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Administrative SectionUpdates from City Hall -- Augus 7 - August 13, 1997 t' 9 v"°° —r.. Public Safety Department • The first Chanhassen Safety Camp for 60 3rd graders was a spectacular suc- cess. Kudos to Beth Hoiseth, Public Safety, & Park & Recreation staff. Will be debriefing to improve for next year. • Great traffic safety meeting with many ideas generated. Action plan to be developed. • Had positive meeting with another outdoor warning siren vendor who will be providing another mapping. Finance Department • The annual utility bill certification process began in June with notes to delinquent customers on their utility bills. Letters were sent out in July. The Council will act to certify all delinquent accounts at a public hearing in October. Park & Recreation Dept. •A resident called to file a complaint over the lack of parking at Greenwood Shores Park. She has discussed her concern with the State Council on disabilities. I will be discussing this issue with the Park & Recreation Commission on Aug. 26. • The Trust for Public Land is about to close the first refrendum related land acquisitions. • The attached articles regarding the park referendum will be coming out in the newsletter next week. Planning Department • A preconstruction meeting for Highover Subdivision (Jerome Carlson) was held on August 12. Construction will begin this week. • The Chanhassen Bank started construc- tion this week on expanding their current facility. We have given permission for some bank employees to park in the west lot of city hall during the construction. • An ad is being placed for a vacancy on the Planning Commission in the Villager due to Bob Skubic's resignation. Engineering/Public Works Dept. • Don Halla is in violation of the Develop- ment Contract for Halla Great Plains Addition for illegal dumping of landscap- ing debris. Dave Hempel sent a letter dated 8 -7 -97 requesting removal of debris from the site by 8 -15 -97 or city would retain contractor to remove the debris and bill Mr. Halla accordingly. • Bluff Creek Drive is scheduled for a bituminous overlay in the next 2 weeks. • The Downtown West 78th Street Project 92 -3 has finally been finaled. • Test drilling for Well No. 8 is scheduled to begin (located in the new Highover subdivision on TH 41.). • City is taking quotes to install a water pressure reducing valve on Lyman Blvd. Administration • Mayor Mancino, Councilman Senn and staff met with representatives from Triax Cablevision on August 13 to discuss customer service violations and franchise renewal. Representatives from the Cities of Mound and Waconia were also present and had similar customer service complaints. It was determined that Triax would provide a list of all outages and their causes in Chan- hassen within the last three months. They are also going to provide an organizational chart of their structure, a listing of rebates given to customers for outages, and the company's financial statement. Triax's response to our concerns was that they are installing a new phone system that will include software to track customer service complaints. They have estimated that this system will be operational within 6 -8 weeks. They are also in the process of training 6 additional customer service representatives (CSR), bringing the total of CSRs to 32 who operate the phones between 8 a.m. and 7 p.m. All calls outside of these hours are forwarded to an answering service in Illinois. The second part of our meeting was to discuss the franchise renewal. The mayor and staff will continue to work with Triax on this process, as well as monitoring Triax's customer service upgrades. Triax anticipates seeing some type of improve- ment within 2 -3 months and we have requested that they submit a progress report. One of the key factors in the franchise renewal is the rebuilding of the cable system throughout Chanhassen by installing fiber. Staff feels that fiber installation would correct many of the current problems with picture quality and offer additional services (intemet, pay per view, movies, video games, etc.). • Regarding the council's comment about the High Timber Lounge's sign, attached please find the agreement that was reached between the city and this establishment. The agreement prohibits the use of neon and window signs, and restricts the use of the word "bar" in their advertising. • Attached is a flyer for the annual staff golf tournament. This year's tournament will be held on Sept. 4 beginning at 1 p.m. at Lake View Golf Course in Plymouth. Contact Jason Lindahl, Administrative Intern at 937 -1900 ext. 157 with questions. Plays to Ingest Park, Open Space &Trail Referendm Money Underway On June 14, Chanhassen voters approved $4.9 million in park, open space, and trail improvements. The Park Task force and Park & Recreation Commission Wsh to cornmend residents for their positive vote for parks, open space, and trails. The money will be invested in the following areas: Improve: Neighborhood Parks $495,000 Community Parks $1,410,000 Preserve Open Space $1,755,000 Construct Trails $1,240,000 Project schedules are currently being developed for publication later this year. Public meetings vAll be held for all projects this fall and YAnter. Residents directly affected by a particular project will be notified by mail. Other interested residents should read the Chanhassen Villager for updates or call the Park & Recreation Department at 937- 1900 to receive a project schedule. Planning for all projects should be completed by the spring of 1998. The majority of construction activity YAll occur during the 1998 construction season Wth some work being carried over into 1999 and 2000. ReferendumResults Chain 'bail Design Studies to be Completed Six community trail links were approved as a part of the referendum. They include: • Highway 7 from Washta Bay Rd. to hNnneymshto Pkwy. (1 mile). • Golpin Blvd. from Higimoy 5 to Shorwkod (1.75 rniles). • Powers Blvd. from Saddlebrook Curve to Shorewood (1.5 rules). • Great Plains Blvd. from the existing Lake Susan trail to lake Susan Drive (.5 miles). • Bluff Creek from the existing Chanhassen Business Center trail to Lyman Blvd. (75 mles). • Pioneer Tr. /Great Plains Blvd. from Kio u Trail to the existing Hennepin County Regional Trail (1.25 miles). Public meetings to discuss these projects A be held this fall and venter. Notification A be published in the Chanhossen Villager. Residents directly adjoining the trail alignments A be notified by mail. Design issues such as alignment, drainage patterns, pedestrian crossings, and conflicts with existing improvements will be reviewed. The design study will also determine on which side of the road each trail segment vAll be constructed. Citizen Oversight Committee to be Formed To ensure that the $4.9 million in park, open space, and trail funds are invested in strict accordance with the referendum, the city council is forming a Citizen Oversight Comrrtittee. The role of this commttee is to track expense schedules and contract payments. The committee vAll also administer the completion of on independent public audit and annual reports of all bond referendum fund expenditures. Appointments will be made on August 25. Land Negotiations The Trust for Public Land, a national nonprofit organization, is assisting the city in the open space preservation component of the referendum. The community approved a $1,755,000 investment in open space. Over a dozen large tracts of land south of Lyman Blvd. have been identified as potential acquisitions. Up to three of these parcels Ynll be purchased at fair market value for public open space preservation. 1111 City of Chanhassen 0 Referendum voltulteers The Chanhassen City Council proclaimed June 23, 1997 to be Park, Open Space, & Trail Special Election Volunteer Day. That evening, the city council recognized volunteers for their contributions to the community. Many residents worked for over two years on this initiative. Residents contributing to the special election campaign include: Jim Andrews, Jack Atkins, Paula Atkins, Jim Baltzell, Fred Berg, Steve Berquist, Alison Blockowak Craig Blechto, Tom Brenton, Jerome Carlson, Chanhassen Athletic Association, Chanhassen /Chaska Soccer Club, Rick Corvine, Jan Curtis, Tom Diedrich, A.J. Dordel, Cheryl Doty, Rod franks, Anne Groupman, Maureen Harlander Cindy Hart, Dave Hile, Fran Hile Carla Hoffer, Michael Howe, Greg Hromotka, John Hruby, Brad Johnson, Deb Kind, Len Kiskis, Barb Klick, Jay Kronick, Rob LaPrade, Jan Lash, Chuck Lewellen, Mike lynch, Jim Manders, Susan Morkert, Dave McCollum, Gail McCollum, Jane Meger, Tony Misslin, Debra Mullins, Mike Mullins, Nonn Nelson, Jill Porter, Monica Posnick, Ken Potts, Jane Ouilling, Ron Roeser, Frank Scott, Bob Skubic, Jeff Steinke, Tonka United Soccer Association, Kelly VonDeBur, Renee Williams, Steve Williams, Richard Wing, Greg Yeakey, and Marcus Zbinden. The City Council thanked park referendum volunteers and proclaimed June 27 as 'Park, Open Space, & Trail Special Election Volunteer Day." Residents who acted as election judges included: Helen Bielski, Zoe Bros, Dorothy Comer, Robert Eickholt, Karen Engelhardt, Ann Fox, Virginia Harris, Al Herzog, Lola Kagol, Lou Krueger, Harold Lamson, Marilyn Luthy, Joanne Meuwissen, Naomi Moe, Kathy Oestrich, Al Olson, Fred Prinz, Paula Rice, Marie Schroeder, Jan Thomas, and Jane VonEyll Parks & Recreation is on essential service. One that can positively irnpact health, come prevention, the environment, the economy, and the quality of life in any community. 7 Community News CAMPBELL, KNUTSON, SCOTT & FUCHS, P.A. Attorneys at Law Thonm, J. Cmnrl ell Ro,cr N. KnUt>on Thomas M. Scott GarN G. FUCIIS James R. Walston Elliott B. Knetsch Sue;nn Lea Pace BY FAX AND MAIL Mr. Don Ashworth Chanhassen City Hall 690 Coulter Drive, Box 147 Chanhassen, Minnesota 55317 (612) 452 -5000 Fax(612)452 -5550 May 16, 1996 RE: HIGH TEVMER LOUNGE Dear Don: Andrei Pochlcr Matrlhew K. Rrokl John F. Kell Nhrgucrite M. McCarron George T. Stephenson ,� R� x Ear IV -'7- ) MAY 17 1996 CITY OF CHANHASSL -N Pursuant to direction from the City Council I have had discussions with a representative of the owner of the proposed High Timber Lounge. My instructions were to compile a list of conditions that would ensure that the business is a "lounge" not a "bar". The owner's representative has agreed to the following conditions: • the business may not open until noon • no public dancing -- dancing at catered or private events would be allowed • no neon signs • no window signs • use of the word "lounge" not "bar" in any signs • no room service I am sure other conditions could be added on. The Council will have to decide if these or additional conditions satisfy their concerns. Very truly yours, CAMPB UTSON, SCOTT & CHS, P.A. B Roger N. Knutson RNK: srn Suite )1 i Eao,u -)ffice Cc1lCC1' • 1 3S0 C orate Center Curve • Eiiomi, X 55121 CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: All City Employees FROM: Jason Lindahl DATE: August 1.1, 1997 SUBJ: Annual City Golf Tournament Its time again for the annual golf tournament! This year the tournament will be held on Thursday, September 4` at Lake View golf course. Our tee times are scheduled to begin at 1:00 p.m. with 5 groups playing on the front nine and four groups playing on the back nine. A sign up sheet is posted in the administrative copy room. The rules for the tournament will be similar to previous tournaments. We will once again play a best ball tournament and require each foursome to use one drive, chip and putt from each team member. In addition, each foursome must have at least one member of the opposite sex. Prizes will be awarded for lowest score, closest shot to the pin, longest putt, and best poker hand on your score card. If you have any other suggestions for games or prizes please let me know. Prizes will be awarded during the banquet that will immediately follow the tournament at the Lake View Golf Pavilion. The cost of the event is $20.00 which includes green fees, prizes, rental of the banquet room, and hot dogs and hambergers. We ask each participant to bring a food item to share. Golf cart are available for an additional $12.00. Please let me know in advance if you need a cart. If you have any questions, please call me at extension 157.