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CorrespondenceChanhassen Fire Department Fire/Rescue Report dated July 1 - 7, 2002. Letters of commendation regarding July 4th Celebration. Memo from Michael Fahey, Carver County Attorney, dated July 9, 2002. Carver County Sheriff's Report. Chanhassen Public Library Progress Meeting Minutes dated July 7, 2002. Memo to Todd Gerhardt dated July 15, 2002 regarding Public Access Television Policies. CHANHASSEN FIRE DEPARTMENT FIRE/RESCUE WEEK OF JULY 1 - JULY 7, 2002 Tues Weds Weds Thurs Thurs Fri Fri Fri Sat Sun Sun Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul Jul 11:35 PM 4:04 PM 11:47 PM 1:04 AM 11:08 PM 5:21 PM 7:24 PM 10:47 PM 8:00 PM 10:55 AM 1:43 PM Lake Susan Hills Drive Utica Lane Highway 5 & Highway 41 Lakeview Road East Lakeview Road East Saratoga Drive West 78th Street White Oak Lane Fire Station Hwy 101 & Valley View Rd Kerber Blvd & West 78a~ St Carbon Monoxide alarm Medical - head injury from a fall Car/deer accident Medical - possible overdose Medical - assault Fire alarm - false alarm, no fire Fire alarm - electrical fire Fire alarm - false alarm, no fire Stand by - weather watch Car accident with injuries Motorcycle accident, cancelled enroute CITYOF 7700 ~,,~¢, ,u~ Boulevard PO Box 147 Administration ..... ~2.227.i10C Building Inspections ~ .... :- :,:'- ~':- 11 ~::;', Engineering :":"_- :~,5,_',' ;~ 7 Finance _ Park & Recreation Planning & Natural Resources ::. ;.-: ~'- ..... Public Works Senior Center >:.~5 {._:22_77 ;;l~ Web Site .-,,' ,', ~ ~"?":?~_ ..... .;..- July 9, 2002 Mr. Charlie Eiler Park Keeper/Light Equipment Operator 7000 Shawnee Lane Chanhassen, MN 55317 Dear Charlie: Please accept this letter of commendation for your commitment to the City of Chanhassen while performing duties associated with our annual 4th of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few employees. Please know that I sincerely appreciate the sacrifices you made in order to fulfill a duty of service to your employer over a national holiday. Again, thank you for a job well done! Sincerely, Todd Hoffman Park and Recreation Director Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File 't'h¢ I~ih' nf r'hsnh~¢enn . ........ . ..................... . ........ CITYOF ,:'7'00 Ma;,3t PO B;,x 147 Administration ~;, ~LLZ;~ ~] Building Inspeclions ] '. .-:-~: r- ,T i' :- Engineering Finance Park & Recreation · . :., '' 7 '_2 Z _. Planning & l,~atural Resources Public Works · rT,' ." :-; 7.-~, ' _ .z' T , z7 Senior Center E ..... '~,~ 7~'- ~ Web Site July 9, 2002 Mr. Rob Heinen Park Laborer/Light Equipment Operator 1459 Sharon Parkway Shakopee, MN 55379 Dear Rob: Please accept this letter of commendation for your commitment to the City of Chanhassen while performing duties associated with our annual 4th of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few employees. Please know that I sincerely appreciate the sacrifices you made in order to fulfill a duty of service to your employer over a national holiday. Again, thank you for ajob well done! Sincerely, Todd Hoffman Park and Recreation Director C: Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File CITYOF 7703 Mari:et Bouie'~'ard PO Box 147 O~'a'~hass~n. t Jr! 5531 ? Administration ,Phz~'e' ~52.2£7.iI03 Building Inspections --5: _-.7 .... - - ~" Engineering Finance - .. _ Park ~ Recreation Planning & Natural Resources 7:, 7.- ........ Senior Cenler :~,' ?_2 .Z~ .... Web Site ,'..'..', ~ ~-'.y ~.~ ..... ..~ July 9, 2002 Mr. Blake Hullander 960 Saddlebrook Curve Chanhassen MN 55317 Dear Blake: Please accept this letter of commendation for your commitment to the City of Chanhassen while performing duties associated with our annual 4th of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select fexv employees. Please know that I sincerely appreciate the sacrifices you made in order to fulfill a duty of service to 3'our employer over a national holiday. Again, thank you for a job well done! Sincerely, Todd Hoffman Park and Recreation Director c: Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File Administration Building Inspections :'-';- { ?~2;~ Engineering ~ :,~2 ¢';r . Finance ,. Park & Recreation .. :. i ...... .... Planning & l~atural Resources Public Works Senior Center Web Site · ...,,, .-~ -;::.:. July 9, 2002 Mr. Tim Wilmes 15955 Dutoit Road Carver, MN 55315 Dear Tim: Please accept this letter of commendation for your commitment to the City of Chanhassen while pe¢'orming duties associated with our annual 4th of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few employees. Please know that I sincerely appreciate the sacrifices you made in order to Fulfill a duty of service to your employer over a national holiday. Again, thank you for a job well done! Sincerely, Todd Hoffrnan Park and Recreation Director C' Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel. File CITYOF CHAN EN 7700 ..... ~" ~ ..... ~,,.-;,~,B .... .~,d PO Box 147 Administration Ph ;::e: 952.227.1100 F?, 9.'3,22271110 Building Inspections : ..... ( c.~:; ~7 i~;''~ Engineering Finance : .. ,.-: .... ,.~. - ... Park & Recreation _ .-;, _'.z 7-- Planning & l~alural Resources : -: }_:t£?- Public Works -'---. 5~: 22~ '~.~ Web Site ',','.; 7-~'-~5' ~' ..~ July 9, 2002 Mr. Edward Laumann 12880 Co. Rd. 41 Cologne, MN 55322 Dear Edward: Please accept this letter of commendation for your commitment to the City of Chanhassen while performing duties associated with our annual 4th of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few employees. Please know that I sincerely appreciate the sacrifices you made in order to fulfill a duty of service to your employer over a national holiday. Again, thank you for ajob well done! Sincerely, Todd Hoffman Park and Recreation Director c: Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File Administration :'~: ,37.227.11:]:~, :~, :5]: 2~7 !i*,~ Building Inspections Engineering · -~ 7.7- ~ Finance _ . . . Planning& [~atural Resources Public Works ~: --.:', ~ ~ :: ,', Senior Center July 9, 2002 Ms. Kellie Makela Summer Discovery Playground Director 12455 102nd Street Cologne, MN 55322 Dear Kellie: Please accept this letter of commendation for your commitment to the City of Chanhassen while perfo~Tning duties associated with our annual 4th of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few ernployees. Please know that I sincerely appreciate the sacrifices you made ill ol'dcr to fulfill a duty of service to yOUl' employer over a national holiday. Again, thank 5'ou fora job well done! Sincerely, Todd Hoffman Park and Recreation Director Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File CITYOF C I SI N 7700 f,',arket Boufe,;ard PO Box 147 Administration FF, z,:~e: 952.227.i 100 Fa, 952227.!ii0 Building Inspections Engineering ...._ :. 9~. £2~ Finance Park & Recreation Planning & Natural Resources Z;, ::' Public Works - .: Senior Center July 9, 2002 Mr. Jerry Chalupsky Park Laborer/Light Equipment Operator 5485 Carmel Lane Carver, MN 55315 Dear Jerry: Please accept this letter of commendation for your commitment to the City of Chanhassen while performing duties associated with our annual 4th of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few employees. Please know that I sincerely appreciate the sacrifices you made in order to fulfill a duty of service to your employer over a national holiday. Again, thank you fora job well done! Sincerely, Todd Hoffman Park and Recreation Director C" Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File T!:~ i2i!u pf Ph:~nh'~eenn t' ..... , ............. : _._ . .... .... ... CITYOF CHANHASSEN Administration ~::'.~ 22 227 1!23 F~, ~,2227 ~;i' Building Inspections :' ' ~ }']2 227 i'ii %, ; ~2 227 ',' }; Engineering :.Nz227:;{- 7~, 1.~i '7 Finance Park & Rccreation Planning & Natural Resources ,q.- .. {,l~''--,- ; . '.z- i-''' Public Works ':}' L-.'. · '. 1{i il- Senior Center ;R, l'iill7 Web Site .,,:. ;: -.~:.-_ .:.. : July 9, 2002 Mr. Corey Hoen Recreation Supervisor 7257 Bren Lane Eden Prairie, MN 5~346 Dear Corey: Please accept this letter of commendation for your commitment to the City of Chanhassen while performing duties associated with our annual 4~ of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few employees. Please know that I sincerely appreciate the sacrifices you made in order to fulfill a duty of service to your employer over a national holiday. As~ain, thank you for a job well done! Sincerely, Todd Hoffman Park and Recreation Director c: Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File o _ . CITYOF CHANHASSEN PO Bcx ]47 Administration ?<:~: g52.227 i ~0 Building Inspections .-. :. :. ;..~; };::- :::, ;-fL.;;- :' Finance Park & Recreation :" '-' ;~_L_' .... ~:, f.: - . _ o . . Planning & Natural Resources Senior Center Web Site ,'..'..'; -'" ~" ": ~-~-_- ..... July 9, 2002 Mr. Jerry Ruegemer Recreation Superintendent 3290 Garland Lane Plymouth, MN 55447 Dear Jerry: Please accept this letter of commendation for your commitment to the City of Chanhassen while performing duties associated with our annual 4th of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few employees. Please knox,,, that I sincerely appreciate the sacrifices you made in order to fulfill a duty of service to your employer over a national holiday. Again, thank you for ajob xvell done! Sincerely, Todd Hoffman Park and Recreation Director C: Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File CITYOF CHANHASgEN 770~; !,ia",:-_-'_ .... PO B3:,: i47 Administration :"::-_: .:E.2.227 ii,::~' Building Inspections ::, (.r - Engineering ::' :--'_ L' Finance .. . P~';h & Recreation . . . · Planning & f,~atural Resources · · . Public Works ':*.' 2_-. ~ :. Senior Center · , ~5' - '~ ,, : :., ';t" - '*'- Web Site . ,-.'.: ~'~:"~ .... _~ July 9, 2002 Mr. Stephan Bell 3951 Welcome Avenue Robbinsdale, MN 55422 Dear Stephan: Please accept this letter of commendation for your commitment to the City of Chanhassen while performing duties associated with our annual 4th Of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few employees. Please know that I sincerely appreciate the sacrifices you made in order to fulfill a duty of service to your employer over a national holiday. Again, thank you fora job well done! Sincerely, ].'odd Hoffman Park and Recreation Director c: Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File CI OF /70o k.l.~, M Boulevard PO Box 147 .......... rm 5-~i7 Administration P:'.:,F:e: 952.227.i i00 Building Inspections ?: :'-e c:.s, ,{'27 Engineering ':'{ ~:5: 227.115} -::, :52 227 ~,:-2 Finance ~:i X .... _ Park & Recreation 2' - ].: .... :-: ~.: - _ , .. Planning & Nalural Resources :" :--! '.::.i' :,_.- ': '-_ ~ , ;:' ~-..~-- Public Works Senior Center :" '-.~ '~S2.227 ~{l{ July 9, 2002 Ms. Karen Chalupsky 5485 Carmel Lane Carver, MN 55315 Dear Karen: Please accept this letter of commendation for your commitment to the City of Chanhassen while performing duties associated with our annual 4th of July Celebration. This two-day event stands as the single largest investment in special event services that the City makes each year. In return, the community reacts with an outpouring of enthusiasm, community pride, and a renewed sense of spirit. However, none of this would occur without the commitment of a select few employees. Please know that I sincerely appreciate the sacrifices you made in order to fulfill a duty of service to your employer over a national holiday. Again, thank you fora job well done! Sincerely, Todd Hoffman Park and Recreation Director O' Todd Gerhardt, City Manager Dale Gregory, Park Superintendent City Council Park and Recreation Commission Personnel File 5IICItAEL A. FAItF, Y CARVER COUNTY ATTORNI~Y Government Center. Justice Center ~ 604 East Fourth Street ~ Chaska. Minnesota 55318-2102 CARVER {052> COUNTY {952') 361-1413 Fax Chief l)eputy County Attorney KaN L.S. Mvrold I.a,,v Office Administrator Chri.stopher V/eldon Criminal Division Peter Ivv. }icad Tara E. Kcehr Nlm-tim E. Matthcis Michael D. Wentzcll Nlark Dcbban, Paralcgal Victim Witness Coordinator Civil Division P,.obert G. Hcndricks. Head Thomas W. Haines Carol J. Mayer Patricia May, Paralegal Juvenile Division Janet L. Barke Cain, }lead Kcvin Cj. Ccdergrcn To' Todd Gerhardt, Chanhassen City Administrator From: Mike Fahey !'(iY,k/ RE: Prosecution statistics for 2nd Quarter of 2002 Date: July 9, 2002 Attached you v,;ill find fine revenue information and the total number of cases opened in the County Attorney office in the Second Quarter of 2002 for crimes that occurred in the City of Chanhassen. These numbers account for all the offenses for which we received police reports or citations. You ,,viii also find attached copies of Outcome Reports for cases closed during the Second Quarter of 2002. If you have any questions, please call me at 952-361-1400. ECEIVED JUL J. 200Z CITY OF OHANHASSEN CHANHASSEN PROSECUTION INFO Second Quarter 2002 CITY PROSECUTION DATE SHARE SHARE Jan-02 $1,092.19 $1,092.50 Feb-02 $1,256.90 $1,257.37 Mar-02 $1,235.11 $1,235.56 Apr-02 $1,522.14 $1,522.54 May-02 $1,209.91 $1,210.11 Jun-02 $1,304.53 $1,304.84 Jul-02 Aug-02 Sep-02 Oct-02 Nov-02 Dec-02 TOTAL $7,620.78 $7,622.90 According to figures received fi'om Court Administration the fine revenue is as above. From April 1, 2002 to June 30, 2002 we have opened the following number of cases: Gross Misdemeanors 10 Gross Misdemeanors-DWI 5 Misdemeanors 77 Petty Misdemeanors 7 Total Cases Opened 99 }-l:\\Vord\Chan stats\CI.IANHASSEN PROSECUTION INFO 2nd Q 02.doc DO. CiT¥ OF CHANHAS SBN CITY REPORTS Office of County Sheriff ~ Cap.,,-,- Count,.' Government Ccnrer ~ Justice Cen:.er ER 600 East Fourth Street FY Chaska, Minnesota 55318-2190 Bud O!son, Sheriff Emergency: 911 S-heriffAdmin: (952~ 36!-1212 Admin. Fax: (952) 361-1229 Dispatch: (952) 36i-1231 (Non-Emergency) Listed belo~v is a description of each of the different classification of calls for service which the Cap,'er County Sheriff's Office received and processed for your area. Criminal Assault Burglary Drug Violation Homicide Traffic/Alcohol Misc. Criminal Property Damage Robbery Sex Crime Theft Theft Related Vehicle Theft Non-Criminal Disturb Peace/Privacy Misc. Non Criminal Lock out Alarm Domestic Missing Persons/Runaway Animal Medical House/Business Check Assist other Agency Fire Call Prowler Mental Health Civil Process Transport Warrant Service Boat and Water Snowmobile Gun Permit/Acquire Gun Perm it/Cam,, Lock Post Office Suspicious Activity Open door Auto Accd-Prop Damage Auto Accd-Injury Auto Accd -Fatal Traffic Special Traffic Altercation between parties where actual physical harm occurred Breaking into a residence or business All drug violations, possession of, sale of, manufacture of or under the influence of. Taking of a persons life Traffic stops or accidents involving a driver under the influence Minor offenses which include order of protection violations, warrant service, threats and harassment, tobacco violations. All damage to property includh3g vandalism and trespassing on property Taking of property in the presence of another with use of force Rape, sexual abuse, indecent exposure and pornography Taking of property Credit card fraud, issuance of bad checks, counterfeiting, theft by swindle Theft of a motor vehicle Noise, harassing phone calls, Citizen assists, lost and found property, general law enforcement questions, civil matters, delivery of council packets, juvenile disciplinary problems etc. Unlock doors of automobiles, residences or businesses for o~vners Checking on an alarm at a private residence or business. Verbal argument between parties Juvenile runaways or missing persons Animal bites, stray animals Assist persons ~vith medical issues, natural cause deaths Check on houses or businesses when owners are away from property. Assist other law enforcement offices; state patrol or government departments Fires and assist fire departments Person on property who does not belong Suicides, 72 hr holds for mental health issues. Service of civil papers, assist with civil stand by situations Transport persons for various reasons Servic~ a warrant for Carver County and other counties All incidents involving boats or lakes All incidents involving sno.wmobile Issuance ora permit to purchase a handgun - Issuance ora permit to ca .rry a handgun Deputies lock post office buildings Suspicious persons, acts or vehicles Locating an open door to a business Auto accident when only property, damage occurred Auto accident when injury, and property damage occurred Auto accident in which a fatality occurred All traffic stops and calls, stalled vehicles, debris on the roadway Radar wagon, special traffic details Affirmative Actiort/Equal. Opportunio. Employer Printed nn 10% Pr~rr-F',,,,¢ ..... r~ .... ,*t,,,4 ~ .... CARVER COUNTY SHERIFF'S OFFICE AREA REPORT FOR CITY OF CHANHASSEN CALLS FOR SERVICE FOR MONTH OF JUNE 2002 2002 2001 2001 MONTHLY YTD MONTHLY YTD CRIMINAL · , Assault 7 24 3 21 i n Burglary 4 22 6 23 Drug Violation 3 r.. 10 1 12 Homcide 0 0 0 0 .. Traffic/Alcohol 16 80 14 73 Misc. Criminal 33 106 20 108 Property Damage 23 139 49 172 Robbery 0 0 1 4 Sex Crime 0 3 1 7 Theft 35 170 41 170 TheE/Related 1 10 0 14 Vehicle Theft 4 16 1 10 TOTAL CRIMINA~L 12~6 58~0 137 ~ 614 NON-CRIMINAL Disturb Peace/Privacy 75 201 58 203 Misc/Non criminal 79 326 96 377 Lock out 13 221 48 323 Alarm 78 405 108 476 Domestic 7 54 8 69 Missing Person/Runaways 7 32 5 40 Child Abuse/Neglect 3 10 9 39 Motorist Assist 32 197 31 182 ~ 58 199 51 190 ~ 32 206 40 240 House/Business Check 7 14 5 23 17 5 44 Assist other Agenc_ y Fire Call 2O 58 111 26 129 Prowler 1 8 0 5 Mental Health 4 14 5 25 Civil Process 0 3 0 1 Transport 1 9 0 1 Warrant Service I 18 2 19 Boat & Water 29 42 16 27 Snowmobile 0 28 0 20 Gun Permit/Acquire 2 36 9 66 Gun Permit/Carry 0 0 0 3 Lock Post Office 0 0 0 0 Suspicious Activity / 69 409 80 397 Open Door 1 19 2 15 Auto Accd- Prop Dam 56 262 45 262 Auto Accd - Injury 4 33 13 51 Fatal Auto Accd 0 2 0 0 Traffic 282 1386 249 1593 Special Traffic 6 37 10 34 TOTAL NON-CRIM 884 4338 921 4854 TOTAL REPORTED o n,' n~ z ~ w g~ Meeting Date: 7/11/02 Minutes Typed: 7/16/02 KRAUS-ANDERSON CONSTRUCTION COMPANY CO NTRACTORS i&~ CON$~RUi~IO~ MANaGeRS Building Di~dsion . 612 721,~7581 · 2500 &h;nnehaha Ave. i¥linneapoIis, ~¥ 55404 CHANHASSEN PUBLIC LIBRARY Progress Meeting Minutes #4 Present: D NAME COMPANY PHONE FAX Teresa Burgess City of Chanhassen 952-227-1169 952-227-1170 Justin Miller City of Chanhassen 952-227-1118 952-227-1110 Jeff Keogh City of Chanhassen 952-227-1191 952-227-1190 Mark Littfin Fire Marshall 952-227-1191 952-227-1190 Jay Bird Crosstown Masonry 763-434-6371 763-434-7693 Steve Voss Voson Plumbing 952-938-9300 952-938-8910 E Bill Cox Kraus-Anderson 612-721-7581 612-721-2660 Cy Jim Packard Kraus-Anderson 612-221-2828 952-934-6057 E-MAII,/CELL tburgess ~ci. chanhassen.mn, us jmiller@ci.chanhassen.mn.us jkeogh~ci.chanhassen.mn.us chfirem~ci.chanhassen.mn.us billco@kabld.com Not Present: O NAME COMPANY PHONE FAX Richard Rice City of Chanhassen 612-919-6793 952-227-1911 Bob Reid City of Chanhassen 952-227-1195 952-227-1190 Steve Torell City of Chanhassen 952-227-1199 952-227-1190 Todd Gerhardt City of Chanhassen 952-227-1100 952-227-1110 Melissa Brechon Chanhassen Library 952-448-9395 952-448-9392 Barry Petit MS&R 612-359-3234 612-342-2216 Jeff Landborg Crosstown Masonry 763-434-6371 763-434-7693 Mike Oelrich Larson Electrical 763-780-8658 763-786-5864 Brian Gieseke Metro. Mechanical 952-914-3223 952-941-9118 John Dahl Kraus-Anderson 612-721-7581 612-721-2660 Gy Dave Mervin Kraus-Anderson 612-721-7581 612-721-2660 E-MAIL/CELL 1xice~ci.chanhassen.mn.us storell~ci.chanhassen.mn.us tgerhardt~ci.chanhassen.mn.us mbrechon~co.carver.mn.us barry~msrltd.com moelrich@lar-elec.com brian.gieseke~exelonservices.com dahl~kabld.com dmervin~kabld.com D - Distribution Method (PLEASE ensure we have the correct e-mail address or fax number.) E-E-mail F-Facsimile Cy-Copy Note: Only one fax is sent to the multiples. All on site scheduling is to be coordinated with Jim Packard, Kraus-Anderson Superintendent. Any contractual or administrative issues are to be directed to Bill Cox. Chanhassen Public Libraty Progress Meeting #4 Meeting Held: duly 11, 2002 Page 2 OLD BUSINESS: ITEM 1.1 Teresa Burgess, the city engineer, indicated she had spoken with Paramount Engineering regarding potential re-routing of new utilities due to differing site condition locations. Of the three scenarios discussed, the one which appears to be most feasible is locating the storm sewer approximately 10 ft. south of the water main which requires partial removal of the sidewalk along W. 78th Street per a preliminary drawing prepared by Paramount Engineering. The sanitary sewer running south on the east side of the new library will be revised to run southeast at a diagonal cutting across the southwest corner of the nexv park connecting into the existing sanitary manhole south of the existing temporary construction office building. Teresa will direct Paramount Engineering to incorporate these utility changes along with other utility change modifications included in previously issued Proposal Requests 1 and 2 and ASI #1 documents for permit application. Steve Voss from Voson Plumbing indicated that approval will take approximately two xveeks due to spring backlog approvals. MS&R distributed Proposal Request #3 which incorporates the revised site utility layout design. K-A will distribute to those who are affected by the revised work. K~A indicated that in further review of Proposal Request #3, existing utilities are located adjacent to and under the sidewalk designated to be removed. Consequently, moving the storm sewer further to the north along the old tree line, which is now the construction fence location maybe be less invasive. Removal and reinstallation of the temporary construction fence will be required together with barricades surrounding the area until the construction activities are completed. Teresa Burgess indicated that City barricades may be utilized for this work if available. Construction Change Directive No. 2 dtd. Jul), 8, 2002 has been issued to direct the contractor to proceed with the work described in PR #3 as well as the soil correction work at the existing site utility easement running north and south on the property. In light of the approval, Voson Plumbing reconfirmed that it would take two weeks before the concrete castings would be available. The individual documents have been forwarded to Voson's structure manufacturer earlier this week, but again reiterated that a single document incorporating all changes is preferred, esp. for installation. Commencement for site utili~ work is scheduled for approx. Aug. 1, 2002. The CiB' will review the possibility of back feeding the water into the bldg. from an adjacent fire hydrant source as a temporary measure providing water if it is decided to remove the water line at this time. The storm sewer discharge can be diverted into an adjacent manhole. K-A will review temporary sanitary options. These temporary measures, if workable, will allow soil correction work to commence sooner at the existing utility easement bisecting the new bldg. footprint. ACTION BY K-A DATE REQ'D 1.2 Fiber optic cable for television, TV broadcasting, etc. located in three separate areas of the new bldg. site, not shown on the utility drawing, will require relocation. Rick Rice with the city, has initiated a proposal for the one line located at the east side of the property and will also be involved in determining rerouting of the two other fiber optic runs xvith the respective cable companies. A meeting is tentatively scheduled for Friday to meet xvith the cable companies. New fiber optic and coaxial cable locations have been determined and are in the process of being implemented. K-A requested that installation be completed by June 28, 2002 so as it will not impede the construction activities. Rick Rice with the City will help expedite and coordinate this work on behalf of the City. Sleeving will be required in the foundation wall within the mechanical room as a point of entry into the new building. It was recommended that final locations of all fiber optic and coaxial cable runs will be incorporated onto the revised civil drawing. Rick Rice will provide sleeve locations at the building and sleeves will be provided by the selected cable vendor. K-A stated that they will need sleeves for masonry foundation walls by Jul), 16, 2002. CITY Chanhassen Public Library Progress Meeting #4 Meeting HeM: July 11, 2002 Page 3 OLD BUSINESS (Cont'd.): ITEM 1.4 Jim Packard stated that the city hall floor elevation is approx..35' higher than what is indicated in the contract documents based on verification of the existing benchmark elevation, invert elevations at existing manholes that were reviewed by Jim are as indicated. Teresa Burgess indicated this elevation change should be incorporated into the revised civil drawing. MS&R requested that K-A have their surveyor verify point elevations from the parking lot north of the new parking ramp structure south to the north face of the new library building. K-A will be compensated for this additional survey work. Sunde Surveyors finalized the confirmation of elevations as requested and delivered this document to the construction office and was distributed at the progress meeting. MS&R, Ltd. will review this elevation survey to determine if any modifications to the existing documents will be required. MS&R stated via email that after review of Sunde Land Surveyor's document, no modifications will be required of existing elevations. Minor modifications will be made when landscaping activities occur. 1.11 Although the bldg. permit has been issued, the bldg. inspection dept. still needs to address some issues that Steve Torell itemized in his e-mail to Barry Petit on June 4, 2002. 1.12 Larson Electric is awaiting response for their RFI requesting clarification for the parking ramp lighting configuration. 3.4 Teresa Burgess requested that their utility inspector review the utility installation activities. Teresa indicated that in her absence Bill Dement should be contacted at 952-227-1166. City Engineering will determine whether inspections shall be made by City employees or their outsourcing consultant or both. ACTION BY MS&R MS&R MS&R INFO. DATE REQ'D NEW BUSINESS: ITEM 4.1 Steve Voss stated that approval of the site utility drawings has been passed from the state level to tile city level. Paramount Engineering has advised that modifications will be made to the existing full sized utility drawing incorporating changes that have been made to the utilities summarized in Proposal Request #1 - #3. Target date to receive this document from Paramount Engineering is Mon., July 15, 2002. Teresa Burgess requested that she receive notification when the drawing has been received. The permit fee valuation for the site utility work application has not 3'et been determined. 4.2 Tile City again reiterated that the curb cut for access to the existing parking lot can be performed prior to noon on Fridays or by 10:00am Mom - Thurs. 4.3 Justin Miller, Asst. to City Manager, indicated that on July 22 the Council shall review and approve CO #1 with the signature of the document being executed by July 23. 4.4 Jim Packard indicated that one of the cable vendors, KMC, has relocated all of their existing underground lines. MediaCom however, has not done so. The}, however have advised the City that all work has been completed. The City will confirm. ACTION BY Paramount INFO. CITY CITY DATE REQ'D The next Progress Meeting will be Thursday, July 18th, {~ 9:00 a.m. at the Kraus-Anderson jobsite office. All present are asked to attend. Administration F:' 1,::~: g:,;' 2;7 !!-10 Building Inspections Engineering Finance Park & Recreation Planning & Natural Resources Public Works · " :"~' iiSL ~.:7 '~L~ Senior Center :'; ~_ ,~2 2;_71'~:: Web Site ,,,,., ,,, ~ .~.-~:. ~_:~: MEMORANDUM TO: FROM: DATE: SUB J: Todd Gerhardt, City Manager Justin Miller, Assistant to the City Manager July 15, 2002 Public Access Television Policies We have recently begun to receive requests to broadcast certain programs on the City's public access station. As our public access television capabilities begin to be more fully utilized, it is appropriate that policies regarding its use be established. Attached to this memo are the policies that shall be used for all programming in the future. These closely resemble other communities' policies, and should help our efforts to make City of Chanhassen government more accessible while also providing a public forum for topics of discussion within the community. City of Chanhassen Public Access Television Policies The City of Chanhassen, under its cable franchise agreement with Mediacom, has the authority to provide public access television services for the citizens of Chanhassen. A PEG (Public, Educational, and Governmental) charge is applied to each resident's cable bill which helps provide funding for this operation. This charge is collected by Mediacom and returned to the City of Chanhassen to provide for the resources needed to operate public access television services. All residents of Chanhassen shall have an equal opportunity to use public access television services under the following guidelines: All programming shall constitute a public, educational, or governmental benefit to the residents of Chanhassen. · The first priority of the Chanhassen's public access station shall be for programming related to the operations of Chanhassen city government, which includes but is not limited to broadcasting and replaying of City Council meetings, board or commission meetings, and other informational material concerning City events or programs. · All users shall adhere carefully to all applicable federal, state, and local regulations concerning limits of public speech and television programming content. This includes the prohibition of material which constitutes libel, slander, pornography, or violations of trademark or copyright laws. · Paid advertising or any program that depicts a product, business and/or service that has the purpose of benefiting a profit-making enterprise will not be allowed. · This station is not to be used as a mechanism for building support for or against a particular ballot issue or candidate for public office. There shall be no advertisement on behalf of a political candidate or measure on a ballot. This does not preclude the production of programming which includes the opportunity for all candidates for a particular elected office or proponents on all sides of an issue to appear in a fair and equitable fashion, such as a debate or issue forum held by an impartial third party. · Basic videotaping facilities will be made available to those who wish to videotape programs at City Hall. The time and duration of taping must be approved by the station administrator and cannot interfere with normal government proceedings in City Hall. If more sophisticated filming facilities are needed, residents may use private resources and provide the finished videotape for broadcast. · With the exception of programs produced by the City of Chanhassen, at no time shall a program give the impression that the City supports or condones any statements made during the program, unless given consent by the City Manager or his designee. This includes prohibiting the use of the City logo in any program unless consent is given. · At least one videotape copy of each program must be provided to and remain in the possession of the City of Chanhassen. · Final approval of all requests for programming, including the time and date of broadcast, as well as any replays, shall be at the discretion of the Assistant to the City Manager, who administers the public access program for the City of Chanhassen. · Any person, group, or organization who abuses or has abused the privilege of access by violating any of the provisions of these guidelines may be denied use of access facilities. All inquiries regarding programming should be directed to Justin Miller, Assistant to the City Manager at (952) 227-1118 or jmiller@ci.chanhassen.mn.us.