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3. 1998 Budget: Park and Recreation Department.
i v 0 0 i pll*�Eoo PARKS &RECREATION BUDGET REQUESTS September 15, 1997 This page was left blank intentionally CITY OF SSE N 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 * FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council FROM: Todd Hoffman, Park & Recreation Director Ar DATE: September 10, 1997 SUBJ: 1998 Park & Recreation Department Budget Request Attached please find the Park & Recreation Department's 1998 Budget requests for operations and maintenance. The department's capital budget will be presented on October 20, 1997. The vital statistics on the 1998 Budget requests are included in the report. I look forward to discussing the department's 1998 Budget request with you on Monday night. g: \park \th \98budgetmemo. e.doc CITY OF CHANHASSEN 1998 BUDGET PARKS & RECREATION Personal Materials & Contractual Capital Materials 13% M 0% Personal 49% 1 Services Supplies Services Outlay Misc. Total 141 Park & Rec Commission - 275 1 - - 1 142 Park & Rec Administration 64 2 12,050 - - 78,750 143 Recreation Center 188,700 42,800 68 - - 299,500 144 Senior Center Operation 22 3 4 - - 29 145 Recreation Programs 86,958 18,065 60,190 - - 1 65 3 213 146 Self- Supporting Programs 25 11,926 23,656 - - 60,682 147 Lake Ann Park Operations 19,075 10 45,805 - - 75,525 148 Park Maintenance 286,300 86,000 236,500 65,000 - 673,800 TOTAL 693 174,886 451 65,000 - 1 Expenditures by Function Lake Ann Park 5% Park Maint 49% Self- Support • < I i Rec Programs : 12% Sr Center Admin &Comm 2% Rec Center 6% 22% i Expenditures by Type i Contractual j 33% Capital .. . ....... .., ° Xx 5 °/ :. _ a � i Materials 13% M 0% Personal 49% 1 CITY OF CHANHASSEN 1997 BUDGET re- estimate PARKS & RECREATION Personal Materials & Contractual Capital Sr Cente 4% Rec Center 25% Expenditures by Type Contractual 25% Personal 60% rAU11 JI1 1 o« Comm 7% Capital YO 2 Services Supplies Services Outlay Misc. Total 141 Park & Rec Commission - 250 1 - - 1 142 Park & Rec Administration 59,400 2,030 8 - - 70 143 Recreation Center 176,200 21 59 - - 257 144 Senior Center Operation 30 2 3 - - 36 145 Recreation Programs 84 12 51 - - 148 146 Self- Supporting Programs 22 5 12 - - 40 147 Lake Ann Park Operations 14 10 38,734 - - 63 148 Park Maintenance 226,600 75,500 77 17 - 397 TOTAL 613,741 131 253 17 - 1 Expenditures by Function Self- Support Lake Ann Park i 4% 6% Park Maint RecPrograms - .:;::: ,::? 15% > , Sr Cente 4% Rec Center 25% Expenditures by Type Contractual 25% Personal 60% rAU11 JI1 1 o« Comm 7% Capital YO 2 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks. & Recreation -Park & Recreation Commission fio Function: To provide recommendations and advice to the City Council in matters pertaining to parks, recreation and leisure services. To cooperate with other groups in advancing sound recreation and park planning and programs throughout the community. The Park and Recreation Commission is composed of seven members who are appointed by the City Council for staggered terms. Expenditures: 4110 Paper, nameplates, etc. 4340 Publishing agendas and advertisements 4360 Board membership to MRPA and NRPA 4370 Limited attendance to annual MRPA Conference and other professional and advisory board workshops 3 CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 141 Park & Rec Commission 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4110 Supplies - Office 150 150 150 0.0% 4130 Supplies- Program 50 50 50 0.0% 4210 Books & Periodicals 75 50 75 50.0% TOTAL MATERIALS & SUPPLIES 275 250 275 10.0% 4300 Fees, Services 100 100 100 0.0% 4340 Printing & Publishing 500 500 500 0.0% 4360 Subscriptions & Memberships 700 650 700 7.7% 4370 Travel & Training 500 467 400 (14.3 %) TOTAL CONTRACTUAL SERVICES 1 1 1 (1.0 %) ** TOTAL PARK & REC COMMISSION 2 1 1 0.4% 4 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation- Administration Function: To administer the planning, development, and coordination of leisure time activities within the community. This function is responsible for physical planning and development of parks, open space, trails and indoor recreation facilities. It is also responsible for the administration and development of recreation programs in conjunction with the Park & Recreation Commission and School Districts. Coordinates programs with the Chanhassen Athletic Association and other associations. Responsible for the operation of the Chanhassen Senior Center. This office works closely with the Engineering and Planning Departments to coordinate the planning and development of facilities. Expenditures: 4010 Park and Recreation Director 80% 4020 Intern (new for 1998) 4110 Office supplies for four offices including office paper allowance and computer maintenance 4210 Professional books and periodicals, department library 4340 Second printing, Park & Recreation map and guide. 4300 Goose removal program and other professional services 4310 Telephone service, Park and Recreation Offices 4360 Professional memberships, MRPA and NRPA, subscription to professional journals 4370 State MRPA Conference (3), National NRPA Congress (1), professional workshops, continuing education units 4380 Personal mileage reimbursement 5 CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation • 142 Park & Rec Administration 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 48,000 48 51,000 6.3% 4020 Salaries & Wages -Temp - - 3 100.0% 4030 Contributions- Retirement 5 5 6 6.9% 4040 Contributions- Insurance 3 3 3 0.0% 4050 Workers' Compensation 1 1 300 (82.4 %) TOTAL PERSONAL SERVICES 59 59 64 8.8% 4110 Supplies- Office 1 1 1 (2.0 %) 4120 Supplies- Equipment 300 300 200 (33.3 %) 4130 Supplies- Program 200 100 200 100.0% 4210 Books & Periodicals 200 100 200 100.0% TOTAL MATERIALS & SUPPLIES 2 2 2,100 3.4% 4300 Fees, Services 3 3 3 0.0% 4310 Telephone 750 604 650 7.6% 4340 Printing & Publishing 2 1 4 255.6% 4360 Subscriptions & Memberships 400 310 400 29.0% 4370 Travel & Training 3 2 3 7.9% 4380 Mileage 100 50 100 100.0% 4440 License & Registration 200 200 200 0.0% TOTAL CONTRACTUAL SERVICES 10,450 8 12,050 37.6% ** TOTAL PARK & REC ADMINISTRATION 72,050 70,186 78 12.2% 6 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation- Recreation Center Function: To provide year round indoor and outdoor recreational programs at the Chanhassen Recreation Center. Provides for staffing, supplies and equipment, fees for service including utilities and repair and maintenance. General Comment: Revenues will be received through punchcard sales, room rentals /reservations and recreation programs. Expenditures: 4010 Recreation Center Supervisor 50% 4020 Facility Supervisors (8) 100% Aerobics, dance, tot -time, program leaders, and day care staff 4110 General office equipment - Copy paper, letterhead, envelopes, misc. 4120 Rec Ctr Gym Equipment 500 PortaVox Handheld PA 625 Dance equipment 400 Tot time 225 Child Care Equipment 250 Fitness /aerobics equipment 1,050 Table Linens 750 Monument Sign 15 Basketball Backboard Pads 400 Smith Machine Fitness Rm. 3 Treadmill Fitness Rm. 7 Pitching Machine 2,300 Sub Total 32 4130 Supplies for recreation programs, summer sensations, kids in the kitchen, baby- sitting clinic, personal training, aerobic, dance, child care and new programs 4150 General janitorial supplies 4210 Books and periodicals relating to recreation center management 4240 Uniforms (shirts) for staff members 7 CITY OF CHANHASSEN 1998 BUDGET Commentary Is Parks & Recreation. Recreation Center (cont.) 4250 Promotional merchandise, primarily wearables for resale 4300 Instructor fees, indoor plant maintenance, coffee, cups, contractual services, graphics (fitness room) 4310 Phone service, Rec. Ctr. & Rec. Ctr. Warming house 4320 Gas and electric, Rec. Ctr., Rec. Ctr. Warming house & Tennis Courts 4330 Postage 4340 Publication of (4) cycles of recreation center bulletins, advertising 4350 Refuse and floor mat service 4360 Professional journals and staff memberships to trade organizations 4370 Training for employees working directly for recreation centers 4375 Anniversary Celebration 4410 Special event equipment rentals /staging 4510 Contingency for repair and maintenance of buildings and grounds 4530 Contingency for repair and maintenance of equipment 4590 Miscellaneous contractual services 8 This page was left blank intentionally �� CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 143 Recreation Center 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 20,000 20,000 22,000 10.0% 4020 Salaries & Wages -Temp 138,000 130,000 140,000 7.7% 4030 Contributions - Retirement 19,300 18 19 7.1% 4040 Contributions- Insurance 1 1 1 0.0% 4050 Workers' Compensation 6 6 5 (12.3 %) TOTAL PERSONAL SERVICES 185,200 176 188,700 7.1% 4110 Supplies- Office 3 2 4 79.1% 4120 Supplies- Equipment 5 14,300 32,500 127.3% 4130 Supplies- Program 4 3 4,000 2.6% 4150 Maintenance Materials 1 200 1 400.0% 4210 Books & Periodicals 300 250 400 60.0% 4240 Uniforms & Clothing 900 700 900 28.6% TOTAL MATERIALS & SUPPLIES 14,500 21,584 42 98.3% 4300 Fees, Services 7 17 17 0.0% 4310 Telephone 5 4 5 8.7% 4320 Utilities 27,000 26 28 7.7% 4330 Postage - - 500 100.0% 4340 Printing & Publishing 8 3 7 133.3% 4350 Cleaning & Waste Removal 500 200 500 150.0% 4360 Subscriptions & Memberships 500 500 500 0.0% 4370 Travel & Training 1 1 1 0.0% 4375 Promotional Expense 1 2 1 (31.8 %) 4410 Rental- Equipment 2 2 2,500 (0.6 %) 4510 Repair & Maintenance - Building 2 1,300 2 53.8% 4530 Repair & Maintenance - Equip 800 800 1 25.0% 4590 Misc. Contractual Services 2 600 1,500 150.0% TOTAL CONTRACTUAL SERVICES 57 59,716 68,000 13.9% ** TOTAL RECREATION CENTER 257,500 257 299,500 16.3% 10 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation- Senior Center Operation Function: To p rovide recreation programs and opportunities to senior citizens in the community. Also, to establish a setting within the Senior Center which is inviting and improves quality of life and use of leisure time. Revenues: Revenue is generated from various self - supporting trips and classes run for senior citizens ($6,000). This helps to offset the costs mentioned under Fees, Service and Program Supplies. Occasional donations are also received at the Senior Center and are found in account 3807. Expenditures: Any expenditures incurred in this budget will be used to carry out the function and operation of the Senior Center, as well as its promotion, and includes the Advisory Board. 4010 Senior Center Coordinator(P/T) 100% 4120 Supplies, equipment 4130 Kitchen supplies, admissions, tickets 4300 Speakers, entertainment, transportation, catering Note: Senior Linkage Line expenditures were booked in this account in 1997. These expenditures were 100% refundable by Carver County. It is. unknown if this service will continue in its present configuration for budget year 1998. 11 CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 144 Senior Center Operation 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 17,000 17 19 11.8% 4020 Salaries & Wages -Temp 8 8 - (100.0 %) 4030 Contributions- Retirement 3 3 2 (28.1%) 4040 Contributions - Insurance 300 300 300 0.0% 4050 Workers' Compensation 800 800 700 (12.5 %) TOTAL PERSONAL SERVICES 30 30 22 (25.9 %) 4110 Supplies- Office 75 45 75 66.7% 4120 Supplies- Equipment 500 500 500 0.0% 4130 Supplies- Program 2 2 2 15.5% TOTAL MATERIALS & SUPPLIES 3 2 3 13.5% 4300 Fees, Services 3 2 3 12.2% 4310 Telephone 100 26 50 92.3% 4330 Postage 150 50 100 100.0% 4340 Printing & Publishing 75 50 75 50.0% 4360 Subscriptions & Memberships 50 50 50 0.0% 4370 Travel & Training 350 331 375 13.3% 4375 Promotional Expense 300 125 250 100.0% 4380 Mileage 100 30 100 233.3% TOTAL CONTRACTUAL SERVICES 4 3 4 19.9% ** TOTAL SENIOR CENTER OPERATION 37 36 29 (18.7 %) 12 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation- Recreation Programs Function: To provide a year round recreational program that reflects a variety of interests in the community and that develops a social, physical, cultural and aesthetic quality for our citizens. Programs funded from this function are. supported both by fees charged to those utilizing programs and by general tax dollars. Revenue: Revenue in the form of donations (3807) is generated from Chanhassen's Sponsorship Program. This revenue offsets expenditures incurred under 4130 and 4300 for the p p g following special events: Spring Egg Hunt, 4th of July Celebration, February Festival and Halloween. Expenditures: General Comment: Expenditures for this function include part -time staff for such, payments for entertainment for special events, equipment and utilities. 4010 Recreation Supervisor 1 80% Recreation Supervisor 1 50% 4020 Playground Director 50% Playground Leaders (7) 50% Building Monitors 100% Recreation Intern 100% Warming House Attendants 100% 4011 Payments to full time employees working overtime to prepare rinks /other program activities. 4110 Film /Developing, Poster Printer Paper, Office Supplies 4120 Home Plates (4) Ropost- Baracade Posts Safety Base (4) Canoe Rack - Lake Ann Soccer Goals & Nets (6) Sport Equipment Playground Balls 4130 Playground craft and game supplies: July 4th, February Festival, Park Pride, Easter Candy Hunt, Tree Lighting Ceremony, Halloween Party. 4240 Employee Uniforms 4300 July 4th, February Festival, Wing Dings, Easter Candy Hunt, Tree Lighting Ceremony, Halloween Party, RecWare Maintenance 4310 South Lotus Lake Boat Access, City Center Warming House, North Lotus v Warming House, cellular phone (1), Lake Susan Payphone, Pager (1) 13 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation- Recreation Programs (cont.) 4320 City Center Warming House & Tennis Courts, Minnewashta Security Light, North Lotus Warming House /Hockey Lights, South Lotus Tennis Courts 4340 February Festival, July 4th, Halloween, Easter Candy Hunt, Employment Ads 4380 Mileage; Seasonal Employees 4400 Portable Restrooms - February Festival, July 4th 4410 Portable warming house - North Lotus Park, Tents/Table & Chairs, Generators 14 This page was left blank intentionally 15 CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 145 Recreation Programs 1997 1997 1998 % 1 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC 4010 Salaries & Wages -Reg 54,000 54,000 57,000 5.6% 4020 Salaries & Wages -Temp 23,275 16 15,558 (5.0 %) 4030 Contributions- Retirement 8 7 8 2.5% 4040 Contributions - Insurance 3 3 3 0.0% 4050 Workers' Compensation 2 2 2 4.0% TOTAL PERSONAL SERVICES 92 84 86 2.9% 4110 Supplies- Office 1 1,033 1,875 81.5% 4120 Supplies- Equipment 3 2 4,305 52.6% 4130 Supplies- Program 11,800 8 11,115 26.7% 4240 Uniforms & Clothing 350 215 770 258.1% TOTAL MATERIALS & SUPPLIES 17,005 12 18,065 40.7% 4300 Fees, Services 31,150 26,800 30,875 15.2% 4310 Telephone 2 2 2 39.4% 4320 Utilities 3 3 3,750 23.9% 4330 Postage 150 150 150 0.0% 4340 Printing & Publishing 10,500 8 8 8.8% 4370 Travel & Training 750 493 825 67.3% 4380 Mileage 100 100 500 400.0% 4400 Rental -Land & Buildings 2 2 3 37.0% 4410 Rental- Equipment 8 8 8 10.9% TOTAL CONTRACTUAL SERVICES 59 51,336 60 17.2% ** TOTAL RECREATION PROGRAMS 168,480 148 165 11.1% 16 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation -Self- Supporting Programs Function: To supplement overall recreation programs by providing a budgetary vehicle by which new programs, which are primarily self- supporting (revenues generated by user charges equals costs), can be accomplished. Expenditures: General Comment: Programs funded under this function are self - supporting, i.e. adult softball and volleyball, hobby and craft courses, instructional courses, etc. The offsetting revenue for this function is separately accounted for under the General Fund Revenue section of the budget. In addition to self - supporting recreational programs, community events also included in this function are: Golf Tournament, and Halloween Party. These activities are generally self - supporting. Expenditures within this account may exceed budgetary limitations so long as aggregate revenues for all programs are within 5% of aggregate expense. 4010 Recreation Supervisor 1 20% 4020 Playground Director 50% Playground Leaders (7) 50% Golf Instructor Birthday Bonanza Leader Camp Leaders (6) Miscellaneous Program Instructors 4120 New program equipment 4130 Supplies for all programs 4240 Employee uniforms 4300 Umpire /Officials Fees, Sanctioning Fees, State Tournament Berths, Super Event Bus Rental, Water Instructor /Camp, Entertainment 17 CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 146 Self- Supporting Programs 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 4020 Salaries & Wages -Temp 4030 Contributions- Retirement 4040 Contributions- Insurance 4050 Workers' Compensation 2 TOTAL PERSONAL SERVICES 4120 Supplies- Equipment 4130 Supplies- Program 4240 Uniforms & Clothing 900 TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 25 TOTAL CONTRACTUAL SERVICES ** TOTAL SELF - SUPPORTING PROGRAMS 9 9,000 9 0.0% 15,000 10 12 21.7% 2 1 2 10.5% 600 600 600 0.0% 1 700 900 28.6% 27,900 22,467 25 11.7% 450 - 450 100.0% 12500 5 11 95.4% 60 60 - (100.0 %) 13 5 11 101.0% 15,500 12 23 94.7% 15500 12,150 23,656 94.7% 56,410 40 60 49.7% 18 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation -Lake Ann Park Operations Function: To provide accurate accounting of the overall operation of Lake Ann Park. This function is responsible for tracking all revenues and expenditures including the rental of facilities, watercraft and equipment, and fees collected from parking and concession sales. Revenue collected offsets expenditures. Revenue: General Comment: Revenue collected in this function is obtained from park admission fees, park facility and ballfield rentals, watercraft rentals, equipment rentals and concession sales. Revenue is reflected in the General Fund Revenue Budget. 3632 Lake Ann Gate Parking Pass 363 Y 3 Rental of Volleyball Sets, Volleyballs, Horseshoe Sets, Bocce Ball Sets, Croquet Set, Fishing Equipment 3634 Rental of Picnic Sites: Lakeside, Parkview, Recreation Shelter, and Ballfield Rental 3635 Rental: Canoes, Paddle Boats, Fishing Boats, etc. 3638 Revenue collected from food concession sales Expenditures: General Comment: Expenditures for this function include: salaries & wages, beach /lifeguard contract, utilities, telephone, employee uniforms and all supplies needed for the operation of Lake Ann Park. 4020 Gate Attendants 100% Concession /Rental Employees 100% 4110 Cash register tape 4120 Trolling motor, boat batteries (2) 4130 Concession supplies (food, paper goods, etc.) 4240 Employee uniforms 4300 Beach Director /Life uard Contract, Department of Agriculture Food License, Security Director/Lifeguard System Contract 4310 Beach and little concession pay phones, gate house, concession /recreation shelter 4320 Little concession, recreation shelter /concession, ballfield lights, maintenance shed, batting cages 4340 Printing of Lake Ann Passes and rental forms, employment ads 4510 Lake Ann Gatehouse (Construct New) M CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 147 Lake Ann Park Operations 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4020 Salaries & Wages -Temp 4030 Contributions- Retirement 4050 Workers' Compensation 1 TOTAL PERSONAL SERVICES 4110 Supplies- Office 4120 Supplies- Equipment 4130 Supplies- Program 4240 Uniforms & Clothing 225 TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 4310 Telephone 4320 Utilities 4340 Printing & Publishing 4510 Repair & Maintenance - Building 525 TOTAL CONTRACTUAL SERVICES ** TOTAL LAKE ANN PARK OPERATIONS 17 13,000 17 31.3% 1 1 1 40.0% 800 500 600 20.0% 19,900 14,500 19 31.6% 225 100 200 100.0% 2 1 1 6.5% 7 7 7 3.1% 525 525 550 4.8% 11 10,159 10,645 4.8% 21,460 21,460 22,460 4.7% 2 2 2 23.1% 13,900 13 14,670 5.5% 1,875 1 1 70.5% - - 4,000 100.0% 39,885 38,734 45,805 18.3% 70 63 75,525 19.1% 20 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation -Park Maintenance Function: To maintain the city's 30 park sites containing over 500 acres of property including 18 sets of p lay equipment, 10 outdoor basketball courts, 31 athletic fields, 5 hockey rinks, 8 family skating rinks, 3 warming houses, 3 park shelters, 17 tennis courts, 12 sand volleyball courts, 3 boat accesses, 4 swimming beaches, 9 public docks, 2 fishing piers and approximately 8 miles of bituminous trail. Expenditures: Personal Services: Budgeted positions include: 1997 1998 4010 Park Superintendent 80% 80% Park Maintenance Person 80 % 80% Park Maintenance Person 80% 80% Park Maintenance Person 80 % 80 % Park Maintenance Person (New) 0% 100% Secretary 25% 25% 4020 Park Maintenance (FT Temp - 7) 100% 100% Seasonal Personnel Other Major Expenditures include: 4110 Computer and Park Maintenance Program for Park $4 4120 Equipment required for maintaining new and existing parks. 4140 Reflects cost for vehicle repair. 4150 Maintenance materials: {. Fertilizer $18,000 Asphalt 59000 Weed spray 19500 Crushed Rock 4 Sand and Pea Rock 6 Other 6,500 41 4260 Small tools needed for play equipment installations and outfitting one truck. 4300 Maintenance of sprinkler systems, snow removal contract for sidewalks at the Chanhassen Recreation Center /Bluff Creek Elementary School. 4350 Services for rubbish removal during the summer months 4400 Portable toilet rental. 4510 The "Round House" Contingency 10,000 1,500 11 21 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks &Recreation -Park Maintenance (cont.) 4530 Repairs on equipment that require contractual services. Additional $1,500 to repaint park trailers. 4531 Radio maintenance contract 4540 Asphalt repair and sealcoating, trails, tennis courts, reconstruction of Lake Ann Park entrance road and parking lots 4560 New sign purchases in addition to routine sign maintenance such as replacing lost or damaged signs 4705 Irrigation and Ballfield Light Monitoring System 65,000 (between Downtown and Park Budget) 22 This page was left blank intentionally 23 CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 148 Park Maintenance 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 150 150,000 189,000 26.0% 4011 Overtime -Reg 6 6 6 0.0% 4020 Salaries & Wages -Temp 30 30,000 38 26.7% 4030 Contributions- Retirement 20,500 20 26,300 28.3% 4040 Contributions - Insurance 14,200 14 18,900 33.1% 4050 Workers' Compensation 5 5 8 37.3% TOTAL PERSONAL SERVICES 226,600 226 286 26.3% 4110 Supplies - Office 1 1 4 300.0% 4120 Supplies- Equipment 22,500 20,000 20 0.0% 4140 Supplies - Vehicles 6 6 8 33.3% 4150 Maintenance Materials 31,000 36 41,000 13.9% 4170 Motor Fuels & Lubricants 8 8 9,000 5.9% 4240 Uniforms & Clothing 2 2 2 0.0% 4260 Small Tools & Equipment 2 2 2 0.0% TOTAL MATERIALS & SUPPLIES 73,000 75,500 86 13.9% 4300 Fees, Services 4 12,000 4 (62.5 %) 4310 Telephone 1 1 1 30.0% 4340 Printing & Publishing 500 500 500 0.0% 4350 Cleaning & Waste Removal 4 4 4 0.0% 4360 Subscriptions & Memberships 100 300 350 16.7% 4370 Travel & Training 750 750 750 0.0% 4400 Rental -Land & Buildings 25 19,000 22 15.8% 4410 Rental- Equipment 6 2 6 200.0% 4440 License & Registration 500 300 500 66.7% 4510 Repair & Maintenance - Building 13,500 3 11,500 283.3% 4520 Repair & Maintenance- Vehicles 3 3 3 0.0% 4530 Repair & Maintenance -Equip 5 5 5 0.0% 4531 Repair & Maintenance- Radios 500 500 600 20.0% 4540 Repair & Maintenance- Streets 25,000 25 175,000 600.0% 4560 Repair & Maintenance -Signs 1 1 1 0.0% TOTAL CONTRACTUAL SERVICES 90,850 77,850 236,500 203.8% 4705 Other Equipment 17,300 17 65 275.7% TOTAL CAPITAL OUTLAY 17,300 17 65 275.7% ** TOTAL PARK MAINTENANCE 407,750 397 673 69.6% 24 I This page was left blank intentionally 25 CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 570 Parks & Recreation 141 Park & Rec Commission Materials & Supplies Contractual Services * TOTAL PARK & REC COMMISSION 142 Park & Rec Administration Personal Services Materials & Supplies Contractual Services * TOTAL PARK & REC ADMINISTRATION 143 Recreation Center Personal Services Materials & Supplies Contractual Services * TOTAL RECREATION CENTER 144 Senior Center Operation Personal Services Materials & Supplies Contractual Services * TOTAL SENIOR CENTER OPER. 145 Recreation Programs Personal Services Materials & Supplies Contractual Services * TOTAL RECREATION PROGRAMS 146 Self- Supporting Programs Personal Services Materials & Supplies Contractual Services * TOTAL SELF - SUPPORTING PRGMS 147 Lake Ann Park Operations Personal Services Materials & Supplies Contractual Services * TOTAL LAKE ANN PARK OPER. 148 Park Maintenance Personal Services Materials & Supplies Contractual Services Capital Outlay * TOTAL PARK MAINTENANCE * *TOTAL PARKS & RECREATION 1,072,370 26 275 250 275 1 1 1 2 1 1 59,400 59,400 64,600 2 2,030 2,100 185,200 14,500 176,200 21,584 188,700 42,800 30,100 3,075 92,275 17,005 27,900 13,010 19,900 11,020 226,600 73,000 90,850 30,100 2,710 84,474 12,842 22,467 5,932 14,500 10,159 226 75,500 77,850 1,015,643 22,300 3,075 86,958 18,065 25,100 11,926 19,075 10,645 286,300 86,000 236,500 1,384,820 NOTES 4 27 NOTES 28 Page: 1 Date: 09/10/97 at 1:57 PM City of Chanhassen Income Statement Period 08/1997 Actual vs. Budget, For All Accounts in DEP: 141, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts EXPENDITURES --- ----- -- - - -- Materials and Supplies --------------- 4110- 101 - 141 -000 Off Supl- General -Pk Comms -* 4130 - 101 - 141 -000 Prg Supl- General -Pk Comms -* 4210 - 101 - 141 -000 Bks &Peri - General -Pk Comms -* Total Materials and Supplies --------- - - - --- Contractual Services --------------- - 4300- 101 - 141 -000 Sery Fee - General -Pk Comms -* 4340 - 101 - 141 -000 Printing- General -Pk Comas -* 4360- 101 - 141 -000 Subscrip- General -Pk Comms -* 4370- 101 - 141 -000 Trvl &Trn- General -Pk Comes -* Total Contractual Services Total EXPENDITURES Revenue Over /Under Expenditures 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of 0.00 0.00 0.00 150.00 ( 150.00) - 100.00 1.05 0.00 17.16 50.00 ( 32.84) -65.68 0.00 ------------ - - - - -- ------------ 0.00 - - - - -- ------------ 0.00 - - - - -- ------------------ 75.00 ( 75.00) - 100.00 $ 1.05 $ 0.00 $ 17.16 $ 275.00 - - --------- ($ - - - - - - - ---- 257.84) --- - -- -93.76 16.99 0.00 0.00 100.00 ( 100.00) - 100.00 34.52 0.00 249.00 500.00 ( 251.00) -50.20 644.00 0.00 550.00 700.00 ( 150.00) -21.43 146.59 - --- -------- - - - - -- ------------ 0.00 - - - - -- -- ---------- 167.29 500.00 ( 332.71) -66.54 $ 842.10 $ 0.00 $ - - ---- 966.29 - --- -------- $ - - - - -- 1 ------- ($ ----- ----- - -- 833.71) - -- - - - -- -46.32 $ 843.15 $ 0.00 $ 983.45 $ 2,075.00 ($ --------- 1 m -52.60 ($ 843.15) $ --- - - - - -- 0.00 ----- -- ($ ----- - - - - -- 983.45) ------------ ($ - - - - -- 2 ------------ $ - - - - - - ---- 1 - - - - -- -52.60 , age: 1 gate: 09/10/97 at 1:58 PM City of Chanhassen Income Statement Period 08/1997 Actual vs. Budget, For All Accounts in DEP: 142, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts EXPENDITURES 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of ---------- - - - - -- Personnel Services --------------- -- 010- 101 - 142 -000 S &W Reg- General -Pk Admn -* 29,792.76 2,628.05 30,524.30 48,000.00 ( 17,475.70) -36.41 030 - 101 - 142 -000 ContrRet- General -Pk Admn -* 3 1 883.14 332.21 0.00 3,432.18 0.00 5 3 ( ( 2 3,900.00) -40.82 - 100.00 040 - 101 - 142 -000 ContrIns- General -Pk Admn -* 2 200.00 0.00 171.48 0.00 340.00 171.48 (N /A) 041 - 101 - 142 -000 050 - 101 - 142 -000 ContrFlx- General -Pk Admn-* Wrk Comp- General -Pk Admn -* 1 1 178.65 ------------ 0.00 - - - - -- ------------ 807.23 - - - - -- - 1,700.00 ( 892.77) 52.52 40.24 ------------ Total Personnel Services $ - - - - -- 37 $ 2 $ 34,935.19 $ 59,400.00 ($ 24 -41.19 -------- 110- 101 - 142 -000 - -- - -- Materials and Supplies --------------- Off Sup(- General-Pk Admn -* 1 1 309.32 39.18 1,575.71 1 - - - - -- ------------------ 0.23 $ 75.71 5.05 120 - 101 - 142 -000 Eqp Supl- General -Pk Admn-* 229.26 0.00 0.00 0.00 11.77 300.00 200.00 ( ( 300.00) 188.23) - 100.00 -94.12 130 - 101 - 142 -000 Prg Supl- General -Pk Admn -* 133.07 138.25 37 ($ 72 200_00 ( ----- 200_00) 210 - 101 - 142 -000 Bks &Peri- General -Pk Admn -* - - -- - - - -- - 0_00 - ------ - - - - -- - 0_00 - ----- - - - - -- _ ---- - -- _100_00 - ----------- Total Materials and Supplies $ - - - - -- - - - 1 $ 39.18 $ 1 $ 2 ($ 612.52) - - -- _27_84 --------- - - - - -- Contractual Services --------------- - 300- 101 - 142 -000 Sery Fee - General -Pk Admn -* 310- 101 - 142 -000 Telephon- General -Pk Admn-* 340 - 101-142 -000 Printing- General-Pk Admn -* 360 - 101 - 142 -000 Subscrip- General -Pk Admn -* 370- 101 - 142 -000 Trvl &Trn- General -Pk Admn -* 380 - 101 -142 -000 Mileage- General -Pk Admn -* 440 - 101 - 142 -000 Lic &Regi- General -Pk Admn -* 116.00 Total Contractual Services 340.00 400.00 Total EXPENDITURES Revenue Over /Under Expenditures 553.63 0.00 0.00 3,500.00 ( 3,500.00) - 100.00 364.59 0.23 240.06 750.00 ( 509.94) -67.99 1,580.35 0.00 124.50 2 ( 1 -93.78 116.00 0.00 340.00 400.00 ( 60.00) -15.00 605.12 0.00 467.02 3,500.00 ( 3 -86.66 40.24 0.00 0.00 100.00 ( 100.00) - 100.00 8.00 0.00 0.00 200.00 ( ------------------ 200.00) ---------- - 100.00 ------------ - - - - -- ------------ $ 3 $ - - - - -- ------------------ 0.23 $ ------------------ 1 $ 10 ($ 9 -88.79 $ 42 $ 2 $ 37 $ 72 ($ 34 -47.68 -- --- - ------- - -- ($ 42 ($ 2,999.67) ($ 37 ($ 72 $ 34,355.75 -47.68 2 Page: 1 Date: 09/10/97 at 1:59 PM City of Chanhassen Income Statement Period 08/1997 Actual vs. Budget, For All Accounts in DEP: 143, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of EXPENDITURES +010 - 101 - 143 -000 +020 - 101 - 143 -000 X030- 101 - 143 -000 +040- 101 - 143 -000 f041- 101 - 143 -000 '050- 101 - 143 -000 ------ - - -- -- Personnel Services -- S&W Reg- General -Rec Cntr -* S &W Temp-General -Rec Cntr -* ContrRet- General -Rec Cntr -* ContrIns- General -Rec Cntr -* ContrFlx-General-Rec Cntr -* Wrk Comp- General -Rec Cntr -* 86,051.10 8,056.36 12 20 ( 7 -39.73 10,948.82 18 87 138 ( 50,106.25) -36.31 10 3,209.68 10,928.19 19 ( 8 -43.38 1 0.00 0.00 1 ( 1 - 100.00 1 0.00 1,929.08 0.00 ( 26 1 (N /A) 3 ----------- - - - - -- ------------ 0.00 - - - - -- ------------ 3 6 ( 3,413.52) -52.52 $ 114 $ 29,476.90 $ - - - - -- ------- 115,890.92 $ ----- - - - - -- 185,200.00 ------------------ ($ --- 69 - - - - - -- -37.42 2 17.86 1,581.93 3,000.00 ( 1,418.07) -47.27 9 79.34 12 5 360- 101 - 143 -000 7 138.56 3 60.34 2,545.21 4 ( 1 -36.37 591.32 0.00 69.74 1 ( 930.26) -93.03 0.00 0.00 118.56 300.00 ( 181.44).,; -60.48 550.31 - ----------- - - - - - - -- ---- 0.00 - ----- - - - - -- ----- 362.18 ------- - 900.00 ( 537.82). -59.76 $ 17,006.40 $ 157.54 $ - - - -- ---- -------- 17 $ - - - - - - 14,500.00 ------------ $ - - - - -- ---- 2,821.11 - - - - -- 19.46 Total Personnel Services 1110- 101 - 143 -000 1120- 101 - 143 -000 '130- 101 - 143 -000 '150- 101 - 143 -000 1210- 101 - 143 -000 1240 -101- 143 -000 ----- - - - - -- Materials and Supplies Off Supl- General -Rec Cntr -* Eqp Supt- General -Rec Cntr -* Prg Supl- General -Rec Cntr -* MaintMat- General -Rec Cntr -* Bks &Peri- General - Rec Cntr -* Uniforms - General -Rec Cntr -* Total Materials and Supplies --- ------ -- - - -- Contractual Services ---------------- i300- 101 - 143 -000 Sery Fee- General -Rec Cntr -* 5 201.60 15 7 8 108.26 1310- 101 - 143 -000 Telephon- General -Rec Cntr -* 2 381.08 2 5,000.00 ( 2 -41.15 320- 101 - 143 -000 Utilitie- General -Rec Cntr -* 1 19.18 875.75 27 ( 26 -96.76 330- 101 - 143 -000 Postage- General -Rec Cntr -* 518.48 0.00 426.56 0.00 426.56 (N /A) 340- 101 - 143 -000 Printing- General -Rec Cntr -* 4 0.00 3,917.85 8 ( 4 -51.03 350- 101 - 143 -000 Cleaning- General -Rec Cntr -* 1 0.00 43.65 500.00 ( 456.35) -91.27 360- 101 - 143 -000 Subscrip- General -Rec Cntr -* 238.95 12.97 249.72 500.00 ( 250.28) -50.06 ,370- 101 - 143 -000 Trvl &Trn - General -Rec Cntr -* 1 0.00 458.30 1 ( 541.70) -54.17 375- 101 - 143 -000 Promotio- General -Rec Cntr -* 920.44 143.25 2 1 606.88 40.46 . 410 - 101 - 143 -000 Rent Eqp- General -Rec Cntr -* 2 189.57 2 2 944.37 47.22 .510- 101 - 143 -000 R &M Bldg- General -Rec Cntr -* 125.38 0.00 1 2 ( 827.61) -41.38 3 , age: 2 )ate: 09/10/97 at 1:59 PM City of Chanhassen For All Period 08/1997 Actual vs. B udget, Income Statement Accounts in DEP: 143, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts 1996 for MTD 1997 Actual for YTD Budget: GENERAL For 08/1997 Dollar Variance Percent of Actual for YTD Actual - - - -- -- 530 - 101-143 - 000 R &M Eqmt- General - Rec Cntr -* ------ - - - - -- - - -- ----- - - - - -- 132.31- - - -- 0.00 200.00 60.00 ----------------- 728.65 440.00 800.00 ( 2 ( 71.35) 1 - - -- -8.92 78.00 --- - - - - -- 590 - 101 - 143 -000 MiscCont- General - Rec Cntr -* - -------- -- - - - - - -- - - ---------- - - - - -- ------------ � - - - -- - ------ 31,926.08 $ -- ---- - - - - -- ------------ 57,800.00 ($ - - 25,873.92) -44.76 Total Contractual Services $ 21,602.66 $ 1,0 07.65 ____ -_-- $ 15 3 582.93 $ 30 $ 165,138.11 $ 257,500.00 ($ 92,361.89) -35.87 Total EXPENDITURES , ------------ - - - - -- - ------- ---- - - - - -- C$ 153,582_93) ($ 30,b42_09) - - - C$-------- - -- -165 138.11) ($ - ,- - - -- 257,500.00) $ 92,361.89 -35.87 Revenue Over /Under Expenditures - - - -- - - - - -- ------------ - - - --- 4 'age: 1 )ate: 09/10/97 at 1:59 PM City of Chanhassen Income Statement Period 08/1997 Actual vs. Budget, For All Accounts in DEP: 144, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts REVENUE ------------- - - - - -- Other Revenue ------------------- ;807 Donation - General - SeniorCn -* Total Other Revenue Total REVENUE EXPENDITURES 010 - 101 - 144 -000 020 - 101 - 144 -000 030 - 101 - 144 -000 040 - 101 - 144 -000 041 - 101 - 144 -000 050- 101 - 144 -000 ----- --- - - - -- Personnel Services ----------------- S&W Reg- General - SeniorCn -* S &W Temp- General - SeniorCn -* ContrRet- General - SeniorCn -* ContrIns- General - SeniorCn-* ContrFix- General - SeniorCn -* Wrk Comp- General - SeniorCn -* Total Personnel Services 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of ( 89.45) ---- - - - - -- ------------ 1,000.00 ( - - - - -- ------------ 130.78) - - - - -- ------------ 0.00 ( 130.78) (N /A) ($ 89.45) $ 1,000.00 ($ 130.78) $ - - - - -- 0.00 ---------- ($ - - - - - - -- ---- 130.78) - - - - -- (N /A) ($ 89.45) $ 1 ($ 130.78) $ 0.00 ($ - 130.78) -- - ( N /A) 10 1 804.88 1 1 593.79 11 1 687.73 17 1 000.00 ( 5 -31.25 0.00 0.00 0.00 8 ( 8 - 100.00 893.02 121.92 894.09 3,200.00 ( 2,305.91) -72.06 349.44 0.00 0.00 300.00 ( 300.00) - 100.00 250.00 0.00 214.35 0.00 214.35 (N /A) 496.27 ------- - - - - -- ------------ 0.00 - - - - -- ------------ 379.87 - - - 800.00 ( 420.13) -52.52 $ 12 $ 1,715.71 $ - -- ------------ 13,176.04 $ - - - - -- 30,100.00 ------------ ($ - - - - -- ---- 16 - - - - -- -56.23 73.15 0.00 0.00 75.00 ( 75.00) - 100.00 497.75 0.00 350.04 500.00 ( 149.96) -29.99 849.25 ( ---- - - - - -- ------------ 60.00) - - - - -- ------------ 1 - - 2 ( 1 -49.34 $ 1 ($ 60.00) $ - - -- ------------ 1,616.64 $ - - - - -- 3 -------- ($ ---- - - - - -- ---- 1 - - - - -- -47.43 1,515.78 0.00 1 3 ( 1 -53.92 28.22 7.39 15.81 100.00 ( 84.19) -84.19 0.00 0.00 0.00 150.00 ( 150.00) - 100.00 8.78 0.00 0.00 75.00 ( 75.00) - 100.00 -- ------ -- - - -- Materials and Supplies -----.--------- - 110- 101 - 144 -000 Off Supl- General - SeniorCn -* 120 - 101 - 144 -000 Eqp Supl- General - SeniorCn -* 130 - 101 - 144 -000 Prg Supl- General - SeniorCn -* Total Materials and Supplies ------ --- - - -- -- Contractual Services --------------- - 300- 101 - 144 -000 Sery Fee - General - SeniorCn -* 310 - 101 - 144 -000 Telephon- General - SeniorCn -* 330- 101 - 144 -000 Postage- General- SeniorCn -* 340 - 101 - 144 -000 Printing- General - SeniorCn -* 5 age: 2 )ate: 09/10/97 at 1:59 PM City of Chanhassen Period 08/1997 Actual vs. Budget, For All Income Statement Accounts in DEP: 144, Level. of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of _ oo= 0.00 0.00 ----- - - - - -- - 50.00 C 50.00) - 100.00 f360 -101- 144 -000 Subscrip- General eniorCn -* 1788. 0.00 80.91 350.00 C 269.09) _ 76.88 X370 _ 101 - 144 -000 Trvl &Trn- General - SeniorCn -* .18 0.00 0.00 25.00 300.00 C 275.00) 91.67 .375- 101 - 144 - 000 -* Promotio- General - SeniorCn* 0.00 0.00 0.00 100.00 C 100.00) - 100.00 .380- 101 - 144 -000 Mileage- General - SeniorCn- ----- ------- - - - - -- ------------ - - - - -- ---- ---- ----- --- -- ---------- - - - - -- - ---- - - - - -- To tal Contractual Services ------------ - -- - -- $ 1 $ 7.39 $ 1,504.26 $ 4 ($ 2 - - -- _63_53 m- Total EXPENDITURES $ 15,944.72 $ 1,663.10 $ 16,296.94 $ 37,300.00 ($ 21,003.06) -56.31 Revenue Over /Under Expenditures - ----- -- -- -- - - - - -- - -- _ - - - --- ($ 16,034.17) ($ 663.10) --- ------------------ � - - - - -- 16,427.72) C$ C 37,300.00) - m -------- $ m ----- m- 20,872.28 --- m ---- -55.96 6 age: 1 ate: 09/10/97 at 2:11 PM City of Chanhassen Income Statement Period 08/1997 Actual vs. Budget, For All Accounts in DEP: 145, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts EXPENDITURES 010 - 101 - 145 -000 020 - 101 - 145 -000 030 - 101 - 145 -000 040 - 101 - 145 -000 041 - 101 - 145 -000 050- 101 - 145 -000 ----- - -- -- -- Personnel Services -- S &W Reg- General -Rec Prgm* S &W Temp-General -Rec Prgm -* ContrRet-General -Rec Prgm -* ContrIns- General -Rec Prgm -* ContrFlx- General -Rec Prgm -* Wrk Comp- General -Rec Prgm -* 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of 27,276.37 ( 2 32,757.52 54,000.00 ( 21,242.48) -39.34 20,779.88 1 14,593.65 23,275.00 ( 8 -37.30 4 ( 80.83) 4,977.72 8,400.00 ( 3,422.28) -40.74 2 0.00 0.00 3,700.00 ( 3 - 100.00 325.00 0.00 278.66 0.00 278.66 (N /A) 1 1 798.99 ------------ - - - - -- ------------ 0.00 - - - - -- ------------ 1,377.05 - - 2 ( 1 -52.52 $ 57 ($ 455.69) $ - - -- ------------ 53 $ - ----- 92,275.00 ------ ($ ------ - - - - - - ---- 38,290.40) - - - - -- -41.50 558.83 0.00 483.28 1,755.00 ( 1 -72.46 1 0.00 2 3 ( 678.14) -21.88 8 25.00 4 11 ( 6 -59.21 270.00 - ----------- - - - - -- - ----- 0.00 ------ - - - - -- ------------ 0.00 - - - - -- ------- 350.00 ( 350.00) - 100.00 $ 11 $ 25.00 $ 7 $ ----- - - - - -- 17,005.00 -------- ($ ---- - - - - -- ---- 9,286.76) - - - --- -54.61 20 197.00 24 31,150.00 ( 7,133.06) -22.90 1 174.24 1 2,700.00 ( 1 -58.06 5 408.76 2 3 ( 679.86) -21.76 0.00 0.00 0.00 150.00 ( 150.00) - 100.00 11,778.87 0.00 7 10,500.00 ( 3 -28.88 311.77 0.00 287.69 750.00 ( 462.31) -61.64 0.00 0.00 0.00 100.00 ( 100.00) - 100.00 722.86 0.00 0.00 2 ( 2,575.00) - 100.00 2 - ----------- - - - - -- --- ------ 0.00 --- - - - - -- ------ 7 ------ - - - - 8 ( 1,131.11) -13.88 $ 42 $ 780.00 $ -- - ------ 42 $ ----- - - - - -- 59,200.00 ------------ ($ - - - - -- -- 16 -- - - - - - - -28.43 Total Personnel Services -- -- ---- - - - - -- Materials and Supplies --------------- 110- 101 - 145 -000 Off Supl- General -Rec Prgm -* 120 -101- 145 -000 Eqp Supt- General -Rec Prgm -* 130 - 101- 145 -000 Prg Supl- General -Rec Prgm -* 240 - 101 - 145 -000 Uniforms - General -Rec Prgm -* Total Materials and Supplies --------- - - - - -- Contractual Services --------------- - 300- 101 - 145 -000 Sery Fee - General -Rec Prgm -* 310 - 101 - 145 -000 Telephon- General -Rec Prgm -* 320 - 101 - 145 -000 Utilitie- General -Rec Prgm -* 330 - 101 - 145 -000 Postage- General -Rec Prgm -* 340 - 101 - 145 -000 Printing- General -Rec Prgm -* 370 - 101 - 145 -000 Trvl &Trn- General -Rec Prgm -* 380 - 101 - 145 -000 Mileage- General -Rec Prgm -* 400-101 -145 -000 Rent L &B- General -Rec Prgm -* 410 - 101 - 145 -000 Rent Eqp- General -Rec Prgm -* Total Contractual Services 7 gage: 2 )ate: 09/10/97 at 2:11 PM City of Chanhassen._ Income Statement Period 08/1997 Actual vs. Budget, For All Accounts in DEP: 145, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of - ------------ - - - - -- ------------ - - - - -- ------------ - - - - -- ----- - - - - -- Total EXPENDITURES $ 110 $ 349.31 $ 104,071.03 $ 168 ($ 64,408.97) 38.23 Reven ue Over Under Expenditures ($ 111,260.24) (� 349.31) ($ 104 ($ - 168,480_00) $ - - - -_ 64,408_97 - - -- 38_23 / p 8 , age: 1 )ate: 09/10/97 at 2:01 PM City of Chanhassen Income Statement Period 08 /1997 Actual vs. Budget, For All Accounts in DEP: 146, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of EXPENDITURES 010 - 101 - 146 -000 020 - 101 - 146 -000 030 - 101 - 146 -000 040 - 101 - 146 -000 041 - 101 - 146 -000 050 - 101 - 146 -000 ------- - - - - -- Personnel Services -- S&W Reg- General - SlfSupPg -* S &W Temp- General - SlfSupPg -* ContrRet- General - SlfSupPg -* ContrIns- General - SlfSupPg -* ContrFlx- General - SlfSupPg -* Wrk Comp - General- SlfSupPg -* Total Personnel Services 110 - 101 - 146 -000 120 - 101-146 -000 130 - 101 - 146 -000 130 - 101 - 146 -406 240 - 101 - 146 -000 ----- -- - - -- Materials and Supplies - - - - - -- Off Supt- General - SlfSupPg -* Eqp Supt - General- SlfSupPg -* Prg Sup[- General - SlfSupPg-* Prg Supl- General - SlfSupPg- SumSftBL Uniforms- General - SlfSupPg -* Total Materials and Supplies - -- -- -- -- - -- - -- Contractual Services --------------- - 300- 101 - 146 -000 Sery Fee - General - SlfSupPg -* 300 - 101 - 146 -406 Sery Fee - General - SlfSupPg- SumSftBL Total Contractual Services Total EXPENDITURES Revenue Over /Under Expenditures 9 8,809.95 ( 8 5,176.02 9 ( 3 -42.49 7 2 7 15 ( 7,984.38) -53.23 1 ( 714.37) 1,164.56 2 ( 1 -49.37 348.44 0.00 0.00 600.00 ( 600.00) - 100.00 50.00 0.00 42.87 0.00 42.87 (N /A) ------------ 620.34 - - - - -- ------------ 0.00 - - - - -- 474.84 1 ( 525.16) -52.52 $ 19 ($ 5,798.67) ------------ $ - - - - -- 13 ----- $ ------- - - - - -- 27,900.00 - ----- ($ - ----- - - - - -- ---- 14,026.09) - - - - -- -50.27 0.00 13.59 33.70 0.00 33.70 (N /A) 109.65 0.00 0.00 450.00 ( 450.00) - 100.00 5 506.76 921.54 12,500.00 ( 11,578.46) -92.63 1 0.00 4,738.65 0.00 4,738.65 (N /A) ------------ 60.00 - - - - -- ------------ 0.00 - - - - - - 0.00 60.00 ( 60.00) - 100.00 $ 7 $ 520.35 --------- $ - -- - - - - -- 5 -------- $ ---- - - - --- 13,010.00 ------------ ($ - -- - -- ---- 7 - - - - -- -56.23 1,262.83 120.00 2,721.60 15,500.00 ( 12,778.40) -82.44 ------------ 8,282.95 - - - - -- --- - -------- 1,740.00 - - - - -- ------------ 4,466.00 - - - - -- --- - --- 0.00 -- --- - 4,466.00 .(N /A) $ 9 $ 1 $ 7 $ - - - - - 15,500.00 ---- ------ ($ -- - - - - -- ---- 8 - - - - -- -53.63 $ 36 ($ 3 $ 26 $ 56 ($ 29 -52.57 ------------ ($ - - - - -- 36 -- ---------- $ - - - - -- 3 ------------ ($ - - - - -- 26,755.40) ------------ ($ - - -- -- 56 ------ $ - --- - - - - - - -- ---- 29 - - - - -- -52.57 Total Personnel Services 110 - 101 - 146 -000 120 - 101-146 -000 130 - 101 - 146 -000 130 - 101 - 146 -406 240 - 101 - 146 -000 ----- -- - - -- Materials and Supplies - - - - - -- Off Supt- General - SlfSupPg -* Eqp Supt - General- SlfSupPg -* Prg Sup[- General - SlfSupPg-* Prg Supl- General - SlfSupPg- SumSftBL Uniforms- General - SlfSupPg -* Total Materials and Supplies - -- -- -- -- - -- - -- Contractual Services --------------- - 300- 101 - 146 -000 Sery Fee - General - SlfSupPg -* 300 - 101 - 146 -406 Sery Fee - General - SlfSupPg- SumSftBL Total Contractual Services Total EXPENDITURES Revenue Over /Under Expenditures 9 age: 1 ite: 09/10/97 at 2:02 PM City of Chanhassen Income Statement Period 08/1997 Actual vs. Budget, For All Accounts in DEP: 147, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of EXPENDITURES ---------- - - - - -- Personnel Services --------------- -- +020- 101 - 147 -000 S &W Temp- General - LkAnn Op -* 11,841.42 4,879.60 9,288.99 715.34 17,700.00 1,400.00 ( ( 8,411.01) 684.66) -47.52 - 48.90. +030 - 101-147 -000 ContrRet General -LkAnn Op -* 905.87 558.31 373.31 0.00 379.87 800_00 (---------- . '050- 101 - 147 -000 Wrk Comp- General-LkAnn Op -* -- ------------ - - - - -- - - -- - - - - - -- ----- - - - - -- ----- - ----- ---- Total Personnel Services ------------ $ - - - - 13 $ 5,252.91 $ 10,384.20 $ 19 ($ 9 - - -- _47_82 -------- 110- 101 - 147 -000 - - - - -- Materials and Supplies - -- --- -- - - - - --- Off Su P l- General -LkAnn Op -* 6.21 0.00 79.88 0.00 431.34 225.00 2,420.00 ( ( 225.00) 1,988.66) -100.00 82.18 }120- 101 - 147 -000 Eqp Supl- General -LkAnn Op -* 1,871.86 4 0.00 5,296.90 7,850.00 ( 2,553.10) - 32.52 X130- 101 - 147 -000 Prg Supl General -LkAnn Op-* 561.83 0.00 420_52 525_00 ( ---------- 104.48) _19_90 X240- 101 - 147 -000 Uniforms - General -LkAnn Op-* ----- - - - - - - - -- - - - - -- - - -- Total Materials and Supplies ------------ $ - - - - -- 7 --- $ 79.88 $ 6 $ 11,020.00 ($ 4 - - -- _44.20 - --- ---- �300- 101 - 147 -000 - - - - - -- Contractual Services ---------- Sery Fee - General -LkAnn Op -* 1 110.00 16.02 77.02 1,473.16 21,460.00 2,650.00 ( ( 21,382.98) 1,176.84) _99.64 . 44.41 }310- 101 - 147 -000 Telephon- General -LkAnn Op -* 1,716.70 3,451.00 239.30 2,489.84 5,970.47 13,900.00 ( 7 -57.05 }320- 101 -147 -000 Utilitie- General -LkAnn Op -* 1,323.75 324.82 988.70 1,875.00- (---- 886_30) _47_27 .340 - 101-147 -000 Printing- General -LkAnn Op -* - -- --- - - - - -- - - - - -- - - -- Total Contractual Services $ 6 $ 3 $ 8 $ 39 ($ 31 -78_67 Total EXPENDITURES $ 27,250.22 $ 8,402.77 $ 25 $ 70 ($ 45,762.69) -64.63 Revenue Over /Under Expenditures " ($ 27 , 250.22) ($ 8,402.77) ($ 25,042.31) ($ 70 $ 45,762.69 -64.63 Page: 1 Date: 09/10/97 at 2:03 PM City of Chanhassen Income Statement Period 08/1997 Actual vs. Budget, For All Accounts in DEP: 148, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts EXPENDITURES - --- -- ---- - - - - -- Personnel Services --------------- -- 4010- 101 - 148 -000 S &W Reg- General -Pk Maint -* 4011- 101 - 148 -000 Overtime- General -Pk Maint -* 4020- 101 - 148 -000 S &W Temp- General -Pk Maint -* 4030- 101 - 148 -000 ContrRet- General -Pk Maint -* +040 - 101 - 148 -000 ContrIns- General -Pk Maint -* +041 - 101 - 148 -000 ContrFlx General -Pk Maint -* +050- 101 - 148 -000 Wrk Comp- General -Pk Maint-* +060 - 101 - 148 -000 Unemploy- General -Pk Maint -* Total Personnel Services - -- ----- - - - - -- Materials and Supplies --------------- +110- 101 - 148 -000 Off Supl- General -Pk Maint-* +120 - 101 - 148 -000 Eqp Supl- General -Pk Maint-* +140 - 101 - 148 -000 Veh Supl- General -Pk Maint-* +150- 101 - 148 -000 MaintMat- General - Pk Maint - * 070 -101- 148 -000 Fuel &Lub - General -Pk Maint-* +240 -101- 148 -000 Uniforms - General -Pk Maint -* X260 101 - 148 - 000 SmL Tool - General -Pk Maint-* 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of 98 ( 1,766.96) 91 150,000.00 ( 58,294.65) -38.86 2 1 1,039.74 6 ( 4 -82.67 28 6 17,962.10 30 ( 12 -40.13 14 562.10 12 20,500.00 ( 8 -39.50 10,418.41 0.00 0.00 14 ( 14 - 100.00 662.50 0.00 739.51 0.00 739.51 (N /A) 4 0.00 2,801.58 5 ( 3 -52.52 4,292.32 ------------ - - - - -- ------------ 0.00 - - - - -- ------------ 70.75 - - - - -- 0.00 70.75 (N /A) $ 163,045.65 $ 6 $ ------------------ 126 $ 226 ------- ($ ----- - - - - - - ---- 99 - - - - -- -44.08 587.52 11,872.50 2,269.88 28,840.88 4,803.93 779.85 1,259.30 $ C0 86 0.00 61.77 446.26 0.00 0.00 109.95 0.00 ------------------ $ 617.98 791.20 8,780.88 3,369.36 20,428.25 4,639.20 1,076.56 142.83 I, 39, 228.23 1,000.00 22,500.00 6,000.00 31,000.00 8,500.00 2,000.00 2,000.00 `� 73, 000.00 C 208.80) -20.88 C 13 -60.97 ( 2 -43.84 C 10,571.75) -34.10 ( 3 -45.42 ( 923.44) -46.17 ( 1 -92.86 ($ 33 ___- -46.26 'age: 2 gate: 09/10/97 at 2:03 PM City of Chanhassen Income Statement Period 08/1997 Actual vs. Budget, For All Accounts in DEP: 148, Level of Detail: Account Number, Sorted by Account Number Exclude Zero Balance Accounts 1996 1997 Budget: GENERAL Actual for YTD Actual for MTD Actual for YTD For 08/1997 Dollar Variance Percent of A40- 101 - 148 -000 Lic &Regi- General -Pk Maint-* ------------ - - - - -- -- 0.00 0.00 48.00 500.00 ( 452.00) -90.40 610 -101- 148 -000 R &M Bldg- General -Pk Maint-* 632.26 0.00 22.15 13,500.00 ( 13 -99.84 620- 101 - 148 -000 R &M Vehi- General -Pk Maint-* 3,889.25 0.00 0.00 3,000.00 ( 3 - 100.00 630- 101 - 148 -000 R &M Eqmt- General -Pk Maint -* 3,920.24 ( 75.00) 1 5 ( 3 -70.74 ,531- 101 - 148 -000 R &M Radi- General -Pk Maint -* 270.00 27.00 243.00 500.00 ( 257.00) -51.40 x540- 101 - 148 - 000 R &M Stre- General - Pk Maint -* 0.00 0.00 0.00 25,000.00 ( 25 - 100.00 660- 101 - 148 -000 Sign /Sig- General -Pk Maint -* 690.26 ------------ 0.00 - - - - -- 374.30 ------------ - - - - -- ------------ 1 - - - - -- ( ------------ 625.70) - - - - -- -62.57 ---- - - - - -- Total Contractual Services ------------ - - - - -- $ 28,480.37 ($ 28.60) $ 27 $ 90,850.00 ($ 63 -69.63 ------------ - -- - -- Capital Outlay ------- ------ ------ .705- 101 - 148 -000 OtherEgm- General -Pk Maint -* 16,284.21 -------- 0_00 - - - - -- --- - - - - -- 3,253_08 -- - - - - -- 17,300_00 ( ------- 14,046_92) - - -- _81_20 Total Capital Outlay ------------ - - -- -- $ 16 $ 0.00 $ 3 $ 17 ($ 14 -81.20 Total EXPENDITURES $ 258 $ 7 $ 196,793.30 $ 407,750.00 ($ 210,956.70) -51.74 Revenue Over /Under Expenditures - ----------- - - - - -- - ----------- ($ 258 ($ - - - - -- 7 -------- - --- - - - - -- ($ 196,793.30) ------------ ($ - - - - -- 407,750.00) ------------ $ - - - - -- 210 ---- - - - - -- -51.74 12