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1. Contracts for Profressional Services: Park and Trail Referendum.CITY OF �. SSE 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 9 FAX (612) 937 -5739 MEMORANDUM r TO: Don Ashworth, City Manager f FROM-, Todd Hoffman, Park & Recreation Director DATE: October 7, 1997 SUBJ: Approval of Contracts for Professional Services, Referendum Park and Trail Projects City staff has been engaged in the review of potential consultants for referendum related park and trail projects for the past eight weeks. Chronologically, here is what has been accomplished to date. August 12, 1997 Department head meeting, potential consultants selected. Parks: Brauer and Associates; Hoisington Koegler Group; Ingraham. and Voss; McCombs Frank Roos. Trails: Engelhardt & Associates; Howard R. Green Company; HTPO; OSM. August 14, 1997 Draft copy of letter of invitation and Request for Qualifications (RFQ) distributed to review team: Dale Gregory, Parks Superintendent; Kate Aanenson, Planning Director; Charles Folch, City Engineer; Pam Snell, Finance Director; Steve Kirchman, Building Official, and me. August 18, 1997 Edited copies of "draft" documents returned. Cover letter and RFQ mailed to selected firms. September 11, 1997 Submittals due. September 12, 1997 Submittals distributed to review team. September 19, 1997 Review team meets to select firms to be interviewed. September 25, 1997 Review team interviews Brauer and Associates; Hoisington Koegler Group; McCombs Frank Roos; Howard R. Green; OSM. September 26 - October 1, 1997 Analysis of information received during interviews. References checked. October 2, 1 997 Top candidates contacted. October 6, 1 997 Contracts delivered for review and modification. Park and recreation director and city attorney negotiate final contract. October 8, 1997 Contracts delivered to city council for authorization to proceed. Mr. Don Ashworth October 8 1997 Page 2 RECOMMENDATION leased to recommend that the city council engage Brauer and Associates, 7301 Ohms Lane, Suite 500, I amp design the fete . Minneapolis, MN 55439, to provide professional services required to complete gn of p ark and r ecreation site and architectural improvements for the development of Bandimere Community Park and the redevelopment of City Center Park. 1. For services as listed in the Scope of Services paragraph A.1 through A.6 a Lump Sum Fee of Ten Thousand Dollars, ($10,000.00), including all direct expenses. 2. For services as listed in the Scope of Services paragraph B.1 through B.4 above, a Percentage Fee of 6.513% of the cost to construct the park improvements, including all direct expenses except p reconstruction soil testing and final printing and distribution of plans and specifications for bidding and related advertising costs. This fee assumes that improvements to both parks shall be bid in a single bid package. 3. For services as listed in the Scope of Services paragraph C. 1 above, a maximum percentage fee, including expenses of 2% of the cost to construct the site improvements. 4. For additional services q N ices as may be requested and authorized by the ONN ER fees shall be based upon the following hourly rate schedule: Brauer and Associates 1997/98 Hourly Rate Schedule Principal Landscape Architect $85.00 per hour Principal Engineer $85.00 per hour Principal Architect $95.00 per hour Project Architect $65.00 per hour Agronomist $80.00 per hour Professional Level III (Electrical Engineer) $80.00 per hour Professional Level III (Environmental Scientist) $80.00 per hour Technical Staff $45.00- $55.00 per hour ended that the city council en Additionally, it is recommended y age Howard R. Green Company to provide g professional ssional services concerning the 1998 bike and trail referendum improvement project on the following basis: Per current Rate Schedule for the design phase with an estimated fee not to exceed $78,600. *Per current Rate Schedule on an hourly basis for the property acquisition portion, and for the construction staking and inspection phases, with an estimated fee of $51,100. I should note that both Brauer and Howard R. Green as top ranking firms also offered the most competitive pricing. ATTACHMENTS Brauer Contract Howard R. Green Contract Letter to Unsuccessful Candidates Ranking Tables G:\park\th\parktrailcontracts.doc LAND USE PLANNING AND DESIGN -B!-R :U E- R- October 7, 1997 8. ASSOCIATES LTA City of Chanhassen Parks and Recreation Department 690 Coulter Drive Chanhassen, MN 55317 ATTN: Mr. Todd Hoffman, Director of Parks and Recreation RE: Professional Services Proposal - Bandimere Community Park & City Center Park Improvements B&A # 97 -42 This letter proposal outlines a scope of services, fee schedule, and other elements which, if approved, constitutes an Agreement between the CITY OF CHANHASSEN , herein referred to as the OWNER, and BRAUER AND ASSOCIATES, LTD., herein referred to as the CONSULTANT. The OWNER hereby retains the CONSULTANT to provide professional services required to complete the design of park and recreation site and architectural improvements, for the development of Bandimere Community Park and the redevelopment of City Center Park, located in Chanhassen, Minnesota, hereinafter referred to as the PROJECT. The CONSULTANT'S services and fees shall include normal design and planning services as follows: A. SCOPE OF SERVICES - Basic Services - Master Plan Phase I . Preparation for and attendance at Project Focus Meetings: The general purpose of the focus meetings are to allow the Brauer team the opportunity to develop a very clear understanding of the scope of the projects, intended outcome, city's expectations of the consultant's services, confirm key individuals, associations, committees, City staff members, etc. who will be involved in the project or have information that will affect the project, and general review and discussion about the issues and concerns related to these projects. 2. Preparation of Graphic and Written Analysis of Sites: Through field research and review of site information and mapping, the Brauer team will work (in concert with city staff, as appropriate) to identify the parks physical characteristics and determine their developmental opportunities and constraints. This will allow both the city and Brauer team to develop a clear understanding of the sites and their unique characteristics. 3. Preparation of Written Programs for Development: Developing a complete and comprehensive assessment of needs, facility demands, and priorities is absolutely essential to the success of the projects and is viewed as one of the most important phases of the design process. The Brauer team will work closely with the city to: • Identify and address the many issues affecting the development of these parks. • Identify and define the development concerns, recreational uses, site amenities, and facilities desired and appropriate for these parks. (The list of development concerns listed in the RFQ will be incorporated into this work task, thus ensuring that each one of the issues listed will become an integral part of the designs.) • Identify, qualify, and prioritize needs. • Develop evaluation matrix defining the development programs (to be used to evaluate the schematic concepts and master plans for the two parks). City of Chanhassen, MN Brandimere Community Park & City Center Park Improvements Proposal Brauer and Associates, Ltd. Project # 97 -42 7301 Ohms Lane, Suite 500 Minneapolis, MN 55439 Tel (612) 832 -9475 Fax (612) 832 -9542 4. p g ra Pre Preparation of and Written Land Use / Sustainable Development Plans: Working collaboratively with city staff, the Brauer team will develop a -Land Use Zone maps and supportive text that begins the process of determining the best use of the p arks within the context of its land resources and the development program. The principles of sustainable development -- a design that will endure public use and land practices that protect the land resource -- will also be defined. 5. Preparation of Alternate and Graphic Schematic Concepts: Building upon the previous tasks, the Brauer team will prepare alternative schematic concepts for each site. Given the number of Issues already identified by the city, there will be no shortage of options in developing these concepts. Specific criteria affecting the concepts include: what are the ideal physical relationships between the facilities proposed for the sites within the context of the Land Use Zones; the physical relationships will be developed to limit the duplication of support structures; what opportunities does the site present and how can these be taken advantage of in the design? The evaluation matrix will be used to evaluate each concept. 6. Preparation of Written and Graphic Master Plans and Implementation Plans: Usingthe adopted concept plans, the Brauerteam will re are master plans (preferred plans) for each park. The master plans will represent the design solution that best responds P P to the needs and desires of the city while remaining within the their ability to fund improvements over a reasonable period of time. Since the master plans essentially refine the accepted concepts, a host of more specific issues will arise that must be addressed such as: how can the relationships between facilities be further refined, what "themes" need to be developed, how will engineering aspects of the sites affect development costs? Implementation plans encompassing cost estimates, phasing plans g g (if needed), and set of action steps for implementing the master plans will also be prepared. This takes into consideration cost estimates and the city's ability to fund the projects. • Provide one copy, (original), of the final master plan document for the Owner's use and reproduction. This document shall include summary information of all proceeding steps in the master planning process. B. SCOPE OF SERVICES - Basic Services -Imp lementatio n / Construction Phase Preparation of Design p i n Develo ment: Documents that refine and further define the facilities and site amenities to be constructed . under this P hase. This includes review and use of appropriate design standards for listed facilities and preparation of design development drawings. The drawings include refined facility layout, landscaping, grading, removals plans, site utility plans, site lighting plans, etc. and details as required. Outline specifications, including general and technical sections, will be prepared. The g gP bid form outline will be prepared and used to estimate construction costs. The CONSULTANT shall also coordinate the preconstruction soil testing in cooperation with the OWNER. 2. Preparation o f Construction Documents: Drawings and specifications that clearly define the extent of the work, construction standards and techniques, and general guidelines /administrative provisions necessary for bidd ing/quoting for construction purposes. Brauer & Associates will provide all of the professional services required to complete the plans and specifications as required for bidding. 3. Bidding Proc ess: Overseein g the bidding/quoting process and selection of contractor, including defining bidding/quoting . � procedures and award of contract procedures. Also included is administration of project bidding/quoting, including pre -bid meeting, g eneral correspondence, and preparation of all addendum as necessary, review and auditing of bids /quotes received and recommendation of contractor. • The CONSULTANT shall be responsible for repackaging and rebidding the project should the construction bid costs for the improvements be greater than the OWNERS budget. 4. Site Observation: i Working collaboratively with City staff, the Brauer team will undertake project administration and observing g Y construction progress and adherence to plans and specifications. In this role, Brauer & Associates will also act as the liaison between the City and the contractor to ensure that issues and concerns that arise are dealt with fairly and to the satisfaction of both parties. Where disputes persist, Brauer &.Associates will work to arbitrate the P roblem to reach an agreed upon conclusion to avoid taking the dispute into formal litigation. Work under this task includes: • Administration of contract, including preparation of the contract, application for payment forms, certificate of payment forms, change order forms, substantial completion forms, final payment forms, etc. City of Chanhassen, MN Brauer and Associates, Ltd. Brandimere Community Park & City Center Park Improvements 2 Project # 97 - Proposal • Administration of pre - construction meeting which reviews the project elements and clearly defines the owner's expectations as to the quality of construction, dealing with problems that may arise, timeliness, etc. • Site observation on a periodic basis for the duration of the construction to ensure that the design intent of the plans and specifications is being met. Preparation of field reports as necessary to document specific issues and areas of concern. Review shop drawings and testing requirements /procedures. • On -going correspondence/field meetings with staff and contractor for purposes of reviewing construction progress and discussion of pertinent issues, concerns and upcoming construction. C. SCOPE OF SERVICES - Basic Services - Construction Surveying and Staking I . Provide Construction Field Surveying and Staking: following standard survey practices for the project, including; • Horizontal and vertical control within the project site boundaries. • Two sets of construction stakes. (Note: OWNER to provide horizontal and vertical control & bench marks, for CONSULTANTS use, within 1/4 mile of each of the two project sites.) D. FEES FOR PROFESSIONAL SERVICES I . For services as listed in the Scope of Services paragraph A. I through A.6 a Lump Sum Fee of Ten Thousand Dollars, ($10,000.00), including all direct expenses. 2. For services as listed in the Scope of Services paragraph B. I through B.4 above, a Percentage Fee of 6.513% of the cost to construct the park improvements, including all direct expenses except preconstruction soil testing and final printing and distribution of plans and specifications for bidding and related advertizing costs. This fee assumes that improvements to both parks shall be bid in a single bid package. 3. For services as listed in the Scope of Services paragraph C. I above, a maximum percentage fee, including expenses of 2% of the cost to construct the site improvements. 4. For additional services as may be requested and authorized by the OWNER fees shall be based upon the following hourly rate schedule: Brauer and Associates, Ltd. 1997/98 Hourly Rate Schedule Principal Landscape Architect .......................$85.00 / Hour Principal Engineer ............... .........................$85.00 / Hour Principal Architect ............... .........................$95.00 / Hour Project Architect ................. .........................$65.00 / Hour Agronomist .......................... .........................$80.00 / Hour Professional Level III ........... .........................$80.00 / Hour • Electrical Engineer • Environmental Scientist Technical Staff ...................... .........................$45.00 / Hour to $55.00 / Hour City of Chanhassen, MN Brandimere Community Park & City Center Park Improvements Brauer and Associates, Ltd. Propc sal Project # 97 -42 f E. PAYMENTS TO THE CONSULTANT I . Invoices will be submitted to the OWNER on a monthly basis in proportion to the work completed. y 2. P on accountofthe CONSULTANT'S services are due and payable upon receiptof CONSULTANT'S invoice. F. OWNER'S RESPONSIBILITY I . Full program coordination with one individual representing the OWNER'S interests. g 2. Legal Counsel, advice, and services available to the CONSULTANT during the term of this Agreement on any or all matters related to the PROJECT such as, but not limited to, title opinions, interpretations of agreements, covenants and laws affecting the PROJECT, advice and assistance in processing applications, review and preparation of PROJECT agreement documents, participation in presentations to public agency staff and boards and general counsel on the legal implications of all substantive or procedural aspects of the PROJECT itself. 3. All direct consultant expenses related to soils engineering/borings and engineering geotechnical testing required forthe project. 4. All direct it consultant expenses related to the reproduction and distribution of the final construction plans and P specifications. 5 P All fees and expenses involved in federal, state agency or local permitting, plan review, etc. for the project. G. NONDISCRIMINATION The CONSULTANT will g Y an not discriminate against employee or applicant for employment because of race, color, religion, sex, national origin, physical condition or age. The CONSULTANT will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, national origin, p hysical sical condition or age. Such action shall include but not be limited to the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation and selection for training including apprenticeship. H. CONSULTANT'S RECORDS DOCUMENTS AND INSURANCE I . The CONSULTANT shall maintain time records for hourly fees, design calculations and research notes in legible form and these will be made available to the OWNER, if requested. 2, The CONSULTANT NT shall car insurance to protect him from claims under Workman's Compensation Acts; from claims for damages because of bodily injury including death to his employees and the public, and from claims for property damage. 3. The CONSULTANT reserves the right to secure and maintain statutory copyright in all published books, published or unpublished drawings of a scientific or technical character, and other works related to this PROJECT in which copyright ri ht may be claimed. The OWNER shall have full rights to reproduce works under this Agreement either in whole or in P art as related to this PROJECT. One copy of each drawing shall be provided in reproducible form for use by the OWNER, but the original drawings will remain the property of the CONSULTANT. I. TERM, TERMINATION, SUCCESSORS AND ASSIGNS City of Chanhassen, MN Brauer and Associates, Ltd. Brandimere Community Park & City Center Park Improvements ,4 Project # 97 -42 Proposal M I . The term of the Agreement shall be concurrent with the work authorized. 2. Termination may be accomplished by either parry at any time by written notice, and shall be effective upon payment In full for all services performed to the date of receipt of such notice. 3. The OWNER and the CONSULTANT each binds itself, its partners, successors, assigns and legal representatives to the other party of this Agreement, and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. 4. Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. J. EXTENT OF AGREEMENT AND APPLICABLE LAW This Agreement represents the entire and integrated Agreement between the OWNER and the CONSULTANT and supersedes all prior negotiations, representations, or Agreements, whether written or oral, with respect to the PROJECT. This Agreement may be amended only by written instrument signed by both OWNER and CONSULTANT. IN WITNESS HEREOF the OWNER and the CONSULTANT have made and executed this Agreement, this day of_, 1997. CITY OF CHANHASSEN 690 Coulter Drive Chanhassen, MN 55317 BRAUER & ASSOCIATES LTD. 7301 Ohms Lane, Sure -# 500 Minneappli , I e 55439" : NDOC �97- 42CHA\CONTRACT.SPT City of Chanhassen, MN Brandimere Community Park & City Center Park Improvements Brauer and Associates, Ltd. Proposal Project # 97 -42 OC-7-15.1-1997 14:45 Howard R. Green Company CONSULTING ENGINEERS October 15, 1997 File: 8C11380 Mr, Todd Hoffman Cit of (1-'.Ahanhassen 690 Co Drive Chanhassen, Minnesota 55317 REM, 1998 BIKE TRAIL IMPROVEMENTS (�.ITY OF HANNA EN Dear Mr,. Hoffman: 1 RNSULTING F56ENEW ForMerl MSA Cor7sultin Sng As re b the Cit Council, we have prepared the followin written summar of revisions to our on- cost estimate as proposed on September 11, 1997, The estimate to complete the work increased b approximately $14,700 as a result of concerns identified b staff both at the interview, and after y our preliminary selection was made; and, as a result of the clarification and addition of several items pertainin to the project scope. Those items are as follows: Mailin list preparation and coordination — It was re that HR Green take the lead in the public relations and notification process as there was concern that Cit Staff M,ay not . hare all of the necessary resources to meet the pro schedule. As such, we estimated the additional cost of $3,860 for researchin propert ownership, preparing mailin lists, and sortin by trail se These efforts will be undertaken ir; order to produce an organized and well-thou public involvement process, Contractor Meeti In an effort to promote the most competitive biddin available n and to invite the Cit most desired Contractors to bid, we anticipate the Coordination of a Pre-bid contractor meetin In addition, we would anticipate a post-bid meetin with ff%e low bidder and several on-site Contractor meetin throu the duration of cDristruction to promote a "win-win." relationship bet all parties involved in the p r 'ect, As such, it was estimated that up to six meetin at approximatel $200 would p * 01 y an additional cost of approximatel $1,200. Additional Public Meetin — We had -previously anticipated costs of $2,400 for follow u;) public meetin on a trail-se specific basis. As was discussed at the interview a,-id in subse conversations, the need for an additional round of public rneetin was su for consideration. As this mi result in six additional meetin at up to $400 each, this item was increased to $4,800. 13-2 2 6 Ener Park Drive # St. Paul, MN 55108 1F 612/644-43E39 fax 612J644-9446 toll free 800/886-2923 OCT- 15-1997 14:45 October 15,19v, 0-7 Mr_ Todd Hoffman Page T,v o Construction Inspection - The City anticipates a considerable demand upon its staff with the amount of construction p roposed in 19980 As such, it appears that there may be . ;n increased reliance on inspection for the trailway projects. We discussed the potential n eed for more than one inspector on the job at times when the Contractor is working in more that one area at any given tire. Given these assumptions, we increased the stimated inspect bu from one full time inspector by a factor of 1.25 to allow a second inspector on - site during pear construction times. This increased the estimated :nspection budget by $7,200, The resulting proposed contract amount is estimated at $129,700, or approximately 1 2:2% over the original e stimate. Please be assured that the engineering portion of the Contract has been preparc d based upon an hourly - not - amount based on our best understanding of the project scope. This scope was fairly well understood at the selection point ire this process} however, subsequent conversations with Staff have clarified areas which we felt were important to address early in the project rather than approaching the City with extra costs at a later date. Please be assured that all invoices will detail hourly costs incurred and that Howard R. Green Compa -ly will strive to complete the project as competitively as possible. We stress this point as our i�itimate goal, beyond the success of the 1998 Bike Trail Improvements, is to develop a long - standing relationship with the City of Chanhassen. ! intend to be present at Monday evenin i Council work session to meet your city Council and to address any questions or conceals they may have regarding our organization in person. incere?,y, Flowery R . Green Company Greg � ,o a ouse, PE G S /et Enc1QSU -res 0AProj180' 38M80- 1506_oct T . Howard R, Green Company CONSULTING ENGINEERS HOWARD R. GREEN COMPANY PURCHASE ORDER da this 13th day of October, 1 997 by and between, the CITY of THIS AGRE n�a Y ar "Hf��" for CHAI�Hi4ssEN (herafter CLiE�f T" and HOWARD R GREEN COMPANY (her professional serv na concerning s the 1 998 Bike Trail Improvements Project. � � HRG Project Number 8 P, _ I Hf�� to p erform the following srsrvi��s: The CLIENT agrees to emp loy R • lots lens and specificatior�s. The prelit�i�'��ry ■ Preliminary Surveying: �� requ to complete covered with aerial topography � T as that are n su fficiently survey will encompass are sufficient to develop a plan and p rofile for hike trail construction. Areas with sufficient aerial • surve in an effort to reduoe costs on behalf of the topography covera wi 11 not b urva CLIENT. • i • cludo the p reparation of plans and specifications for the A Pro I�os��r�. �estgn will �n •� � � sildw at I��ast • segments of bike trail. Plans will be prepared in stages t construction of s�� sog � the fit of ha nhasscrr. reviews the p ublic prior to final approval of the plans y � two reviews R . d escriptions and exhibits on the itl /'s � A u�sitEOn. HRH wil prepare easemen � R Property � project. This shal �n�l�td+a t��tt� �er�rr��r�er�� end behalf for property required to complete the tempo easements as required for the project construction. • � � c �f p ublic information meeti t ■ •eot Manag HR will assist in the coordina p �, P r ' It is antici that those rr��etings w�l[ �� hold fn (�ovem��er' � facilitate the project design. R Ad ditional p roject manageme responsibilities will include �l ��7 end January of � �, Ad R j , � � • • • in insp ection, construction staking, wetland delineation, coordination of the survey �, � p ermitting, and bidding. , • stakin as required can the project. ■ Construction taking: HR will provide construction � S taking needed basis in areas where construction from the plans will be completed �n an as est ablishment of line • ermined b the En is not f easible as determined y sneer- Staking will Include the � and grade in such areas. • 'sector to the fit ■ Project Inspection: HRH v�r�il provide a project inspector Y of Chanhassen for the J � - y • construction. The insp will too available to address coordination �f field activities during constru � contractor in quiries, City sty q sta inq uiries, and public concerns related to the project. • � t� a Hf�� on the f��owin� In consideration for these servi the CLIENT AGREES pay basis: (Indicate Payment Method [ j Lump gum in the amount of T Per curre Rate S chedule with an estimated fee not to exceed [ ] Other as stated here: Per current date Schedule for the design h . mated fee not to e $78 � p with an e stimated Per current mate Schedule on an hour{ basis for the property acquisition and Y ot#i��n for the c onstruction staking and ins � n - � � � ctta phases, with an estimated fee o� $ 51,100. The Schedule of Fees and Conditions of HO hereto are in o WARD R., GREEN COMPANY (aftached e rporated into this. AGREEMENT and made a part of it. CITY OF CNANHASSEN HOWARD R. GREEN COMPANN' Its: By: Its: Lj WID 12:27 FAX 61 544 0 9 9 9 i - --- -- l ��'+ B LVD Creative 501uticinEi for Lan plannirtig and DeNigft Haasingtan Koegler Group Inc. S e p t e mber 25, 1997 - Mr. Todd 110ffrnmv CLF 11� Fart' and lzecreation Director City of Chanhassen 690 Coulter Drive Chanhasse%'MN 553 17 Dear Mr. Roffmatl: fee e�t�ti�ate for prafe��onal 'ew this morn�r�� we have ass e mbled a • As a fo up to o ur inter�►i mrn unit Park and City Center Farb.. - and c��tructi�r�' of ��dimere �Q • y_ - for serviee�. services for design • shed worl prog that is included in a pr oposal we base fee on an estat�l�k �' formal �uhmittal, Thereforea the T yp ically, worl� �ro�ram was not P � of the In the case of these projects, a p will ultimately need to be the pro of basis f or this e� • timate is less de fined i ined and the final fee additional discussions with the City o f Chanhassen. � r a hig level of construction relate The following estimate is heed on the c ity's desire f� g . services: c Cost $1.253,000 T �o Total Fees (12.5 ` ) ' t t $J t 410 1 000 Total Fee -Breakdown: Desi ( 5.5%) Construction (7%) Total Fees $ 157,00 lease contact us. Thalik YOU ag ain • q uestions on this preliminary fie estimate, p l ook for to �f you have any q � is with the s election committee Vie for the o pportunity to di scuss �e�� proj learning the results o f your deliberations. sincerely, r.� r`7 ►` Znvev - Bruce L. Chamberlain} ILA R. Mary KWgIer, RL A 'Principal � P resident S enior V 5 E� � . - r • i;+-4 S EP 2 6 19917 1'vlinn��t� �5�� 73N Metfo Boulevard, St►it525, ��, Minneaiaolis, WED 12:2 7 FAX 612 544 0 9 9 9 100 I T AY Z ATA BLV ur.-r - nmhs Frank Roos Associates Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447 -4739 Telep CrjYltlbWt3 612/476-6010 Planners 6121475 -8532 FAX Surveyors City of Chanhassen Randi mere Cor munitv Park and City Center Park Consultant Interview .9 September 25, 199 7 To ass the City of Chanhassen n i the consultant selection for these proj ects, a nd as • as submitte this consulting fee estimate for the work r by c it y stf`f� ivlTA h •. Qti alffic a tion s a nd fer defined in MFG , s proposal described in the cit s Request for dated September 11, 1997 MFRA understands that the final scope of work and cost completed until the specific needs of the city are addressed estimate cannot he entirely � p - n process. MFRA would be happy to meet with city staff identified. after the select�� p end to discuss any aspect of this is work tan and more thoroughly develop a scope of work and fees that meet your community's specific needs. The table below sr zes the work elements identified in our proposal and MFRA's es for this project. `estimated consultant fee of $160,000.00 is est consulting f p a based on an app roximate construction cost of I a 2501 3 000. CHANHASSEIV PARKS FEE ESTIMA TE I , r •. 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Alt ernative Concept Evaluation 5. Concept Master Plan 6. Evaluation of Master Flan & Refinement DESIGN DEVELOPMENT 7. Preliminary Site, Grading, & Utility plans 8. Preliminary Landscape & Irrigation plans 9. Preliminary Site Improvements Cost Estimate B. ARCHITECTURAL DESIGN 1. Information Gathering 2. Program Development 3. S c h ema tic Design $20,000 $1000 $ 10 0J 000 r.� T 10!/15./9 7 IT-ED 12: �� FAX 612 544 0999 100 W AYZA TA B 4. Alternative Concept Evaluation 5. Concept Plan 6. valuation & Presentation CONTR L�Oc EIT ADMI�►TI�A.�'10 C. Doc Final Design & Contract Doc 1. 2. Project Bidding & Contract Prep 3. Permit Approvals • n Observation, Progress Meetings 4. Const�ruetix� tal' �� 5. Process Payment Requ'e PLO 6. pro` ect Testing. & Quality Assurance � n� rl Project Acceptance �`inl Insp ection $1?000 :. ,..'•i n,•'r'!'iy Ir:.i !}4',f +' ii'i lri.') •,•Y ;:;�Trfi.ha I,. yy'. ��.�'(��''It +. 1�' �j' 1T�' I.ri�1h�'�5�1,�if'1714'•T,i'T�) �1'1'�'i''�ti'h�YyTMi�jii )�';)',wrYr'! ?'1 ; "I,t;,1 r' }Jhf; ,iilt�t' ?Y 1+``'fI �M, Yl•'Y�� r .fi „ 'Yt , r1f11•'t )i +Y;ffira.l ,. ' „t� �)r „ it ;, rr .. I, I ,tn !'ti'i►hi! f'�r i vYrrrX J ,,. .YirYryiif�) V ' i +•Yi ',f''i! tl i ii ri• i •r i� 'I �(iYrnYrv• ii rl l ri�fi Tf i,� �. ........ I . ,�. i iri tr,iiiir il'i Y! 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I (,. , �� + f u , a Ifh ',!'�f iiA ?lilt 'i,• ,i i i i u i i i li iinti 'ii ii ,,. , ii iri ii ,rii, ,��li ", ' i +ii •iii •r••r•,r. �•'ir iri r r„ �r i rl i' I,Il �lli•�1��'' ! rl�l�'It�ltl l,�•Ir ii��''� Ali rrrulldi ti,, ,rll ,iu)l) I it rlrr1+111•'hiy 'v'�'lll'I •I� I r f r t �lll,)i,il)+�li. I I I11) l ;J I II 11. )),t! I Ili,i i i i I I I it r i , i •i i t ; 1 J' ''r rr �:.i,f r i ,t 1.V'A',lAhi r �!.',�'i!i, ,r, r rrr'r ii "r' ' 'll II Jii4f iiii r� !i'ij ! • •, i ! ijt1� r r ll''I i'', I. !! ii ,, n, r , , t ii i ii`i • oroU h and will meet the ou proposal and. fie estimate �� th g It is I'�t�'I�.�. � �p�i�n that p P in� �er�rice� fir a ervie�� on this �roa ��t. Thy fees c i ty needy for professional s � darie� topogr auld ty cement to verify p r opel you' , �'� erty ��ey �.t pro�ec t corrvm�n. 'Inve t� identify p p �ta�in. and a �uh��.r�'ae� �ail� � key ite elements, construction for buildings and � �l �uh�u�€�c'e lnformatlor� s ite soils conditions and provide �truct�r pavements. r.� 10/15/ W EI) 12 FAX 612 544 0 9 9 9 10001 WAY ZAT A BLVD r T Engineers ArChlteCts planners Surveyors September 25, 1 997 !fit To dd H offman Park and Recreation Director City of Chanhassen 690 Coulter thrive P.O. Box 147 Chanhassen, Minnesota 55317 Lear Mr. Hoffmann f . err- Schelen May eron & associates, Inc. (OSM) is a pprecia tiv e o the opportunity to submit a cost propo to the City of Chanhassen to assiskwith design and construction of six trails. We L are v e ry r excited a b out the p rospect Off wo rking with yoQ on the development o a project that e will so greatly benefit you and your community. • We have divided our l inkio three phases (Pre lim i na ry, Design, an Cons with proposal osa p services _ each hale. Our g oal i assu tiows to address the expected se rvices required to compl f p � to complete the Desig phase of the prajec t und one contract le tting. However, recognizing � me areas may be n�ore difficult to accomplish khan others, we have provided a range that �� Y , bayed o n the need for t wo contract lettings. Our p scope of services an fees are summarized in the fo ll o wi ng. phase 1 - Preliminary Design IA. Public Involvement This task include the necessary public involvement to select the appropriate a lignment for each trail se gment. We have assurned two public. Information meetings and one B arks Commission meeting per will segment for a total Of 18 meetings, in a dditi on, we have inc rune coordination meeting w ith C arve r co unty and one coordina mee ting with Mn /DOT. Estimated Cost �� ,�� 18. Design S surveys will be performed for all six trail segnient,s to establish existing topography and provide a base map to perform project designs. Estimated cost 5,ot� r� Soo park Place East 5775 Wayzata Boulevard Minnuapails, MIN 55416-1228 # mvre env 1922 -1197 10 IVED 12:29 F AX 612 544 0999 1 it tr 0 1 WAYZATA BLVD AR J C. Preliminary Desi rnrnertt �n will he produced to allow the publ to co Layouts � w o rl� a l i gnm e nts . This t ask will invo th e necessary the trail al for review and comment to establish preliminary alignments provide final st keholders, an then p by the approp � layouts to establish design impacts. $2o, 000 Estimated Cost Total Estimated cost of Phase I Phase 2 - Detail Design one Two L Le 2A, Plans, Specifications and Estimates Sm • will p roduc e pl ans for bid letting and attend one i Plann Commission meeting a nal one City C oun c i l meetin to present the plans. i �n�ces�a $34fOO Estimated t cif one contract letting is $40fOOO Estimated Co it � �, if two co le tting s are necessary) 2B. Agency Coordination • - mitkal Of 1 rovides far coordination This tai wvir�l and suk � docume ntation o r�a�ct ir��ac�t� to t he affected appropriate d��curr�e � contacts with regu latory �,�;�n�1e�. This would as h�tnC�� Carver Count �orl and Water agencies such 1�'Uh�l� , Conservation District M /OnT Watersheds HR, eta - to detrrnirierc"pct irri �a�t�_ An �gency a i ted and coo rdination meeting would be conducted if warrar� would E c invoiced accost. in addition, wetland mitigation is � rn i th cos of this task, there it would be art not, as sum $ � t o this scope of services if required. ame $ S,oOO Estimated C 39r000 $45100 Total Total Cn st of Phase 2 Pha 3 = Contract Adrninistration This p would include the contract administra co t ruction takiri an construc o necessary to co th e project. $7o,000 Estimated frost (if one contrast le tting) $900000 Estimated C ost ( if two contract lettings are necessary 1 O 15/" r IYED 12'.30 FAX 612 544 0 9 9 9 10001 11 ZA BLVD Cost Proposal we propose to provide the above services for the following fees: W IM ..T ... 4,10 ... r• r• • Q.9. i•i• � ..',1,.; •';•;•;• •�i; • •iii• '�'�'' ''• r services on a cost plus basis with an agreed upon not to We propose to provide t he above this 'e�'k far the remainder Attached is our 1997 fee schedule that would a pply to pro � of 1,997. • Certain serv s uc h as easement � r descri ��e ices outside of the a�r�� u t� p rov ide those services above cannot be adequately defined- F this reason, we p ro � � ices • d ors maximum. Ad,ditin- nal meefings would b e provide or at co � ' at a cosy of $250 p parcel. In accordance with OUr past Easements would be provided � ci . experience with the city, the easements would be submitted to the Ci attorney for ion and acq uisition. if you desire help with the acquisition process, we can recommen firms who we have worked with in the past. alaili�ie� end approach t4 serving the pity Thanks again for the opportunity to preser�t out' �.ap of Chanhassen - f orwa rd �a t� u� - favorable on this imp ortant and challenging project. Vile look f a rwa Y ar�sideration of cur professional services- Sincere Orr -S ch slag -m ayero n & Associates, Inc# r $c.ott t_ McBride, P.E. T Services Manager o hn M. �Mlenterj P-E. Vice President Nm 1:`n4ARK\FKpQ\1447\ t dti.47`PRENT 101 /9 7 WEI} 12:31 FAX 612 54 X 9 9 9 _ 100 WAY ZATA BLVD Orr 304 Park FIaCC Cast 6 12-595-5775 Sdielen 5 775 Wayzata Boulevard 1 - 800- 753 -5775 N1aye Inc. 1VIi �1r't��p olisf MN 55416 -1 228 FAx 595 - 5774 � , 1997 FEE SCHEDULE Ub r Classift Principal Senior Registered E eer Arcbitect� Planner Surveyor ' � R egistered ]?zo1 ' e ]Engine Architect, Pl Suxveyor Project pn 'neer a Architect, Planner, Surveyor � Erg meer, Architect, Planner, Surveyor Senior Denier Designer, Level II Designer, Level I Senior TecbrLi Sian Te chn ' cian, Le-ve1 Technician, Duel I Clerical onstr observer Su rvey Crew n. � P�r��n n y Per Person Crew/ Per � n Sur Crew /e'er Person Hour Rate $98.00 X98.00 $85,00 $70.00 $54.00 $75.00 $65.40 $60.00 $55A0 $7.00 $40,00 $30.0 $b5.00 $45.00 $51.00 . based on their • will he billed at the rate shown above All erso�el assigned to the pr re spective classificat' mil and parldn9, outside �or��ult�.nt�, travel and 10 d��n�, � Reimbursable expenses such as on � li�� t�. . - 's•tance calf p o s tage and delivery, supp d reproduction, perrnits, Ion di p printing �n .� will he bilkd at cost* IN" . , n a , : , ann ual basis, and s ubject 1� i� subject to revl��on in su��u�nt years � This F�� h�� J to app roval roval b the City Council, CITY OF SSE N 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 0 FAX (612) 937 -5739 October3, 1997 Mr. Mark Koegler Hoisington Koegler Group, Inc. 123 North Third Street, Suite 100 Minneapolis, MN 55401 Dear Mark: Thank you for interviewing with the City of Chanhassen as a potential consultant for our referendum related park projects. Our review team enjoyed hearing from each of the three fin interviewed. We have selected Brauer and Associates as our top candidate. Upon agreement on a contract, I will be presenting our finding to the Chanhassen City Council on October 13, 1997 for their confirmation. A table defining our analysis of the firms engaged in our selection process is attached. Please do not hesitate to contact me to discuss any questions you may have. Again, thank you for your continued interest in working with the City of Chanhassen. TH:ns g: \park \th \Hoisingtonthku Parks Firm Presentationof Qualifications (350possible) Interview (120 possible) Total (470possible) Price Competitiveness Brauer &Associates 307 11 l 418 A HKGI 277 99 376 B McCombs, Frank Roos 279 81 360 B Ingraham &Voss 269 g: \park \th\ParkRankings97 i October 3, 1997 CITY OF SSE N 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 Ms. Kathleen O'Connell McCombs Frank Roos Associates 15-5- 2 3 rd Avenue North Plymouth, MN 55447 Dear Kathleen: Thank yo for interviewing with the City of Chanhassen as a potential consultant for our referendum related park projects. Our review team enjoyed hearing from each of the three firms interviewed. We have selected Brauer and Associates as our top candidate. Upon agreement on a contract, I will be presenting our finding to the Chanhassen City Council on October 13, 1997 for their confirmation. A table defining our analysis of the firms engaged in our selection process is attached. Please do not hesitate to contact me to discuss any questions you may have. Again, thank you for your continued interest in working with the City of Chanhassen. Sincerely, Todd Hoffman Park and Recreation Director TH:ns g: \park \th \McCombsthku Parks Firm ' Presentation of Qualifications (350 possible) I Interview (120 possible) Total (4 70 possible) Price Competitiveness Brauer &Associates 307 l 1 l 418 A HKGI 277 99 376 B McCombs Frank Roos 279 81 360 B Ingraham &Voss 269 g: \park \th\ParkRankings97 CITY OF SSE N 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 0 FAX (612) 937 -5739 October 3, 1997, Mr. Scott McBride OSM 300 Park Place Center 5775 Wayzata Boulevard Minneapolis, MN 55416-1228 Dear Scott: Thank you for interviewing with the City of Chanhassen as a potential consultant for our referendum related trail projects. Our review team enjoyed hearing from each of the firms interviewed. We have selected Howard R..Green and Associates as our top candidate. Upon agreement on a contract, I will be presenting our finding to the Chanhassen City Council on October 13, 1997 for their confirmation. A table defining our analysis of the firms engaged in our selection process is attached. Please do not hesitate to contact me to discuss any questions you may have. Again, thank you for your continued interest in working with the City of Chanhassen. Sincerely, t Todd Hoffman Park and Recreation Director TH:ns g: \park \th \0SMthkL1 Trails Firm Presentation of Interview Total Price Qualifications (90 possible) (440 possible) Competitiveness (350 ssible) Howard R. 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