1a Joint Agreement Co. Auditor C OF
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MEMORANDUM
TO:
Todd Gerhardt, City Manager
FROM:
DATE:
Karen Engclhardt, Office Manager
September 4, 2002
SUB J:
Approval of Joint Powers Agreement for County Auditor
Counting Center
Attached please find a Joint Powers Agreement from the Carver County
Auditor's Office concerning absentee voting procedures. As detailed in the
agreement, the Auditor's Office serves as the absentee voting polling place for
the entire county. They process all of the applications, validate the voted
ballots, and then deliver them to the appropriate precincts on Election Day for
counting. This is the same procedure that has been used for years, and there is
no charge for this service. This is the first year that the procedures have been
spelled out in a Joint Powers Agreement. The City Attorney has reviewed the
agreement and finds it in order.
RECOMMENDATION
Staff recommends approval of the attached Joint Powers Agreement for County
Auditor Counting Center.
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JOINT POWERS AGREEMENT
FOR COUNTY AUDITOR COUNTING CENTER
THIS JOINT POWERS AGREEMENT is made and entered into by and between the
County of Carver, a political subdivision of the State of Minnesota, and the City of
Chanhassen, located within the County of Carver, to provide pursuant to Minnesota
Statute § 206.85 a clear understanding of their respective duties and financial
responsibilities through the use of the Carver County Auditor as a counting center for the
2002 elections, specifically in reference to absentee ballots.
WHEREAS, the Carver County Auditor pursuant to Minnesota Statute § 203B.04 Subd.
1 is responsible for the preparation of absentee ballot application forms and also receives
applications for said absentee ballots from residents of Carver County; and
WHEREAS, it is intention of the Carver County Auditor pursuant to Minnesota Statute §
203B.05 to retain responsibility of administering the absentee voting laws in Carver
County and which the City of Chanhassen is in agreement with; and
WHEREAS, the Carver County Board of Commissioners pursuant to Minnesota Statute
§ 203B. 13 has authorized an absentee ballot board; and
WHEREAS, it is the desire of the City of Chanhassen to have the absentee ballot board,
as administered by the Carver County Auditor, issue all absentee ballots for the primary
and general elections in 2002 and to receive, examine, validate, accept or reject said
absentee ballots and to provide the voter(s) with a replacement ballot(s) for any spoiled
ballot where legally authorized; and
WHEREAS, the City of Chanhassen shall retain the right to open and count the absentee
ballots for the primary and general elections in 2002 after they have been delivered to the
appropriate local election judge on the day of the primary and general election by the
Office of the County Auditor and included in vote totals tabulated.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
contained herein, it is hereby agreed by and between the County of Carver, through the
Board of Commissioners, the Carver County Auditor, and the City of Chanhassen,
through its Council, that:
1) The absentee ballot board as authorized by the Carver County Board of
Commissioners shall issue all absentee ballots for the primary and general
elections in 2002 in place of any absentee ballots being issued by said City.
2) The absentee ballot board shall receive, examine, validate, accept or reject said
absentee ballots and provide the voter(s) with a replacement ballot for any spoiled
ballot where legally authorized.
3) The absentee ballot board, through and with the assistance of the Carver County
Auditor, shall deliver to said City on the day of the primary and general elections
in 2002 the absentee ballots for purposes of having the local election judges open
and count the absentee ballots and included in vote totals tabulated.
4) The County Auditor shall be responsible for any costs associated with
administering the absentee ballots during the primary and general elections in
2002, including the transport of the absentee ballots out to the City on the day of
the primary and general elections in 2002.
IN WITNESS WHEREOF, each of the parties has caused this Agreement to be
executed by its appropriate officers and with the consent and approval of its appropriate
governing bodies.
CITY OF CHANHASSEN:
IN PRESENCE OF:
By:
Mayor City Administrator
Date: Date:
COUNTY OF CARVER
IN THE PRESENCE OF:
By: By:
Chairperson, Board of Commissioners
Date:
Date:
County Administrator
By:
Mark Lundgren,
Carver County Auditor
Date:
APPROVED AS TO FORM:
Michael A. Fahey Reg. #28071
Carver County Attorney
,,
Date: