Appointments to City Commissions3
COUNCIL MEMBER COMMITTEE ASSIGNMENTS
Southwest Metro Transit
Suburban Transit Authority
Public Safety Commission
Board of Adjustments & Appeals
Park Task Force
Community Leaders ISD 112
Southwest Transportation Coalition
Housing & Redevelopment Authority
g: \user \karen \committees
Colleen Dockendorf
New committee
Don Chmiel
Mark Senn/Don Chmiel--Alternate
Steve Berquist/Nancy Mancino — Cochair
Don Chmiel
Don Chmiel
Mike Mason /Don Chmiel ?
4,
CITY OF 3
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Todd Gerhardt, Assistant City Manager
DATE: December 31, 1996
SUBJ: Commission Responsibilities
Attached please find all the commission responsibilities, terms, and how often they meet.
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Todd Gerhardt, Assistant City Manager
FROM: Kate Aanenson, Planning Director
DATE: December 31, 1996
SUBJ: Commission Responsibilities
Senior Commission
The Senior Commission consists of 7 voting members appointed by the city council to serve a
four year term. The commission meets the third Friday of each month a 9:30 a.m. The duty of
the commission is to advise the city council on special needs of the people over 55 living in
Chanhassen (see attached by- laws).
Planning Commission
The Planning Commission consists of 7 members appointed by the city council and serve a three
year term. Members are selected from residents of the city. The commission meets on the first
and third Wednesday of every month. The commission serves as an advisory body to the city
council. The commission prepares the comprehensive plan; directs the provisions of the zoning
ordinance and subdivision regulations; and reviews all applications for zoning ordinance
amendments, subdivisions, conditional use permits, and site plan reviews (see attached by- laws).
Environmental Commission
The Environmental Commission's purpose and responsibility is to address issues that affect the
city's natural resources and provide environmental education to the public. The commission
consists of 9 members (residents of the city), that serve a three year term and are appointed by the
city council. They meet the first Thursday of every month (see attached by- laws).
Board of Adjustment of Appeals
The Board of Adjustment and Appeals consists of 3 members and 1 alternate, all appointed by
the city council. Members serve a term of one year. Any city resident is eligible to serve on the
Board. In the past, one member of the city council has served on the Board with another member
appointed as alternate. The Board meets only when a hearing has been requested. The powers
and duties of the Board are to hear and decide appeals where it is alleged that there is an error in
any order, requirement, decision or determination made by an administrative officer and to hear
requests for variances from the literal enforcement of the ordinance. Variances must be approved
by a unanimous vote. If a simple majority vote or split vote occurs, a recommendation is then
forwarded to the city council. Appeals from the Board of Adjustment and Appeals are sent to the
city council (see attached ordinance).
Southwest Metro Transit
Southwest Metro Transit Commission Board is an advisory body to the Southwest Metro Transit.
The purpose of the Commission is to review alternative methods of providing public transit for
the member cities, and contract to provide transit and transit planning services to other entities.
The Commission consists of seven members —2 from Chaska, 2 Chanhassen, 2 Eden Prairie, 1
Rider Representative floater between 3 cities (currently Chanhassen). The City of Chanhassen
has two members on the commission. One commissioner shall be a member of the city council
and the other a city resident. A commissioner who is a council member of a city shall cease to be
a member of the board if they are no longer a member of the city council. The commission
meetings are held the fourth Thursday of the month. The seventh member of the commission is
selected on a rotating basis from the member cities. (See attached joint powers agreement).
g:\plan\ka\committee responsibility.doc
SENIOR COMMISSION
CITY OF CHANHASSEN
BY -LAWS
The following by -laws are adopted by the Chanhassen Senior Commission to facilitate the
performances of its duties and the exercising of its functions as a Commission established by the
City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes
annotated.
Section 1- Duties and Responsibilities
1.1 The Senior Commission shall serve as an advisory body to the City Council in addressing
the special needs of the people over 55 living in Chanhassen. All final decisions are to be
made by the City Council.
1.2 The Senior Commission will consider and make recommendations to the City Council
regarding the special needs of seniors in the areas of transportation, information and
assistance, independent living in the home, social and recreational programs, senior centers
and senior housing, but will not be limited to these issues.
1.3 The Senior Commission will make recommendations to the City Council regarding funding
for special services to be provided for the citizens over 55.
1.4 The Senior Commission may propose needs studies of this age group where necessary and
make recommendations to the City Council according to the results.
1.5 The Senior Commission will coordinate services with other governments and private
agencies for this age group.
1.6 Public Hearings. The Senior Citizen Commission shall hold public hearings on issues
regarding special needs of seniors in areas of transportation, information and assistance,
independent living in the home, social and recreational programs, senior centers and senior
housing, but will not be limited to these issues.
1.7 Establishment of Sub - Committees. The Senior Commission may, as they deem
appropriate, establish special sub - committees comprised solely of their own members.
Section 2 - Meetings
k!
2.1 Time and Place. Regular meetings of the Commission shall be held on the third Friday of
each month at 9:30 a.m. at the City Council Chambers, 690 Coulter Drive, unless otherwise
directed by the Chairperson, in which case, at least 24 hours notice will be given to all
members. Regular meetings shall have a curfew of 12:00 p.m. which may be waived at the
discretion of the Chairperson. All unfinished business will be carried over to the next
regular meeting. When the regular meeting day falls on a legal holiday, there shall be no
meeting.
2.2 Special Meetings. Special meetings shall be held upon call by the Chairperson, or in her/his
absence, the Vice- Chairperson, or any other member with the concurrence of four other
members of the Commission and with at least 48 hours of notice to all members on the first
Friday of the month. Notice of all special meetings shall be posted on the official city
bulletin board.
2.3 Attendance. The Senior Commission members shall attend not less than 75% of all regular
and special meetings held during a given calendar year and shall not be absent from three
consecutive meetings without prior approval of the Chairperson. Failure to meet this
minimum attendance requirement shall be cause for removal from the Commission by
action of the City Council.
Section 3 - Commission CoMosition - Terms and Vacancies
3.1 Composition. The Senior Commission shall consist of seven voting members. Seven
members shall be appointed by the City Council and may be removed by the Council.
3.2 Terms and Vacancies. The City Council shall appoint seven members to the commission
for terms of two four and years. Vacancies during the term shall be filled by the
Council for the unexpired portion of the term. Every appointed member shall, before
entering upon the charge of his/her duties take an oath that he /she will faithfully discharge
the duties of his/her office. All members shall serve without compensation.
3.3 Quorum. Four Senior Commission members shall constitute a quorum for the transaction
of business. Whenever a quorum is not present, no final or official action shall be taken at
such meeting.
Section 4 - Or ganization
4.1 Election of Officers. The first meeting in April of each year, the Senior Commission shall
hold an organizational meeting. At this meeting, the Commission shall elect from its
membership a chairperson and vice - chairperson. This shall be done by voice vote. Vice -
Chairperson shall be elected from the remaining members by the same proceeding. If the
Chairperson retires from the Senior Commission before the next regular organizational
E
meeting, the Vice - Chairperson shall be Chairperson. If both Chairperson and Vice -
Chairperson retire, new officers shall be elected at the next regular meeting. If both
Chairperson and Vice - Chairperson are absent from a meeting, the Commission shall elect a
temporary Chairperson by voice vote.
4.2 Duties of Chairperson and Vice - Chairperson. The Chairperson, or in his/her absence, the
Vice - Chairperson, shall preside at meetings, appoint committees from it's own membership
and perform other such duties as ordered by the Commission.
The Chairperson shall conduct the meeting so as to keep it moving as rapidly and efficiently
as possible and shall remind members, witnesses and petitioners to preserve order and
decorum and to keep comments to the subject at hand. The Chairperson shall not move for
action but may second motions.
Section 5 - Procedure
5.1 Procedure. Parliamentary procedure governed by Robert's Rules of Order Revised shall be
followed at all regular meetings. At special work session meetings, and when appropriate,
the Commission may hold group discussions not following any set parliamentary
procedures except when motions are before the Commission.
Section 6 - Public Hearings
6.1 Purpose of Hearings. The purpose of a hearing is to collect information and facts in order
for the Commission to develop a rational senior issue recommendation for the City Council.
6.2 Hearing Procedure. At hearings, the following procedures shall be followed in each case:
a. The Chairperson shall state the case to be heard.
b. The Chairperson shall call upon staff to present the staff report. Required reports
from each city department shall be submitted to the Senior Commission before each
case is heard.
C. The Chairperson shall ask the applicant to present his/her case.
d. Interested persons may address the Commission, giving information regarding the
particular proposal.
e. Petitioners and the public are to address the Chairperson only, not staff or other
commissioners.
f. There shall be no dialogue among the Commissioners, giving information regarding
the particular proposal. (The Senior Commission members may ask questions of
persons addressing the Commission in order to clarify a fact, but any statement by a
member for any other purpose then to question may be ruled out of order.)
g. After all new facts and information have been brought forth, the hearing shall be
closed and interested persons shall not be heard again. Upon completion of the
91
hearing on each case, the Senior Commission shall discuss the item at hand and
render a decision. The Senior Commission, if it so desires, may leave the public
record open for written comments for a specified period of time.
h. The Chairperson shall have the responsibility to inform all of the parties of their
rights of appeal on any decision or recommendation of the Senior Commission.
6.3 Schedule. At meetings where more than one hearing is scheduled, every effort shall be
made to begin each case at the time set on the agenda, but in no case may an item be called
for hearing prior to the advertised time listed on the agenda.
Section 7 - Miscellaneous
7.1 Senior Commission Discussion. Matters for discussion which do not appear on the agenda
may not be considered and discussed by the Commission unless, when initiated and
presented by the staff and be placed at the end of the agenda.
7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote
of the members present.
7.3 Amendments. Amendments of these by -laws may be made at any regular or special
meeting of the Senior Commission but only if scheduled on the meeting agenda in advance
of the meeting.
7.4 Review. At the first meeting in January of each year, these by -laws shall be read and
adopted by the Senior Commission.
Adopted this _ day of , 1996.
Chairperson
4
BYLAWS
PLANNING COMMISSION
CITY OF CHANHASSEN
The following bylaws are adopted by the City Planning Commission to facilitate the performance of
its duties and the exercising of its functions as a commission established by the City Council pursuant
to the provision of Subdivision 1, Section 462.354 Minnesota State Statutes annotated.
SECTION 1 - DUTIES AND RESPONSIBILITIES - PLANNING COMMISSION:
1.1
The Planning Commission shall serve as an advisory body to the City Council through carrying out
reviews of planning matters. All final decisions are to be made by the City Council.
1.2
The Planning Commission shall prepare a Comprehensive Plan for the future development of the city
and recommend on amendments to the plan as they arise.
1.3
The Planning Commission shall initiate, direct, and review the provisions and standards of the Zoning
Ordinance and Subdivision Regulations and reports its recommendations to the City Council.
1.4
The Planning Commission shall review applications and proposals for zoning ordinance amendments,
subdivisions, street vacations, conditional use permits and site plan reviews and make their
recommendations to the City Council in accordance with the Zoning Ordinance and Subdivision
Ordinance.
1.5
The Planning Commission shall hold public hearings on development proposals as prescribed by the
Zoning and Subdivision Ordinances.
1.6 - Establishment of Subcommittees
The Planning Commission may, as they deem appropriate, establish special subcommittees comprised
solely of their own members.
SECTION 2 - MEETINGS:
2.1 - Time
Regular meetings of the Commission shall be held on the first and third Wednesday of each month at
7:00 p.m. at the City Council Chambers, 690 Coulter Drive, unless otherwise directed by the
Chairperson, in which case at least 24 hours notice will be given to all members. Regular meetings
shall have a curfew of 10:30 p.m. which may be waived at the discretion of the Chairperson. All
unfinished business will be carried over to the next regular Planning Commission meeting.
When the regular meeting day falls on a legal holiday, there shall be no Planning Commission
meeting.
2.2 - Special meetings
Special meetings shall be held upon call by the Chairperson, or in his/her absence, by the Vice -
Chairperson or any other member with the concurrence of four other members of the commission, and
with at least 48 hours of notice to all members. Notice of all special meetings shall also be posted on
the official city bulletin board.
2.3 - Attendance:
Planning Commission members shall attend not less than seventy -five (75 %) percent of all regular and
special meetings held during a given (calendar) year, and shall not be absent from three (3)
consecutive meetings without prior approval of the Chairperson. Failure to meet this minimum
attendance requirements shall be cause for removal from the commission by action of the City
Council.
SECTION 3 - COMMISSION COMPOSITION TERMS AND VACANCIES:
3.1 - Composition
The commission shall consist of seven (7) voting members. Seven members shall be appointed by the
Council and may be removed by the Council.
3.2 - Terms and Vacancies
The council shall appoint seven members to the commission for terms of three (3) years. Vacancies
during the term shall be filled by the council for the unexpired portion of the term. Every appointed
member shall, before entering upon the charge of his/her duties, take an oath that he /she will faithfully
discharge the duties of his office. All members shall serve without compensation.
3.3 - Quorum
Four planning commission members shall constitute a quorum for the transaction of business.
Whenever a quorum is not present, no final or official action shall be taken at such meeting.
SECTION 4 - ORGANIZATION:
4.1 - Election of Officers
At the first meeting in April of each year, the planning commission shall hold an organization
meeting. At this meeting, the commission shall elect from its membership a Chairperson and Vice -
Chairperson. This shall be/ done by secret ballot. Each member shall cast its ballot for the member he
wishes to be chosen for Chairperson. If no one receives a majority, balloting shall continue until one
member receives the majority support. Vice - Chairperson shall be elected from the remaining numbers
of the same proceeding.
4.2 - Duties of the Chairperson and Vice - Chairperson
The Chairperson or in his/her absence, the Vice - Chairperson, shall preside at meetings, appoint
committees from its own membership, and perform other such duties as ordered by the commission.
The Chairperson shall conduct the meeting so as to keep it moving rapidly and efficiently as possible
and shall remind members, witnesses and petitioners to preserve order and decorum and to keep
comments to the subject at hand.
The Chairperson shall not move for action but may second motions.
SECTION 5 - PROCEDURE
5.1 - Parliamentary Procedure
Parliamentary Procedure governed by Roberts Rules of Order Revised, shall be followed at all regular
meetings. At special work session meetings, and when appropriate, the commission may hold group
discussions not following any set parliamentary procedures except when motions are before the
commission.
SECTION 6 - PUBLIC HEARINGS:
6.1 - Purpose of Hearings
The purpose of a hearing is to collect information and facts in order for the commission to develop a
rational planning recommendation for the City Council.
6.2 - Hearing Procedure
At hearings, the following procedure shall be followed in each case:
a. The Chairperson shall state the case to be heard.
b. The Chairperson shall call upon the staff to present the staff report. Required reports from
each city department shall be submitted to the Planning Commission before each case is heard.
C. The Chairperson shall ask the applicant to present his case.
d. Interested persons may address the commission, giving information regarding the particular
proposal.
e. Petitioners and the public are to address the Chairperson only, not staff or other
commissioners.
3
f. There shall be no dialogue among the commissioners giving information regarding the
particular proposal.
(The Planning Commission members may ask questions of persons addressing the commission
in order to clarify a fact, but any statement by a member of any other purpose than to question
may be ruled out of order.)
g. After all new facts and information have been brought forth, the hearing shall be closed and
interested persons shall not be heard again. Upon completion of the hearing on each case, the
Planning Commission shall discuss the item at hand and render a decision. The Planning
Commission, if it so desires, may leave the public record open for written comments for a
specified period of time.
h. The Chairperson shall have the responsibility to inform all the parties of their rights of appeal
on any decision or recommendation of the Planning Commission.
6. 3 - Schedule
At meetings where more than one hearing is scheduled, every effort shall be made to begin each case
at the time set in the agenda, but in no case may an item be called for hearing prior to the advertised
time listed on the agenda.
SECTION 7 - MISCELLANEOUS:
7.1 - Planning Commission Discussion
a. Matters for discussion which do not appear on the agenda may be considered and discussed by
the commission only when initiated and presented by the staff and shall be placed at the end
of the agenda.
b. Matters which appear on the agenda as open discussion items will not be recorded as minutes.
7.2 - Suspension of Rules
The commission may suspend any of these rules by a unanimous vote of the members present.
7.3 - Amendments
Amendment of these bylaws may be made at any regular or special meeting of the Planning
Commission but only if scheduled on the meeting agenda in advance of the meeting.
7.4 - Review
At the first meeting in April of each year, these bylaws shall be read and adopted by the Planning
Commission.
Adopted: Date:
ENVIRONMENTAL COMIVIISSION
CITY OF CHANHASSEN
BY-LAWS
The following by -laws are adopted by the Chanhassen Environmental Commission to facilitate
the performances of its duties and the exercising of its functions as a Commission established by the
City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes
annotated.
Section 1- Duties and Responsibilities
1.1 The Environmental Commission has the purpose and responsibility to provide the residents of
Chanhassen with opportunities to improve the quality of their environment, address issues that
affect the city's natural resources, provide environmental education to the public, bring a
comprehensive perspective to environmental issues, and advocate the benefits and necessity of
Chanhassen's natural resources.
1.2 The Environmental Commission shall serve as an advisory body to the City Council and
Planning Commission in addressing the needs of the environment. All final decisions are to be
made by the City Council.
1.3 The Environmental Commission will consider and make recommendations to the City Council
regarding environmental issues.
1.4 The Environmental Commission will make recommendations to the City Council regarding
funding for environmental projects.
1.5 The Environmental Commission may propose needs studies to the City Council of the
environment where necessary and make recommendations to the City Council according to the
results.
1.6 The Environmental Commission will coordinate services with other governments and private
agencies for related issues with notification to the City Council.
1.7 Establishment of Sub - Committees. The Environmental Commission may, as they deem
appropriate, establish special sub- committees comprised solely of their own members.
Section 2 - Meetines
2.1 Time and Place. Regular meetings of the Commission shall be held on the first Thursday of
each month at 7:00 p.m. at the City Council Chambers, 690 Coulter Drive, unless otherwise
1
directed by the Chairperson, in which case, at least 24 hours notice will be given to all
members. Regular meetings shall have a curfew of 9:30 p.m which may be waived at the
discretion of the Chairperson. All unfinished business will be carried over to the next regular
meeting. When the regular meeting day falls on a legal holiday, there shall be no meeting. In
such an event, the monthly meeting shall be rescheduled by consensus.
2.2 Special Meetings. Special meetings shall be held upon call by consensus of the Commission
and with at least 48 hours of notice to all members.
2.3 Attendance. The Environmental Commission members shall attend not less than 75% of all
regular and special meetings held during a given calendar year and shall not be absent from
three consecutive meetings without prior notification of the Chairperson. Failure to meet this
minimum attendance requirement shall be reasonable cause for removal from the Commission
by action of the City Council
Section 3 - Commission Composition - Terms and Vacancies
3.1 Composition. The Environmental Comrnission shall consist of nine voting members. Nine
members shall be appointed by the City Council and may be removed by the Council.
3.2 Terms and Vacancies. The City Council shall appoint nine members to the commission for
terms of three years. Vacancies during the term shall be filled by the Council for the unexpired
portion of the term All members shall serve without compensation.
3.3 Quorum Five Environmental Commission members shall constitute a quorum for the
transaction of business. Whenever a quorum is not present, no final or official action shall be
taken at such meeting.
Section 4 - Organization
4.1 Election of Officers. The first meeting in June of each year, the Environmental Commission
shall hold an organizational meeting. At this meeting, the Commission shall elect from its
membership a chairperson and vice - chairperson. This shall be done by voice vote. Vice-
Chairperson shall be elected from the remaining members by the same proceeding. If the
Chairperson retires from the Environmental Commission before the next regular organizational
meeting, the Vice - Chairperson shall be Chairperson. If both Chairperson and Vice -
Chairperson retire, new officers shall be elected at the next regular meeting. If both
Chairperson and Vice - Chairperson are absent from a meeting, the Commission shall elect a
temporary Chairperson by voice vote.
4.2 Duties of Chairperson and Vice - Chairperson. The Chairperson, or in his/her absence, the Vice
Chairperson, shall conduct the meeting so as to keep it moving as rapidly and efficiently as
possible and shall remind members, witnesses and petitioners to preserve order and decorum
2
and to keep comments to the subject at hand. The Chairperson shall not move for action but
may second motions.
Section 5 - Procedure
5.1 Procedure. When appropriate, parliamentary procedure governed by Robert's Rules of Order
Revised shall be followed.
Section 6 - Informational Meetings
6.1 Purpose of Informational Meetings. The purpose of an informational meeting heaFing is to
collect information and facts in order for the Commission to develop a rational environmental
issue recommendation for the City Council.
6.2 Meeting HeaFiag Procedure. At informational meetings heaiags, the following procedures
shall be followed in each case:
a. The Chairperson shall state the purpose of the meeting use -te be head.
b. Interested persons may address the Commission, giving information regarding the
particular proposal.
Section 7 - Miscellaneous
7.1 Environmental Commission Discussion. Matters for discussion which do not appear on the
agenda may not be considered and discussed by the Commission until the end of the agenda.
7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote of
the members present.
7.3 Amendments. Amendments of these by -laws may be made at any regular or special meeting of
the Environmental Commission but only if scheduled on the meeting agenda in advance of the
meeting.
7.4 Review. At the first meeting in June of each year, these by -laws shall be read and adopted by
the Environmental Commission.
Adopted this _ day of , 1996.
Chairperson
K
§ 20 -28 CHANHASSEN CITY CODE
Sec. 20.28. Board of adjustments and appeals.
(a) There is created a board of adjustments and appeals which shall consist of three (3)
regular members and one (1) alternate member all of whom shall be appointed by the city
council. Three (3) members of the board shall constitute a quorum. The alternate member may
vote only if a regular member is absent from the board meeting. The board shall serve without
compensation. Its members shall serve a term of one (1) year beginning on the first day of
January or until their successors are appointed. The board shall select one (1) of its members
as chairperson and appoint a secretary who may, but need not, be one (1) of its members.
(b) Pursuant to Minnesota Statutes section 462.357, subdivision 6. The board shall have
the following powers:
Supp. No. 8 1158.10
ZONING
§ 20 -29
(1) To hear and decide appeals where it is alleged that there is an error in any order,
requirement, decision or determination made by a city employee in the administra-
tion of this chapter. -
(2) To hear requests for variances from the provisions of this chapter which are not made
in conjunction with platting, site plan review, conditional use or interim use permit
application.
(Ord. No. 80, Art. III, § 1, 12- 15 -86; Ord. No. 131, § 1, 7 -9 -90)
State law reference —Board of adjustment and appeals, M.S. § 462.354, subd. 2.
Sec. 20 -29. Board of adjustments variance and appeal procedures.
(a) Form; fee. Appeals and applications for variances shall be filed with the zoning
administrator on prescribed forms. A fee, as established by the city council, shall be paid upon
the filing of an application. The board of adjustments and appeals may waive the application
fee in unusual circumstances.
(b) Hearing. Upon the filing of an appeal or application for variance, the zoning adminis-
trator shall set a time and place for a hearing before the board of adjustments and appeals on
such appeal or application, which hearing shall be held within thirty (30) days after the filing
of said appeal or application. At the hearing the board shall hear such persons as wish to be
heard, either in person or by attorney or agent. Notice of such hearing shall be mailed not less
than ten (10) days before the date of hearing to the person who filed the appeal or application
for variance, and, in the case of an application for variance, to each owner of property situated
wholly or partially within five hundred (500) feet of the property to which the variance
application relates. The names and addresses of such owners shall be determined by the
zoning administrator from records provided by the applicant.
(c) Decisions of the board The board shall be empowered to decide appeals and grant
variances only when the decision of the board is by a unanimous vote. A simple majority vote
or split vote by the board shall serve only as a recommendation to the city council, who shall
then make the final determination on the appeal or variance request within thirty (30) days
after receipt of the board's action. The board shall act upon all appeals and variance requests
within fifteen (15) days after the date of the close of the required hearing.
(d) Appeal from decisions of board. A city council member, the applicant, or any aggrieved
person may appeal such decision to the city council by filing an appeal with the zoning
administrator within four (4) days after the date of the board's decision.
(e) Council action. - By majority vote, the city council may reverse, affirm or modify,
wholly or partly, the decision appealed from the board, and to that end the city council shall
have all the powers of the board. The council shall decide all appeals within thirty (30) days
after the date of the required hearing thereon.
(fl Action without decision. If no decision is transm tted by the board to the city council
within sixty (60) days from the date an appeal or variance request is filed with the zoning
Supp. No. 8
1159
§ 20 -29 CHANHASSEN CITY CODE
administrator, the council may take action on the request, in accordance with the procedures
governing the board, without further awaiting the board's decision.
(Ord. No. 80, Art. III, § 1(3- 1- 4(1) —(5), (7)), 12- 15 -86; Ord. No. 131, § 2, 7 -9 -90; Ord. No. 143, §
1,3.11-91)
State law reference — Appeals and adjustments, M.S. § 462.357, subd. 6.
Sec. 20.30. Recording permits.
Variances, conditional use permits, interim use permits, site plan approvals, wetland
alteration permits, and mining permits shall be recorded against the title to the property for
which the permit is granted. Such permits shall be invalid unless they are recorded within one
hundred twenty (120) days after they are approved by the city. The permit applicant is re-
sponsible for recording the document and providing the city proof of the recording within the
one hundred twenty -day period. The city council may approve an extension of time within
which to record the permits. No related city permit may be issued and no construction or use
may commence until after the permit is recorded and the city has received proof of the re-
cording.
(Ord. No. 129, § 1, 6.4 -90)
Sec. 20.31. Variance requests in conjunction with platting, site plan review, condi.
tional use and interim use permits.
(a) Form, fee. Appeals and applications for variances from the provisions of this chapter
made in conjunction with platting, site plan review, conditional use and interim use permits
and variance from the subdivision ordinance shall be filed with the zoning administrator on
prescribed forms. A fee, as established by the city council, shall be paid upon the filing of an
application.
(b) Hearing. Upon the filing of such variance applications the zoning administrator shall
set a time and place for a hearing before the planning commission on the application, which
hearing shall be held within thirty (30) days after the filing of the application. At the hearing
the planning commission shall hear such persons as wish to be heard, either in. person or by
attorney or agent. Notice of such hearing shall be mailed not less than ten (10) days before the
date of the hearing to the person who filed the application for variance, to each owner of
property situated wholly or partially within five hundred (500) feet of the property to which the
variance application relates. The names and addresses of such owners shall be determined by
the zoning administrator from records provided by the applicant.
(c) Recommendation. Following the public hearing the planning commission shall •recom-
mend to the city council that the variance be granted or denied. If the planning commission
recommends approval, it may also recommend appropriate conditions:
(d) Council action. By majority vote, the city, council may approve or deny the variance
request. In granting any variance the city council may attach conditions to ensure compliance
with this chapter and to protect adjacent property.
Supp. No. 3
1160
ZONING § 20 -43
(e) Action without decision. If a decision is not promptly transmitted by the planning
commission to the city council, the council may take action on the request without further
awaiting the planning commission's recommendation.
(Ord. No. 131, § 3, 7 -9 -90)
Editor's note — Section 3 of Ord. No. 131, adopted July 9, 1990, amending Ch. 20 by
adding § 20 -30 thereto. Inasmuch as there existed a § 20 -30, the editor has included the new
provisions as § 20 -31.
Secs. 20.32- 20 -40. Reserved.
DIVISION 2. AMENDMENTS*
Sec. 20.41. Generally.
The council may, from time to time, by a four - fifths vote of the entire council adopt
amendments to this chapter, including the zoning map. Amendments shall not be adopted that
are inconsistent with the city's comprehensive plan unless the council express its intent to
amend the comprehensive plan.
(Ord. No. 80, Art. III, § 3(3 -3 -1), 12- 15 -86; Ord. No. 139, § 1, 3- 11 -91)
Cross reference — Amendments to official maps, § 15 -22.
Sec. 20 -42. Procedure generally.
(a) Proceedings to amend this chapter, including the zoning map shall only be initiated by
the council, the planning commission or a petition of the property owner.
(b) An application for an amendment shall be filed with the city. Petitions by property
owners requesting change in a district boundary shall be accompanied by a map or plat
showing the lands proposed to be changed and all land within five hundred (500) feet of the
boundaries of the property proposed for such rezoning together with the names and addresses
of the owners of lands in such area.
(Ord. No. 80, Art. III, § 3(3 -3 -2), 12- 15 -86)
Sec. 20.43. Public hearing. -
(a) No amendment to this chapter, including the zoning map shall be adopted until a
public hearing has been held thereon by the planning commission. Notice of the time, place
and purpose of an amendment hearing shall be published in the official newspaper at least ten
(10) days prior to the day of hearing. When an amendment involves changes in one (1) or more
district boundaries affecting an area of five (5) acres or less, notice of the hearing shall be
mailed at least ten (10) days before the date of hearing to each owner of property within the
area proposed to be changed and owners of property situated wholly or partially within five
hundred (500) feet of the property to which the amendment relates. The failure of a property
owner to receive notice as specified herein shall not invalidate the public hearing or the
*State law reference — Zoning ordinance amendments, M.S. § 462.357, subds. 3, 4.
Supp. No. 6 1161
7ilnde�scored
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FIRS T SECOND RESTATED JOINT POWERS AGREEMENT
ESTABLISHING A SOUTHWEST METRO TRANSIT COMMISSION
(FORMERLY SOUTHWEST AREA TRANSIT COMMISSION)
THIS RESTATED JOINT POWERS AGREEMENT, is made and entered
into this -1� day of Beptember , ! , 1996 by and
between the Cities of Eden Prairie, Chanhassen, and Chaska, all
being municipal corporations organized under the laws of the
State of Minnesota, pursuant to authority conferred upon the
parties by Minnesota Statutes §174.265, Minnesota Statutes
§473.384, §473.388, and /or Minnesota Statutes §471.59.
WHEREAS, the Cities of Eden Prairie, Chaska, and Chanhassen
have completed a Project Study under the Metropolitan Transit
Service Demonstration Program, which was established in 1982 by
the Minnesota Legislature under Minnesota Statutes §174.265;
WHEREAS, the purpose of this study was to test the
efficiency and effectiveness of alternative methods of providing
public transit service for communities that are within the
metropolitan transit taxing district, but that are not adequately
served by existing regular route transit; and
WHEREAS, each of the parties hereto has entered into a Joint
Powers Agreement and five six amendments thereto;
WHEREAS, each of the parties hereto desires to enter into
this First Second Restated Joint Powers Agreement and has,
through the actions of its respective governing bodies, been duly
authorized to enter into this First Restated Joint, Powers
Agreement for the purposes hereinafter stated—.1
NOW THEREFORE, BE IT RESOLVED, in consideration of the
mutual covenants and agreements contained herein, it is hereby
agreed by and between the Cities of Eden Prairie, Chaska, and
Chanhassen, through their respective City Councils, that:
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1. NAME.
The Parties hereto hereby create and establish the SOUTHWEST
METRO TRANSIT COMMISSION.
2. PURPOSE
The purpose of this Agreement and the SOUTHWEST METRO
TRANSIT COMMISSION is to (i) provide alternative methods of
providing public transit service for the Cities of Eden Prairie,
Chanhassen, and Chaska and (ii) contract to provide transit and
transit planning services to other entities, as approved by the
Commission, pursuant to Minnesota Statutes §473.384 and /or
Minnesota Statutes §473.388 and 471.59.
3. DEFINITIONS
a) "Commission" means the organization created by this
Agreement, the full name of which is the "SOUTHWEST
METRO TRANSIT COMMISSION."
b) "Board means the Board of Commissioners of the
SOUTHWEST METRO TRANSIT COMMISSION.
c) "Council" means the governing body of a party to this
Agreement.
d) "Regional Transit Board" (RTB) is the regional transit
board as established by Minnesota Statutes §473.373, or
its successor the Metropolitan Council pursuant to Laws
of Minnesota 1994, Chapter 628, the Metropolitan
Reorganization Act of 1994.
e) "Advisory committee" is a committee consisting of the
City Manager or chief Administrator of each party, or
his or her designee, which shall act as an advisory
body to the Board.
f) "Party" means any municipality which has entered into
this Agreement.
g) "Metropolitan Council" is the regional entity
established by Minnesota Statutes §473.123.
4. PARTIES
The municipalities which are original parties to this
Agreement are Eden Prairie, Chanhassen, and Chaska. No change in
governmental boundaries, structure, organizational status or
character shall affect the eligibility of any party listed above
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to be represented on the Commission so long as such party
continues to exist as a separate political subdivision.
5. BOARD OF COMMISSIONERS
a) The governing body of the Commission shall be its Board
which will consist of seven commissioners. Each party
shall appoint two commissioners ( "original
commissioners") and a seventh commissioner will be
appointed by the parties on a rotating basis as
described below. Class 1, 2 and 3 commissioners must
reside in the City they are appointed to represent.
The Class 4 Commissioner shall reside or maintain a
principal place of business in the City which has
appointed said Commissioner.
b) There shall be four classes of commissioners. The term
of each commissioner in Class 1 shall expire on
December 31, 1987, and every three years thereafter.
The term of each commissioner in Class 2 shall expire
on December 31, 1988, and every three years thereafter.
The term of each commissioner in Class 3 shall expire
on December 31, 1989, and every three years thereafter.
The six original commissioners shall be appointed to
Classes 1 through 3 by draw, provided that no two
commissioners appointed by a party shall be members of
the same class. Two commissioners shall be assigned to
Class 1, two commissioners shall be assigned to Class
2, and two commissioners shall be assigned to Class 3.
A seventh commissioner shall be assigned to Class 4
beginning January 1, 1988. The term of the Class 4
commissioner shall expire on December 31, 1989, and
every two years thereafter. The Class 4 commissioner
shall be appointed by the parties on a rotating basis,
beginning January 1, 1988, with an appointment by the
City of Chaska on January 1, 1990, with the City of
Chanhassen on January 1, 1992, with an appointment by
the City of Eden Prairie, and continuing in a like
pattern thereafter. The successor of each of the
commissioners shall be appointed to the same class as
the successors predecessor. One commissioner
appointed by each party must include a City Council
member, inclusive of the Mayor., currently serving in
office. A commissioner who is a council member of a
party shall cease to be a commissioner, even if the
term for which the commissioner was appointed has not
expired, if (a) the commissioner ceases to be a member
of the Council of the appointing party, and (b) no
other council member of the appointing party is then a
Class / 1, 2 or 3 commissioner. In such event, a council
321034.Red
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member of the appointing party shall be appointed by
the appointing party to serve the remainder of the term
created by the vacancy.
c) A commissioner may be removed by the party appointing
him /her with or without cause.
d) The commissioners may receive such compensation as is
authorized and established by the Board at its first
meeting of each year.
e) A majority of the members of the Board shall constitute
a quorum of the Board. Attendance by a quorum of the
Board shall be necessary for conducting a meeting of
the Board. The Board may take action at a meeting upon
an affirmative vote of a majority of the quorum, unless
hereinafter specified otherwise.
f) At the organizational meeting or as soon thereafter as
it may be reasonably done, the Board may adopt rules
and regulations governing its meetings. Such rules and
regulations may be amended from time to time at either
a regular or special meeting of the Board provided that
at least ten (10) days prior thereto, notice of the
proposed amendment has been furnished to each member of
the Board. A majority vote of all eligible votes of
the then existing members of the Board shall be
required to adopt any proposed amendment to such rules
and regulations.
g) At the organizational meeting of the Board, and in
January of each year thereafter, the Board shall elect
a chairperson, a vice chairperson, a secretary, a
treasurer, and such other officers as it deems
necessary to conduct its business and affairs. The
duties of the officers shall be designated in the rules
and regulations established by the Board.
6. POWERS AND DUTIES OF THE COMMISSION.
a) General The commission has the powers and duties to
establish a program pursuant to Minnesota Statutes
§473.384 and /or Minnesota Statutes §473.388 in order to
(i) provide public transit service to serve the
geographic area of the parties; and (ii) to contract to
provide transit and transit planning services to
entities as approved by the Commission. The commission
shall have all powers necessary to discharge its
duties.
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FI-MG11V
b) The Commission may acquire, own, hold, use, improve,
operate, maintain, lease, exchange, transfer, sell, or
otherwise dispose of equipment, property, or property
rights as deemed necessary to carry out the purposes of
the Commission.
c) The Commission may enter into such contracts with such
persons or corporations, public or private, to carry
out the purposes of the Commission. The Commission
may, if deemed necessary, contract for and purchase
such services, equipment, and functions as the Board
deems necessary for the protection of the Commission
and the parties and to implement the provisions of the
plan and program. The Commission shall not enter into
any contract or incur any obligation in violation of
the provisions of Minnesota Statutes Chapter 475.
d) The Commission may establish bank accounts, both
savings and checking, as the Board shall from time to
time determine.
e) The Commission may employ an Executive Director, whose
duty shall be to administer policies as established by
the Commission. The Executive Director shall be an
employee of the Commission. Compensation of the
Executive Director shall be established by the Board.
The Commission may enter into employment contracts with
other personnel and may provide for compensation,
insurance, and other terms and conditions that it deems
necessary.
f) The Commission may, in lieu of directly operating a
public transit system or any part thereof, enter into a
contract for management services. The contract may
provide for compensation, incentive fees, the
employment of personnel, and other terms and conditions
that the Commission deems proper.
g) The Commission may sue or be sued.
h) The Commission may accept any gifts, grants, or loans
of money or other property from the United States, the
state, or any person or entity; may enter into any
agreement required in connection therewith; may comply
with any federal or state laws or regulations
applicable thereto; and may hold, use, and dispose of
the money or property in accordance with the terms of
the gift, grant, loan, or agreement.
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i) The Commission shall provide any party with data and
information requested by the party in accordance with
law. The Commission shall, in the development of the
program and implementation thereof, prepare such
reports, either financial or management, as required by
the Regional Transit Board, the Metropolitan Council or
other governmental units.
j) The Commission shall cause to be made an annual audit
of the books and accounts of the Commission and shall
make and file the report to its Members at least once
each year, which report shall contain such information
as good accounting practices require and such further
information as required by the Regional Transit Board,
the Metropolitan Council or other governmental units.
k) The Commission shall maintain books, reports, and
records of its business and affairs which shall be
available for and open to inspection by the parties at
all reasonable times.
1) The Commission may contract to purchase services from
any one of the parties.
M) The Commission may purchase passenger shelters without
prior approval of any of the Councils of the parties to
this Agreement. The commission may, without prior
approval of any of the Councils of the parties to this
Agreement. The Commission may, without prior approval
of any of the Councils of the parties to this
Agreement, execute an agreement to purchase real estate
for use as Park and Ride lots with the payment of
earnest money not to exceed $5,000.00, provided that
the agreement to purchase such real estate is subject
to the approval of the Council of the City in which
such real estate is located.
7. OPERATING COSTS, BUDGET, AND FINANCIAL LIABILITY
a) Operating Costs
Operating costs shall 'include all non - capital costs for
the maintenance and operation of the transit system,
including, but not limited to, gasoline, oil,
lubr'Tants, parts, repairs, labor, and service for any
vehicles employed in such operation; insurance
premiums; salaries and other direct payments for work
or labor in performance of the services furnished by
the transit system; indirect costs incurred in the
employment of persons for the performance of such
321034.Red
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:9J') -z?
services, such as taxes, unemployment compensation,
workers' compensation, insurance benefits paid to or
accrued for such employees, and any other costs
attributable to such employment; and any expenses
incurred in connection with contracts for management
services.
b) Budget
The Commission shall have a fiscal year beginning
January 1 and ending December 31. The Executive
Director shall annually prepare an estimated budget for
the next fiscal year including an estimate of capital
expenditures, operating costs, and revenues. Estimated
capital expenditures and operating costs shall be
limited to revenues received pursuant to Minnesota
Statutes §473.384, Minnesota Statutes §473.388, and
Minnesota Statutes §473.39 and estimated revenues to be
received from the operation of the transit system. The
Board shall review and approve or disapprove the
budget. One- twelfth (1/12) of the estimated annual
budget shall constitute the estimated monthly budget.
The estimated annual and monthly budgets may be
adjusted from time to time on the basis of actual
costs incurred or changes in estimated revenue. In the
event of an adjustment of the budget, there shall be
furnished to each party a computation of said
adjustment.
c) Financial Liability
The primary annual financial contribution to the
Commission of each party shall be equal to the total
amount of assistance which each party receives pursuant
to Minnesota Statutes §473.384 and Minnesota Statutes
§473.388 including any local t ransi t tax levied
promvtly remitted to the Commission In addition, each
party shall be responsible for annual debts and
obligation of the Commission which exceed annual
revenues in accordance with the following formula.
Each party shall be liable for that percentage of the
total annual debts and obligations which exceed total
annual revenue which is directly proportional to that
party's primary annual financial contribution in
comparison to the total primary annual financial
contribution by all parties to the Commission during
the year in question. The Board shall submit a monthly
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bill to each party for its proportionate share of
actual expenses which exceed actual revenues. At the
end of each fiscal year, each party shall be credited
for any excess payments made by it during the year, or
billed for its.proportionate share of actual expenses
which exceed actual revenues for which it had not
previously been billed. Upon receiving a'bill from the
Commission, each party shall remit payment of the same
within 30 days. To the extent that each party is
financially liable pursuant to the above formula, each
party hereby agrees to indemnify any other party which
for any reason assumes payment of its debts in
connection with the operation of the Commission.
d) Financial Liability Limited
Notwithstanding anything to the contrary contained in
paragraph 7(c) above, each party's liability under this
contract shall be limited to the extent that it shall
not result in any indebtedness or the incurrence of any
pecuniary liability for which it shall be necessary to
levy in any year a rate of taxes higher than the
maximum prescribed by law or to do any other thing in
violation of Minnesota Statutes §275.27 or any other
law which shall cause this Agreement to be null and
void. Nothing contained in this Agreement shall
preclude any party from providing in any budget for, or
making any expenditure, or selling or issuing any
bonds, or creating any indebtedness, the payment of
principal or interest of which shall require the levy
of taxes which levy may or may not be subject to any
maximum levy limitation or limitations prescribed by
law. Such party's obligation to levy taxes for payment
of and to pay any amount to any other party from any
such tax levy shall be subordinate to , and may occur
only after provision is made for, the levy of taxes for
and the payment of any such expenditure or
indebtedness, the sale of issuance of bonds and the
payment of principal or interest thereon.
8. INSURANCE
The Commission shall provide or cause to be provided motor
vehicle liability (other than that applicable to public transit
vehicles), general public liability, and public officials
liability insurance in amounts not less than $1,600,000, and
workers' compensation insurance. The Commission shall also
provide or cause to be provided insurance insuring against
liability arising out of the ownership and operation of public
transit vehicles in such amounts and on such terms as the
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Commission shall determine. The Commission may also provide
insurance for fire, theft, -motor vehicle collision insurance, and
other insurance relating to any of its property, rights, or
revenue, or any other risk or hazard arising from its activities.
The Commission may provide for the insuring of its officers or
employees against any other liability, risk, or hazard.
9. DURATION OF AGREEMENT
This Agreement shall continue in force until January 1,
1988, and thereafter from year to year, subject to withdrawal by
a party or termination by all parties. Withdrawal by any party
shall be effected by serving written notice thereof upon the
other parties no later than July 1 of the year at the end of
which such withdrawal is to be effective. Withdrawal from the
Agreement by any party at the end of the calendar year shall not
affect the obligation of any party to perform the Agreement for
or during the period that the Agreement is in effect. Withdrawal
of any party or termination of the Agreement by all parties shall
not terminate or limit any liability, contingent, asserted or
unasserted, of any party arising out of that party's
participation in the Agreement.
10. DISTRIBUTION OF ASSETS
In the event of withdrawal of any party from this Agreement,
all of the capital assets, real estate, liquid assets, prepaid
expenses and cash utilized by the Commission or its designated
management services, which the withdrawing party may have
contributed to in proportionate share, shall be forfeited to the
Commission. In the event of termination of this Agreement by all
parties, all of the capital assets, real estate, liquid assets,
prepaid expenses, and cash which remain after payment of debts
and obligations shall be distributed among the municipalities who
are parties to this Agreement immediately prior to its
termination in accordance with the following formula subject to
contractual obligations of the Commission. Each municipality
shall receive that percentage of remaining assets determined by
dividing the total amount which that municipality contributed to
the Commission during the previous five years by the total amount
contributed to the Commission over the previous five years by all
the municipalities who are parties to this Agreement immediately
prior to its termination. The amount of the distribution to any
party pursuant to this Agreement shall be reduced by any amounts
owed by the party to the Commission pursuant to paragraph 7(c)
and shall be subject to the party's continuing liability pursuant
to paragraph 9.
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11. ARBITRATION
If the parties are unable to agree upon any matter to be
decided by the Commission, any party may submit such unresolved
dispute for arbitration in accordance with the rules of
commercial arbitration of the American Arbitration Association,
with the parties sharing the costs of such arbitration equally
(other than each parties' own expenses incurred in presenting its
position during the arbitration proceedings). In the event any
dispute is submitted to arbitration, the parties agree to be
bound by the results of the arbitration.
12. COOPERATION EFFORT
-Each of the parties agrees that it will cooperate fully and
in a timely manner to take the actions necessary to facilitate
and accomplish the foregoing provisions of this Agreement.
13. EFFECTIVE DATE
This Agreement shall be in full force and effect from and
after the date of passage and adoption by the governing body of
each party.
IN WITNESS WHEREOF, the undersigned Governmental Units, by
action of their governing bodies, have caused this Agreement to
be executed in accordance with the authority of Minnesota
Statutes §471.59.
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HOUSING & REDEVELOPMENT AUTHORITY
The HRA consists of five members appointed by the mayor and approved by the city council to
serve five year terms. The HRA typically meets during "off' city council meeting weeks /third
Thursday of the month from 7 -9 p.m.
The HRA has its own operational budget. Its primary responsibility has been to redevelop the
downtown and enhance the industrial/commercial businesses in Chanhassen (see attached
bylaws).
Current members are:
Gary Boyle, Chair
Jim Bohn, Vice -Chair
Mike Mason, Secretary
Don Chmiel
Barbara Murphy
Appointed
January 1993
June 1979
September 1992
June 1990
May 1996
Term Expires
May 1998
May 1999
May 1997
May 1995 (one term)
May 2001
gAadmin \tg\hrasummary.doc
BY -LAWS
OF THE HOUSING AND REDEVELOPMENT AUTHORITY
OF CHANHASSEN, MINNESOTA
ARTICLE I - THE AUTHORITY
Section 1. Name of Authority. The name of the Authority shall
be the "Housing and Redevelopment Authority of Chanhassen, Minnesota."
Section 2. Seal of Authority. The seal of the Authority shall be
in the form of a circle and shall bear the name.of the Authority and
the year of its organization.
Section 3. office of Authority. The offices of the Authority shall
be at City Hall in the City of Chanhassen, State of Minnesota, but the
Authority may hold its meetings at such other place or places as it
may designate by resolution.
ARTICLE II - OFFICERS
Section 1. Officers. The officers of the Authority shall be a
Chairman, a Vice - Chairman, and a Secretary.
Section 2. Chairman. The Chairman shall preside at all meetings
of the Authority. Except as otherwise authorized by resolution of the
Authority, the Chairman shall sign all contracts, deeds, and other
instruments made by the Authority. At each meeting, the Chairman shall
submit such recommendations and information as he may consider proper
concerning the business, affairs and policies of the Authority.
Section 3. Vice - Chairman. The Vice - Chairman shall perform the
duties of the Chairman in the absence or incapacity of the Chairman; and
in case of the resignation or death of the Chairman, the Vice - Chairman
shall perform such duties as are imposed on the Chairman until such time
as the Authority shall select a new Chairman.
Section 4. Secretary. The Secretary shall perform the duties of a
Secretary for the Authority.
Section 5. Executive Director. The Authority shall employ an
Executive Director who shall have general supervision over the adminis-
tration of its business and affairs, subject to the direction of the
Authority. He shall be charged with the management of the housing
projects of the Authority.
As assistant to the Secretary, the Executive Director in'his own name
and title shall keep the records of.the Authority, shall act as Secretary
of the meetings of the Authority and record all votes, and shall keep
a record of the proceedings of the Authority in a journal of proceedings
to be kept for such purpose, and shall perform all duties
incident to his office. He shall keep in safe custody the seal of the
authority and shall have power to affix such seal to all contracts and
instruments authorized to be executed by the Authority.
-1-
He shall have the care and custody of all funds of the Authority and
shall deposit the same in the name of the Authority in such bank or
banks as the Authority may select. The Treasurer for the Authority shall sign
all orders and checks for the payment of money and shall pay out and
disburse such moneys under the direction of the Authority. Except as
otherwise authorized by resolution of the Authority, all such orders
and checks shall be counter - signed by the Chairman. He shall keep
regular books of accounts showing receipts and expenditures and shall
render to the Authority, at each regular meeting (or more often when
requested), an account of his transactions and also of the financial
condition of the Authority. He shall give such bond for the faithful
performance of his duties as the Authority may determine.
The compensation of the Executive Director shall be determined by the
Authority.
Section 6. Additional Duties. The officers of the Authority shall
perform such other duties and functions as may from time to time be
required by the Authority or the by -laws or rules and regulations of
the Authority.
Section 7. Election or Appointment. The Chairman, Vice - Chairman
and Secretary shall be elected at the annual meeting of the Authority
from among the Commissioners of the Authority, and shall hold office
for one year or until their successors are elected and qualified.
The Executive Director shall be appointed by the Authority. Any
person appointed to fill the office of Executive Director, or any
vacancy therein, shall have such term as the Authority fixes, but
no Commissioner of the Authority shall be eligible to this office.
Section 8. Vacancies. Should the office of Chairman, Vice - Chairman
or Secretary become vacant, the Authority shall elect a successor from
its membership at the next regular meeting, and such election shall be
for the unexpired term of said office. When the office of Executive
Director becomes vacant, the Authority shall appoint a successor, as
aforesaid.
Section 9. Additional Personnel. The Authority may from time to
time employ such personnel as it deems necessary to exercise its
powers, duties and functions as prescribed by the Municipal Housing
and Redevelopment Law of Minnesota applicable thereto. The selection
and compensation of such personnel (including the Executive Director)
shall be determined by the Authority subject to the laws of the
State of Minnesota.
-2-
tin
ARTICLE III - MEETINGS
Section 1. Annual Meeting. The annual meeting of the Authority
shall be held on the 3rd Thursday of June at Chanhassen City Hall,
the regular meeting place of the Authority, at 7:30 o'clock P.M. In
the event such date shall fall on a legal holiday, the annual meeting
shall be held on the next succeeding secular day.
Section 2. Regular Meetings. Monthly meetings shall be held
without notice at the regular meeting place of the Authority on the
3rd Thursday of each month, at 7:30 o'clock P.M., unless the same
shall be a legal holiday, in which event said meeting shall be held
on the next succeeding secular day.
Section 3. Special Meetings. Special meetings of the Authority
may be called by the Chairman, or two members of the Authority for
the purpose of transacting any business designated in the call. The
call for a special meeting may be delivered at any time prior to the
time of the proposed meeting to each member of the Authority or may
be mailed to the business or home address of each member of the Authority
at least two (2) days prior to the date of such special meeting. At
such special meeting, no business shall be considered other than as
designated in the call, but if all of the members of the Authority are
present at a special meeting, any and all business may be transacted
at such special meeting.
Section 4. Quorum. The powers of the Authority shall be vested
in the Commissioners thereof in office from time to time. Three
Commissioners shall constitute a quorum for the purpose of conducting
its business and exercising its powers and for all other purposes, but
a smaller number may adjourn from time to time until a quorum is
obtained. When a quorum is in attendance, action may be taken by the
Authority upon a vote of a majority of the Commissioners present.
Section 5. Order of Business. At the regular meetings of the
Authority the following shall be the order of business:
1. Roll call.
2. Reading and approval of the minutes of the previous meeting.
3. Bills and communications.
4. Report of the Executive Director.
5. Reports of Committees.
6. Unfinished business.
7. New business.
S. Adjournment.
All resolutions shall be in writing and shall be copied in the journal
of the proceedings of the Authority.
Section 6. Manner of Voting, The voting on all questions coming
before the Authority shall be by roll call, and the yeas and nays
shall be entered upon the minutes of such meeting.
-3-
ARTICLE IV - AMENDMENTS
Amendments to B L� The by -laws of the Authority shall be
amended only with the approval of at least three of the members
of the Authority at a regular or a special meeting.
The undersigned, Donald W. Ashworth, Executive Director of the
Housing and Redevelopment Authority of Chanhassen, Minnesota, hereby
certifies that the foregoing by -laws were adopted as the complete
by -laws of said Authority at a duly called meeting of the Commissioners
of said Authority on the 14th day of Nove 1978.
Dona W. Ashworth
Executive Director
The undersigned, Scott A. Martin, Executive Director of the
Housing and Redevelopment Authority of Chanhassen, Minnesota, hereby
certifies that the foregoing by -laws were amended as to Section 2,
Regular Meetings at a duly called meeting of the Commissioners
of said Authority on the 21st day of May, 1981.
AA C M d�'
Scott A. blartin
Executive Director
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PARK TASK FORCE
Meets the 2 nd and 4th Thursdays through April 1997
Members are interested in preserving open space, trail and park development and the overall
quality of life in Chanhassen.
The Task Force is comprised of eleven members to include:
• Mayor or City Council member
• Park & Recreation Commission member
• Planning Commission member
• Chamber of Commerce Representative
• Six at -large resident members—two from each of three geographic regions
PARK & RECREATION COMMISSION
Meets the 4 th Tuesday of each month. Work sessions are randomly scheduled on the second
Tuesday of the month.
Provide recommendations and advice to the city council in matters pertaining to parks, recreation
and leisure services and to cooperate with other groups in advancing sound recreation and park
planning and programs throughout the community.
Must be a resident with an interest in serving.
COMMUNITY LEADERS —ISD 112
Information forthcoming from Greg Shank.
GApark \th \comsummary.doc