certainly come forward at this time. Okay, seeing no one, I'll bring this back to
council. Council comments.
Councilman Labatt: None.
Mayor Jansen: Councilman Ayotte.
Councilman Ayotte: No, I'm fine.
Mayor Jansen: Okay. Then ifI could have a motion please.
Councilman Ayotte: I'll so move that the City Council approves the preliminary plat for 92-6
PUD File 8, Arboretum Business Park 4th Addition creating 3 lots, one outlot and right-of-way for
a public street as shown in the plans prepared by Schoell and Madsen Incorporated dated
Received 12 April, 2002 subject to the conditions outlined 1 through 10.
Councilman Labatt: 18.
Mayor Jansen: 1 through 187
Councilman Ayotte: 1 through 187
Councilman Labatt: There's two pages.
City Council Meeting - June 10, 2002
Councilman Ayotte: Whoops, 1 through 18.
Mayor Jansen: Okay. And a second please.
Councilman Labatt: Second.
Councilman Ayotte moved, Councilman Labatt seconded that the City Council approves
the preliminary plat for 92-6 PUD File 8, Arboretum Business Park 4th Addition creating
three lots, one outlot and right-of-way for a public street as shown on plans prepared by
Schoell & Madsen, Inc., dated received April 12, 2002, subject to the following conditions:
The development shall comply with the Arboretum Business Park Development Design
Standards.
2. The developer shall pay trail fees pursuant to city ordinance.
Prior to final plat approval, a professional civil engineer registered in the State of
Minnesota must sign all plans.
4. Revise the easterly side, full access to a right-in/right-out access of Century Boulevard.
The applicant will be required to meet the existing site runoff rates for the 10 year and
100 year, 24 hour storm events. Drainage and utility easements shall be dedicated on the
final plat over the public storm drainage system. The minimum easement width shall be
20 feet wide.
Type II silt fence shall be used. The applicant should be aware that any off-site grading
will require an easement from the appropriate property owner. Silt fence shall be
promptly removed upon completion of construction.
Installation of the private utilities for the site will require permits and inspections through
the City's Building Department.
Each newly created lot will be subject to City sanitary sewer and water hookup charges at
the time of building permit issuance. The 2002 trunk utility hookup charges are $1,383
per unit for sanitary sewer and $1,082 per unit for water.
Public utility improvements will be required to be constructed in accordance with the
City's latest edition of Standard Specifications and Detail Plates. Detailed construction
plans and specifications will be required at the time of final platting. The applicant will
also be required to enter into a development contract with the City and supply the
necessary financial security in the form of a letter of credit or cash escrow to guarantee
installation of the improvements and the conditions of final plat approval. Permits from
the appropriate regulatory agencies must be obtained, including but not limited to the
MPCA, Department of Health, Watershed District, Carver County, etc.
10.
On the utility plan: · Show all the existing and proposed utility easements.
· Revise sheet title to ;;Preliminary Utility Plan".
City Council Meeting - June 10, 2002
· Eliminate the proposed storm sewer north of Lot 1; any stormwater must be
treated before discharging into a wetland or pond.
· Add 6" gave valve on the watermain going to Lots 2 and 3.
· Revise the sanitary sewer along the east side of Lots 1 and 2 to be within the lot
property limits.
11 On the grading plan:
· Add a note, "All sanitary services shall be 6" PVC SDR 26."
· Show the benchmark used for the site survey.
· Revise Sheet Title to "Preliminary Grading, Drainage & Erosion Control Plan".
· Remove the abandoned portion of the existing RCP 36 inch storm sewer.
12.
Cross-access easements for the shared driveway access must be obtained and recorded
against the lots.
13.
Dedicate Outlot B to the public right-of-way including a cul-de-sac bubble and build the
street according to City standards and specifications.
14.
Additional fire hydrants will be required. Contact Chanhassen Fire Marshal for exact
location.
15.
A 10 foot clear space must be maintained around fire hydrants, i.e. street lamps, trees,
bushes, shrubs, Qwest, Xcel Energy, cable TV and transformer boxes. This is to ensure
that fire hydrants can be quickly located and safely operated by firefighters. Pursuant to
Chanhassen City Ordinance #9-1.
16.
"No Parking Fire Lane" signs will be determined by the Fire Marshal upon a site plan
review of new proposed buildings.
17.
When fire protection, including fire apparatus access roads and water supplies for fire
protection is required to be installed, such protection shall be installed and made
serviceable prior to and during the time of construction. Pursuant to 1997 Minnesota
Uniform Fire Code Section 901-3.
18.
The total SWMP fees are $47,433.00 and are due payable to the City at the time of final
plat recording.
All voted in favor and the motion carried unanimously with a vote of 3 to 0.
Mayor Jansen: IfI could have another motion please. For the site plan.
Councilman Ayotte: The City Council approves site plan #2002-4, plans prepared by Steiner
Development Incorporated dated 4/12/02 subject to the conditions 1 through 25.
Councilman Labatt: Second.
Councilman Ayotte moved, Councilman Labatt seconded that the City Council approves
Site Plan #2002-4, plans prepared by Steiner Development, Inc., dated 4/12/02, subject to
the following conditions:
City Council Meeting - June 10, 2002
The applicant shall enter into a site plan agreement with the City and provide the
necessary security to guarantee erosion control, site restoration and landscaping.
The lot must be final platted into a Lot and Block prior to the issuance of the building
permit.
The northern elevation requires an additional seven (7) feet of windows. The eastern
elevation requires an additional fourteen (14) feet of windows.
Monuments must be set back a minimum of ½ the required building setback, 15 feet from
Century Boulevard and 35 feet from Highway 5.
5. Wall signage shall be permitted on only the north and east building elevations.
6. All signs shall require a separate sign permit.
The applicant shall fully screen parking lots from adjacent roadways through the use of
berms.
8. Submit utility plans for review and approval.
A 10 foot clear space must be maintained around fire hydrants, i.e. street lamps, trees,
bushes, shrubs, Qwest, Xcel Energy, cable TV and transformer boxes. This is to ensure
that fire hydrants can be quickly located and safely operated by firefighters. Pursuant to
Chanhassen City Ordinance #9-1.
10.
When fire protection, including fire apparatus access roads and water supplies for fire
protection is required to be installed, such protection shall be installed and made
serviceable prior to and during the time of construction. Pursuant to 1997 Minnesota
Uniform Fire Code Section 901-3.
11 A PIV (post indicator valve) is required. Indicate on utility plans upon submittal.
12.
Comply with the Chanhassen Fire Department/Fire Prevention division regarding
premise identification. Pursuant to Chanhassen Fire Department/Fire Prevention
Division Policy #29-1992. Copy enclosed.
13.
Comply with water service installation policy for commercial and industrial buildings.
Pursuant to Inspection Division Water Service Installation Policy #34-1993. Copy
enclosed.
14.
Comply with the Chanhassen Fire Department/Fire Prevention Division regarding
maximum allowed size of domestic water on a combination/fire sprinkler supply line.
Pursuant to Chanhassen Fire Department/Fire Prevention ?Division Policy #36-1994.
15.
Comply with the Chanhassen Fire Department/Fire Prevention Division regarding notes
to be included on all site plans. Pursuant to Chanhassen Fire Department/Fire Prevention
Division Policy #4-1991.
City Council Meeting - June 10, 2002
16.
Type II silt fence shall be used. The applicant should be aware that any off-site grading
will require an easement from the appropriate property owner. Silt fence shall be
promptly removed upon completion of construction.
17.
Each newly created lot will be subject to city sanitary sewer and water hookup charges at
the time of building permit issuance. The 2002 trunk utility hookup charges are $1,383
per unit for sanitary sewer and $1,802 per unit for water.
18.
The building plans must be prepared and signed by design professionals licensed in the
State of Minnesota.
19.
The owner and/or their representatives shall meet with the Inspections Division as soon
as possible to discuss plan review and permit procedures.
20. All drive aisles must meet a minimum width of 26 feet.
21. The EFIS accent band shall be modified to conform with the Highway 5 Design Criteria.
22. Approval is contingent upon approval of Arboretum Business Park 4th Addition.
23. A cross access agreement between parcels shall be recorded.
24.
The sidewalk shall be extended to the south to connect to a future east-west sidewalk on
the property to the south.
25. The developer shall provide areas for bicycle parking and storage.
All voted in favor and the motion carried unanimously with a vote of 3 to 0.
Mayor Jansen: Congratulations. Glad to see more construction happening out on your site.
Thanks for being here this evening.
COUNCIL PRESENTATIONS: COUNCIL/COMMISSION LIAISON UPDATE.
Mayor Jansen: Why don't I start. On Friday we had our Carver County Community Leaders
meeting, which was hosted in the City of Carver, and probably the most significant issue of
discussion was around the joint fiscal reporting that we're trying to pull together. And what that
is is an effort of all of the communities and the county as well as the school district to pull
together all of our capital improvement plans, being as squishy as it is once you get out a few
years, so 5 years or so. Just so that we have an understanding of all of the impacts that will be
occurring to our residents. Be it school referendums or something going on with the county as far
as funding, and projects and then of course our own projects, so we do have a concerted effort
around trying to make sure that we're all cognizant of what is happening within the county. So
that project is underway and our city administrator is very involved in helping pull that
information together and cooperating with the other entities to be sure that we've got that
information out there. Anything else significant to add from that meeting Todd?
Todd Gerhardt: I know we talked about the PGA tournament coming up in August and.
Mayor Jansen: Big public safety effort around that project.
City Council Meeting - June 10, 2002
Todd Gerhardt: Yeah, talked about some of the road construction projects going on. There will
be a time in Chanhassen when Highway 5 and 7 will be down to add the additional shoulders and
traffic signals down at the Arboretum entrance west of 41. And that was some concern amongst
the other communities and wondering if there was any other way of trying to do that work and not
taking both 5 and 7 down, but at this time there doesn't look to be another option. We have a
very short construction season here in Minnesota so we've got to take advantage of it.
Mayor Jansen: And then you'll warn all of us what week that is, correct?
Todd Gerhardt: Yes. Matt had a meeting today and they were to clarify the specific date of that
and he didn't get back to me this afternoon but it will be in your next packet.
Mayor Jansen: Okay. That would be good information to have out there for people so they don't
just stumble into it that week. Possibly avoid it. Any other liaison updates?
Councilman Ayotte: Well I'd like to bring focus to the fact that on this coming Wednesday, 12
June we have the Environmental Commission meeting and there will be, and as Dotti always
leads it very, very well. I think it's a significant discussion point on the water quality awareness
program that we're heading up, and I'm hoping that possibly we can get input and status on the
water treatment activities as a prelude to that discussion which may influence the way they
structure the program. So if we could possibly get some support for the commission. The
commission did make a request for some status of water treatment and it might be time to do it in
conjunction with this discussion point.
Mayor Jansen: So that's specifically around the water treatment facility project.
Councilman Ayotte: Yes ma'am.
Mayor Jansen: Are you comfortable having then the representative for the council with that
project on giving an update as to where that project stands?
Councilman Ayotte: No. I want more data from staff. That's why I'm asking the question.
Mayor Jansen: So more data than you even have as a group as you're working on the planning
for this?
Councilman Ayotte: I just want a status as to where we stand at this point because we haven't
had a lot of communication up to this point. After the selection of contractor for the water
treatment activity.
Mayor Jansen: So you're looking for a time line? I'm trying to get more specific as to what
information you're looking for. You're looking for a time line on that project?
Councilman Ayotte: I want to know what activity has occurred since the award of the contractor
to this point in time to make a determination as to whether or not anything has occurred, which
would influence the Environmental Commission's efforts on their water quality awareness
program.
Mayor Jansen: Okay.
Councilman Ayotte: Which could be timeline or it could be.
10
City Council Meeting - June 10, 2002
Todd Gerhardt: I can have Teresa prepare something or attend that meeting. She's been
negotiating right now with the engineer is why that hasn't been moving ahead. They're trying to
finalize a contract and before you can move ahead with any portion of the project you have to
finalize the contract. Roger, do you know, are you working on the Black and Beach contract?
The engineer contract for the water treatment facility.
Roger Knutson: We worked on the study. On the contract for the study. Yeah, we did that, that
was done a couple weeks ago. Yes.
Todd Gerhardt: And I know Teresa was planning on putting a schedule together for the
committee on what their next steps are too so I'll make sure you can give an update on that.
Councilman Ayotte: Well it might be enough just for the study. We don't want to have her hurry
up to just to respond to this timeline, but it may be helpful to know what the study consists of
with respect to the scope for the water awareness program.
Todd Gerhardt: Yep.
Councilman Ayotte: Thank you.
Mayor Jansen: Very good. Thank you.
Councilman Ayotte: That's it.
Mayor Jansen: Okay, great. Steve anything?
Councilman Labatt: No.
Mayor Jansen: I unfortunately was unable to get feedback from Councilman Peterson before he
went out of town for I believe it's a week, on replacing you on the Southwest Metro Transit
Commission so we'll probably have to take care of that in the next meeting as far as the conflict
that you now have with those meetings, so we'll wait until we have a fuller council here to do
that. Okay.
Councilman Labatt: Sure.
Mayor Jansen: So that takes care of agenda item number 4. We will push that off to the next
meeting. Or we could appoint him since he's not here.
ADMINISTRATIVE PRESENTATIONS: PRESENTATION OF PLANNING OUTLINE,
COMMUNITY CENTER REQUEST FOR INFORMATION, PARK & RECREATION
DIRECTOR.
Todd Hoffman: Thank you Mayor Jansen, members of the City Council. In response to the City
Council's directive that the Park and Recreation Commission develop a request for information.
A charge statement was prepared for the commission. I'll highlight just the top two in the
statement. The goal. What is the purpose of the group? The Park and Recreation Commission is
charged with the duty of preparing a request for information packet to deliver to private and
public recreation service providers. The desired results from this charge is to ascertain a level of
interest that private and public recreation service providers have in joining a partnership with the
city and building a community recreation facility in our city. With that in mind, a draft or an
11
City Council Meeting - June 10, 2002
outline RFI was prepared. It follows up on the pages after the charge statement. Again
highlighting just a few of these items. Item C. The facility components I think is important for
the council to be aware. That the commission identified the following components. Obviously
additional components could be added at any time with some of these components could be
dropped depending on the interest of perspective partners. Those components are an outdoor
pool, an indoor pool, gymnasiums, a running or walking track, performing arts theater, exercise
facilities, daycare facilities, locker rooms, climbing wall and a banquet and meeting space. The
most notable exception to that is ice, or a sheet of ice. A hockey arena, and with the success of
the arenas in our surrounding communities, Eden Prairie with 2 rinks looking to build 3.
Shakopee with 1 rink looking to build 2. Victoria looking to build their first rink and then
Minnetonka with their rinks. The commission is somewhat hesitant to propose additional ice,
although for the local community that would be a nice amenity, but in general ice is pretty well
built out across the metropolitan area and we're actually starting to see a downturn in the pricing
and affordability or ability of cities to afford to continue building and operating rinks. Item D is
also an important disclosure for everyone to be aware of. It's a financing disclosure. It states that
the City of Chanhassen proposes to deliver a general obligation and/or use revenue bonds to fund
it's portion of the financing for the project. In failure of any referendum that City Council would
propose would prevent the city from moving forward with the project. We believe that's
important for any potential funders or potential partners to be aware of. And then the last item on
the list is important as well and that's the organizations that the commission has identified that
could be perspective partners and there's a long list there, both school districts, the local athletic
associations, Lifetime Fitness, the Y, Northwest, Flagship, Ridgeview Medical, St. Francis
Medical, Park Nicollet, a variety of other sport and fitness clubs. There's some interested private
investors that will talk to the city and then a variety of other local organizations. And then I think
there's other organizations that we have not identified at present. The timeline for the RFI would
include, if the council continues to believe in this process and give staff approval this evening.
We will move forward and finalize the RFI with the Park and Recreation Commission at their 25th
meeting of June and then bring you back a final copy of this document at your next available
meeting, the City Council meeting in July.
Mayor Jansen: Okay. Great. So I'll open this up to council. If you care to start with comments
or any questions.
Councilman Ayotte: Both. We had a discussion, and quite frankly it's just simply a fact and I
don't recollect the results of the discussion. If we were going to have another survey or an
extension of the survey that we did conduct to gather more information from the community at
large. Whatever happened to that? I really don't recall. Do you remember when we had that
discussion?
Mayor Jansen: We did not have a conversation about doing another survey. The conversation
was more around the public process that we could implement in order to gain more feedback from
the public, whether it's involving other organizations. But we did not talk about doing another
survey. It would be more involving the public in be it open houses and soliciting information.
Councilman Ayotte: Which would be after the request for information and solidification of what
we out.
Mayor Jansen: Yep.
Councilman Ayotte: A couple of questions. With respect to the cycle time for this whole thing,
the turn time. Do we have an idea as to when we wanted to construct the RF. You said that the
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City Council Meeting - June 10, 2002
RFI would be in draft form for the council 25 June. Did you state the target for sending out the
request for information?
Todd Hoffman: We stated the target for a return in the form of responses be a written letter
returned by August 25th to the city.
Councilman Ayotte: Okay. Was there any discussion by the commission or interest on the part
of staff to format the RFI so we'd have some measure of standardization with responses? Or is it
the view of the commission and/or staff it would be better to be open ended to allow whatever to
occur to occur and kind of have a potpourri of responses? What was?
Todd Hoffman: Staff and the commission both read an RFI as being more loose than an RFP and
we read that as a signal from the council that you wanted just to be open. If we start to box
people in this early we may not identify all the potential funding mechanisms or partnerships that
we might see. It's a very open ended, but just the start of the initial conversation, a one page
letter to say yes. We've been thinking about that type of facility in Chanhassen. We would be
interested in sitting down with you and.
Councilman Ayotte: But you're not limiting them so if they give you tons, that's okay too?
Todd Hoffman: You bet.
Todd Gerhardt: I agree with Todd and the Park and Recreation Commission on that. You just go
through the organizations that they've listed here. You may combine some of these. They're all
going to have different angles or ideas towards this proposal so I think that's a good idea.
Councilman Ayotte: One last question. When we receive the information, how's it going to be
assessed? Is it going to be a function of staff and commission and/or commission? Has there
been any thought as to how we take this data, formulate it into information that can be shared
with council and public? Any thoughts on that line?
Mayor Jansen: That's direction that we would need to give at this point, and I think my
assumption would be that the information would be coming back to council for consideration and
at that point we could determine if, what the next step in the process needs to be as we see what
level of interest there is.
Councilman Ayotte: I'm talking, how do we format it so that it's discernable to a council or the
public? That's just something I would suggest that we may want to think about so that it becomes
an easier tool to assess and deal with. Just food for thought.
Todd Gerhardt: Yeah, I would think we'd kind of do an inventory of each of the responders
based on the information that we're requesting and see who's coming or who's...the different
type of activities. The facility components and we can put a spread sheet together highlighting
yes, no. On how each individual may respond to the different facility components. Have a
section in there on how they might want to go about financing or their financial needs or what
their needs from the city might be and other information that they may request as a part of the
proposal.
Todd Hoffman: The volume of this response should be manageable. You know we're talking
maybe a half a dozen. Little more and the volume of the information should be manageable I
think.
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City Council Meeting - June 10, 2002
Mayor Jansen: Okay. I have a couple of things. Under objective. The what, the line that reads
the level of funding responsibility you may be willing to assume. I think at this point we'd like to
make the assumption that they're stepping forward funding whatever it is that they in fact intend
to participate in. I don't know that we want to put out there in our request for information that
we're looking for them to provide anything other than the 100 percent. I don't know that that's a
good starting place. And which led me down to the disclosure of proposed city financing in that
we have not had a conversation around, for one what level of funding we would even look to put
into this project since we don't know how expensive it would be. But if we did have a private
party come in to do the facility, we would have to have a more lengthy.., and there would be. I
think right now we're in that preliminary stage of just trying to find out, is there a fitness center
out there, a private fitness center that would like to come into Chanhassen and would the school
district like to be a part of a collaboration? You know we're talking about a collaboration but I
don't know that we're necessarily saying, and here's our checkbook because we're stepping to
the table and we're wanting to fund a part of that. There's definitely a mixed reaction on
council's part as to what level we may or may not go to and specifically in regards to any
discussion around a referendum. So I wouldn't want to suggest that right up front would be my
hesitation, and that maybe that becomes more a part of the conversation with the parties as to
what's possible and what sites may in fact trigger that level of participation that may need to be
had on our part. Does that make sense?
Todd Gerhardt: Yeah. They're going to ask you, you know it's going to be into a negotiated
point. They're going to ask you to bond for it in their request. That's going to be their
expectations, and then we will respond to what level we feel comfortable with. I've had other
individuals come in and ask us and we said no, so I don't have a problem taking that section out.
If you just, you know Roger made a point when you do revenue bonds you don't need a
referendum. Just general obligation bonds need a referendum. We can do a lease revenue bond
or just a plain revenue bond but.
Mayor Jansen: So all of that can become part of that conversation in a negotiation versus it
needing to be maybe verbalized here.
Todd Gerhardt: Sure.
Mayor Jansen: Okay.
Todd Hoffman: What led me to include it was, you talk about a partnership and people always
like your checkbook to come along with partnerships so I thought well, we'd better talk about it.
So perhaps you even want to lessen that part of the just simple a certain, you use partnership or
partner a lot and perhaps we just weaken that link and we're looking for people with a desire to
provide that.
Mayor Jansen: I don't know that you necessarily need to lessen that message. I think there are
other things that we too can do to participate in pulling this whole venture together. And again it,
to me it says we're willing to pay for this right up front, the way that it's worded, whereas if you
say partnership, we're willing to work with them in order to be able to make the project happen.
Councilman Ayotte: Let me ask a question, again when you're talking towards the issue of
partnering and so on. Would it be an appropriate thing or positive thing where you send a request
for information out, and this is not a leading question. I really don't know. Should we list all the
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City Council Meeting - June 10, 2002
addressees so they can see who's we're talking to so that Bally Total Fitness sees that we've also
corresponded with Northwest Athletic Club?
Mayor Jansen: Do you have an opinion on that?
Todd Hoffman: I'm going to make the assumption that they probably.
Todd Gerhardt: They probably assume that.
Councilman Ayotte: So you say don't list them? What if someone doesn't realize that that we
are approaching school districts?
Todd Gerhardt: I think if you list them then you may get individuals that won't submit, if they
see somebody out there, Bally sees Northwest out there. Well we're not going to do, we don't do
those things or.
Councilman Ayotte: Don't let anyone out there on the TV know that we just.
Todd Hoffman: In a cover letter we would simply allude to the fact that we have sent this to a
variety of interested.
Councilman Ayotte: And maybe address the fact that it's private and public concerns. Non-
profit and profit. Just so that they understand that consortium is a potential.
Todd Hoffman: We can do that in a cover letter.
Mayor Jansen: Okay. The other thing that I was going to suggest is maybe under the facility
components, we are of course going to be sending this out to a couple of medical organizations
and maybe to note under that, a medical or what do you call those facilities when they come in?
What does Ridgeview call their's that's in Chaska?
Todd Hoffman: Health and wellness or physical, what do they call it? Sports medicine.
Mayor Jansen: There you go.
Todd Gerhardt: Business health. That's what draws those people in.
Mayor Jansen: And there is some interest in that already. Councilman Labatt, do you want to
take any issue with what's not under the facility components? Because we all know it's coming.
Should I bring it up? Where's the ice arena?
Councilman Labatt: There we go. Well I hate to eliminate it right now. You know what's the
harm of leaving it in here?
Todd Hoffman: There isn't one.
Mayor Jansen: I would agree.
Councilman Labatt: And I would hate to not include it now and then, I mean I think that they're,
in looking at what's up at Lifetime and even down at the Dakota facility down at Mystic Lake,
when you say your indoor pool/outdoor pool, is that inclusive of the kiddie pool or wading pool
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City Council Meeting - June 10, 2002
too? Similar to what Maple Grove has, so when you say that, can we assume that that is what is
understood underneath here or do we need to be listed as a separate category under the
indoor/outdoor pool, a wading pool?
Todd Hoffman: I think your assumption is safe that that would include all the spas and wading
pools and the zero depth and everything that's possible. You don't want to build something that's
not the state of the art. That's not the place to start.
Mayor Jansen: Is a water park included in that general description or would that be a separate
type of facility?
Todd Hoffman: In general outdoor pools are more of a water park or family aquatic center today.
Councilman Labatt: Similar to St. Louis Park?
Todd Hoffman: Well similar to Eagan. St. Louis Park where you have the slides and the.., water
toys.
Councilman Ayotte: What'd you call it again? It was a what?
Todd Hoffman: Family aquatic center or a water park.
Councilman Ayotte: Family aquatic center.
Mayor Jansen: You like that I gather. Okay.
Councilman Labatt: So this goes to the Park and Recreation Commission on?
Todd Hoffman: June 25th.
Councilman Labatt: And if interested parties want to come and comment, is it available on that
night too?
Todd Hoffman: Sure.
Councilman Labatt: I'm just thinking that you know.
Todd Hoffman: Get your ice people there.
Councilman Labatt: I'm not going to twist any arms to get them there but.
Mayor Jansen: Well actually one of my questions was going to be, does this necessarily have to
go back to the commission as far as expediting this rather than delaying it? If what you're
looking to us for is our feedback on what they've forwarded, and I'm not hearing a lot of changes
to this. It then just requires a cover letter and we're good to go. Could that not come back to us
at our next council meeting?
Todd Hoffman: I don't see why not. I don't see any reason.
Councilman Ayotte: Because you had referenced the 25th and our council's the 24th SO you're
talking about the 24th? To have it on the agenda.
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City Council Meeting - June 10, 2002
Mayor Jansen: And the 25th was the Park and Recreation Commission meeting.
Councilman Ayotte: Yeah, but that's where he said he would have, so approval on the 24th by us
and then it would go forward on the 25th?
Mayor Jansen: But they don't necessarily need to see it. We have their draft at this point, with
just a few changes. So then if we have the final back with the cover letter on the 24th, it could
then be mailed out and maybe we can move up this August 25th response date I guess is what I'm
trying to get to.
Councilman Labatt: You could almost move it up 2 weeks to the first.
Mayor Jansen: Make it like the end of July?
Todd Gerhardt: Yeah, we could do that by July.
Todd Hoffman: You could almost get a month.
Mayor Jansen: That'd be a month for them to respond with just a simple letter since it's not a full
blown RFP. Yes, we're interested. No, we're not.
Todd Gerhardt: Todd, do you want to explain why the Park and Recreation Commission wanted
to review it? They wanted to see some of the changes the council might make or?
Todd Hoffman: Well the Park Commission brought this out of their meeting but this is a staff
representation of the information that they put together that evening so they haven't seen this in a
final form as well. So this is the first time the council has seen it. This would be the first time,
with your modifications that they would see it, but I don't think that they're going to have any
problem with moving the time line up.
Mayor Jansen: Have you sent them a copy of the draft as of yet?
Todd Hoffman: No.
Mayor Jansen: Maybe it would be advisable to at least provide them with a copy so that if you do
end up with them giving comments back, that they feel that they wanted something else in here
that's not included, you could get those from them individually from that meeting. And make
sure that we do have those included or at least that we can have a conversation around them at our
next meeting. How does that sound?
Todd Hoffman: E-mail...
Mayor Jansen: Yeah, exactly. Exactly, you've got to love technology these days. But if we're
adding the ice arena Steve, shouldn't we add Kevin McShane under the proposed recipients of the
RFI?
Todd Hoffman: Chan Bank.
Councilman Labatt: Maybe for the Zamboni.
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City Council Meeting - June 10, 2002
Mayor Jansen: There you go. Anything else? Steve?
Councilman Labatt: No. I think it's exciting. I mean you see stuff on paper and progression on
this. I mean how long has this been an issue? The city's been wanting this for so long and finally
we get a group of people that are going to move it along. It's nice that things don't get stalled.
Mayor Jansen: Okay.
Councilman Labatt: Do we need a motion then? Motion to accept this or what?
Todd Gerhardt: We'll have it on your consent agenda at the next council meeting for your
approval.
Mayor Jansen: Any other comments Councilman Ayotte?
Councilman Ayotte: Nice job.
Councilman Labatt: Yes, very nice job Todd. And the commission too.
Mayor Jansen: And our thanks to the commission for helping to pull this together and doing it so
expeditiously. We didn't talk about this too long ago and you're already bringing this back so
that's great. Do you need anything else from us then? Okay.
Councilman Labatt: Just seems like yesterday we went on that bus tour of all these facilities.
Todd and I sitting in the back.
Mayor Jansen: Then it's more, how do we get this done? Okay. Anything else under
administrative presentations Mr. Gerhardt?
Todd Gerhardt: No. Got a, next work session is going to be full. Going to lay out a guide plan
for you regarding taxation. Met with Mark Ruff from Ehlers Associates. That's our next
segment of our strategic plan and we're going to have a series of 4 meetings in creating a
financial foundation for taxation. I think you're going to really enjoy that. And another big issue
that we're going to have to deal with is to have a formal request coming from Rosemount. They'd
like to subdivide their property and they need some direction from the council regarding that.
They have one remnant piece just to the east of the church, the Lutheran church there. That large.
Councilman Labatt: That little triangle there in the corner?
Todd Gerhardt: Yeah. They'd like to put that on the market. Subdivide that off from their main
piece. When we put the private redevelopment agreement together on that, I made it a condition
that it be in one sole ownership and so they need our blessing for them to subdivide that property.
And also should be compensation back to the city for that so those are things we're going to talk
about. Is that something you want to see developed and two, what kind of level of compensation
do you want to demand as a part of that? So those are going to be two of the big ones on your
work session.
Mayor Jansen: Great. Update on the library construction, now that we see that the fences are
going up.
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City Council Meeting - June 10, 2002
Todd Gerhardt: The fences are going up. The trees are coming down and we're going to start
moving dirt on Wednesday so we're dealing with a couple of little issues out there. We missed
our fiber phone line into this building. Did not show up on the civil drawings so you will see a
change order for that to relocate that line. So give you the heads up now on that. And then we're
dealing with a little storm water issue. Got all the utilities in one area so we might need to reroute
a storm water pipe to try to accommodate for the utilities that are going on out there. Civil's re-
looking that so. Big project. Lot of utilities in the area so, but we're excited to see the dirt
moving. Unfortunately some of the trees have to come down, so if anybody asks you why they
cut the trees down along West 78th Street. Those trees were planted on top of a lot of utilities.
There's a major, major fiber line from Sprint that goes through downtown, so if we were to try to
spade that out and hit that, they call it a million dollar cut so we did not take the effort of trying to
spade those trees out. And around City Hall too you can see some utilities in the area there that
we did not spade out trees so that's why.
Mayor Jansen: And we'll be adding a lot of trees with the library project as well as the park
project so at least we'll have some numerous replacements going in for them. Not that you can
make up the size of what's there but, they will be replaced.
Todd Gerhardt: Yep. We will have a comprehensive landscape plan when we do the park and
around the library so it will all blend together and look fresh and new.
Mayor Jansen: Great.
Todd Gerhardt: That's it.
Mayor Jansen: Okay. Anything under the correspondence section? Okay, this was short and
sweet. IfI could have a motion to adjourn.
Councilman Labatt moved, Councilman Ayotte seconded to adjourn the meeting. All voted
in favor and the motion carried. The City Council meeting was adjourned at 7:45 p.m.
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
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