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14c. Set Work Session Date(s), Strategic Plan, City ManagerI MEMORANDUM I n CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 * FAX (612) 937 -5739 0 TO: Mayor and City Council FROM: Don Ashworth, City Manager DATE: June 5, 1996 SUBJ: Set Work Session Dates, Strategic Plan &': 00 _ 9 t 7- I met with Mr. Brimeyer and members of our city staff following our last strategic plan session. We all believe that city staff has the ability to act as a facilitator, at least for our next few sessions. This comment is made in light of the fact that Mr. Brimeyer has provided the model through which the next series of analysis can be carried out. June 17 and July 15 appear to create the least number of conflicts for city staff.' A number of conflicts appear to exist for July 1'. Other work sessions which staff does not have suggested dates for are the 5 -Year Capital Budget and the 1997 budgetary process. Does the council know of other session items? Please bring your calendars with you. ' g:VnW%wkws.dm L 11 ko6j 1 1 1 t CITY OF 144 CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Don Ashworth, City Manager FROM: Kate Aanenson, AICP, Planning Director DATE: June 3, 1996 SUBJ. Planning Commission Vacancy Attached is a letter from Don Mehl who has Commission at the end of June. I had reque back in March of 1996 when the new commi wanted to advertise any vacancies based on t not clear. I would like clarification from the on the Planning Commission. A g:APtW\kA \vac.pc me he is resigning from the Planning e council consider selecting an alternate re appointed. It appears that the council nutes from March 25, 1996, but it is n w they would like to fill the vacancy Donald N. Mehl 490 Bighorn Drive Chanhassen, Mn. 55317 Phone 934 -2904 June 1, 1996 Kate Aanenson, Planning Director City of Chanhassen 690 Coulter Drive Chanhassen, Mn. 55317 Dear Kates Due to several personal matters and concerns, I am resigning from the Chanhassen Planning Commission effective June 30, 1996. I enjoyed being a part of the Planning Commission during these past nine months. Perhaps we can work together again at some future time. Thanks for the opportunity to serve our community. Sincerely, f Donald N. Mehl c.c. Nancy Mancino, Chair 6620 Galpin Blvd. Excelsior, Mn. 55331 RECEIVED JUN U 3 1996 CITY OF CHANtiki6EN I City Council Meeting - March 25, 1996 ' Roger Knutson: One item. In response, you asked about advertising for Boy Scouts or anything like that can be om..sign. There's a general provision in the ordinance that says signs containing non - commercial... permitted ' anywhere that signs are permitted subject to the same regulations... So when you have a sign like this... Councilman Berquist: So if we allow this amendment to go through, we'd be in conflict with that? Roger Knutson: No. This says ... low signs down low profile business, you could put... Councilman Berquist: Okay. So the sentence, which directs attention to a business, commodity, service or ' product offered on the premises really adds no value then because it's further defined within another ordinance? Roger Knutson: It does though because... For example if this sign is on the Edina Realty property. You couldn't ' say, Councilman Berquist: Now you've really confused me. Off premise advertising. ' Roger Knutson: A billboard. Councilman Berquist: A billboard? ' Roger Knutson: Yeah, that's off premise advertising. ' Councilman Berquist: So if I were to put up something regarding Chanhassen Pep Fest, is that ... public service. Roger Knutson: As long as it's not a commercial. Public service you can do it. What you can't do is advertise a commercial product that you're not selling on that premises. Councilman Berquist: So if one my neighbors down the road came to me and said, hey I've got a great deal on docks ...putting out on my sign, I couldn't do it? ' Roger Knutson: That's correct. Councilman Berquist: Okay. ' COMMISSION APPOINTMENTS: ' A. PLANNING COMMISSION. B. PUBLIC SAFETY COMMISSION. Mayor Chmiel: The Council met and interviewed. We came up with a conclusion as to those applicants who were chosen for the job and each of those people are going to be notified by mail and informed of their positions. We had for both of those, there was an agreement time that everyone concurred with those appointments_ And each of those members will be notified. Right? t Don Ashworth: Right. ' Councilman Berquist: Well not necessarily. 28 City Council Meeting - March 25, 1996 Mayor Chmiel: What do you mean? Councilman Berquist: Well we agreed on the Planning Commission. I do however think that it's prudent on our part to interview the other two members, the other two citizens that applied for the Public Safety Commission. I don't disagree that the choices will probably prove to be the same. However, I think without interviewing and ... is not proper. We circumvent the process. So Don made reference in his memo to reconvening and contacting those two gentlemen for interviews and I would go along with that. Mayor Chmiel: How does that come out? Don Ashworth: The managers comment? Mayor Chmiel: Yeah. Don Ashworth: In talking with Public Safety I found out that you did not interview the two existing members. Mayor Chmiel: That's correct. Don Ashworth: And so your existing policy says that you're going to do that so I'm just posing the question. You don't have to do that. Mayor Chmiel: Well no mine, and maybe I'm wrong. But my understanding was that these three people that we went through were chosen from that particular commission and even though two others were not there, I Ihinl that's a consensus. Councilwoman Dockendorf: Yeah there was. Mayor Chmiel: That was my understanding. Councilman Berquist: Well insofar as I've never interviewed the two gentlemen that weren't there, I would like to do that prior to naming them. Mayor Chmiel: Well if you feel you want to do that yourself, that'd be fine. I don't have any problems. Councilwoman Dockendorf: Why don't we take care of the Planning Commission one and then table the other. Mayor Chmiel: Okay, let's do it. Councilwoman Dockendorf: I would move that we appoint Nancy Mancino, Craig Peterson, and Kevin Joyce to the Planning Commission. Councilman Berquist: I'll second those three. Councilwoman Dockendorf moved, Councilman Berquist seconded to appoint Nancy Mancino, Craig Peterson and Kevin Joyce to the Planning Commission. All voted in favor and the motion carved. Councilwoman Dockendorf: I move that we table the Public Safety Commission appointments. 9 City Council Meeting - March 25, 1996 ' Mayor Chmiel: Okay. Is there a second? ' Councilman Berquist: Second. Councilwoman Dockendorf moved, Councilman Berquist seconded to table the appointments to the Public Safety Commission meeting. All voted in favor, except Mayor Chmiel who opposed, and the motion carried ' with a vote of 2 to 1. Mayor Chmiel: As it was my understanding. ' Councilman Berquist: Right, and I appreciate that. I'll get with Don prior to the next meeting. ' Don Ashworth: Clarification, if I may Mr. Mayor. Mayor Chmiel: Yes. ' Don Ashworth: On the Planning Commission, the way I read this, Kate was hoping you would select an alternate in case we did end up with a. ' Mayor Chmiel: But there wasn't any discussions when we did that and therefore no alternate was really decided Upon. Don Ashworth: Okay. 1 Councilman Berquist: Does she know something we don't? ' Don Ashworth: No, but we've had kind of a track record of.. Councilwoman Dockendorf: May I suggest that we appoint Michael Buchner as the alternate? ' Mayor Chmiel: Well we can do that, sure. I don't have any problem. Councilman Berquist: Well that would be my choice, if I was to make a choice. Although. ' Mayor Chmiel: But we had the other two members who were not, who were there and. ' Don Ashworth: Whatever the Council wishes to do. Councilman Berquist: It's my opinion that if we're faced with that dilemma to re- advertise. Although I don't ' really have any problem with the alternate either but. Councilwoman Dockendorf: No I think, I withdraw my motion. I think that's a good idea. Mayor Chmiel: Which? Councilwoman Dockendorf: To re- apply. Or re- advertise, excuse me. 1 ' 30 J