1c. Well 9 Rehab: Approve Quotet o
CITY OF
C}IANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952:227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
D
TO: Paul Oehme, Director Public Works /City Engineer t
FROM: Joseph Shamla, Project Engineer S
DATE: February 14, 2011
SUBJ: Well #9 Rehabilitation Project No. 03 -02 -1: Approve Quote
PROPOSED MOTION
"The City Council approves the attached Resolution Approving a Quote for
Well #9 Rehabilitation, City Project: 03 -02 -1, and awards the base bid quote to
Bergerson- Caswell, Inc. in the amount of $28,725.00"
City Council approval requires a simple majority vote of those present.
BACKGROUND
Annually, the city inspects and performs routine maintenance on its wells. Well
equipment is recommended to be serviced approximately every seven to eight
years to extend the life of the pumps and motors. Also, these projects are
necessary to decrease the likelihood of costly emergency repairs and supply
interruptions.
The Well Rehabilitation Program identifies the rehabilitation of Well #9 this year.
Well #9 is located in Sugar Bush Park. This well was installed in 2004 and has
not needed any major service. This project includes refurbishing the motor,
reconditioning the pump, and replacement of miscellaneous wearing parts.
QUOTES
Staff solicited quotes from three qualified well drilling companies. Quotes
received for the work on Well #9 were tabulated; and no errors were found in the
bid tabulation. Two alternates were included in the solicitation. The reason for
the alternates was to get prices for items which may be needed prior to accepting
quotes. Alternate 1 is to clean the well screen and interior surface of the well
casing. Alternate 2 is for replacing the motor, pump, or electrical cable. Staff
does not believe the city will need either Alternate 1 or 2 at this time; however,
this work was included in the solicitation in case the scope of work needs to be
changed after inspection of the open hole and pump. The city council would need
to approve a change order to the contract if either alternate is needed.
g: \eng \public \_2000 -2009 public projects \_2003 projects \03 -02 -1 well #9 rehabilitation 201 ] \accept well rehab quote 02-
14 -1 Ldoc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Well #9 Rehabilitation: Approve Quote
February 14, 2011
Page 2 of 2
The quotes received are summarized as follows:
Bidder
Base Bid
Alternate 1
Alternate 2
Grand
Total Bid*
Bergerson - Caswell, Inc.
$28,725.00
$19,000.00
$37,140.00
$84,865.00
Mark J. Traut Wells, Inc.
$29,325.00
$18,150.00
$47,522.50
$94,997.50
E.H. Renner & Sons
$31,355.00
$23,150.00
1 $38,452.70
$92,957.70
*Note: AIternates are not recommended to be awarded at this time.
Bergerson - Caswell, Inc. has completed previous well rehabilitation projects for the City of
Chanhassen and their work has been acceptable. Work is scheduled to be completed this spring
before high summer water demands.
Funding for the rehabilitation of Well #9 was included in the 2011 CIP, W -032.
Attachments: Resolution and CIP Page
c: Kevin Crooks, Utility Superintendent
gAeng \public \_2000 -2009 public projects \_2003 projects \03 -02 -1 well #9 rehabilitation 2011\accept well rehab quote 02 -14 -1 l .doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: February 14, 2011 RESOLUTION NO: 2011-
MOTION BY:
SECONDED BY:
A RESOLUTION APPROVING A QUOTE FOR
WELL #9 REHABILITATION
PROJECT NO. 03-02-1
WHEREAS, quotes were received for the Well #9 Rehabilitation Project No. 03 -02 -1; and
WHEREAS, it appears the quote from Bergerson- Caswell, Inc. in the amount of
$28,725.00 is the lowest responsible quote.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to approve the quote from
Bergerson - Caswell, Inc. in the amount of $28,725.00 for the Well #9 Rehabilitation Project
03 -02 -1.
Passed and adopted by the Chanhassen City Council this 14` day of February, 2011.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT
Capital Improvement Program 2011 thru 2015 Department Water System Improvements
City of Chanhassen, lvlN Contact Paul Oehme
2011 2012 2013 2014 2015 Total
45,000 45,000 45,000 50,000 50,000 235.000
Total 45,000 45,000 45,000 50,000 50,000 235,000
2011 20 2013 2014 2015 Total
45,000 45, 45,000 - 50,000 50,000 235.000
hnpact/Other
Total 45,000 45,000 45,000 50,000 50,000 235,000
133
ect # W -032 Type Improvement
[PPI.-iiectNa-e Useful Life Unassigned
Well Rehabilitation Program Categor Utilities
Account #1 700 -7025 -4530 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $325,000
This program annually inspects and performs regular maintenance of the City's wells. Well pumps are recommended to be serviced every 8 years.
It is recommended that the following pumps and motors be pulled and inspected for wear: _
2011 - Well #9
2012 - Well #5 (Abandon)
2013 - Well #10
2014 - Well #11
2015 - Well #12
Justification
Performing regular maintenance will extend the life of well components, reduce emergency calls and have a more reliable water supply system
Prior Expenditures
90,000 Maintenance
Total
Prior Funding Sources
90 ,000 1 ater Utility Fund
Total
0