1h Fire Dept. Radios CITYOF
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PO Box 147
Chanhassen. MN 55317
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TO:
Mayor & City Council
FROM:
Todd Gerhardt, City Manager
DATE: July 16, 2002
SUB J:
Approve Amendment to 2002-2006 Capital Improvement
Program for the Purchase of Fire Department Radios
As the Council may or may not know, the Metropolitan Regional Radio System
will be using a new 800 mhz frequencies. As of June 25, 2002, the Carver
County Sheriff's Office and Chaska Police Department are no longer using the
VHF radio channels that the city is using. Therefore, if we need to contact
either of these law enforcement agencies, we have to call the Carver County
Sheriff's dispatcher and asked to be patched into the squad. This is not going to
work and will put undue burden on the dispatch center and how information is
being communicated.
The City's Capital Improvement Plan calls for the city to potentially spend
$100,000 on radios in 2003 and an additional $50,000 in 2004 (see
Attachment #1). The Fire Department has estimated their need for 39 units at a
net cost to the city of $138,055.77 (see Attachment 4/2). The cost benefit of
purchasing the radios now versus later is as follows:
CmTent Costs of Equipment/Labor
Lost Interest over 2 years
Total Costs
$139,055.77
6,000.00*
$144,055.77
Budgeted Amount for 2003/04
$150,000.00
Under Budget $ 5,944.23
* Note: Even with calculating the amount of interest we would lose by buying
the radios in 2002 versus as planned in 2003/04 at 3% annually, we still are
under budget by $5,944.23.
BENEFITS
The benefits of the new radio system include:
It's a better communication system for our Fire Department;
The City of Cbanhassen · A growing community; ith clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A geat place to live, work, and play.
Mayor & City Council
July 16, 2002
Page 2
· It provides better communication between the city and other law
enforcement agencies/fire departments on the system;
· Motorola is providing a discount on the equipment now, and may
increase their rates after July 24, 2002.
RECOMMENDATION
Staff recommends that the City Council amend the 2002-2006 Capital
Improvement Program for the purchase of 39 new radio units at a cost of
$138,055.77.
ATTACHMENTS
o
Capital Plan Budget
Proposed Costs to Replace Cun'ent Radios
CAPITAL PLAN
City of Chanhassen, MN
2002 thru 2006
Project # EQ-003
Project Name Fire Dept.: 800 MHz Radio System
Contact
Department Major Equipment
Type Equipment
Useful Life
Category Fire Equipment
Priority. n/a
:D~escription I Total Project Cost $150,000
~Involves changing the Fire Department radios to 800 mhz when Carver County makes its county-wide conversion. The existing system will begin to be phased out
in 2002, continuing through 2004.
Justification ~
The new system should improve radio coverage and provide additional channels for operations. It allows the Fire Department to continue to use the Carver County
Communications Center. Carver Count3, is migrating to a new radio/communication platform. This will improve inter-agency communication, radio performance
and functionality. This one time expense is projected at $150,000.00 to convert the existing radio system to 800 mhz.
Expenditures
Maintenance Equipment
2002 2003 2004 2005 2006 Total
100,000 50,000 150,000
Total 100,000 50,000 150,000
Funding Sources 2002 2003 2004 2005 2006 Total
Capital Replacement Fund 100,000 50,000 150,000
Total lOO,OOO 50,000 15o,ooo
Operational Impact/Other i
No additional operating costs are anticipated.
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