5. Residential Sump Pump Inspection ProgramI
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CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
AMM By CkV MmWdwx
Endorse ✓ T)fd P t -
Nodifird
TO: Don Ashworth, City Manager Rejected
Date
Date Submitted to Commission
FROM: Charles Folch, Director of Public Works C 1— /,?— cf 4�0
Date Submitted to Coundl
DATE: September 17, 1996 ? _ A,3- 6
SUBJ: Award of Contract for the Residential Sump Pump Inspection Program
PW342
Since 1989, the City of Chanhassen has been proactive and committed to the reduction of
infiltration and inflow (I/I) into the sanitary sewer system by developing programs and making
substantial investments to rehabilitate and/or repair problem areas within the City's sanitary sewer
infrastructure. These programs included televising sanitary sewer lines, testing and sealing pipe
joints and manholes, and total reconstruction of deteriorated pipe sections. It is believed that
these programs have substantially reduced the I/I related to the City's sanitary sewer
infrastructure.
One key and probably a major element of the overall I/I problem is the contributions of flow from
illegal residential sump pump connections to the sanitary sewer system. Residential sump pump
discharge into the sanitary sewer system is in violation of city ordinance section 19 -44. It is
believed that the next step of the overall comprehensive program to reduce I/I is to eliminate
illegal residential sump pump connections from the sanitary sewer system. As such, $60,000 was
approved by the City Council with the 1996 budget to conduct a sump pump program.
The residential sump pump inspection program was planned to be implemented by contracting
with an experienced and reputable firm to administrate and conduct the program consisting of
public notification, information and education, physical inspection of each home connected to the
City's sanitary sewer system, follow -up inspections to correct improper sump pump connections.
and respond to resident concerns and questions. The funding amount for 1996 was considered to
be a partial or Stage I project to cover approximately 50% of the city. It was staffs' intent,
depending on the success of the program, to then request an additional year's funding to complete
the city -wide program. During this past spring, staff became aware that the Metropolitan Council
Environmental Services (MCES) division was setting up a special loan/grant funding program to
assist communities in initiating or continuing projects to reduce I/I within the sanitary sewer
system. In June, the City submitted an application for the loan/grant program and was then
notified later in July that we had been approved funding for the maximum per community amount
1 of $40,000.
MEMORANDUM
Don Ashworth
September 17, 1996
Page 2
Upon receiving favorable notification from the MCES regarding the funding approval, City staff
began soliciting proposals from firms to conduct the sump pump inspection program.
Unfortunately, residential sump pump inspection programs are fairly new to the metro area
communities and as such, there are very few firms set up or qualified to cant' out such a program.
This is evidenced by the fact that there were only four proposals submitted to the City. Those
firms were Toltz, King, Duvall, Anderson & Associates (TKDA), Buchen Environmental
Services, MSA Consulting Engineers, and VisuSewer Clean & Seal, Inc. The minimum
requirements established for a proposal submittal was that the firm must have expertise necessary
to conduct and complete a highly visible and successful education and public relations campaign
regarding the sump pump inspection program, the firm must demonstrate that it has the necessary
trained personnel to effectively conduct the house - to-house sump pump inspection, and finally,
the firm must have had prior experience conducting sump pump inspection programs in cities
within the state of Minnesota. One of the proposals submitted (TKDA) did not meet the criteria
of having previously conducted a sump pump inspection program. The proposals were then rated
on a 100 -point scale based on the following key criteria:
1. Past record of experience or performance of the firm conducting sump pump inspection
programs.
2. Qualification and experience of staff assigned to the program.
3. Approach to the program.
4. Cost to complete the program.
5. Time schedule to complete the program.
6. References from previous clients of sump pump inspection programs.
Based on the above criteria, it was clear that the proposal submitted by Buchen Environmental
Services was the best overall rated proposal submitted. This firm has conducted numerous sump
pump inspection programs in communities throughout the state of Minnesota. All of the staff that
would be assigned to the City of Chanhassen's program have a number of years of sump pump
inspection program under their belt. In fact, the project manager, Mr. Craig Anderson, is actually
one of the pioneers in developing the sump pump inspection program which other firms are now
implementing. Buchen's approach to the protect was also the best of the four submitted. It is
clear from their experience on previous sump pump inspection programs that they have learned
what things work and what things to watch out for, and they are constantly striving to improve
the program operations. In terms of project schedule, the MCES has established an 18 -month
window for communities to complete the program. All of the proposals submitted have schedules
that would meet the MCES time requirement.
' Don Ashworth
September 17, 1996
' Page 3
' With regards to the cost of the program, the firms were required to submit proposals consisting of
a lump sum fee to conduct the information and education program, a cost per home to conduct
the initial inspection of each home, a cost to reinspect homes found to be in violation, and finally,
a lump sum cost to submit to the City the final recordkeeping (maps and other relevant
information from the program). For the RFP purpose, each firm was told to assume that
' approximately 5,000 homes in the city would need to be inspected. This was done in a manner so
that we could compare each proposal on an apples -to- apples basis. It was also noted in the
proposals that the City reserved the right to either increase or decrease the total number of homes
' inspected so as to stay within budgetary limitations. Based on the 5,000 home assumption with
10% reinspection, the net cost per home inspected ranged from a low of $27.00 to a high of
$32.80. All of the proposals submitted would exceed the $100,000 current funding limitation
' consisting of the $60,000 from the City's 1996 budget and the $40,000 MCES loan /grant funding.
Given these numbers the program will likely have to be staged to initially inspect approximately
3,500 homes. A Stage H inspection program to cover the remaining homes could be funded in
' the 1997 budget.
One important housekeeping item that needs to be completed is the execution of the "loan /grant"
' agreement between the MCES and the City. MCES is currently drafting the agreement which is
scheduled to be presented to the City Council in October.
' Based on the criteria set forth in the request for proposals, the firm of Buchen Environmental
Services is considered to be the best firm for the project. They submitted the highest rated
proposal, have the most experienced personnel, and were the second lowest cost proposal. The
' firm submitting the lowest cost proposal (by approximately $1.50 net cost per home) is a very
reputable firm, however, they have not actually conducted this type of program before. Buchen is
also located nearby in Chaska which likely gives them an advantage on responsiveness.
' It is therefore recommended that the City Council approve the contract services proposal with
' Buchen Environmental Services, Inc. to conduct the Residential Sump Pump Inspection Program,
Phase I in the amount of $100,000 contingent on the execution of the program loan /grant with the
MCES, PW342.
' jms
' Attachment: 1. Proposal excerpts.
2. RFP.
3. Letter from MCES dated July 22, 1996.
' 4. Letter from MCES dated August 28, 1996.
c: Dave Hempel, Assistant City Engineer
' Anita Benson, Project Engineer
Pam Snell, Finance Director
' \ �cfsl\ vol2b nglchules \cc\sumppumppropomis.doc
CITY OF CHANHASSEN REQUEST FOR PROPOSAL FOR
PRIVATE PROPERTY SUMP PUMP INSPECTION PROGRAM
Section I. Information on Proposals
The City of Chanhassen is requesting proposals from experienced funs to provide expertise to
assist in the development of a program and conduct the inspection of all private property sump
pump connections to the City's sanitary sewer system. Three copies of the proposal should be
submitted to:
Charles D. Folch, P.E.
Director of Public Works
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Proposals must be received no later than: Tuesday, August 27, 1996, 4:30 p.m.
The Public Works Director is scheduled to make a recommendation on the preferred proposal to
the City Council on Monday, September 9, 1996.
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Section II. Minimum Requirements for Submitting a Proposal
To be eligible to qualify as a consulting and inspecting firm, the following minimum requirements
must be met:
A. The firm must have expertise necessary to conduct and complete a highly visible and
successful education and public relations campaign regarding the sump pump inspection
program.
B. The firm must demonstrate that it has the necessary trained personnel to effectively
conduct the house -to -house sump pump inspection program.
C. The firm must have prior experience conducting sump pump programs in cities within the
state of Minnesota.
Proposal for
The Private Properly Sump Pump
Inspection Program
for the
CITY OF
CHANHASSEN
Presented By .
Q
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BVCHEN ENVIRONMENTAL SERVICES, INC.
4200 Norex Drive • Chaska, Minnesota 55318 • Phone (612) 361 -6040, Fax (612) 361 -6041
BVCHEN ENVIRONMENTAL SERVICES, INC.
4200 Norex Drive • Chaska, Minnesota 55318 • Phone (612) 361 -6040, Fax (612) 361 -6041
August 27, 1996
Mr. Charles D. Folch, P.E.
Director of Public Works
690 Coulter Drive
Chanhassen, MN 55317
4 BVCHEN
RE: PROPOSAL FOR THE PRIVATE PROPERTY SUMP PUMP INSPECTION
PROGRAM
Dear Mr. Folch,
Thank you for the opportunity to present our proposal to you and the City of Chanhassen for
the Private Property Sump Pump Inspection Program. I have enclosed four copies of the
proposal for your review and consideration. We look forward to the opportunity to meet with
you to discuss our proposal in detail and to answer any questions you may have regarding our
qualifications and scope of services.
Again, thank you for considering Buchen Environmental Services, Inc. and we look forward to
working with you and the City of Chanhassen.
Sincerely,
C
Marketing Manager
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TABLE OF CONTENTS
BUCHEN ENVIRONMENTAL SERVICES
INFLOW AND INFILTRATION
EXPERIENCE
PROJECT APPROACH
PROJECT TEAM
SCHEDULE
FEE
REFERENCES
APPENDIX
Buchen Environmental Services, Inc. ( Buchen) is the industry leader in the development and
implementation of Private Property Inflow and Infiltration Programs for both large and small
communities throughout the State of Minnesota.
Buchen provides communities, industry and consulting engineers with a source for
professional sewer system investigation and rehabilitation. We will provide the City of
Chanhassen with a professional approach to this project. As part of our commitment to
providing the latest in technology and problem solving, Buchen was instrumental in the
development of the private property program for the reduction of inflow and infiltration being
implemented by communities throughout the State of Minnesota. The program developed by
the staff of Buchen includes the Public Informational Program, Physical Inspections and
Documentation as requested by the City of Chanhassen.
The staff at Buchen has more than 100 years of combined experience in the investigation and
rehabilitation of sewer systems. With this experience, the Buchen staff realized the necessity
to provide Inflow and Infiltration programs that dealt with the true nature of the problem of
clear water entering a sanitary sewer system. For more than 20 years, communities and
consulting engineers tried in vain to reduce inflow and infiltration for municipalities by
concentrating their efforts on public property sources only. This included the rehabilitation of
manholes and main line sewers to reduce clear water flows. Some success was realized,
however, the problem of I/1 persisted in most communities. The Buchen staff realized the
major source of the I/I problem was located on private property (i.e. sump pumps, foundation
drains, leaking service laterals, cistern overflows and roof leaders connected directly to the
sanitary sewer system). Due to the political nature of the private property problem, the
Buchen staff designed a program that is now being used throughout the State of Minnesota to
identify and rehabilitate those private property sources of inflow and infiltration. This
program utilizes the concept of public information and public relations to educate the
individual property owners and ask for their cooperation and assistance in solving the problem.
Buchen inspectors have completed thousands of private property inspections. The private
property inspection program utilizing inspection forms, door hangers, sump stickers and
certificates of compliance was developed by our staff. Buchen developed this private property
program including the public informational program utilizing informational packets, public
informational meetings and cable TV informational programming. Our philosophy is " A
Professional Private Property Sump Pump Inspection Program is 90% Public Relations and
10% Mechanics."
The Buchen staff has assisted more than 50 communities throughout the State of Minnesota in
the revisions to their sewer use ordinances to include the private property program. The City
of Chanhassen's Sump Pump Ordinance Section 1944 is based on the ordinances provided to
other communities, MPCA and the Minnesota League of Cities by Buchen.
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In addition to our experienced in -house staff, Buchen will utilize Bonestroo Rosene Anderlick
& Associates, Inc. (BRA) as a subconsultant on the Chanhassen Sump Pump Inspection Project
to provide mapping services for the final report. Buchen Environmental Services, Inc. has
worked closely with BRA on numerous inflow and infiltration projects including Farmington,
MN and Chaska, MN.
Buchen Environmental Services, Inc. has the knowledge, skill and team to provide the City of
Chanhassen with a professional approach to the completion of this highly visible project. In
addition, the close proximity of our offices (Hwy. 5 and Hwy. 41 in Chaska) to the City of
Chanhassen will enable Buchen to respond immediately to the needs of the citizens and staff of
the City of Chanhassen.
Buchen brings this vast specialized experience to the City and Citizens of Chanhassen in the
' completion of the Sump Pump Inspection Program.
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The history of Inflow and Infiltration (I /I) originates with the adoption of the 1972 Clean
Water Act, Public Law 92 -500. As part of this law, the federal government provided
communities throughout the United States or in the case of the Mpls. /St. Paul area, MWCC,
with grants to build new wastewater treatment facilities. Inflow and Infiltration studies were
required as part of this federal construction grants program. An I/I study was conducted for
each community to determine whether the inflow and infiltration was cost - effective to reduce.
However, the grant money did not apply to the investigation and rehabilitation of private
property sources of inflow and infiltration although these sources (i.e. sump pumps,
foundation drains, cistern overflows, leaking service laterals and cistern overflows) were
recognized as early as 1972 as a major contributing factors. However, few, if any,
communities or consulting engineering firms responded to the need for a program to address
these private property sources. Therefore, after more than 20 years of inflow and infiltration
investigation and rehabilitation many communities in Minnesota and throughout the United
States find themselves with the same I/I problem today as in 1972. The Buchen staff realized
the problem and began the development of a successful private property program based on
public information and education.
Today communities throughout the State of Minnesota are attacking the I/I problem on private
property due in large part to the development by the staff at Buchen of a program to inform,
educate and investigate those I/I sources on private property that contribute large amounts of
clear water into the sanitary sewer system. The Metropolitan Council Environmental Services
Division has recognized the importance of the private property I/I program and has made
offers of loan/grants to a number of communities including Chanhassen to begin a program to
reduce inflow and infiltration from private property sources. Additionally, the State of
Minnesota has recognized this fact and recently passed a bill in the legislature allowing Cities
to use public money in the form of loans or grants to solve these inflow and infiltration
sources on private property.
The City of Chanhassen along with other Metro area communities have recognized the
importance of eliminating these sources of inflow and infiltration in order to reduce the cost of
transport and treatment of the City's wastewater. Buchen will assist the City of Chanhassen in
the implementation of the Sump Pump Inspection Program that will pay dividends to its
citizens for years to come.
F. PE IEN
As previously stated, the staff at Buchen was instrumental in the development of the private
property Inflow and Infiltration Program being implemented by cities throughout the State of
' Minnesota. We have assisted many communities in the implementation of this I/I program.
Some of the private property inflow and infiltration projects include:
' North St. Paul, MN
' Buchen was recently retained by the City of North St. Paul to complete a similar program of
private property sump pump inspections and smoke testing to identify roof leader connections.
' A complete public information program will be conducted and the physical inspection of
approximately 3,500 properties will begin this winter. Buchen was instrumental in the
development of a long range I/I Plan of Action for the City of North St. Paul in 1995 and the
preparation of the loan/grant application to the Metropolitan Council.
' Laketown Township, MN
Buchen was recently selected for a private property I/I study in conjunction with WSB
' Consulting Engineers for Laketown Township. This study will identify sump pumps and
potential foundation drain connections utilizing closed circuit television inspection of service
laterals in two developments in the Township. This program is also part of the Metropolitan
Council program.
Two Harbors, MN
The City of Two Harbors, MN has selected Buchen to complete the public information
program for the private property I/I program being developed by the City of Two Harbors.
This program will include the development of a usable Sewer Use Ordinance, Informational
' Packet, Newspaper Advertising, Public Informational Meetings and the development of a
Cable TV informational video. Buchen has worked with the City of Two Harbors for more
than two years in the development of their private property I/I program.
' Berman, MN
Buchen is in the process of developing the public informational program for the City of
' Herman, MN private property inflow and infiltration program. The sewer use ordinance is
being revised, an information packet is being designed, public informational meetings will be
held, 200 properties will be inspected for sump pumps, foundation drains, cisterns and roof
leader connections and a complete reports with a long term preventative maintenance program
will be developed to insure continued compliance with the sewer use ordinance.
Osakis, MN
Buchen is in the process of completing a private property sump pump program for the City of
Osakis, MN. Revisions to the City Ordinance have been completed and the public information
program has been conducted. The inspections of properties within the City of Osakis will
most likely begin in the summer of 1997.
Isle, MN
The City of Isle, MN retained the services of Buchen Environmental Services, Inc. to train the
City staff in the development of a private property informational program. The City of Isle
then conducted this portion of the private property program. The inspections of approximately
300 properties were then completed by the staff of Buchen. The results of this program are
still being evaluated since not all properties are in compliance with the new sewer use
ordinance prepared by the Buchen staff. However, the City staff has observed a significant
reduction in the flows to the wastewater treatment facility with this first phase of the I/I
project. The next phase of the private property program will be the identification of
foundation drains connected directly to the sewer service lateral. This will be accomplished
through the use of closed circuit television inspection of services identified in the initial visual
inspection as suspect for the possibility of an externally connected foundation drain.
Monticello, MN
Buchen was retained by the City of Monticello, MN to develop a complete private property
sump pump inspection program for all properties in the City built prior to the City requiring
an inspection of sump pumps on new developments. Buchen developed a new sewer use
ordinance in regard to clear water connections to the City's sanitary sewer system as the first
phase of the project. A complete public informational program was developed and
implemented by the staff of Buchen. Inspections were completed on more than 400 properties
throughout the City of Monticello, MN. At this time the City is evaluating the work
completed based on the flows to the wastewater treatment facility and may continue the
program to include additional inspections for sump pumps in other areas and the identification
of foundation drains in the older sections of the City.
Walnut Grove, MN
The City of Walnut Grove, MN retained the services of Buchen to develop a complete private
property I/I program for the City. This included the revisions to the City's sewer use
ordinance, development of a complete informational program and the training of the City's
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' inspector in the inspection of properties for sump pumps and possible foundation drains.
' Foundation drains in this southwestern community date back as far as 1920. Based on the
findings of the inspections most homes and businesses in the community have a foundation
drains or sump pump. The City of Walnut Grove will continue to attack the foundation drains
' over the next few years.
Gibbon, MN
In 1994, the City of Gibbon, MN retained the services of Buchen to provide a complete
' private property inflow and infiltration program to reduce the flow of clear water entering the
sanitary sewer system. The program as developed by our staff included revisions to the sewer
' use ordinance, public informational program, inspections of 400 properties and the
development of a computerized report. The City of Gibbon reduce the flows to the wastewater
system significantly by the removal of these private property sources.
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Virginia, MN
' The City of Virginia, MN in 1994 retained Buchen to develop and begin the initial private
property inflow and infiltration program. The program designed and implemented by our staff
' included the revisions to the sewer use ordinance, the public information program and the
inspections of the initial 400 properties within the City. The program continues today with the
City inspectors completing the work begun by Buchen. The City has reduce the flows of clear
' water in those areas completed and continues to make progress in the reduction of I/I with the
Buchen program.
' Farmington, MN
Buchen completed the final phase of the Farmington, MN project in 1994. The City of
Farmington won an award from the League of Minnesota Cities for its sump pump inspection
program. The reduction in flows to MCES has reduced the annual cost of treatment by more
than $125,000.00 per year. The staff of Buchen was instrumental in assisting the City of
Farmington in the total project. This included the informational program, ordinance revisions
and inspections.
Chisholm, MN
The City of Chisholm was the very first private property I/I program developed and
implemented by Buchen following the company's founding in January 1994. Based on our
' previous experience with the development of the private property program and the formation
of the new company, the City of Chisholm retained Buchen to provide a complete program for
the identification of private property sources of 1 /1. This program included all phases of the
program from ordinance revisions to final report. The City, in conjunction with the local
banks, provided incentives to property owners to complete the rehabilitation of their private '
property connections of clear water to the sanitary sewer system. No loans would be available '
for the purchase of a property in the City of Chisholm that did not have a certificate of
compliance. This program encouraged property owners to complete repairs.
Additional I/I Experience Programs
Buchen is working closely with many other communities including the Cities of Wheaton,
Mountain Lake, Moorhead, Marshall, Fulda, Little Falls, Woodbury, Mankato, Henderson,
Chaska, Waconia, Duluth and many more on the development and implementation of private t
property inflow and infiltration programs.
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Based upon the scope of work as outlined in the Request for Proposals, Buchen Environmental
Services, Inc. proposes the following project approach for the private property inspections for
sump pump connections to the sanitary sewer system in the City of Chanhassen.
A. INFORMATION/EDUCATION
1. Conduct two informational meetings with the general public to discuss the
program and answer questions.
2. Attend City Council meetings as necessary.
3. Conduct meeting with local plumbers and hardware store owners to describe
program and educate on compliance requirements.
4. Develop informational packets and newsletters for distribution to all property
owners served by the city sanitary sewer (printing and distribution to be paid
by the City).
5. Assist the City in newspaper advertising and also cable television information
programming if implemented (advertising paid by City).
Buchen will conduct two public informational meetings for the general public to discuss the
details of the sump pump inspection program and answer questions regarding the project.
These informational meetings will be attended by the project manager and field supervisor.
Mr. Craig Anderson, project manager, will conduct each of these meetings to inform all
interested property owners.
Mr. Anderson will attend council meetings at the request of the City to answer questions and
appraise the Council of the projects progress.
Local plumbers and hardware store owners who may be called upon to answer questions from
property owners will be trained by the Buchen Staff in order to assure all questions are
answered uniformly. Our experience in completing thousands of inspections is to provide as
much information to the property owner as possible and to be ready to respond to any potential
problems and concerns. Service is the key to our program and the cooperation of the property
owners.
1 An information packet will be designed including: a letter from the mayor introducing the
project: an explanation of the program including the problem with inflow and infiltration; the
purpose of the program; the solutions to the problem and the details of the inspection
1 procedures will be prepared for printing and distribution by the City. In order for the program
to be successful, the property owners must feel confident the project will be completed in a
professional manner and that everyone will be treated equally. The informational packet
' prepared by Buchen Environmental Services, Inc. will meet these goals. A sample packet is
included in the appendix of this proposal.
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Buchen will assist the City of Chanhassen in the development of a media advertising
campaign. The media campaign will include the development of newspaper advertising,
newsletters and, if requested, assist in the development of cable TV informational
programming. We will work closely with the local newspaper and city staff to provide all
property owners with information on the inspection project.
If requested, Buchen will provide its expertise to the City of Chanhassen in updating the City
Ordinance No. 19-44 to include the latest language for continued compliance of private
property connections to the sanitary sewer system.
B. INSPECTIONS
A. Inspect and reinspect (if necessary ) all properties in the City of Chanhassen
that have municipal sanitary sewer service (approximately 5,000 properties)
B. Fill out inspection forms on each property, place notices in each basement, and
seal baskets without a sump pump (cost of forms, mailings and notices to be
paid by the City).
C. Overall administration of the program including but not limited to scheduling
appointments, responding to all phone calls, and providing technical advice as
needed.
D. Homeowners found to be in violation of the City's Sump Pump Ordinance
Section 19 -44 or otherwise out of compliance shall be scheduled for
reinspection at a later date.
Trained Buchen Inspectors will complete approximately 5,000 physical inspections of
properties for sump pumps or other potential illegal connections of clear water to the sanitary
sewer system. Inspections will be scheduled from 11:00 AM to 8:00 PM Tuesday through
Friday and from 9:00 AM to 5:00 PM on Saturdays. After completing thousands of
inspections in other communities, we have found these hours to be the most favorable to the
property owners. We will make every attempt to complete the inspection at the convenience
of the property owner. Initially, all properties will be canvassed door to door. If no one is
home or no responsible adult is present, a brightly colored door hanger will be left by the
inspector with a telephone number for the property owner to call for an appointment. A
Buchen employee will take all appointments to insure that all properties will be inspected.
We recommend the Mayor, and each Council Member's home be inspected on the first day of
inspections. We have used this idea to reinforce the idea to all property owners that everyone
will be treated equally.
As part of the Buchen philosophy, each inspector will be in uniform and display a picture
identification badge. Shoes or boots will be removed before entering any property unless the
property owner allows entry with footwear.
During the inspection of a property, each inspector will explain the program in detail to the
property owner, if necessary. This is very important since the inspection will identify
properties with sumps only or sumps with pumps and the discharge point of the piping.
' Should the pump discharge be in compliance with the City Ordinance, a certificate of
' compliance will be filled out by the Inspector. A copy of the inspection form and a copy of
the certificate of compliance, if warranted, will be provided to the property owner with the
original going to the City. Each sump with water will also be identified by the inspector.
Properties with a sump but no pump will have a sticker seal affixed to the cover explaining the
program and penalties for connecting a sump pump to the sanitary sewer. If the sump pump
connection is found to be in violation of the City Ordinance, the property owner will be
' informed of the violation and requested to make repairs.
All properties found to be in violation of the City Ordinance Section 19-44 will be re- inspected
' by Buchen inspectors after notification by the property owner that the corrections have been
accomplished. The property owner will be provided with a telephone number to call when
corrective actions have been taken and an appointment for the inspections will be made at the
convenience of the property owner. A certificate of compliance will be issued at the time of
re- inspection.
Buchen will provide technical assistance to the City of Chanhassen on an as needed basis.
This includes providing assistance to the City in responding to all requirements of the
' loantgrant from MCES and the certification of the project results as required in the MCES
loan program.
' C. RECORDKEEPING
1. Buchen Environmental will maintain a database compatible to City software of
all homes inspected, the dates of inspection, and follow -up inspections if
necessary.
2. Buchen Environmental will supply the City with a list of addresses and a map
' showing which properties have a sump pump, basket only or no basket, and
indications of water in the basket. A certification of compliance shall be signed
and issued to all properties with a copy sent to the City.
' The completion of an accurate report and documentation of the inspections is essential to the
' success of the program. That is, the City as part of the loan /grant agreement with the
Metropolitan Council must provide certification of the removal of these sources of III over
the next five years following the completion of the program. In addition, the City should
continue this certification program as part of an annual maintenance program to insure that
all sump pumps remain disconnected from the sanitary sewer system. Buchen will provide
its expertise in the development of this maintenance program.
' Buchen will provide the data from the inspection program in a format compatible with the
City's software at the completion of the project. We have contacted Mr. David Hartley to
discuss the requirements of the database. Buchen will provide the data on a generic data base
file to enable the City to use any number of data base software programs for manipulation of
the project data. This data will include information on each property, if a sump with no pump
exists, whether there is any indication of water in the basket, if a sump pump exists and its
discharge to the outside of the building. Bonestroo Rosene Anderlik & Associates, Inc., as a '
subconsultant to Buchen Environmental Services, Inc., will prepare maps showing the location '
of sump pumps, baskets with no sump pumps and baskets with indications of water. The City
will be responsible for providing base maps for the completion of the mapping. Using the
database, a list of all properties with potential sources of I/I connections will be developed for ,
the City.
As property owners comply with the City Ordinance and begin removal of sump pumps from '
the sanitary sewer system, problems with water being discharged to the outside may occur.
These problems may include water running in the street creating algae growth or icing in the
winter. Buchen will provide technical assistance to the City of Chanhassen in solving these '
problems as they occur.
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' PROJECT TEAM
' JOHN GROVE - VICE PRESIDENT - QUALITY ASSURANCE
Mr. John Grove, Vice President and General Manager of Buchen Environmental Services, Inc.
will oversee the entire Chanhassen Sump Pump Inspection Project. John has the experience
and technical capability to provide the City of Chanhassen with a professional program tailored
' to the needs of the community. John has more than 23 years of experience in the inflow and
infiltration field and has provided quality assurance on projects similar to the Chanhassen
project for more than 5 years.
' CRAIG ANDERSON - MARKETING MANAGER - PROJECT MANAGER
' Mr. Craig Anderson, Marketing Manager and I/I Project Manager for Buchen Environmental
Services, Inc. will be Project Manager for the Chanhassen Sump Pump Inspection Program.
' Craig was instrumental in the development of the private property inflow and infiltration
program being used by cities throughout the State of Minnesota. Craig was asked by the
Minnesota League of Cities to present a one hour seminar at the 1994 Annual League Meeting
' on the Private Property I/I Program. Craig will provide the City of Chanhassen with the most
experienced Project Manager in the field of Sump Pump Inceptions.
PAUL HENKEL - FIELD SUPERVISOR
Mr. Paul Henkel, Field Supervisor, will act as day to day manager of the inspection portion of
the Chanhassen project. Paul has served in this capacity for the inspection of thousands of
properties with Buchen Environmental Services, Inc. Paul has the personality and
management skill to relate to the public in this highly visible program.
' GLORIA GROVE - OFFICE MANAGER
' Gloria Grove, Office Manager, will provide the technical support and personal skills to answer
questions, administer appointments and prepare the computerized report for the Chanhassen
' Sump Pump Inspection Program. Gloria has completed numerous projects similar to
Chanhassen. Her communication skills will provide the City of Chanhassen with a team
member knowledgeable in the I/I program and able to communicate the knowledge with the
' individual property owner.
' L. PHILLIP GRAVEL III, P.E. - SUBCONSULTANT - BRA
Mr. Gravel and the staff and BRA will provide mapping support for the final report. BRA
will utilize their CAD system to produce a map identifying all sump pumps, sumps with no
pumps and sumps with indications of water.
BUCHEN ENVIRONMENTAL SERVICES, INC.
JOHN F. GROVE
VICE PRESIDENT /GENERAL MANAGER
EDUCATION:
- Graduate of Washington High School; 1969
- St. Cloud State College 1969 -1970
- University of Minnesota 1970 -1973
- 21 years experience in wasteNvatcr field
EXPERIENCE:
John began his wastewater career with American Consulting Services (ACS). His employment
with ACS spanned 12 years through a period in which the company became known as Professional
Services Group. John started as an engineering technician and rose to be the Minneapolis
division's regional manager. After leaving Professional Services Group, John opened the Visu-
Sewer Clean & Seal Minneapolis division. He was the District Manager until forming Buchen
Environmental Services, Inc. in January 1994.
John's areas of experience and expertise includes the development of reporting systems for various
forms of field work (i.e. closed circuit television inspection and sump pump inspection programs)
With the analysis field generated data, he provided corrective recommendations for numerous
communities. He implemented the computer driven systems to log field data from TV inspection
reports and private property inspections.
He directs all phases of field operations from actual field work to divisional administration. His
experience includes development of innovative equipment and procedures to increase productivity
and reduce downtime. He has assisted in development of various forms of rehabilitation
technology (i.e., manhole /pipe lining).
John is responsible for overall company operations, quality assurance and client satisfaction.
PROFESSIONAL ASSOCIATIONS:
Member of Water Environment Federation
2. Member of APWA (American Public Works Association)
3. Member of AWWA (American Water Works Association)
4. Member of NASSCO (National Association of Sewer Service Companies)
BUCHEN ENVIRONMENTAL SERVICES, INC.
CRAIG R. ANDERSON
' MARKETING MANAGER/PROJECT MANAGER
' EDUCATION
- Graduate of Kellogg High School, 1966
' - Graduate of University of Minnesota, 1971
-B.S. Degree in Biology, Chemistry and Education
-19 years of Experience in the Wastewater Field
' EXPERIENCE
' Craig began his wastewater career with Cheme Manuals. In that position. Craig worked closely A ith
consulting engineers and communities to provide operators with a useable O&M Manual for their
wastewater treatment facility. At Professional Services Group, Inc., Craig worked with consulting
' engineers and communities on I/I analyses and sewer system evaluation surveys throughout the midwest.
Also, he was responsible for the operation under private contract to the City of Sioux City, IA. for the 30
mgd wastewater treatment facility. At Visu- ScNver, Craig was responsible for the devclopment of the
' collection system evalutation and rehabilitation programs for many communities throughout the area.
Craig was reponsible for the development of many programs over the past 19 years. He developed the
system wide Infiltration and Inflow programs including ordinance revisions, private property -inspections
for sump pump and foundation drains and reinspection procedures to insure future compliance with the
City ordinance. He established the public education programs for communities to inform the citizens of the
' value, importance and need for investment in the communities underground infrastructure. Craig evaluated
individual communities needs for investment in the underground infrastructure including analysis of rates
and background data. He prioritized the collection system needs based on physical survey and Television
inspection of the system. He developed the training and educational programs for Municipal employees to
' enhance the skills necessary to complete their tasks.
PROFESSIONAL ASSOCIATIONS
' 1. Member of Water Environment Federation
' 2. Member of MN, N.D., S.D., and WI Rural Water Associations
3. Member of APWA (American Public Works Associations)
4. Member of MWOA (Minnesota Wastewater Operators Association)
1 3. Member of AWWA (American Water Works Association)
6. Member of WWWOC (Wisconsin Wastewater Works Operators Conference)
BUCHEN ENVIRONMENTAL SERVICES, INC.
GLORIA J. GROVE
OFFICE MANAGER
EDUCATION
- Bachelor of Science in Social Work - UW- Oshkosh, WI, 1974
EXPERIENCE
Gloria worked for American Consulting Services, an engineering firm located in St. Louis Park.
Minnesota. She worked on television and cleaning reports.
In 1985 she worked on a contract basis for Visu- Sciver Clean and Seal, Inc. when the division
office for Minneapolis was getting started. Duties included typing, editing and producing television
and grouting reports. She became employed by Visu -Sewer Clean and Scal, Inc. in 1988. In
January 1994 she helped form Buchen Environmental Services, Inc. Her duties include
maintaining the day to day operation of the office, payroll and personnel functions. She views
and edits the video tapes of the television jobs that are submitted for review before being sent to the
client. She provides the editing and inputting of computer data from the field logs for the television
and grouting reports. She is responsible for production of the television, grouting and manhole
inspection reports for clients. She maintains the yearly input of television and cleaning data for
inventory purposes for the City of Apple Valley.
Previous experience includes managing the scheduling of appointments for homeowners in the
Phase I and III Sump Pump inspections in Farmington, Minnesota. She organized and produced
the sump pump inspection reports for the Cities of Farmington. Sleepy Eye, Chisholm, Virginia,
Gibbon, Stewart and Monticello.
Gloria brings to Buchen and its Clients more than 10 years of practical experience in the collection,
analysis, organization and production of various reports in the preventative maintenance and
rehabiliation of municipal wastewater collection systems.
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BUCHEN ENVIRONMENTAL SERVICES, INC.
PAUL W. HENKEL
FIELD SUPERVISOR
1 EDUCATION:
Graduate of St. Cloud Technical High School, 1959
1 St. Cloud Area Vocational Technical School, 1971 -1973
California State University, Sacramento, California, 1973
1 EXPERIENCE:
Paul began his career in the wastewater industry with the City of Sauk Rapids. MN. Paul was responsible
1 for the operation of the City's water treatment facility and wastewater collection system.
Paul was hired by Donohue and Associates as a field technician. His responsibilities included construction
1 inspection of sewer systems including gravity and force mains, treatment ponds, sanitary and storm sewer
separation projects, river crossings with force mains, setting manholes, catch basins, water mains, and
service connections.
1 Paul was hired by Visu -Sewer Clean & Seal, Inc., as a field technician in 1990. Paul was responsible for
cleaning sewer lines using a jet/vactor, bucket machines, TV inspection of sanitary sewer lines, grouting,
1 and sealing of sanitary sewer lines and manholes. Paul was an inspector on the Farmington, MN sump
pump and foundation drain inspection program. This program identified illegally connected private
property sources of clear water into the sanitary sewer system.
1 In 1994 Paul joined Buchen Environmental as a field technicial. His primary responsibilities include the
field supervision for sump pump and foundation drain inspection programs. The City of Chisholm project
involved the inspection of more than 2,000 private properties. Paul has recently completed private property
1 inspections in Virginia, MN, Gibbon, MN, Isle, MN, Monticello, MN and the final phase of Farmington,
MN.
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BUCHEN ENVIRONMENTAL SERVICE, INC.
JOSEPH ADAMS
FIELD TECHNICIAN
EDUCATION:
- Annandale High School
-St. Cloud Technical College
-Class D Water and Waste Water License
EXPERIENCE:
Joe was involved in industrial waste treatment at Universal Circuits in Plymouth, MN
Joe was then employed by Visu -Sewer Clean and Scal, Inc., as a field technician. His primary
responsibilities were the cleaning and television inspection of sanitary sewer systems. He also was
involved in the Sump Pump inspections in Fannington,MN and Moorhead, MN.
In 1994 Joe joined Buchen Environmental Services, Inc. as a field technician. He is responsible for the
TV inspection of sanitary sewer systems and rehabilitation of those systems. This includes the grouting
of manholes, main lines and laterals. As part of the Buchen team, Joe has completed the inspection of
more than 2,000 properties in the City of Chisholm, MN, and assisted in the inspection of more than 700
properties in the City of Virginia, MN for sump pump and foundation drain connections. Additionally, Joe
has provided his expertise in the completion of private property sump pump inspections in Gibbon, MN.
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' BUCHEN ENVIRONMENTAL SERVICES, INC.
' BRYAN T. GREGA
FIELD TECHNICIAN
t EDUCATION:
' Graduate of Annandale High School, 1986
St. Cloud State University, 1986 -1989
' Currently Normandale Community College & University of Minnesota
Major: Engineering Minor: Computer Science
EXPERIENCE:
' Bryan began his career in the field of sewer system investigation and rehabilitation with Visu -Sewer
Clean & Seal in 1989 as a field technician trainee. During his six year tenure with Visu - Sewer, Bryan
' was responsible for the completion of numerous investigation and rehabilitation projects. This included:
TV Inspection, Grouting, Cleaning, Pipe Lining, Pipe Bursting and Manhole Restoration.
' In addition, Bryan was involved in the private property inspections for sump pumps and foundation drains
in Sleepy Eye, MN. Also, Bryan has been involved in the lateral TV inspection of private property services
to identify externally connected foundation drains. This private property inflow and infiltration experience
' has proven invaluable to our clients in their attempt to solve the 1/1 problems.
In joining Buchen Environmental Services, Inc. in 1995, Bryan brings this vast array of experience in the
' field of sewer system investigation to provide our clients with his unique expertise in solving their problems
in a professional manner.
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Buchen Environmental Services, Inc. proposes the following schedule for completion of the
Chanhassen Sump Pump Inspection Program. This schedule is based on the needs of the City
in meeting the schedule as required of the loan/grant provided by the Metropolitan Council
Environmental Services.
A. Information/Education
B. Inspections
C. Recordkeeping
Completion Date - 12/1/96
Completion Date - 5/1/97
Completion Date - 1/1/98
The requirements of the loan/grant require the project be completed within 18 months of the
loan/grant offering. Our proposed schedule allows for the completion of the project within
that time frame. The final schedule will be based on the needs of the City of Chanhassen.
' FEE
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Buchen Environmental Services, Inc. proposes the following costs for the completion of the
proposed Sump Pump Inspection Program for the City of Chanhassen.
A Information/Education (Lump Sum) $7,500.00
B. Inspections (5,000 inspections @ $24.00 each) $120,000.00
(Re- inspection of Repairs cQ $24.00 each)
C. Record/Keeping (Lump Sum) $3.500.00
Total
$131,000.00
Ms. Linda J. Cummings
Assistant City Manager
City of North St. Paul, MN
2526 E. 7th Street
North St. Paul, MN 55109
(612) 770 -4450
Mr. Roger Simonson
City Administrator
City of Two Harbors, MN
522 - 1st Ave.
Two Harbors, MN
(218) 834 -5631
Mr. Larry Brunkow
Public Works Superintendent
City of Herman, MN
PO Box 241
Herman, MN
(320) 677 -2200
Ms. Lu Ann Sawatzky
City Clerk
City of Isle, MN
PO Box 427
Isle, MN 56342
(320) 676 -3641
Mr. John Simola
Public Works Director
City of Monticello, MN
PO Box 1147
Monticello, MN 55362
(612) 295 -2711
Ms. Karen Erickson
City Clerk
City of Walnut Grove, MN
PO Box 335
Walnut Grove, MN 56180
(507) 859 -2135
Mr. Floyd Kent
City Administrator
City of Gibbon, MN
PO Box 106
Gibbon, MN 55355
(507) 834 -6566
Mr. Nicholas Dragasich
City Engineer
City of Virginia, MN
327 1st. St. S.
Virginia, MN 55792
(218) 741 -3890
Mr. Rodney Flanigan
President
Benchmark, Engineering
Chisholm, MN
(218) 254 -5793
City of Chisholm Engineer
Mr. Peter Gillan
Compliance Officer
Minnesota Pollution Control Agency
St. Paul, MN
(612) 296 -8766
Mr. Tom Kaldunski
City Engineer
City of Farmington, MN
325 Oak Street
Farmington, MN 55024
(612) 463 -7111
Ms. Lyla Engfer
City Clerk
City of Osakis, MN
PO Box 486
Osakis, MN 56360
(320) 859 -2150
' Sample Forms
' Sample Informational Packet
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NOTICE �
DATE:
Buchen Environmental Services,'
Inc. made an attempt to inspect
your property for sump pump
and foundation drain connections
as per City Ordinance No. 127,
Within 7 days please contact'
Buchen Environmental Services
at 1 -800- 282 -4363 between the
hours of 8 am to 4 pm, Mon. thrul
Fri. to schedule an inspection '
Thanks for your cooperation. ,
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NOTICE �
DATE:
Buchen Environmental Services,'
Inc. made an attempt to inspect
your property for sump pump
and foundation drain connections
as per City Ordinance No. 127,
Within 7 days please contact'
Buchen Environmental Services
at 1 -800- 282 -4363 between the
hours of 8 am to 4 pm, Mon. thrul
Fri. to schedule an inspection '
Thanks for your cooperation. ,
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DUCHEN BUCHEN ENVIRONMENTAL SERVICES, INC.
4200 Norex Drive • Chaska, MN 55318 - 1 -800- 282 -4363
SUMP PUMP & FOUNDATION DRAIN INSPECTION FORM
Name• Owner /Occupant Signature:
Address:
Phone:
Inspector. Inspector Signature:
Date: Time:
No Sump or Foundation Drain Sump El Sump /Pump
Internal Foundation Drain Connection Further Inspection Required
Non - Compliance Compliance
DIAGRAM
NOTICE:
All repairs to your sewer system must
be completed by
Upon completion of the repair, please
call 1- 800 - 282 -4363 to schedule a
repair inspection.
DIRECTION
NOTES:
Photo #:
FOR OFFICE USE ONLY
INSPECTION ATTEMPT:
#1
#2
#3
Roll #:
FILE #:
January 1995
RE: SUMP PUMP AND FOOTING DRAIN INSPECTION
Dear Property Owner,
On December 7, 1994, the City of Gibbon, Minnesota contracted with
Buchen Environmental Services, Inc. to undertake the inspection of all sewered
properties in the City of Gibbon, Minnesota. These inspections will determine if
your property complies with the City Ordinance.
This informational packet has been prepared to inform each property
owner of the problems created by sump pump and foundation drain connections,
the solutions to these problems, and procedures for the inspection of your
property.
If you are not the owner of this property, please pass this information
packet on to the owner at the earliest possible date. However, we will still be
contacting YOU to inspect the property.
Your cooperation in the timely completion of these inspections will be
appreciated.
Sincerely,
Mayor
CITY OF WINTHROP 3076473200
V .
Ordinance No. 127
AN ORDINANCE PROHIBITING STORM WATER DISCHARGES INTO THE
SANITARY SEWER SYSTE -M, AND PROVIDING SURCHAKUES FOR
VIOLATIONS THEREOF.
' The City Council of the City of 0hhnn ordains as follows: .
F. . 0L
' 1. PROHIBITED WATER. a. It shall be unlawflrl for any owner, occupant or user of any
premises to direct into or allow any storm water, surface water, ground water, well water
' or water from industrial or commercial air conditioning systems to drain into the sanitary
sewer system of the City of Gibbon. No rain spout, cistern, or other form of surface
drainage and no foundation drainage or sump pump shall be connected or discharged into
' any sanitary saver.
b. EXCEPTIONS. In certain locations where surface storm water discharge would create
' a safety hazard during freezing .weather, connection to tho sanitary sewer may be
permitted from October 15th to March 15th. In no case, shall any connection to the
sanitary sewei be permitted tom March 15th to October 15th. Exceptions will be granted
by permit on a case by case basis as determined by the City Council. The Permit fee shall
be fifteen dollars per year.
' 2. NONCOMPLIANCE. a. Any person found to be in noncompliance with any provision
of this uidinance after its adoption shalt be served by the City with a written notice stating
the nature of the violation and giving the noncomplying party until August 1. 1995 to
' permanently cease all violations.
' b. Any person who remains in noncompliance beyond August 1, 1995, shall receive a
storm water surcharge of one hundred dollars (5100) per month. This surcharge shall be
levied each month between August 1, 1995 and October 15, 1995 until the property is in
' compliance. The surcharge will continue to be levied monthly from March 15th through
October 15th of every year on properties not complyuig with the uj divance.
c. In the event that the owner tails to correct the situation within the given time period,
the City may correct it and collect such costs together with reasonable attorneys fees and
the collection fees by suing the owner in a court of competent jurisdiction, or in the
' alternative, by certifying said costs of corr=tion as auy Wier special assessment upon the
land from which said correction of said violation was made.
' 3. VALIDITY. All ordinances or park of nrdinanr % in conflict herewith are hereby
repealed.
' 4. POWERS AND AUTHORITY OF INSPECTIONS. The City Staff and other duly
authorized representatives of the City bearing proper credentials and identification shall be
permitted to enter all properties for the rurpnse. of inspection, reinspection, observation,
measurement, sampling, and testing pertinent to discharge to the community sanitary
sewer system in accordance with the provisions of this ordinance.
Pas sod by the City Cuuncil this day of 1995.
Jory Isakson, Mayor
Floyd Kent, City Clerk
' PURPOSE:
The purpose of these inspections is to identify sump pumps and
' foundation drains and other associated sources of clear water entering the
' sanitary sewer system such as roof drains. The City of Gibbon, Minnesota has
an ordinance prohibiting these discharges into the sanitary sewer system.
' This ordinance complies with the State Plumbing code and the Minnesota
' Pollution Control Agency regulations regarding illegal discharges of storm and
groundwater into sanitary sewer systems. A copy of the ordinance is enclosed
in this informational packet for your review.
THE PROBLEM (See Figure 1)
Sump pumps and footing drains are designed to eliminate wet basements
due to groundwater seepage. Throughout the midwest, homes and commercial
buildings have been built with a piping system around the foundation in order to
collect this groundwater.
The problem occurs when these systems are connected to the sanitary
sewer system. This adds a tremendous amount of clear water, (water that does
not need to be treated by the wastewater treatment plant,) into the system.
The sanitary sewer system was not designed to carry this clear water and
therefore during times of high groundwater or heavy rainfall, the sewer system
becomes overloaded and basement backups may occur.
The occurrence of basement backups from sanitary sewer systems not
only is an inconvenience but a health hazard.
Also, the excess water overloads lift station pumps and the wastewater
treatment plant making the cost of treating the sewage much more expensive to
all the citizens of the community.
This excess water reduces the effectiveness of the treatment facility thus
polluting the environment.
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THE SOLUTION:
By ordinance the City of Gibbon has made the connection of sump pumps
and footing drains to the sanitary sewer system illegal. The City of Gibbon will
by ordinance provide surcharges for these connections should they continue.
The solution for property owners with these connections is to :
SUMP PUMPS - pump the clear water from the sump directly to the ground
outside of the building using a rigid piping system.
FOUNDATION DRAINS - Disconnect the drain system from the sanitary sewer.
Collect the drains into a sump pump system and then pump the clear water from
the sump directly to the ground outside of the building using a rigid piping
system. (See Figure 2 for details).
THE INSPECTION
Employees of Buchen Environmental Services, as agents for the City, will
begin a complete inspection of every property connection to the sanitary *ewer
system, beginning on Monday, February 6, 1995. This program will begin with
the inspection of the properties of the Mayor, Council members. Each inspector
will be a trained employee of Buchen Environmental Services and will wear a
photo identification badge.
Commercial property will be inspected during normal working hours and
private residences will be inspected between the hours of 9 a.m. to 7 p.m.,
Monday through Fridays.
The inspector will need access to the basement of your property to
observe the connection to the sanitary sewer system. Specifics of the inspection
will be published in the Gibbon Gazette.
Upon completion of the inspection, the inspector will fill out and sign an
inspection form and a copy will be given to the property owner. Photos of
connections may be taken by the inspector to insure a complete record of the
inspection. The inspection should not take more than a few minutes of your time
and each inspector will answer questions you may have regarding your
connection.
Should the findings of the inspector indicate the potential foundation drain
connection outside of the house, a closed circuit television inspection of your
service lateral may be required at a later date. You will be contacted by a
' representative of Buchen Environmental Services to schedule this procedure.
' Costs for this procedure will be borne by the City of Gibbon.
If the inspector is unable to gain access to your property because no one
' is home, or a responsible adult is not present, an orange door hanger will be left
' instructing you to call for an inspection appointment.
1
COMPLIANCE:
If your connection complies with the city ordinance a certificate of
compliance will be filled out by the inspector and placed on file with the City.
If you are unsure of the condition of your sewer service, please do not
attempt repairs or alterations before the inspection. The inspector will determine
whether or not your property is in need of repairs to comply with the sewer use
ordinance.
REMEMBER, only an employee of Buchen Environmental Services may
certify compliance with the City Ordinance.
If you do not allow an inspection of your property or comply with the City
Ordinance you are subject to the surcharges of this ordinance.
If you have any questions regarding this inspection process please call
Buchen Environmental Services by dialing 1- 800 - 282 -4363.
Buchen Environmental Services will make every effort to make the
inspection process as pleasant and convenient as possible.
Thank you for your cooperation.
Sincerely,
Gordon Peters
Project Manager
Buchen Environmental Services, Inc.
COMMON CAUSES OF WET BASEMENTS
POOR DRAINAGE AROUND HOUSES, AS ILLUSTRATED HERE. CAUSES MOST
WET BASEMENTS.
TO DRY UP YOUR EASEMENT. CORRECT THESE PROBLEMS FIRST.
LEAKY DOWNSPO
�, NO PIPE EXTENSION:
WATER DEPOSITED BY FOUNDATION
✓.Y' ��
t.vir� I
IMPROPER GRADING:GR
SLOPES TOWARD . FOUND
BLOCKED
DRAINAGE PI
ARTH DISTURSED7FOR
UNDATION P`ANT�I
' I 'EARTH DISTURBED FOR
UCH AS WATER OR SEWER
J
SIDEWALK OR /
DRIVEWAY DAMS WATER
LGAINST THE FOUNDATION
FIGURE NO. 1
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NOT IN COMPLIANCE?
THIS IS WHAT NEEDS TO BE DONE.
' . SUMP PUMP must discharge to the outside of house with
' permanent piping. A flexible discharge tube may be added to
direct the water to a natural drainage area.
. FOUNDATION DRAINS must be directed into a sump and
pumped outside with permanent piping.
. ROOF DRAINS must be pernanently piped in such a
manner that the water cannot enter the sanitary sewer.
' WORK DONE BY SOMEONE OTHER THAN A LICENSED
PLUMBER NEEDS TO BE RE- INSPECTED.
CALL 859 -2135 FOR A RE- INSPECTION
WORK DONE BY A LICENSED PLUMBER DOES NOT HAVE
TO BE RE- INSPECTED. THE PLUMBER WILL NOTIFY THE
■ CITY IN WRITING WITH LICENSE NUMBER. A
■ CERTIFICATE OF COMPLIANCE WILL BE ISSUED BY THE
' CITY.
REMEMBER---- -
THE DEADLINE FOR COMPLIANCE IS MARCH 1,1996.
' THANK YOU FOR YOUR COOPERATION.
' CITY OF WALNUT GROVE, MINNESOTA
ANY QUESTIONS CALL
859 -2135
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S1.6
CONSULTING ENGUVEEItS
PROPOSAL
for
Professional
Services
Submitted to
The City of
CHANHASSEN
August 27, 1996
PRIVATE PROPERTY
SUMP PUMP
INSPECTION PROGRAM
I
f0]S11T11G1aGlSlEBS August 27, 1996 '
1326 Energy Pork Drive File: 900 -302 -00
5t. Paul, MN 55108 '
612 - 644.4389 Mr. Charles D. Folch, P.E.
1 -BOD -888 -2923 ` Director of Public Works '
fax 612. 644 -9446 City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317 '
RE: PROPOSAL TO ASSIST CHANHASSEN PERFORM A PRIVATE PROPERTY '
SUMP PUMP INSPECTION
Dear Mr. Folch: 1� II
MSA, Consulting Engineers I/
g g (N�) is very pleased to submit our proposal to assist the City
11,'1%3 %E=_R;NC of Chanhassen complete the above - referenced project. MSA has current, relevant, and
ZN'ViROVI'-NTAL directly applicable experience in completing projects of this type in Minnesota cities.
MiNioRA:
R.ANN;N, As this is written, we are at the beginning stages of a sump pump program for the City of
sC: : sTE Savage, for whom we will inspect approximately 4,000 homes this winter. An educational
s R c RA video is in progress, and our pre - inspection press releases will be going out in early
September. We anticipate beginning public meetings in November, with door -to -door
TRA EnC inspections starting on December 1, 1996.
TRANSPORTAT;ON
MSA has virtually completed the inspection program for 11,000 homes and structures for
EL`7 -'Ai - , VEC�AN;CAL the City of Plymouth. MSA handled all portions of the project, including public
VA SEER " information setti of a p p ointments, p rop er t y in data management, and p roject
;,AC � g PP P P Y P g P J
management. We anticipate that the remaining approximately 7,000 of the City's 18,000
S,A E A �isTRruri °N structures will be inspected during 1997.
SYSTEM CONTROLS
In 1995, we completed an inspection program for the City of Champlin in which our staff,
in conjunction with City staff, inspected just under 650 homes. MSA inspectors performed
approximately 450 inspections, while Champlin City staff performed about 200. Inspection
forms, sump basket stickers, and door hangers used by the inspectors were prepared by
MSA. With the assistance of the City's local access cable station, MSA produced an
educational video which was shown a minimum of once daily while inspections were
carried out. Our staff assisted with the writing, design, and production of the public
information documents, prepared press releases for the local newspaper, and made
DFICES lN: presentations at two public information meetings held prior to the start of inspections.
MINNEAPOLIS
PRIOR LAKE
5T. PAUL
WASECA
An Equal Opportunity Employer
'
Mr. Charles D. Folch, P.E.
August 27, 1996
'
Page Two
'
We are also currently completing the third year of a five -year program for the City of
Waseca. Here, MSA and the City worked together to produce a videotape describing the
reasons behind the program and visually showing the residents the causes and effects of
Infiltration/Inflow WI) generated on private property. Indeed, our initial surveys calculated
'
that nearly 70% of Waseca's annual I/I flows could be traced back to either service line
conditions or private property defects.
' Selected examples of our public information and inspection documents from our past
projects are included with this proposal. As you already have copies of the Waseca,
' Champlin, and Plymouth videos, we have not included them.
The team we propose for Chanhassen's project is made up of experienced professionals
' who have worked together successfully in the past to complete private property sump pump
inspections. Our Supervisor of Field Services, Roger Bialke, knows how to assign, train,
and supervise inspection personnel. Project Manager Tom Roushar has more than 23 years
' experience in I/I projects. In addition, Tom is very familiar with your personnel and
Chanhassen's situation. Communications Specialist Meg Desmond has worked in
community education and public relations for over 18 years. These are many of the same
' people who carried out successful projects for Plymouth, Waseca, and Champlin. In
addition, Steve Gatlin will oversee your project in the role of Quality Control /Quality
Assurance. Steve has nearly 23 years of experience in all aspects of municipal engineering
' and public works administration.
MSA's project team has the necessary experience and the interpersonal skills required to
' carry out your proposed project in an expeditious and cost - conscious manner. Please do
not hesitate to call me if you have any questions about our proposal. Thank you again for
' considering MSA. We look forward to the opportunity to assist you in completing this
project.
'
Sincerely,
MSA, CONSULTING ENGINEERS
I
'
John B. Stewar E.
President
' JBS:tw
roul�nlc E6GlY�S
Table of Contents
MSA
WHAT IS I /I?
MSA'S SUMP INSPECTION EXPERIENCE
Savage
Plymouth
Champlin
Waseca
PROJECT APPROACH
Communication/Education
Physical Inspection
Documentation
SCHEDULE
FEE
PROJECT TEAM
REFERENCES
SELECTED PROJECT DOCUMENTS
CITY OF
CRA "NHASSEN
a
' -- MSA
1
MSA, Consulting Engineers (MSA), founded in 1980, provides high quality municipal and
' environmental engineering services to clients throughout central Minnesota. MSA is currently
providing engineering services to four counties, over 50 cities, the State of Minnesota, and three
special purpose districts established to provide wastewater collection and treatment sources to
' multi -city areas. MSA recently completed an infiltration/inflow analysis for the City of
Zumbrota and a private home sump pump inspection program for the City of Champlin. We are
' currently completing a sump pump inspection program for 11,000 homes in the City of
Plymouth, and working for the City of Waseca on a five -year infiltration/inflow reduction
program. We begin inspections of 4,000 homes in Savage this winter. MSA is also completing
' wastewater treatment facility expansion projects for Glencoe and Mankato. Major components
of both these projects are the identification and correction of I/I flows.
' MSA responds to the unique needs of our individual clients by providing high quality services
that develop cost - effective, long term, and operationally efficient solutions to the problems you
face every day. The total construction value of our designed improvements has amounted to
over $150 million over the last five years. Our 91 personnel specialize in providing high quality
and responsive engineering services that are directed toward solving your problems. We are
one of the largest firms in Minnesota that specializes solely in solving municipal and
' environmental engineering problems.
MSA has greatly expanded our wastewater and environmental engineering capabilities in the past
' five years. We have added personnel from nationally known consulting engineering firms with
many years of experience in solving wastewater treatment issues of all types, including those
' related to I /I.
MSA employees have been involved with wastewater conveyance and treatment in over 75
' Minnesota cities. They have completed I/I projects in such representative cities as Maple Grove,
Wayzata, Worthington, Stillwater, and Bayport. Recently, MSA designed an expansion of the
City of Elk River's mechanical treatment plant, an expansion to the City of Wyoming's aerated
' lagoon system, and a new collection system and stabilization pond system for Kellogg,
Minnesota. In 1994, an MSA - designed project for the Cities of New Brighton and Fridley was
chosen as Project of the Year by the Minnesota Public Works Association. We are working with
Mankato to assist in implementing a stormwater utility. We are also working with several cities
to identify and design solutions to comply cost - effectively with the EPA's 503 Sludge
Regulations. MSA specializes in providing environmental and municipal engineering services
t to Minnesota cities and we provide these services very well.
CITY OF ............_.�
CRAIRASSEN
i
tnasi RU E101M
What Is UP
t
Infiltration/inflow (I /I) has long been a problem in municipal sewer systems. However, it was
not until the passage of the Clean Water Act of 1972 that municipalities had either a financial
or legal incentive to try and identify, then correct, I/I flows. The Clean Water Act required,
operators of municipal wastewater treatment facilities (in your case, the Metropolitan Council
Environmental Services) to remove I/I if they desired to be part of the grant program that was
implemented by the Act. Unfortunately, the past twenty years have demonstrated that the
traditionally accepted I/I approaches do little to correct the problem. The reason for the lack of
success can be traced to the simple fact that the vast majority of I/I is generated on private
property, rather than in the interceptor sewers that were the focus of the Clean Water Act.
History has shown us that the easily removed sources of I/1 have long since been repaired. With
the rare exception of a major cross connection to the storm water sewer system or an interceptor
sewer break, the majority of I/I now enters the sewer system through such private property
sources as foundation drains, sump pumps, and leaking service lines. For example, MSA has
found that nearly 70% of Waseca's I/1 is generated by these private property type sources. In
Plymouth, MSA inspectors have found that approximately 10% of the 11,000 structures
inspected have had illegal sump pump connections. In order to effectively and efficiently reduce
I /I, it is necessary to implement a comprehensive program that includes the identification and
correction of sources found on both public and private property.
The private property portion of the problem is not simply related to older portions of a city.
Homes in newer developments located in lower, more marginal land are likely to have wet
basements. Homeowners often install foundation drains with associated sump pumps in an effort
to correct their problems. Because these developments did not take this into account and initially
construct a drain tile that connects with the storm sewer across the back lot lines or behind the
curb line, the homeowner connects the drain to the wastewater sewer. Even some plumbers,
who should be familiar with municipal ordinances forbidding the practice, will sometimes
connect sump pumps to the sanitary sewer. The only way to discover these illegal connections
is to physically inspect each property, which is what Chanhassen proposes to do within this
project.
CITY OF
CHANHASSEN
' Experi
l�lsu�ll> Vlac��s MSA's Sump Inspection Experi
' SAVAGE
' MSA has just begun preparing the public information and education portion of the City of
Savage's Sump Pump Inspection Program. Plans call for completion of the video and preliminary
press releases by mid October, with public meetings in November, and inspections beginning
in December. Because the City is currently implementing a GIS program, into which the
inspection results are to be entered, inspections may be delayed a few weeks if necessary to
allow time for the new system to be completed. MSA will be inspecting 4,000 homes in Savage
this winter.
' PLYMOUTH
In order to reduce an estimated annual $1 million payment to the Metropolitan Council
Environmental Services for the treatment of clear water in the sanitary sewer system, the City
of Plymouth instituted a sump pump cross - connection inspection program in the summer of
1995. This $350,000 project began when MSA, Consulting Engineers was chosen to carry out
' a trial inspection of 1,000 homes, which was completed in November of that year. Results
indicated the program was meeting its goals, and the City Council authorized MSA to inspect
10,000 additional homes beginning in December 1995. All new inspections are to cease on
April 30, 1996, with reinspections of failed systems continuing. The City has strongly indicated
that they will authorize inspection of the remaining approximately 7,000 structures.
' Public Information Program
' For the City of Plymouth, information packets prepared by MSA and mailed to homeowners by
the City consisted of a public meeting announcement, highlights of the new City code permitting
inspection, a question and answer information sheet, and illustrations of correct sump pump
installation. A video written by City staff with input from MSA was prepared by the local cable
access studio personnel, and broadcast regularly. MSA prepared press releases which were sent
to three local newspapers, and a version of one release was featured in the City's monthly
' newsletter to residents.
A total of six public meetings were held, two for the trial program, and four for Phase Two.
' MSA staff attended all meetings, presented pertinent information, and assisted City personnel
in answering homeowner questions.
' Experience indicates that a good public information program such as that prepared for Plymouth
will provide most homeowners with all the information they need and want. The result is low
t meeting attendance, consisting mostly of those persons with special requirements or problems.
Five meetings for Phase Two had originally been scheduled, with 2,000 residents to be invited
to each. Low attendance at the first two meetings (it ranged from six to twelve people), coupled
�Ot
RIS11,1116 EQUASS
MSA's Sump Inspection Experience
t
with inspectors' reports from the field that the vast majority of homeowners had good knowledge
of the program, prompted the City to reduce the number of meetings, cutting those remaining
from three to two, and inviting 2,500 homeowners to each. In retrospect, three meetings might
have been sufficient for Phase Two.
Private Property Survey
With over 11,000 homes inspected to date, the program has found a 10% failure rate. Anecdotal
evidence from the 1,000 homes in the trial group indicated that a significant number of
homeowners were correcting their systems in response to the public information program and
notice of impending inspection, and so passed inspection on the first visit. For the last
approximately 10,000 homes inspected, records have been kept which show 1.4% of
homeowners brought their systems into compliance prior to the inspector's visit, in response to
the public education and information program.
Over 90% of the homes which failed inspection in Phase Two have had their cross - connections
corrected and passed on second inspection. Work on this phase continues, with approximately
75 homes that still need to be corrected and reinspected.
Field materials prepared by MSA for the inspection program consisted of three -part carbonless
inspection forms, warning stickers for placement in homes with sump baskets but no pumps,
door hangers notifying absent homeowners of the inspector's visit and requesting that they call
for an appointment, color photo ID badges, and MSA logo imprinted jackets for all inspectors.
The City provided maps of the areas to be inspected, with lot lines and street addresses of all
properties. The City also provided MSA with computer lists of the names and addresses of all
homes to be inspected, in a format suitable for use in Access, the Microsoft Office data base
program.
CHAMPLIN
In November 1994, the City of Champlin hired MSA to assist their staff in conducting a sump
pump survey in 400 to 600 homes throughout the City. Their goal was to reduce the amount
of clear water entering the sanitary sewer lines and minimize the City's treatment charges from
the Metropolitan Council Environmental Services. The project included a document
development phase, a public information phase, and the actual house -to -house inspection phase.
Public Information Program
MSA's public information phase was initiated on December 21, 1994, with the mailing of
information packets to all homes in the project area and preparation of a newspaper article for
_... ........
CITY OF
CHANHASSEN
ms _ - _ MSA's Sum Inspection Experience
' toVRIINc�acEWS p Ins e p . .
' insertion in the January 3, 1995, issue of the local paper. MSA's second step was the
preparation of a locally produced information video for City-wide cable television broadcast.
The video was also used at two public information meetings held at the Jackson Middle School
on January 11 and 12, 1995. The public information effort continued throughout the project
with a less defined format through one -on -one discussions between homeowners and City
representatives, City and MSA inspectors, and the MSA contact personnel.
' Prior to the actual inspection work, additional pieces of literature and documentation were
developed. These included the informational packets, handouts for public information meetings,
inspection report forms, door hangers, and sump pump installation warning stickers.
' Private Property Survey
Inspections were completed at the residences of the City management staff and Council members
prior to the inspections of private residences. This was done to be able to assure the impacted
citizens of fairness and equity. The residential inspections were initiated on January 16, 1995,
' and completed by March 31, 1995, except for eight homes which were difficult to contact.
Certified letters were sent to these homeowners and their inspections were completed by April
6, 1995.
' Of the 672 lots in the eight developments included in the project area, 27 were vacant or under
construction; 302 homes had sump baskets without pumps; 324 homes had baskets with pumps;
' and 19 had no sump pumps or baskets. Fifty -three homes "failed" to meet the ordinance
requirements upon first inspection. All of these homes' respective sump connections were
' corrected and final inspection and certification forms were completed for the homeowners by the
end of the project. Overall, the initial failure rate was about 8.2 %; however, there is a large
percentage (46.8 %) of homes which have a sump basket but no pump. These homes could
' install a pump to the sanitary sewer rather easily, so continued monitoring has been advised.
Stickers were attached to the sump basket informing the resident that insertion of a sump pump
into the basket must conform with City ordinance and would require an inspection to verify that
' the installation was performed correctly.
In summary, it appears that at least 53 known sump pump cross - connections were removed from
' the sanitary sewer as a result of this program, and it is presumed that a few of the "passing"
pumps were recent modifications, possibly completed as a result of the information program.
Using typical peak flow rates of 3 to 5 gallons per minute (gpm) for a sump pump, the inspection
' program should result in a reduction of 159 to 265 gpm in peak wastewater flow from the City
of Champlin.
..�.�..'�, ..�.�............... CITY OF
CHAIRASSEN
MSA'
s Sump Inspection Experience
1D1Y1�L11YG fI61YaBS
WASECA
The City of Waseca has experienced problems with inadequate sanitary sewer capacity for many
years. In 1992, the City contracted with MSA for an I/I analysis of the entire system, including
private property connections. MSA presented our report to the City during September 1993.
Using flow and rainfall data, our report projected that the City faced a peak day design flow of
18.8 MGD and a peak hour flow rate of 47.1 MGD. The estimated capacity of the interceptor
sewer line to the wastewater treatment serving the City's 8,400 residents is approximately 8.6
MGD. The effect of the I/I entering Waseca's sewers would mean that the City must construct
an $8 million interceptor sewer if the I/I was not reduced.
Waseca's I/I was determined to be from the following general categories:
Source % of Total
Sewer system defects (leaking manholes /joints, broken pipe) 15
Storm sewer cross - connections 16
Private property causes (foundation drains, broken cleanouts, sumps,
lateral connections) 69
* Private Property Sources 100
The above table clearly shows that 69% of Waseca's I/1 sources were located on private
property, thus causing MSA to recommend that the City implement a program to locate,
identify, and correct private property I/I sources. The City concurred with MSA and authorized
the follow -up study of private property sources.
The City was divided into a number of target areas that, based upon the completed flow
monitoring, appeared to offer the greatest return for the City's investment. The 1994 target area
selected included the service areas of the Fairgrounds Lift Station and the Clear Lake Lift
Station. These areas were selected because of their location at the upstream end of the collection
system and severity of their problem in relation to the size of the tributary area. Our study
approach included flow monitoring, a public information program, smoke testing, rainfall
simulation, a private property survey of each parcel, and internal inspection of identified
potential cross - connections.
Public Information Program
The public information program included the preparation and distribution of an I/1 information
brochure, the preparation of a video program, and a neighborhood meeting.
CITY OF
CRA RASSEN
' MSt MSA's Sump Inspection Experience
lulS'1111 cENcirmts
' A small brochure was prepared and mailed to each homeowner in Waseca with the monthly
water bill. The brochure briefly discussed the general problem of I/I in a collection system and
' provided a few suggestions for correcting private property connections.
In order to provide visual information, a videotape program was prepared showing the treatment
facility, some of the "bypass points ", an incorrect sump pump connection, and the storm sewer
outfall line (bypass receiving point) near the swimming beach. The videotape was viewed by
' the City Council, used at the neighborhood meeting, and will be used on local access cable
television in the future.
Another phase of the public information program was a neighborhood meeting held in the target
area. At this meeting, a brief presentation was made to initiate discussion and questions from
the residents. All residents in the target area were sent letters of invitation to attend. The
' meeting provided a good opportunity for residents to express their concerns and obtain direct
responses to their questions. The discussion also provided an opportunity for some of the
residents who do not directly see a problem to "hear" from other residents who have recurring
' problems.
At the meeting, residents were informed of the City's policy regarding private property
' connections and the availability of vouchers to assist in the rehabilitation costs. Residents were
also encouraged to cooperate with the City inspectors during the upcoming private property
survey work and support the long -term reduction in clear water by removing sump pumps from
' the system.
Copies of the agendas and handouts from the neighborhood meeting are included in the
appendix.
' Private Property Survey
A private property survey was conducted in the target areas during the summers of 1994, 1995,
' and 1996. All of the property owners were contacted and appointments were made to complete
the inspection. Most of the buildings were inspected but access was denied in a few cases, and
the City staff is pursuing additional action to accomplish the work.
A total of 1,630 homes were inspected. Properties that were found to be in violation were
contacted by mail to inform them of the violation and indicate what steps had to be taken to
' correct the situation. The data which was gathered by the City inspectors will be incorporated
into a computer database format for future use.
1
CITY OF
CHANHASSEN
I .-St MSA's Sump Inspection Experience
ro►s1�Ln►c �cwll><s ...
MSA's inspectors often were asked for City identification by the residents. This was true even
though the inspectors wore City of Waseca t- shirts, had made prior appointments, and an
extensive public information campaign was carried out prior to and during the inspection
program.
Another concern that the team discovered was that the inspector must be able to identify what
is legal and what is not. There are many special circumstances that were unanticipated at the
beginning of the project. For example, the use of valves and flexible hosing at individual
residences could constitute an installation that could be reworked after the inspectors had left.
It is difficult to decide what to do with a combination drain tile sump, basement
bathroom/shower, and /or laundry facilities all draining to the sump. Do- it- yourself construction
is often very difficult to interpret. These special cases require judgment by a well - trained
inspector to determine whether they qualify as a legal connection.
CITY OF
CHANHASSEN
I
Ms.. l Project Approach
1 pp
MS1LT11C 61 ilEmS
' It has been our experience that projects of this type consist of two phases: first, communication/
education, and then, the actual physical inspection. The first phase includes contacts with
' residents, City Council and staff, and local contractors and plumbers.
COMMUNICATION /EDUCATION
MSA's team will work closely with City of Chanhassen staff to develop an understanding of the
local ordinance provisions. With this background, we will be prepared to hold discussions with
selected local contractors to determine their current practices regarding sump pump installation,
and develop alternate procedures where necessary to meet City requirements. This will be
followed by a general meeting open to all interested plumbers and contractors where information
on the City's ordinance will be disseminated, and correct methods of compliance will be
discussed.
' For the general public, MSA believes that a professional communications program is essential
to the successful completion of the City of Chanhassen's Sump Pump Inspection Program.
' Inspectors will be able to do their jobs most efficiently with the cooperation and assistance of
informed and educated homeowners. We fully agree with the City's suggested approach,
combining public meetings, local access video, mailings to homeowners, press releases, and
' cable television information programming.
In Meg Desmond, MSA's Communications Specialist, we have an experienced professional
' ready to work with the City in all aspects of the communications program. With her background
in journalism, advertising, public relations, and video production, she is ready to assist with any
and all areas of the plan.
' In recent I/I projects for the Cities of Waseca, Champlin, Plymouth, and Savage, Meg provided
' both the writing and design for mailings on inflow and infiltration which the Cities distribute to
homeowners. She worked with City staff and an independent video freelancer in Waseca to write
and produce a video on I/I and sump pump inspection for use in public education meetings. In
Champlin and Plymouth, she worked with the local public access cable station to produce videos,
customized for those Cities' situations. These tapes were shown at public meetings and on local
cable stations. For the City of Savage, Meg wrote a video script and is currently assisting in
' its production.
Chanhassen's local access cable station and your local newspaper will be the best vehicles for
' placement of news and feature stories. We would anticipate running a customized video on the
local access cable station, as well as at all public meetings. In addition, copies could be made
available at area libraries for individual viewing. We would suggest a series of press releases
' to the local paper, beginning with a photo and cut -line release about production of the video.
Using a local home and volunteer "talent" in the program would add to the appeal of such a
_.,,.._.., m...,._.... _.. ..:......:... :...,_...,.__..
CITY OF
' CHA Ass 2N
.. r Project Approach
111JIOU go El>iS
release, and make it much more likely to be published. A full release on the inspection program
should go out just prior to the first mailing to homeowners, and again with the second, this one
giving some details on the progress of the program so far.
MSA's project team will attend the public meetings to be held in each of the project areas to
assist in explaining the need for the inspection program, and illustrate what methods might be
employed to correct cross - connected systems. MSA Engineer Tom Roushar has exceptional
experience in inflow and infiltration problems and, more importantly for this project, can
communicate that experience in terms the layman can understand. Meg Desmond, who
coordinates the work and scheduling of the MSA inspection staff, will explain the inspection
process in detail. Both are experienced professionals who can answer most homeowner
questions.
For these public meetings, MSA will make available to the City our 10'x10' trade show display,
which can be broken down into two 8 -foot wide table -top displays, if desired. This is an ideal
vehicle for presenting graphic illustrations of the "why ?" reasons to complete the sump
inspection program. Meg Desmond will be available to assist in the production of display items,
presentation materials, and informational handouts to be used at the meetings.
MSA will assign one specific office staff person to handle all calls from Chanhassen residents.
This staff member will schedule inspection appointments, route messages to the appropriate
project personnel, and check back with residents to be sure questions have been answered to
their satisfaction. We have a separate phone number for sump pump inspection calls with a
voice mailbox for those hours when the phone is not manned. Calls are returned the following
day or evening, and the voice mailbox is checked and calls returned on weekends while the
project is ongoing. This kind of attention to detail is especially necessary in these days of two -
career families, where weekends and evenings are often the only time some City residents are
able to take care of household chores. By accommodating their schedules, we hope to increase
the amount of cooperation we receive in return.
PHYSICAL INSPECTION
MSA has the staff available this winter to inspect all 5,000 of Chanhassen's homes. While
combined with the ongoing Savage inspections, this equals 9,000 over the season, our recent
experience inspecting 10,000 homes in Plymouth between December 1, 1995, and April 1, 1996,
is demonstration that these kinds of numbers pose no problem for us. Both our field inspectors and
office personnel are more than capable of handling the workload.
MSA will assign a minimum of five inspectors to this project. Meg Desmond and Roger Bialke
will provide eight hours of training to any inspection team members new to this type of project;
four hours of in -house training and four hours of training in actual inspection of residences. The
CITY OF
CHA`NRASSEN
Ms .. Project J Approach
MSUL71%E161SE S . . .........
' in -house training concentrates on identification of both legal and illegal type installations.
Particular care is taken to educate the team members to recognize the type of installations they
' may encounter. Roger will also provide random checking of team personnel throughout the
inspection period.
' If possible, we would like the City to supply temporary identification badges for our inspectors,
or we can supply them ourselves. Examples of MSA produced badges are included in the
"Selected Project Documents" section of this proposal. Initially, inspectors will attempt to check
sump connections by walking through the neighborhoods, going door to door, and requesting
access to homeowners' basements. They will work both daytime and early evening hours,
' including Saturdays, in an effort to inspect as many homes as possible without making
appointments. This has proven to be the quickest and most efficient means of contacting the
majority of homeowners.
' In those cases where inspectors are unable to gain access to a home after repeated visits, a door
hanger will be left, instructing the homeowner to call the sump inspection line and make an
' appointment for inspection. Those who do not call will be telephoned by an MSA representative.
If their phone number is unlisted and not available from the City, they will receive a registered
letter.
' Once in the home, the inspector will complete a multi -part form clearly marking the home's
sump system with a PASS or FAIL grade. In addition, a summary of the inspector's findings
' about the home's system will be filled out, such as whether or not there is a sump basket,
whether it contains water, and whether there is evidence of a hastily disconnected cross-
' connected system. One part of the form goes to the homeowner for his or her records, one part
will go the City, and the third to MSA.
' Homeowners who fail the initial inspection will be requested to bring their systems into
compliance within 30 days. Inspectors will attempt to set up an appointment for a second
inspection before leaving the home after the first one. Failing that, they will instruct the
' homeowner to call the number on the inspection form to make an appointment, and will try to
obtain the homeowner's daytime and evening phone numbers so MSA staff can call, should the
homeowner fail to contact our office.
DOCUMENTATION
' The City will provide MSA with maps of the areas to be inspected, and a computerized list of
approximately 5,000 homeowners' names and addresses. MSA will use the inspection forms to
' update our computer database of homeowners on a daily basis. We will provide the City with
computer updates as often as requested, either through modem connection, or by delivery of an
updated disk.
CITY OF
� CBANRASSEN
MS. Project Approach
pproach
lnas11MG01 MS
�r
x
MSA will develop all forms, inspect all homes, place warning notices in basements without
sump pumps, and handle administration of the program. MSA shall supply the City with a
computerized listing of addresses and a map identifying which properties have a sump pump,
basket only, or no basket. When the inspections are completed, a certificate of compliance or
non - compliance will be issued to all properties. A copy of the certificate will be sent to the
City. All properties which have been identified as having an illegal installation will be
reinspected by an MSA employee.
At the project's completion, MSA will prepare a report summarizing its findings, which will
include a map of the project area indicating properties which have a sump pump, sump basket
only, or no basket. The data will be entered into a computer program compatible with the City's
software. We would be available to present the report and our findings to the City Council, if
requested.
CITY OF
CH &SHASSEN
MS __
ro1suL1116 acilEEss
1
Schedule
3
�x
MSA has qualified personnel to begin the communications portion of your project immediately,
and inspectors ready to begin going door -to -door this winter. We prefer to carry out the bulk of
our inspections in the winter because it offers us several advantages. MSA's trained inspectors are
in, great demand during the summer months, one of the busiest times of the year for a civil
engineering firm. However, in winter we often lay off inspectors for lack of work. Winter sump
pump inspections allow us to keep our best people working, and reduce our unemployment claims.
Because of these advantages to our firm, we offer reduced rates for winter work. For the City of
Chanhassen, this means a savings of $16,500. (The details of this reduction are in the Fee
Schedule, which follows this section.)
Assuming a start date of December 1, 1996, MSA's experience shows that we could easily
complete first inspections, and substantially complete second inspections of 5,000 homes no later
' than April 1, 1997. (Most recently, our inspection staff completed almost 10,000 identical
inspections for the City of Plymouth between December 21, 1995, and April 1, 1996.) Some
homes where owners wish to install drain tiles, or do other outdoor work that could not be
accomplished in winter, would remain after that date, but their number would be small, and MSA
would complete those inspections at the same discounted winter rates over the following spring.
'
MSA's Proposed Schedule
Inspections Contractor Hired ............................
September 9, 1996
'
Video Production ...... ...............................
October 1996
Press Release on Video and Coming Inspection Program ......
October 1996
Main Public Relations Campaign Kickoff ..................
November 1, 1996
- Plumbers and Contractors Contacted
'
- Letters to First 2,500 Homeowners
- Press Releases
- Video Begins on Cable T.V.
'
First Public Meeting .... ...............................
Mid - November
I nspections Begin ...... ...............................
December 1, 1996
'
Letters to Second 2,500 Homeowners .....................
First Week of January 1997
Second Public Meeting . ...............................
Mid -January 1997
Inspections Completed .. ...............................
April 1, 1997
Results Evaluated ...... ...............................
June 1997
CITY OF
CHINH Ass IN
Assuming the City of Chanhassen provides MSA with resident names and addresses in electronic '
format, including PINs, and computer files of maps of the areas to be inspected in GIS format,
MSA offers the following price for 5,000 first inspections, and 500 second inspections (10% failure '
rate).
Summer 1997 - $171,800 Winter 1996/1997 - $155,300 '
The difference in rates is due to the winter discount we are prepared to offer the City. MSA's full
price rates for inspection during the summer of 1997 would be ,
Summer
First inspection $28 '
Second inspection $48
Inspection Only Total
$164,000.00
MSA's discounted rates for winter inspection over the 1996/1997 season would be:
Winter
First inspection $25
Second inspection $45
Inspection Only Total
$147
With the same estimated numbers of inspections, completing the program over the winter of
1996/1997 would save $16,500 in the inspection portion of the program only. Costs for planning,
public relations, and design and preparation (not including printing) of inspection documents would
total roughly $7,800 for a winter or summer program. These costs break down to:
Preparation of Custom Video
Planning, writing, and producing <$2,000.00
Freelance video teleproduction <$2,000.00
Print Materials
Preparation of handouts and inspection documents <$1,500.00
Press releases and photos <$1,500.00
Two Public Meetings
Two MSA staff members, $400 per meeting $800.00
Public Relations $79800.00
................ ..................... .......
CITY OF
CHA`NBASSEN
MSt Project Team
t1"011EIGIMS
1
Thomas Roushar, P.E. and Vice President, will be Project Manager. He has managed several
I/I projects and is also involved with the Waseca Sump Pump Inspection program. Tom has
extensive experience in identifying and eliminating infiltration/inflow problems within municipal
wastewater collection systems, and his experience and knowledge of Chanhassen will assure the
' City of a cost -conscious, efficient, and expeditious project completion.
Steve Gatlin, P.E. and Vice President, will oversee quality control /quality assurance for your
project. His background as pubic works director and city engineer for two major Twin Cities
suburbs (Roseville and White Bear Lake) gives him a unique perspective not often available in
the consulting industry.
Meg Desmond will coordinate all communications aspects of your project. Meg recently
' completed similar work for Plymouth, Waseca, and Champlin sump pump inspection projects.
She is experienced in preparing materials for all types of media, including print and video.
' Roger Bialke will assist Chuck and will supervise MSA's field inspectors throughout your
project. Roger has a good understanding of Chanhassen's residential construction, is sensitive
to residents' concerns, and has the ability to communicate with them in an empathetic and
sensitive manner.
Resumes for Tom Roushar, Steve Gatlin, Meg Desmond, and Roger Bialke follow.
' CITY OF
CHA`NHASSEN
msf
f01S1t11.1G MI.Il1ES
THOMAS A. ROUSHAR
Project Role PROJECT MANAGER
Registration Professional Engineer, State of Minnesota
Education B.S. Civil Engineering, University of Minnesota
M.S. Civil Engineering, University of Minnesota
MBA Management, Mankato State University
Experience ■
Project Manager, Elk River Wastewater Treatment Facility Upgrade.
Project included completion of a Facility Plan and design of plant
upgrade from 1.0 MGD to 2.2 MGD, Elk River, Minnesota.
■
Project Manager, Glencoe Wastewater Treatment Facility Upgrade.
Project included facility planning and preparation of plans,
specifications, and contract documents for 2.6 MGD plant expansion,
Glencoe, Minnesota.
■
Project Manager, Waseca WWTP sludge handling improvements.
Project includes sludge thickening, the innovative ATAD sludge
digestion process, and a sludge application plan, Waseca, Minnesota.
■
Project Manager, Northwood, IA WWTP. Project included facility
planning and preparation of plans, specifications, and contract
documents for 1.1 MGD WWTP, Northwood, Iowa.
■
Project Manager, 15 Wastewater Treatment Facility Plans, including
those for such typical Minnesota communities as Blue Earth, LeSueur,
Lake Crystal, and North Mankato.
■
Project Manager, Facility Design Report, Design and Construction,
Trout Brook Interceptor East Extension, MWCC, St. Paul, Minnesota.
■
Project Manager, Facility Design Report, Design and Construction,
Trout Brook Interceptor West Extension, MWCC, St. Paul, Minnesota.
■
Project Manager, Facility Design Report, Design and Construction,
Trout Brook Interceptor, MWCC, St. Paul, Minnesota.
■
Project Manager, 3,000 cfs Trout Brook Storm Sewer Outlet, St. Paul,
Minnesota.
■
Project Manager, Facility Planning Design Report, Bayport WWTP
Phaseout Interceptor, MWCC, St. Paul, Minnesota.
■
Project Manager, Design Parameter Paper, Design and Construction,
Lower Beltline Interceptor, MWCC, St. Paul, Minnesota.
■
Project Manager, 5,000 gpm main lift station and interceptor sewer,
North Mankato, Minnesota,
0
1
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mst THOMAS A. ROUSHAR
RIM Ln,%G BUM
■ Project Manager, TCAAP 4,000 gpm main lift station and forcemain
evaluation, Federal Cartridge Company, New Brighton, Minnesota.
■ Project Manager, lift station and forcemain interceptor sewers for
Kasota, Minnesota, and Northwood, Iowa.
■ Project Manager, numerous lift station and forcemain projects.
■ Project Manager, Insituform rehabilitation of 4,300 foot storm sewer,
Mankato, Minnesota.
■ Project Manager, Report of 1993 Flood Damage for City Storm
Sewers, Mankato, Minnesota.
Professional
Affiliations Water Environment Federation
Central States Water Pollution Control Association
American Water Works Association
Minnesota Wastewater Operator's Association
Minnesota Groundwater Association
Construction Specifications Institute
9st STEVEN D. GATLIN
inlst�nu�ca�s
Project Role QUALITY CONTROL /QUALITY ASSURANCE
Registration Professional Engineer, Minnesota
Education University of Minnesota, BSCE, Civil Engineering
Experience Project Management: General Municipal Improvements, Roseville and White Bear
Lake, Minnesota; 300 projects over 20 years, with a construction value of over $40
million.
City Engineering /Public Works Administration: Developed capital improvement
plans, maintenance plans, administrative plans, technical manuals, and financing
plans for infrastructure improvements for Roseville and White Bear Lake.
Municipal State Aid: Managed an annual budget of nearly one million dollars of
annual allotment in the Cities of Roseville and White Bear Lake.
Wastewater Collection and Treatment Facilities: Design, construction, operation,
and maintenance of wastewater collection and pumping facilities for Cities of
Roseville and White Bear Lake.
Water Source, Storage, and Distribution: Design, construction, operation, and
maintenance of mains, booster pumping station, and storage facilities, utilizing
computer modeling of the distribution system for Cities of Roseville and White
Bear Lake.
Water Treatment and Municipal Treatment Plant Modification: Upgrade and
operation of municipal lime softening plant for City of White Bear Lake.
Storm Drainage Facilities: Roseville and White Bear Lake; utilizing computer
modeling of the drainage basin. Projects included ditches, wetlands, lakes, and
stormwater ponds. Stormwater management plan prepared and implemented for
both Cities.
Park Design: Municipal park improvements, White Bear Lake and Roseville,
including athletic fields, trails, tennis courts, passive nature areas, shelters, and a
multi -use skating facility.
Associations Former Municipal State Aid Screening Committee Representative, District IX
Member, American Public Works Association
Past President, Minnesota Public Works Association
Past Member, Technical Advisory Committee, Metropolitan Council
Transportation Advisory Board
Member, City Engineers-Association of Minnesota
' MS1 MEG DESMOND
' (VIsunuEWIM
' Project Role COMMUNICATIONS COORDINATOR FOR MSA
Education BA, English, University of New Hampshire
' Completed all course work towards MS in Journalism, Boston University
t Experience General: Currently Marketing Coordinator at MSA, Meg Desmond is a writer,
editor, and designer with over 18 years experience in print journalism, in -house
communications, public relations, and marketing. She has written and edited for
' both newspapers and magazines, produced newsletters for a variety of businesses,
developed advertising and marketing plans, supervised freelance writers and
graphic artists, established a community health education program, and taught
' communications related courses at the community college level.
Representative
' Experience Managed and prepared all facets of public information programs for sump pump
inspection programs in the Cities of Savage, Plymouth, Champlin, and Waseca.
' Designs, writes, and edits bi- weekly Construction Update newsletters for MSA client
cities.
' Edits and coordinates production of MSA marketing proposals.
' Designs, writes, and takes photos for MSA marketing materials, including flyers,
project sheets, newsletters, and advertisements.
' Coordinates MSA's exhibits at over half -a -dozen trade shows annually.
I
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ROGER BIALKE
Project Role FIELD SERVICES SUPERVISOR
Education Municipal Construction Inspection I and II, University of Wisconsin
Construction Inspection, University of Minnesota
Municipal Construction Inspection, Hennepin Technical Center
Legal Description Courses by Anoka County Surveyor
Surveying, Dunwoody Industrial Institute
Experience Areas of Specialty:
■ Wells, pump house, meter vault, water treatment plant, and water storage
tank inspection
■ Private property sump inspection
■ Park and tennis court inspection
■ Traffic signal installation and highway construction
■ Bridges
■ Underground utility and street construction
Mr. Bialke is responsible for the supervision, training, and coordination of twenty
MSA inspectors on specific jobs. He has also trained and coordinated City
inspectors who worked with MSA staff on private property sump pump
inspections. Mr. Bialke is familiar with contract administration and coordination.
He has administered and coordinated construction of traffic signals, highways,
bridges, underground utilities, streets, wells, water storage tank, landscaping street
lights, and park improvement projects. He has past experience as a survey crew
chief responsible for surveying sewer and watermain construction, as well as
drafting experience, including plan changes and as -built drawings.
Sump pump project experience includes coordination of field inspection personnel
for sump pump programs in Cities of avage, Plymouth, Waseca, and Champlin.
proposal to provide
engineering services for
Private Property
Sump Pump
Inspection Program
City of Chanhassen
Toltz, King, Duvall, Anderson
1500 piper jaffray plaza • 444 cedar street • st
& Associates
paul, mn 551 01 -21 40
TKDA
ENGINEERS • ARCHITECTS • PLANNERS
August 27, 1996
Charles D. Folch, P.E.
Director of Public Works
City of Chanhassen
690 Coulter Drive
Chanhassen, Minnesota 55317
RE: Private Property Sump Pump Inspection Program
Dear Mr. Folch:
TOLTZ, KING, DUVALL. ANDERSON
AND ASSOCIATES, INCORPORATED
1500 PIPER JAFFRAY PLAZA
444 CEDAR STREET
SAINT PAUL, MINNESOTA 55101 -2140
PHONE:612292 -4400 FAX:612/292.0063
Thank you for considering TKDA to provide the expertise necessary to develop and implement
the City's Private Property Sump Pump Inspection Program. The attached proposal is based in
part on information contained in your application for the MCES Infiltration/Inflow Control
Studies and Matching Loan Program.
TKDA has considerable experience working with the MCES on these types of studies, including
flow studies dating back to the time of the St. Paul/Minneapolis Sanitary District Metro System.
Over the past ten years, our sewer separation work with the City of St. Paul has included many
private storm water /sanitary sewer separation studies and design of corrective measures.
Most recently, we have been working on the private property sump pump inspection program for
the Town of White Bear. White Bear has about 3,300 sewer connections. We have completed
the public informational portion of their program and are ready to assist them in their inspection
program. We have included examples of our work for them in theAppendix of this proposal.
In addition to our firm experience, we offer you the services of professional engineers and
technicians who have worked together and as individuals on similar projects. They will team up
with your staff to provide the best possible service to the residents of Chanhassen and the best
value to the City.
As you are aware, the success of this project will require public involvement throughout and an
inspection team that can work flexible hours. We are prepared to staff the project at hours that
are convenient to the residents -- including evenings and weekends. We will work with you to
establish schedules that are both efficient and productive.
An Equal Opportunity Employer
Mr. Charles D. Folch, P.E.
August 26, 1996
Page 2
We look forward to meeting with you to further discuss the benefits TKDA can provide to you
and to the citizens of Chanhassen.
Sincerely,
X° , e � . A�
Larry D. Bohrer, P.E.
Contents
OURAPPROACH ........................................................................................................... ............................... Z
PUBLICINVOLVEMENT ..................................................................................................... ..............................4 '
EXPERIENC E .......................... ...................................................................................... ............................... 5
PROJECTTEAM ............................................................................................................ ............................... G
SCHEDUL E ........................... ..................................................................................... ............................... 13 '
COST... ...................................................................................................................... .............................14
REFEREN CES ...................... ....................................................................................... ............................... 15
APPENDIX
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toltz, king, duvall, anderson & associates ,
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OUR APPROACH
Communities regularly solicit proposals from engi-
neering and architectural fines. Rarely do these pro-
posals highlight the benefits that working with one
firm over another may provide a community. We
are providing this document in an effort to separate
TKDA from the other firms and illustrate clearly why
there is an advantage to your community in choos-
ing TKDA for your future projects.
The TKDA mission statement:
"Provide services that are always competitive and
consistently meet ourcustomers expectations as they
define them ".
CAPABILITIES
A goal for all officials that make capitol improvement
decisions for communities is to provide your citizens
with quality, cost effective infrastructure and facili-
ties that are safe and reliable. TKDA is interested in
helping your community achieve that goal. The fol-
lowing statements are a few facts about TKDA and
what they mean to you as a person making deci-
sions for your community.
TKDA maintains one of the larger groups of engi-
neers and architects in the region.
TKDA is fully qualified and can handle any size
project from small studies to major projects.
TKDA is a multi - disciplined firm with capabilities in
the following disciplines:
Airport Engineering
Architecture
Bridge Engineering
Electrical Engineering
Environmental Engineering
Highway Engineering
Landscape Architecture
Mechanical Engineering
Municipal Engineering
Planning
Railroad Engineering
Structural Engineering
Having a multi - disciplined firm as your consultant
allows for clear communication and coordination of
services without any question of responsibility. Our
ability to handle the various aspects and details of
projects have enable our clients to spend less time
coordinating projects and more time for other pro-
ductive tasks.
Our diversity of services and broad experience will
be a definite asset to your community when trying to
achieve a finished project that satisfies everyone.
We truly work for our clients and serve their needs
as demonstrated by nearly 90% of our work being
repeat business.
PROJECT APPROACH AND IMPLEMENTATION
Smooth project implementation is impacted by the
technical capability of the firm you choose and their
ability to communicate clearly. The benefit to you in
choosing TKDA on your project is the level of sup-
port you receive. From the conceptual stages TKDA
can begin to assist you in building consensus in your
community by helping citizens to become greater
stakeholders in your project. Attention to the non-
technical aspects of a project reflects positively on
the project and on the officials managing the project.
Our goal is to make the projects you plan progress
as smoothly as possible.
TKDA is an employee owned company which means
that every member of the TKDA team has a direct
interest in the success of every project. We recently
added ten new associates which brings the average
age of the associates to thirty -nine and the average
years of experience with TKDA to nineteen years.
This high level of staff loyalty means the people that
start the project are the people who finish the project.
toltz, king, duvall, anderson & associates
2
Additionally, TKDA has a very flat structure of man-
agement. Every project that TKDA works on is re-
viewed by the upper management of the firm.
Progress and client satisfaction are tracked through-
out the project with regular meetings with the client.
This structure enhances our quality management
efforts. We are continually looking for ways to in-
crease our productivity while improving the product
we design. An example of these efforts is our recent
computersystem expansion in which TKDA invested
over $ 600,000 in top of the line software and hard-
ware. This operational improvement means greater
efficiency which in turn means lower fees to our cli-
ents.
Another advantage of using TKDA is our knowledge
of funding and regulations. Our offices are located
in downtown St. Paul. This allows our staff easy
access to all branches and levels of government.
Through the relationship we have developed on the
federal, state, county and municipal level we are able
to take a very proactive role in serving our clients.
This includes keeping them up to date on recent leg-
islation, mandates and funding opportunities that af-
fects their communities. This working relationship
with various levels of government also benefits our
clients in the coordination of joint projects between
cities, counties and the state.
VALUE
At TKDA we understand the importance of the cost
of the overall project. TKDA's approach to cost is
the simple formula "Cost + Quality = Value ". We
provide our clients with quality products that show
value. We are always looking for services we can
provide that will help our clients save money. This
philosophy of focusing on value has enabled TKDA
to provide services for over eighty -five years. We
consistently perform high quality, reliable work that
provides our clients value.
We continue to aggressively seek ways to operate
our firm more efficiently, to improve productivity and
to increase the effectiveness of every service we
provide. We would like to work for your community
and are willing to supply you with a list of references
for your projects.
Our purpose is to serve the public through elected
and appointed officials. We do not work for private
developers where we are a representative of the re-
sponsible government agency unless authorized by
that agency. Conflict of interest is always consid-
ered. Ethical practice is absolute. Our concern is
the same as the customer we serve; to protect the
public health, safety and welfare.
TKDA's 165 member, multi - disciplined staff has the
experience and the continuity to provide your com-
munity with consistent high quality services. TKDA's
quality control and communication efforts will add to
the successful completion of your project and pro-
vide your community a product that is cost effective
and that they will be proud of. We are a local firm
whose employees live in the communities we serve,
so we have a vested interest in performing quality
work for those communities.
We are interested in providing you with good service
and we look forward to the opportunity to work for
your community. We will continue to keep you in-
formed of TKDA's projects and how we have helped
communities successfully complete their projects in
these times of tighter budgets and increase compe-
tition for funding.
"Provide services that are always competitive and
consistently meet our customers expectations as they
define them".
toltz, king, duvall, anderson & associates
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PUBLIC INVOLVEMENT
TKDA has conducted highly visible and successful
education and public relations campaigns in com-
munities we serve.
Our approach is to involve the public early on in the
formative phase of implementing change. The pub-
lic involvement process may involve any or all of the
following:
• informal informational meetings held at locations
convenient for residents
Even though the specifics of Chanhassen's program
will be different, the information which needs to be
passed on to the public is similar. The main points
are:
• What is inflow and infiltration?
• Why is it important to keep "clear" water out of
the sewer system?
• What does the city ordinance require of
homeowners and business people?
• What is the city's plan for performing private prop-
erty inspections?
• formal presentations before elected officials prior
to formal Council action
• targeted direct mail
• public notices
• cable television programming
• newspaper articles
• fielding telephone inquiries
• direct personal contact
We consider ourselves an extension of City staff and
strive to maintain a good relationship with the public
we all serve. The public education and information
program will be tailored specifically for this project.
The following examples illustrate two programs re-
cently developed by TKDA.
INFLOW/INFILTRATION REDUCTION PROGRAM
WHITE BEAR TOWNSHIP, MINNESOTA
TKDA developed a public informational program for
White Bear Township in connection with its Inflow/
Infiltration Reduction Program. The Town decided
that the best way to keep the public informed as to
the progress of the program was to hold one public
informational meeting and then give updates at the
Town's Annual Meeting each March. Articles in the
Town's quarterly newsletter also provided informa-
tion about the program. Included in the Appendix of
this proposal is a summary of the information pre-
sented at White Bear's informational meeting by
TKDA Project Manager Larry Bohrer.
It was our experience working with White Bear Town-
ship that if the public understands why a program is
necessary and that it makes sense environmentally
and financially, the majority of the citizens will sup-
port it.
HELEN STREET RECONSTRUCTION PROJECT
NORTH ST. PAUL, MINNESOTA
The public information program for this project con-
sisted of:
• A press release published in the local newspa-
per prior to starting survey work;
• A letter sent to each resident inviting them to an
informal informational meeting and generally
explaining the project;
• An informational meeting at which everyone had
a chance to ask questions and comment on the
project;
• A public hearing, following which the project was
modified based on concerns voiced by residents;
• Letters sent to each resident prior to start of con-
struction explaining what to expect and who to
call with questions.
• A voice mail system which people could call to
get the latest updates on the progress of the
project; and
• A billboard erected in the neighborhood contain-
ing phone numbers of people to contact with
questions concerning the project.
Obviously, a street reconstruction project will impact
the public differently than an inflow /infiltration reduc-
tion program, but it is still important for the city to
inform and educate the public and to build consen-
sus among the stakeholders.
' toltz, king, duvall, anderson & associates
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EXPERIENCE
INFILTRATION/INFLOW REDUCTION PROGRAMS
SEWER SEPARATION PROJECTS
Studies and programs to reduce infiltration and in-
flow are not new. However, past programs have usu-
ally emphasized removing water that entered the
system within the public right -of -way. These pro-
grams concentrated on sealing leaky pipes and man-
holes.
Chanhassen has rehabilitated and replaced sewer
pipes in past programs. Now the City is ready to
remove clear water which originates on private prop-
erty.
The Town of White Bear's program, which is being
implemented by TKDA, is a multi -year program to
not only seal leaky pipes and manholes but also per-
form sump pump inspections and disconnects.
The White Bear project is relevant to this project
because it consisted of developing a public in-
formation program, developing an ordinance pro-
hibiting illegal connections to the sewer system,
developing budgets, and identifying portions of
the Town most likely to have sump pump con-
nections.
However, White Bear is not inspecting every house
connection to the sewer system. For example,
townhouses and other buildings without basements
will not be inspected because they have no reason
to have a sump pump. By concentrating the inspec-
tions in neighborhoods of full basements and high
water table, the Town can achieve the greatest re-
duction for the feast inspection cost. Chanhassen's
program is different only in that you have chosen to
inspect every dwelling.
CLIENTS
Town of White Bear
City of Forest Lake
Over the past 10 years, TKDA has assisted the City
of St. Paul, as well as various businesses and edu-
cational institutions within the city, in separating their
sanitary and storm sewer systems.
A major component of this separation is identifying,
verifying and re- routing existing sanitary sewer drains
within each property. To accomplish this task, TKDA
representatives have met with scores of individual
property owners to locate their existing sewer drains
and reviewtheir options for disconnecting storm water
flows from their sanitary sewer connections. A ma-
jor part of our effort was to explain to each property
owner the importance of separating storm water and
sanitary sewer flows and how the separation of each
individual property can affect the operation of the
public system. After this was explained, focusing on
options for separating the properties was much easier.
CLIENTS
City of St. Paul
University of St. Thomas
Macalester College
The Stroh Brewery Company
Waldorf Corporation
3M Company
City of Red Wing
toltz, king, duvall, anderson & associates
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PROJECT TEAM
The organizational chart below shows the framework
within which the project will be managed. Larry
Bohrer, a TKDA veteran of 24 years, will project man-
age the work. He will be your single point of contact
with the project team, exercising administrative con-
trol including responsibility for assuring project sched-
ule and budget performance. Larry was named
Project Manager because of his management expe-
rience with White Bear Township's Inflow Reduction
Program which is very similar to Chanhassen's.
Engineer Lorne Wikstromwill assign and supervise
the field crew of inspectors. He will establish inspec-
tion schedules, provide certifications for compliant
residences and will be responsible for handling pub-
lic comment and feedback. Lorne was selected as
Project Engineer because of his experience with the
St. Paul Sewer Separation Projects and his experi-
ence scheduling and coordinating storm water dis-
connects with private property owners.
Gary Garr
Engineering Specialist
Gary Garr, Mike Malszycki and Toby Goff -- all
experienced field inspectors -- will perform the initial
inspections, take photographs of non - compliant con-
ditions and do the call back inspections to verify com-
pliance. Gary, Mike and Toby bring to your project
many years of experience inspecting public works
projects requiring them to coordinate and communi-
cate directly with private property owners. On occa-
sion, they have performed in -house inspections of
sewer connections, water service connections and
water meter installations. All are Certified Construct
tion Technicians and are proficient with CADD for
data entry and mapping of final inspection results.
Brief resumes for each of these individuals are con-
tained in the following pages.
Larry Bohrer, P.E.
Project Manager
I
Lorne Wikstrom, P.E.
Project Engineer
Mike Malszycki
Engineering Specialist
i
Toby Goff
Engineering Specialist
toltz, king, duvall, anderson & associates
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LARRY D. BOHRER, P.E.
Project Manager
EDUCATION
Bachelor of Civil Engineering with distinction,
University of Minnesota, 1972
BACKGROUND
Mr. Bohrer has served as the Consulting City Engi-
neer for three municipalities. He is experienced in
all phases of municipal engineering services includ-
ing utilities, streets, and highways as well as State
and Federally funded projects. He has experience
in Municipal State Aid System design, construction,
and administration. He joined TKDA in 1972.
RELATED EXPERIENCE
• Project Manager for Inflow and Infiltration Reduc-
tion Program for White Bear Township, Minnesota.
Project included public information and education
program, assistance in preparing an ordinance pro-
hibiting clear water connections to the sanitary
sewer system, developing a systematic program
of televised sewer inspection, repair and rehabili-
tation, and in -house inspections for illegal sewer
connections.
Consulting City Engineer providing day to day en-
gineering assistance to Communities of Forest
Lake, Lake Elmo, and White Bear Township.
Projects include developing Capital Improvement
Programs, street reconstruction and maintenance
programs, trunk and lateral extension of sanitary
sewers and watermains, drainage studies, storm
sewer improvements, subdivision and plat reviews,
presentation to public informational meetings and
public hearings.
Project Manager for SE 1/4 Section 33 trunk utility
project for the City of Lake Elmo, Minnesota.
Project included preparation of feasibility report,
preliminary and final design, and coordination be-
tween cities of Oakdale and Lake Elmo on agree-
ment to obtain water service and provide trunk
sanitary sewer outlet.
Project Manager for SE 1/4 section Section 32 and
SW 1/4 Section 33 south of 4th Street project for
the City of Oakdale, Minnesota. Project included
feasibility study, presentation at neighborhood
meeting and preparation of plans and specifica-
tions.
• Project Designer for special erosion control mea-
sures along CSAH 35/13 for Washington County,
Minnesota.
• Project Manager for preparation of community wa-
ter supply, conservation and emergency prepared-
ness plans for communities of White Bear Town-
ship and Lake Elmo in accordance with state and
area regulations.
• Project Manager for preparation of plan for provid-
ing sanitary sewer, water main, storm sewer and
street construction for the Parkview Village Phase
II townhome development for White Bear Town-
ship, Minnesota.
• Project Manager for design of a sanitary sewer ex-
tension and water main loop to two commercial
sites known as Outlot A - Schwing Addition for
White Bear Township, Minnesota.
• Project Manager for drainage study to provide
storm sewer along Stillwater Street for White Bear
Township, Minnesota.
Project Manager for preliminary studies and de-
sign for Upper Afton Road street reconstruction
project. The project was funded primarily with
Municipal State Aid funds with $1.1 million in con-
struction costs, for the City of Maplewood, Minne-
sota.
• Project Manager for preliminary studies, design,
and construction supervision of four Municipal State
Aid Street Construction projects for the City of Lake
Elmo, Minnesota.
• Project Manager for preliminary studies, design,
and construction supervision of four Municipal State
Aid Street Reconstruction projects for the City of
Anoka, Minnesota, including decorative brick walk,
tree plantings, signalization, and street lighting.
toltz, king, duvall, anderson & associates
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Project Engineer for plan preparation and construc-
tion supervision of Downtown Redevelopment and
Parking Lot construction program. The project pro-
vided municipal parking lots, utility rearrangements,
and reconstructed streets in conjunction with two
new shopping center developments, for the City of
Princeton, in Princeton, Minnesota.
• Project Engineer for East Tenth Street Trunk High-
way Tumback project to provide streets and public
utilities to an industrial area, requiring special foun-
dations, river crossing, and pump station, for the
City of Hastings, Minnesota.
• Project Engineer for construction supervision of
$1.1 million program to provide storm water hold-
ing pond and drainage system and the City's first
sanitary sewer system. The project required coor-
dination with Mn /DOT, MWCC, two railroads,
County HRA, and adjacent cities, for the City of
Mendota, Minnesota.
1 , • Project Manager for Adolphus Street Trunk Sani-
tary Sewer Reconstruction of a trunk sewer in an
established neighborhood, requiring bypass pump-
' ing and coordination with St. Paul Water Utility and
Mn /DOT, for the City of Maplewood, in Maplewood,
Minnesota.
C
• Project Manager for installation of five miles of
trunk sewer over unusual terrain, for the City of
Inver Grove Heights, in Inver Grove Heights, Min-
nesota.
• Project Engineer for $2.3 million city improve-
ments, completed in an extremely short time, for
the City of Andover in Andover, Minnesota.
- Project Engineer for East Hastings Utility Exten-
sions through solid bedrock conditions, to provide
public utilities and pump station to an established
neighborhood for the City of Hastings, in Hastings,
Minnesota.
• Project Manager for the Eastside Stormwater Drain-
age System, City of Fairmont, Minnesota.
• Project Manager for North Beaver Lake Drainage
Study for the City of Maplewood, Minnesota.
• Project Manager for Stormwater Study for Har-
vester Avenue - Sterling Street Stormwater Drain-
age System, Maplewood, Minnesota.
• Project Manager for the Femdale Street Stormwa-
ter Drainage System, Maplewood, Minnesota.
Project Manager for design and construction su-
pervision of a $1.4 million project to replace ap-
proximately 120 substandard septic systems with
improved on -site, off -site, and clustered systems
involving EPA and MPCA funding for the City of
Lake Elmo, Minnesota.
ADDITIONAL INFORMATION
• Serves on the Minnesota Pollution Control
Agency's Advisory Committee on individual sew-
age treatment systems.
• Coordinates all surveying and construction stak-
ing needs for TKDA Municipal Department.
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LORNE WIKSTROM, P.E.
REGISTERED ENGINEER
EDUCATION
• Bachelor of Science in Civil Engineering, Uni-
versity of Minnesota, 1989
• AutoCAD, Dunwoody Institute, 1991
REGISTRATIONS
• Professional Engineer - Minnesota
GENERAL BACKGROUND
Mr. Wikstrom's design experience includes storm
sewer systems, watershed drainage, street and high-
way layout and design, and structural steel design.
Before joining TKDA in 1994, he worked for the Itasca
County Highway Department preparing construction
plans, specifications, reports, permits and inspection
of highway projects, and also worked for Noramco
Engineering Corporation and Wells Engineers Min-
nesota.
He currently acts as Town Engineer for Baytown
Township and West Lakeland Township in addition
to being City Engineer for the City of Marine on St.
Croix. He has also served as Construction Engi-
neer on combined sewer separation projects for the
City of St. Paul as well as being responsible for lay-
out and design of streets, sanitary sewer, storm sewer,
watermain and ponding requirements for Crosby Lake
Business Park and Randall Avenue street improve-
ments for the Minnesota State Fair.
RELATED EXPERIENCE
• Construction Engineer on the Eustis /Franklin Area
Combined Sewer Separation project for the City
of St. Paul.
• Project Engineer for Randall Avenue street im-
provements for the Minnesota State Agricultural
Society; computer generation, design of street
improvements.
Prior to TKDA:
• Performed an existing building condition survey
prior to construction of the 1 -394 corridor.
• Construction Engineer on a runway reconstruction
project at the Minneapolis -St. Paul International
Airport.
• Construction Engineer on the Marshall /Hamline
Area Combined Sewer Separation project for the
City of St. Paul.
• Construction Engineer on the Kennard /Beech Area
Combined Sewer Separation project for the City
of St. Paul.
Construction Engineer on the Marion /University
Area Combined Sewer Separation project for the
City of St. Paul.
Performed several existing sewer structure surveys
prior to design of the sewer separation projects.
Established drainage areas and calculated runoff
volumes and pipe sizes for several storm sewer
design projects.
Industrial applications of structural steel design, in-
cluding floor systems, conveyors, dust bins, plat-
forms and roof systems.
• Construction Engineer for the 2 -mile reconstruc-
tion of County Road 263.
• Construction Engineerforthe 2.5 -mile reconstruc-
tion of CSAH 12, Phase 1.
• Layout and design of streets, sanitary sewer, storm
sewer, watermain and ponding requirements for • Layout and design of the CSAH 12, Phase 2 re-
Crosby Lake Business Park. construction, including drainage calculations, storm
sewer design, plans and profiles, and cross sec-
• Construction Engineer on the Eustis/DesnoyerArea tions.
Combined Sewer Separation project for the City
of St. Paul.
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GARY GARR, CCT
ENGINEERING $PECIALIsr
EDUCATION
• Graduate, Dunwoody Industrial Institute, Civil
Technology and Land Surveying, 1984
• University of Wisconsin - River Falls (1980 -82)
• Minnesota Department of Transportation Techni-
cal Certification Program:
Bituminous Technology I & II
Grading and Base I & II
Concrete I and II
Bridge Construction I
GENERAL BACKGROUND
Mr. Garr joined TKDA in 1985 and has experience in
all areas of design drafting, surveying and inspec-
tion services. He has provided field observation, field
computations, record keeping and construction stak-
ing for a variety of projects.
Typical projects consist of sanitary sewers, water sys-
tems, storm sewers, street construction and associ-
ated appurtenances.
RELATED EXPERIENCE
• On -site Project Representative for inspection of
Woods of Baldwin Lake -2nd Addition project for
the City of Lino Lakes; also provided design and
drafting services (CADD).
• On -site Project Representative for inspection of
Clearwater Creek utilities and streets project for
the City of Lino Lakes; also provided design and
drafting services (CADD).
CADD drafting for SE 1/4 Section 32 and SW 1/4
Section 33 south of 4th Street project for the City
of Oakdale, Minnesota.
• He has worked as an On -site Project Representa-
tive for the following cities:
- Forest Lake, Minnesota
- Hopkins, Minnesota
- Maplewood, Minnesota
- Andover, Minnesota
- Lino Lakes, Minnesota
toltz, king, duvall anderson & associates
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MICHAEL MALSZYCKI, CCT
ENGINEERING SPECIALIST
EDUCATION
• Coursework, Dunwoody Industrial Institute, Civil
Technology
• Coursework, St. Paul Technical College, Civil
Technology
Introduction to AutoCAD
Intermediate AutoCAD Softdesk
• Minnesota Department of Transportation Techni-
cal Certification Program:
Bituminous Technology I
Bituminous Technology IA
Grading and Base II
Bridge Construction I
Concrete Level I, II
GENERALBACKGROUND
Mr. Malszycki joined TKDA in 1988 and has experi-
ence in civil design drafting, surveying and inspec-
tion services. He has worked as a civil engineering
technician for the cities of Hastings and Inver Grove
Heights. He has provided field observation, field
computations, record keeping and construction stak-
ing for a variety of projects. He is also knowledge-
able in the use of AutoCAD programs.
RELATED EXPERIENCE
• Construction observation for SE 16th Avenue wa-
termain, sanitary sewer and street construction
project for the City of Forest Lake, Minnesota.
• Construction observation and record drawings for
Cad Park 5th Addition residential development for
the City of Hastings, Minnesota.
• Construction observation and drafting for SE 1/4
Section 33 trunk utility project for the City of Lake
Elmo, Minnesota.
• Construction observation for Bituminous Paving
Construction Services for Minnesota Mining &
Manufacturing Company.
• Drafting for sanitary sewer, watermain, storm sewer
and street improvements along Sommers Street
and Galahad Road in the Village of North Hudson,
Wisconsin.
• Drafting for Helen Street Reconstruction project
for the City of North St. Paul, Minnesota.
• Typical projects consist of sanitary sewers, water
systems, storm sewers, street construction and as-
sociated appurtenances.
• Mr. Malszycki has served as an On -site Project
Representative for the following Minnesota cities:
- Andover - Lake Elmo
- Baytown Township - Lindstrom
- Columbus Township - St. Paul
- Forest Lake - West Lakeland Township
- Hastings - White Bear Township
- Inver Grove Heights
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STRAUDER A. '70BY" GOFF, CCT
ENGINEERING SPECIALIST
EDUCATION
• Inver Hills Community College - Continuing Edu-
cation
• University of Minnesota - Continuing Education
• St. Paul Technical Vocational Institute, 1982
• Minnesota Department of Transportation Techni-
cal Certification Program:
Bituminous Technology I & IA
Grading and Base I & II
Concrete I & II
GENERAL BACKGROUND
Mr. Goff joined TKDA in 1991, and has extensive
survey and construction inspection experience dur-
ing his tenure with TKDA and from previous employ-
ment. Mr. Goff's responsibilities include boundary,
plat, preliminary, construction and as -built survey
completion and supervision, and construction inspec-
tion for highway and municipal engineering projects.
He also has experience preparing client contracts
and right -of -way acquisition documents.
RELATED EXPERIENCE
• Construction observation of sanitary sewer, water,
storm sewer and street construction for Woodland
Creek 5th Addition subdivision for the City of An-
dover, Minnesota. (1995)
• Construction observation for Pleasant Valley 9th
Addition residential development for the City of
Hastings, Minnesota. (1995)
• Civil Engineering Technician /Surveyor for various
civil projects for 3M including:
• survey crew member for rooftop surveys
Survey/Technician for various municipal projects
throughout Minnesota. Responsibilities included:
• Design surveys
• Construction layout for sewer, water and road con-
struction
• Construction inspection and administration
Surveyor/Technician for various projects for Burl-
ington Northern Railroad with responsibilities that
included:
• Surveyor for design surveys for siding construc-
tion. Responsibilities included identifying wet-
land location and groundwater drainage, loca-
tion of storm water drainage structures, eleva-
tion and cross - section surveys for earth quanti-
ties and boring locations.
• Surveyor/Technician for track realignment and
switch replacements. Completed preliminary sur-
vey of the existing conditions of rail alignment
and switch replacement and size. This informa-
tion was entered into a CADD package to gener-
ate base maps for design of new alignment and
switch location.
• Design surveys for track realignment, refueling
yards and bridges.
• Construction layout for track realignments.
Surveyor for pipe jacking under the Mississippi
River for US West in St. Paul, Minnesota. The
client was going to run communications line through
a pipeline inserted under the river bottom and had
staked the appropriate end points for the pipeline.
However, a topographic profile of the bottom was
needed. Using a weighted line, depth measure-
ments were taken at numerous points in the river,
while the location of the measurement was deter-
mined using the survey equipment. After the data
points had been collected, a computerized map of
the river profile was created for use by the direo-
tional boring machine operators.
• Surveyor for locating ground control points for pho-
togrammetry projects in Blaine and Hopkins, Min-
nesota.
• Topographic surveys for future highway projects.
• Hydrology surveys for bridge designs.
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SCHEDULE
Receive Proposals
August 27, 1996
City Council Action
September 9, 1996
Approve Contract
September 23, 1996
Meet With Staff -
Week of
Plan of Action
September 23, 1996
City Council Approve
October 14, 1996
Mailings
Public Information
Week of
Meetings
October 21, 1996
Public Information
Week of
Meetings
November 4, 1996
Status Report to
November 11, 1996
City Council
Begin Scheduled
November 25, 1996
Inspections
Complete Initial Inspections
March 14, 1997
Submit Reports and Maps
March 28, 1997
City Council Receives Report
April 14, 1997
Complete Follow -up Inspections May 2, 1997
Final Report to City Council
May 12, 1997
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COST
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A. INFORMATION AND EDUCATION
The work shall include conduct of two (2) informa-
tional public meetings, attendance at six (6) Council
meetings and one (1) meeting with plumbers and
hardware store representatives, development of in-
formational packets and newsletters for all residents
in the sewer service area, and active participation in
media, newspaper and cable TV programming, if
necessary.
• 5,000 Homes @ $1.50 ea. $7,500.00
Estimated Man -hours - 112 Hours
B. INSPECTIONS
Work shall include administering the program, sched-
uling appointments, responding to phone calls and
providing technical advice as required. TKDA will
inspect the basement of each home within the MUSA
service area, including up to 5,000 initial inspections
and an estimated 250 re- inspections.
• Prepare inspection report forms, place notices
and seal all baskets without a sump pump.
• Schedule re- inspection for any and all systems
that are in violation of City Ordinances.
• Initial Insoection:
5,000 Inspections @ $20.30 ea. $101,500.00
Estimated Man -hours - 2,026 Hours
Recall Inspection:
250 Inspections x $22.00 ea $5,500.00
Estimated Man -hours - 96 Hours
C. RECORD KEEPING
A computer system, compatible with City software,
shall be used to maintain a data base of all homes
inspected and follow -up inspections, if required.
A map shall be furnished to the City showing which
properties have sump pumps, basket only or no bas-
ket and indications of water in the basket. A list of
addresses for which data was collected shall accom-
pany the map. Names, addresses and telephone
numbers for each sewered residence shall be pro-
vided by the City.
Upon completion of the inspection a certificate of
compliance shall be signed, issued to the property
owner and copied to the City.
• 5,000 Residences @ $3.00 ea. $15,000.00
Estimated Man -hours - 282 Hours
SUMMARY
A. Information and Education
5,000 homes @ $1.50 ea. $7,500.00
B. Inspections
5,000 Homes @ $20.30 ea. $101,500.00
Re- inspections
250 Homes @ $22.00 ea. $5,500.00
C. Record Keeping
5,000 Homes @ $3.00 ea. $15,000.00
Total Estimated Program Cost $129,500.00
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14
REFERENCES
WHITE BEAR TOWNSHIP
Mr. William Short
Clerk/Treasurer
1281 Hammond Road
White Bear Lake, Minnesota 55110
612/429 -5827
CITY OF ST. PAUL
Mr. Thomas Kuhfeld
Street Design Engineer
800 City Hall Annex
25 W. 4th Street
St. Paul, Minnesota 55102 -1660
612/292 -6276
Mr. Thomas J. Eggum
City Engineer
25 W. 4th Street
St. Paul, Minnesota 55102
612/266 -6099
UNIVERSITY OF ST. THOMAS
Mr. Jerry Anderley
Asst Vice President Physical Plant
2115 Summit Avenue
St. Paul, Minnesota 55105 -1096
612/647 -5248
MACALESTER COLLEGE
Mr. Mark D. Dickinson
Director of the Physical Plant
1600 Grand Avenue
St. Paul, Minnesota 55105
612/696 -6278
THE STROH BREWERY COMPANY
Mr. Paul Haugen
Mgr, Brewing & Utility Engineering
707 E. Minnehaha Avenue
St. Paul, Minnesota 55164
612/778 -3187
WALDORF CORPORATION
Mr. Ron Erkkila
Staff Engineer
2250 Wabasha Avenue
St. Paul, Minnesota 55114
612/641 -4938
METROPOLITAN COUNCIL ENVIRONMENTAL
SERVICES
Mr. Craig A. Christenson
Project Manager
230 East 5th Street
St. Paul, Minnesota 55101
612/222 -8423
toltz, king, duvall, anderson & associates
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CITY OF CHANHASSEN
690 COULTER DRIVE
CHANHASSEN, MINNESOTA 55317
ATT: CHARLES D. FOLCH, P.E.
DIRECTOR OF PUBLIC WORKS
PROJECT TITLE
REQUEST FOR PROPOSALS FOR PRIVATE PROPERTY
SUMP PUMP INSPECTION PROGRAM
DUE DATE
4:30 PM AUGUST 27, 1996
VISLI -SEWER CLEAN M SEAL, INC.
WISCONSIN
MINNESOTA
N59 W1 4397 Bobolink Ave.
3940 Louisiana Ave.
Menomonee Falls, Wl 53051
St. Louis Park. MN 55426
C4141252-3203
CS 23 920 -971 1
Fax 414-252-3195
Fax 61 2 -920 -7054
INDEX
COMPANY HISTORY
PERSONNEL LIST
JOB REFERENCE LIST
PROPOSAL REQUIREMENTS
PROJECT PERSONNEL
PROJECT SEQUENCE
PROJECT SCHEDULE
PROPOSAL COST
1
2
3
4
5
6
7
8
' VISU -SEWER CLEAN & SEAL, INC.
1 1
COMPANY HISTORY
VISU -SEWER HAS BEEN SERVING THE MIDWEST AREA THROUGH OUR MILWAUKEE
'
OFFICE SINCE 1976
AND HAS HAD AN OFFICE IN THE MINNEAPOLIS AREA
SINCE 1986.
WE HAVE MAINTAINED
A HIGH WORK STANDARD THROUGHOUT THE INDUSTRY AND
'
CAN PROVIDE A FULL
RANGE OF SERVICES.
OUR SEWER REHABILITATION
METHODS HAVE BEEN UPDATED THROUGHOUT THE
'
YEARS TO KEEP PACE
WITH THE NEW TECHNOLOGIES AVAILABLE AS THE
FOLLOWING LIST OF
SERVICES WILL DETAIL.
SERVICES AVAILABLE
1
SUMP PUMP PROGRAM
- DESIGNED PROGRAMS - FROM PUBLIC EDUCATION TO
'
INSPECTION THROUGH FINAL DOCUMENTATION
U -LINER
- "NO DIG" REPAIR METHOD OF 6" THROUGH 15"
'
SEWERS
TEST & SEAL
- SEWER JOINT VERIFICATION AND SEALING
'
LATERAL SADDLE
- SEALING CONNECTION INTO MAINLINE FROM WITHIN
MAINLINE
'
NATIONAL LINER
- "NO DIG" SPOT REPAIR UP TO FOUR FEET LONG
MANHOLE LINING
- STOPS I/I AND RESTORES STRUCTURAL INTEGRITY
'
MANHOLE SEALING
- STOPS I/I
'
SEWER CLEANING
- VACCUM CAPABILITIES AVAILABLE
SEWER INSPECTION
- COLOR PAN & TILT AVAILABLE
'
SHORT LINER
- "NO DIG" PIPE REPAIR
1 1
VISU -SEWER CLEAN & SEAL, INC.
PERSONNEL LIST
I
RONALD FENNEY
i
RICK LYMER
KEITH ALEXANDER
DEAN KORTS
BARBARA CARLSON
MIKE RADKE
KEN ADAMS
RANDALL HOFFMAN
RYAN HOFFMAN
GENERAL MANAGER
20
YEARS
SUPERINTENDENT
5
YEARS
MARKETING MANAGER
7
YEARS
SALES REPRESENTATIVE
2
YEARS
OFFICE TECHNICIAN
2
YEARS
OPERATOR /FOREMAN
10
YEARS
OPERATOR
2
YEARS
OPERATOR
1
YEAR
OPERATOR
.5
YEAR
OUR YEARS OF EXPERIENCE AS LISTED ABOVE ARE INSTRUMENTAL IN
TRAINING AND DETERMINING THE MANY SITUATIONS ENCOUNTERED IN SUMP
PUMP INSPECTIONS OR OTHER SEWER CONDITIONS.
OUR OFFICE IN THE MILWAUKEE AREA ALSO ALLOWS US ACCESS TO 20
ADDITIONAL FIELD EMPLOYEES AND 6 MORE MANAGEMENT PERSONNEL WITH
MANY YEARS OF EXPERIENCE.
2
1
1 3
1
REFERENCE LIST
'
SUMP PUMP
INSPECTION
'
1.
FARMINGTON, MINNESOTA PHASES I & II
2.
SLEEPY EYE, MINNESOTA
'
3.
MOORHEAD, MINNESOTA
'
CLEANING
& TELEVISION INSPECTIONS,
'
1.
NEW BRIGHTON
2.
MINNETONKA
'
3.
MAHTOMEDI
4.
HECTOR
5.
SHOREWOOD
1
1 3
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PROPOSAL REQUIREMENTS
OUR MANAGEMENT PERSONNEL HAVE BEEN DIRECTLY INVOLVED IN THE SET UP,
INSPECTIONS, AND DOCUMENTATION FOR SUMP PUMP INSPECTION PROGRAMS.
OUR STAFF HAS WORKED EFFECTIVELY WITH COMMUNITIES IN DEVELOPING
PROGRAMS AND SCHEDULES WHICH BEST SERVE THE NEEDS OF EACH
COMMUNITY.
OUR STAFF HAS THE EXPERIENCE AND KNOWLEDGE TO EVALUATE AND MAKE
RECOMMENDATIONS TO PROVIDE A COMPREHENSIVE SUMP PUMP PROGRAM
DESIGNED TO BEST SERVE THE CITY OF CHANHASSEN.
VISU -SEWER WILL PROVIDE THE NECESSARY ONE ON ONE MEETINGS WITH THE
CITY OF CHANHASSEN TO DEVELOP THE REQUIRED DOCUMENTS, FORMS, PUBLIC
NOTICES, ETC.
TO DESCRIBE THE SUMP PUMP PROGRAM AND ANSWER QUESTIONS VISU -SEWER
WILL ATTEND PUBLIC INFORMATION MEETINGS.
INFORMATION PACKETS WILL BE SENT TO LOCAL PLUMBERS WITH
INSTRUCTIONS ON CONTACTING VISU -SEWER TO SET UP A MEETING FOR SUMP
PUMP CERTIFICATION.
A LIST WILL BE COMPILED ON THE AREA PLUMBERS AND SUBMITTED TO THE
CITY FOR THEIR RECORDS DOCUMENTING THE FOLLOWING INFORMATION:
1.) COMPANY NAME WHERE INFORMATIONAL PACKETS SENT
2.) RESPONSE
3.) ACTION TAKEN
A. MEETING SET WITH ALL EMPLOYEES
B. MEETING SET WITH KEY EMPLOYEES
C. COMPANY'S INTENTION OF INFORMING OTHER AND NEW
EMPLOYEES
D. NO MEETING SET
UPON COMPLETION
FINAL DOCUMENTATION WILL BE PROVIDED TO THE CITY WHICH WILL INCLUDE
THE FOLLOWING:
1.) ORIGINAL FIELD REPORTS
NUMERICALLY ORGANIZED BY STREET
2.) COMPATIBLE SOFTWARE DATABASE
3.) AN INDEXED COMPUTER PRINT OUT OF PROJECT IN BOOK FORM
4.) MAPS IDENTIFYING INSPECTION
4
19
CITY OF CHANHASSEN
1
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PROJECT MANAGEMENT PERSONNEL
PROJECT MANAGER
ASSISTANT PROJECT MANAGERS
INSPECTION FOREMAN
5
RONALD FENNEY
KEITH ALEXANDER
RICK LYMER
DEAN KORTS
MIKE RADKE
KEN ADAMS
I
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PROJECT SEQUENCE
1.) THE PROJECT MANAGER WILL WORK DIRECTLY WITH THE CITY IN THE
DEVELOPMENT OF THE DOCUMENTS FOR DISTRIBUTION AND CITY
RECORDS.
DOCUMENTS:
INFORMATION DOCUMENTS FOR MAILING
INSPECTION FORMS
FINE STICKERS
SUMP PUMP SEALS
DOOR HANGERS
COMPLIANCE FORMS
NEWSPAPER ADVERTISEMENTS
HARDWARE STORES & PLUMBERS DOCUMENTS
2.) PUBLIC MEETINGS WILL BE ATTENDED BY AT LEAST ONE OF THE
PROJECT MANAGERS TO INFORM AND ANSWER QUESTIONS OF COUNCIL
MEMBERS AND THE PUBLIC
3.) DIVIDE CITY INTO ACCEPTABLE AREAS (3 -5) TO PERFORM INSPECTIONS
ON EACH AREA INDIVIDUALLY
4.) ONCE ONE AREA IS NEARLY COMPLETE, ADVERTISEMENTS AND MAILINGS
WILL BE SENT TO THE NEXT AREA TO START SETTING APPOINTMENTS
AND WILL BE CONTINUED UNTIL COMPLETE.
5.) ALL THE DOCUMENTATION WILL BE REVIEWED FOR ACCURACY AND
COMPILED BY THE PROJECT MANAGERS. DOCUMENTS WILL BE ARRANGED
IN A BOOK FORM (TYPED & ORIGINAL) INCLUDING MAPS IDENTIFYING
PERTINENT INFORMATION. COLOR CODED MAPS IDENTIFYING ALL
DOCUMENTED FINDINGS ARE VERY HELPFUL FOR FUTURE QUICK
REFERENCE.
6
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CITY OF CHANHASSEN
PROJECT SCHEDULE
11
For a project such as this, I would like to recommend performing
the home inspections during the winter months of January - April.
This would allow enough time to complete the project and not be
interrupted by the busy warmer construction months.
To perform the project within this time frame we would need to
start the initial foot work and meetings starting in November or
early December.
The inspections would be performed starting with two crews and an
added additional crew if necessary to complete on schedule.
7
CITY OF CHANHASSEN
PROPOSAL COSTS
PHASE I - PROJECT DESIGN & PUBLIC EDUCATION
VISU -SEWER WILL PROVIDE:
1.) PUBLIC EDUCATION ASSISTANCE
2.) DESIGN OF INFORMATIONAL PACKETS
3.) DESIGN OF DOCUMENTS AND FIELD REPORTS
LUMP SUM COST OF
PHASE II - INSPECTION
VISU -SEWER INSPECTION OF 5000 HOMES
$2,000.00 '
$ 25.50 EACH '
PHASE III - REINSPECTION
SCHEDULING OF REINSPECTIONS WILL BE BASED ON A MINIMUM OF SIX
INSPECTIONS PER FOUR HOUR PERIOD AT A COST OF $ 32.00 EACH.
COMPLETED IN CONJUNCTION WITH ON GOING PROJECT
COST WILL BE THE SAME AS ORIGINAL PER EACH PRICE.
PHASE IV - FINAL REPORTS
1.) COMPUTER DISK
2.) COMPUTER PRINT OUT
3.) ORIGINAL FIELD REPORTS
4.) COMPLIANCE DOCUMENTS
5.) MAPS OF INSPECTIONS
6.) SUMMARY OF FINDINGS
LUMP SUM COST OF $3,500.00
SUBMITTED BY: VISU -SEWER CLEAN & SEAL, INC.
3940 LOUISIANA AVE. S.
ST. LOUIS PARK, MN 55426
612 - 920 -9711
SIGNATURE:
RONALD FENNEY
GENERAL MANAGER
n
e- Z7-Q6
DATE