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Administrative PacketF y _ CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Don Ashworth, City Manager FROM: Kate Aanenson, AICP, Planning Director DATE: March 11, 1996 SUBJ: Legion Property This memo is to inform you of the Chanhassen Legion's decision not to sell their property. The developer of the site, Keith Ulstad of Oppidan Development, had inquired if the Council could assist is anyway. I told Mr. Ulstad that I would inform the City Council of the status of the development and see if they had any suggestions. Attached please find the letter from Oppian Development and George Beniek from the Legion for the next City Council packet. \\ cfsl \vo12 \plan\ka \legion.cc.doc MAR -11 -1997 08:41 EATON CORP. HYDRAULICS DV 6129377394 P.01 rust -u r auc march 10, 1997 Kate Aanenson City Planner City of Chanhassen 690 Coaster Drive Chanhassen, MN 55317 RE: Great Plai Boulevard Dear Ms Aanenson: This is to inform you that the Purchase Agrccment between, the Chanhassen Legion Post #580, American Legion, Housing Corporation and Oppidaa Investment Cornpany was contingent upon approval by the Legion membership of the sale. The proposed sale did not receive approval of the membership and accordingly, the Legion is not in a position to proceed with the Salo of the property. We, therefore, withdraw our application submitted to the City December 10, 1996 requesting a conditional use pauxit and site plan review. very truly yours, AMM N LEGION POST #580, C N LEGION HOUSING CORPORATION By George Beniek cc: O,ppidan Investment Company #s�ctwa},.�.aUegioakhaeh�s.i�r TOTAL P.01 j1LW Eff W_ march 10, 1997 Kate Aanenson City Planner City of Chanhassen 690 Coaster Drive Chanhassen, MN 55317 RE: Great Plai Boulevard Dear Ms Aanenson: This is to inform you that the Purchase Agrccment between, the Chanhassen Legion Post #580, American Legion, Housing Corporation and Oppidaa Investment Cornpany was contingent upon approval by the Legion membership of the sale. The proposed sale did not receive approval of the membership and accordingly, the Legion is not in a position to proceed with the Salo of the property. We, therefore, withdraw our application submitted to the City December 10, 1996 requesting a conditional use pauxit and site plan review. very truly yours, AMM N LEGION POST #580, C N LEGION HOUSING CORPORATION By George Beniek cc: O,ppidan Investment Company #s�ctwa},.�.aUegioakhaeh�s.i�r TOTAL P.01 03/06. 14:Oe OPPIDAN 4 612 937 5739 NO.410 D01 • Builder aI iowc�s CreatRr oJvaiue. . IS00 I NTE Rfa AT[ONAL CENTRE • QOU SECOND AVENUE SOUTH— M1N.NEAPOLIS; MN 55402 612/338 8485 • FAX: 612/33 - i Larch 6, 1997 mr. George Beniek Chanhassen Post #590 Amen= Legion-Housing. Corporation Roz 303 Chanhassen, MN 55317 ` Re: • 7995 Great Plains BoulevaTd Chaphassen, - ]?ear George: We've had some time to reflect on the bomb the Le&n- dropped earlier this week by voting,down the sale of its property at Great Plains Boulevard and' 5. �'he. purpose of this lettei is to summarize Oppidan's,positipo at this point, and dune a plan'of action: • On July 30, 1996, we entered into an Option. Agreement for the sale of.the property_ The.option, price was the Legion's asking; price. of $6.00 per square foot. We didn'ttry to negotiate you on price, as we'd heard from the market that such 24 attempt would. be futile. We didn't include'a real estate comauss *on for. ourselves (although we're licensed brokers)' and, we knew : that we _ would have to take care of the broker that broug4t us the deal; even though eustom dictates that the seller, pays such •a fee. The• Legion wanted $6.00 /square foot riet,.and wasn't going to budge off of that ;price: :. After some set backs; includiang.the discovery of a problem soil condition and the failure to,make a deal with one of the tenant. we'd .planned on, we ,got the project to •'work. Its not exactly . lucrative, and its involves some concession by'the;developer, the contractor, and the tenant, but -it - will work I should point out that during the period, t received. some criticisms that, our lawyer was "making' • things difficult" by requiting the Legion to get .a r on the sale, when an identical sale had already been approved.. Through some negotiations with ¢,ur title'. urer, we managed td solve that problem, and offered to. waive the > etluiremeat of a re =vote, For reasons unclear to us, .you. Went and got - it anyway. 03/06/97 14:08 OPPIDAN 612 937 5739 N0.410 002 Oat deal of money; time -and effort has been spent, . George, 'I'm. sure its obvious that a. g , predicated on the assumption that the Legion was going to do what it said it was going to do. To now learn that the membership has decided pot to sell . because, they think their land is worth more ( not), or because they won't be able Io du pficate the., status quo •. where their cheap drinks are . subsidized b the publio (without a license), is unacceptaMe: y: Oppidan is not going to go away..quictly. We cWt.. We. have relationships with tenants who are et expecting us to oin �up to our commitments: We also have consultants who are• expect�ztg to •g paid, not to mention six months of my `time -you aneitiom@d is your most recent voice -mail that. providing anew home the. Legion .Club may get this deal back on tr&ck. -While I'm certainly willing to.. explore that. idea with you. I'm not W illi n g to make that.,a condition of re= instating our deal:.. it may work, and' it may not, but it wasn't part of the bargain; and to introduce it.now as a eondition.of sale is not appropriate. I request that we meet immediately to extend the closing . "date on. our existing .Purchase Agreement to April 30, 1 997: In that titn' 0 you car! either convince yourself that a vote isn't required at all, amend your voting procedure to deal with non - retained ballots, or find. and lobby the members you need to. seA the property .That will also allow us to continue the City approval process on our current schedule. If there are unnecessary delays there, we may lose some .tenants we've already signed. One final note, -absolutely nothing in this letter or in the future course - of events is directed' at you personally.. In thit capacity you'. have. been forthright, accessible, and honest. You're in a . thankless position here, but fortunately what's best. for the membership and what's "the right thing to do'' are the same in this case. -That shduld ml*e'.it easier. Sincere/ , Keith Ulstad. _ cc: Joe Ryan rim Morrison , Kate Aanpnson, City of Chanhassen 1997 PUBLIC WORKS DEPARTMENT GOALS I. UTILITY INFRASTRUCTURE CAPITAL IMPROVEMENTS A. Well No. 8 Complete the design and construction of water supply well no. 8 to be located in the Galpin Boulevard wellfield area north of Trunk Highway 5 in cooperation with the City park project. This capital improvement is consistent with the Comprehensive Water Supply Plan. During 1996, the City pumped more the 640 Million gallons of water and added more then 280 residential connections to the system. Continued residential and commercial growth in the City will require that an additional water supply well be constructed every three to five years until full development of the City is attained. B. 2.0 MG Water Supply Storage Tank Begin design for the 2.0 million gallon (MG) water storage tank to be located in the southeast quadrant of Trunk Highway 41 and Trunk Highway 5 in cooperation with the Gateway West Office/Industrial development. C. South Lake Minnewashta Watermain Loon Begin design and easement acquisition for a late 1997 utility project to construct a watermain loop around the south end of Lake Minnewashta between Trunk Highway 41 and Minnewashta Parkway. Currently, the Minnewashta Parkway area is served with a one directional feed of water supply. Therefore, whenever a break, system failure, or shutdown occurs, there is no backfeed source of water. Many customers are left without water for anywhere from a short to an extended period time. This south Lake Minnewashta watermain loop will provide that secondary feed direction of water for breakages or system shutdowns. D. Upper Bluff Creek Trunk Utility Phase IV - Begin designing plans and soil preparation for the extension of the Upper Bluff Creek Trunk Utility Phase IV through the Gateway West property located in the southeast quadrant of Trunk Highways 5 and 41. II. UTILITY ADMINISTRATIVE PROGRAMS A. Sump Pump Inspection Program The City has hired the firm of Buchen Environmental Services to conduct the sump pump inspection program within the city. Currently, the information/education program is being developed which will include neighborhood meetings and an information video to be aired on the local access cable channel. Actual inspections are schedules to begin in late January and be completed by the end of year. It is currently estimated that illegal sump pump discharge into the sanitary sewer system is costing the City more then $100,000 per year. B. Amend Ordinance for Trunk Sewer and Water Hookup Adjustmen Based on a previous City Council recommendation, staff will proceed with amending the ordinance regarding trunk sanitary sewer and water hookup fees to be adjusted automatically the first of each year based on local construction cost indices. C. Wellhead Protection Plan Federal and State mandates will require that each municipality serving more than 1,000 customers with a public water supply system have a wellhead protection plan in place before future wells or major system improvements are approved. Since water supply Well No. 8 is scheduled for 1997, the City must begin work now on this protection plan. D. Water Quality Continue to monitor and evaluate the water quality (rusty water complaints) in the City water distribution system. It is anticipated that if the number of complaints continue to increase and more frequent maintenance and flushing of the distribution system is not able to control the problem, it is likely that a specific detailed study of this problem and long -term solution may need to be undertaken. E. Future Well Sites Continue to identify and preserve candidate sites for future wells within the City particularly as in areas where development is occurring. Test boring operations may also be necessary to confirm candidate sites as adequate or capable locations. F. Surface Water Management Program Continue to provide assistance in the implementation of the Surface Water Management Program specifically as it relates to development growth of the city and specific water quality projects are identified and prioritized in the Plan. III. PUBLIC WORKS ADMINISTRATIVE PROGRAMS A. Standard Consultant Service Agreement Prepare a standard consultant service agreement for general municipal projects in the city in order to establish services uniform and uniform fee schedules. B. Public Works Building Expansion Currently, the repair area of the shop does not have enough space to conduct necessary repairs on some of the larger pieces of equipment. In addition, with the significant growth of the department in terms of vehicles and equipment, in order to maintain desired service levels in a growing city, enclosed storage space has been exceeded and a number of vehicles and equipment are stored outside overnight. The likely approach to take is to conduct an interim expansion to the existing Public Works building to provide for another five to eight years of service and, at the same time, acquire options for a permanent, long -term facility for the future. C. Acquisition of 1997 Public Works Vehicles and Equipment Conduct and complete a successful acquisition of the programmed 1997 vehicle and equipment additions to the Public Works Department within the approved budgetary limitations. D. Public Works Public Relations Continue to foster a program to promote citizen awareness of public works activities and services within the City. Continue to pursue methods to improve customer service and efficiency in the public works operations. E. Team Building Continue to develop programs, activities, and policies to enhance team building among employees by sharing in the successes and failures of the department and ensure the employees understand their role and importance to the department and provide recognition for jobs well done. In addition, cross - training sessions will be instituted on a regular basis to provide backup when employees are gone and also to help other department members better understand what is involved with tasks performed by their fellow co- workers. F. GIS Continue to work cooperatively with the City's computer consultant to install and develop a geographic information system (GIS), specifically as it relates to Public Works. This is anticipated to be an ongoing process development and updating infrastructure maps in layers and information data bases. VI. CAPITAL IMPROVEMENT PROJECT MANAGEMENT Continue to provide project management of all public and private development projects within the city. Specific capital projects that are known at this time and scheduled for 1997 implementation area as follows: A. Complete the Coulter Boulevard, Phase II road and utility construction project which began in 1996 from Bluff Creek Elementary School east to Audubon Road, Project No. 93 -26B. B. Complete the Lyman Boulevard reconstruction from Trunk Highway 101 to the east corporate limits and Lake Riley Area Trunk Utility Improvements which began in 1996, Project No. 93 -32B. C. Begin construction on the Arboretum Boulevard (North Frontage Road) from Powers Boulevard west to Lake Ann Park, Project No. 95 -21. D. Annual street repair and sealcoating program. E. Project assessments - Arrange for the adoption of the assessment rolls for the following projects in time for the November 30, 1997 certification date: 1. Coulter Boulevard, Phase I Road and Utility Improvement Project No. 93- .: 2. Lyman Boulevard/Lake Riley Area, Phase II Road Reconstruction Trunk Utility Improvements No. 93 -32B. 3. Powers Boulevard (CSAH 17) Reconstruction Project from Trunk Highway 5 south to Lyman Boulevard (joint cooperative project with Carver County), Project No. 93 -29. V. COOPERATIVE AGENCY EFFORTS A. Powers Boulevard (CSAH 17) Reconstruction Project No. 93 -29 Complete construction which began in 1996 for the reconstruction of Powers Boulevard from Trunk Highway south to Lyman Boulevard in a joint cooperative project with Carver County. B. Trunk Highway 5 Reconstruction from Powers Boulevard (CSAH 17) to Trunk Highway 41 Assist MnDOT with the project plan design and pre - project letting administration for this improvement project in hopes of scheduling a late fall of 1998 contract letting and a construction start in 1999. C. Trunk Highway 101 Turnback Continue to participate as an active member in the multi- agency effort consisting of MnDOT, Carver County, Hennepin County, and Chanhassen regarding the turnback of Trunk Highway 101. The joint agency memorandums of understanding have been approved and executed by all parties. It is anticipated that the formal turnback agreement will be scheduled for approval in early 1997. D. Comprehensive Transportation Study Participate with the City of Chaska and Carver County in an update of the Eastern Carver County Transportation Study of 1989. Recently updated Metropolitan Council data related to population growth projections and highway system classification improvements are now available. This combined with continued delays in the improvement schedule for Trunk Highway 212, the revised schedule for the Trunk Highway 5 improvement project, and improved traffic forecasting design techniques necessitate a revision to the previous study from eight years ago. \\cfs1\vo12\eng \char1es \pub1ic works department goals.doc 1996 PUBLIC WORKS DEPARTMENT GOALS I. UTILITY INFRASTRUCTURE CAPITAL IMPROVEMENTS A. Water Supply Well No. 7 Complete the construction of Water Supply Well No. 7 to be located in the Galpin well field area north of Trunk Highway 5. This capital improvement is consistent with the recently adopted comprehensive water supply plan. During 1995 the City pumped more than 625 million gallons of water and added 322 residential connections to the system Continued residential and commercial growth in the City will require that additional water supply wells be constructed on 3 to 4 -year intervals until full development of the City is attained. Status Substantially completed. B. Paint Murray Hill Water Tower Proceed with the reconditioning of the exterior of the Murray Hill water tower facility. The interior of this tower was painted in 1990 and is still in good condition today. The exterior finish of this water tower, however, continues to degrade with each passing year and a total rehabilitation consisting of sandblasting, crack repair and repainting is necessary. This operation will not be cheap as new EPA requirements for lead paint mandate that the entire tower be enveloped in a poly curtain to contain all the paint and granular materials during the blasting operations. Status Completed. C. Well No. 8 Begin the design and land acquisition process for Water Supply Well No. 8 so that a construction project can begin in 1997. Status Land acquisition completed. H. UTILITY ADMINISTRATIVE PROGRAMS A. Wellhead Protection Federal and State mandates will require that each municipality serving more than 1,000 people with a public water supply system have a wellhead protection plan in place before future wells or major system improvements are approved. Since water supply Well No. 8 is scheduled for 1997, the City must begin work now on this protection plan. Status Will be completed in 1997. B. Water Quality Continue to monitor and evaluate water quality (rusty water complaints) in the City's water distribution system It is anticipated that if the number of complaints continues to increase and more frequent maintenance and flushing of the distribution system is not able to control the problem, it is likely that a specific detailed study of this problem and long -term solution may need to be undertaken. Status Ongoing. C. Touch Read Metering System Proceed with the integration of the hardware and software associated with the new high -tech meter reading/recording system. Status Completed. D. Surface Water Management Program Continue to provide assistance in the implementation of the Surface Water Management Program Plan and add specific water quality projects identified and prioritized in the plan. Status Ongoing. E. Trunk Sanitary Sewer and Water Hookup Fees Review and revise, if necessary, the trunk utility fees based on construction cost indices (CCI). Status Completed. F. Sump Pump Inspection Program For some time now the City Council has confirmed their commitment to the reduction of infiltration/inflow (I/I) into the City's sanitary sewer system which has both a financial and capacity limitation impact on the City. This issue was discussed during this past fall's budget work sessions and the City Council continued to support, via financial measures, to eliminate illegal discharges (sump pump drainage) into the City's sanitary sewer system which is a violation of state law. The approved 1996 budget allocated funds to conduct the city -wide sump pump inspection progran It is anticipated that engineering staff will work cooperatively with other City staff to solicit G proposals from consulting firms to set up and conduct the inspection program this summer and fall. Status Program contract began fall of 1996 and will be completed in 1997. III. PUBLIC WORKS ADMINISTRATIVE PROGRAMS A. Standard Consultant Services A eement Prepare a standard consultant service agreement for all general municipal projects in the City with uniform fee schedules. Status Will be done in 1997. B. Staffing, Equipment and Space Allocation Prepare short and long -term staffing, equipment and space utilization plans for the departments within public works in an effort to proactively plan for maintaining adequate City services as growth in the population, streets, utilities, etc. continue to grow. Status Ongoing. 1. Pro i ect Engineer Solicit for and hire a highly skilled candidate for this position and provide on- the-job training as necessary. Status Completed. 2. City Hall Expansion/Engineering Department Relocation Continue to assist with and provide input on the redesign, construction and relocation of the Engineering Department within City Hall. Status Nearly completed. C. Public Works Public Relations Continue to foster a program to promote citizen awareness of public works activities and services within the City. Continue to pursue methods to improve customer service and efficiency in the public works operations. Conduct City Centennial/National Public Works Week activities with the public. Status Ongoing. 3 D. Team Buildine Continue to develop programs, activities and policies to enhance team building among employees by sharing in the successes and failures in the department, insuring that employees understand their role and importance to the department and provide recognition for jobs well done. Status Ongoing. E. GIS Continue to work cooperatively with the City's computer consultant to install and develop a geographic system (GIS), specifically as it relates to public works. This is anticipated to be an ongoing process of developing and updating infrastructure mapping layers and information databases. Status Ongoing. IV. CAPITAL IMPROVEMENT PROJECT MANAGEMENT Continue to provide project management of all public and private development projects within the City. Specific capital projects that are known at this time and scheduled for 1996 implementation are as follows: A. Coulter Boulevard - Phase II road and utility construction from Bluff Creek School east to Audubon Road - Project No. 93 -26B. Status Substantially completed. B. Arboretum Boulevard (north frontage road) construction from Powers Boulevard west to Lake Ann Park - Project No. 95 -21. Status Contract has been let. Will be completed in 1997. C. Lyman Boulevard reconstruction from Trunk Highway 101 east to corporate limits and Lake Riley area trunk utility improvements - Project No. 93 -32B. Status Substantially completed. D. Powers Boulevard (CSAH 17) reconstruction project from Trunk Highway 5 south to Lyman Boulevard (joint cooperative project with Carver County) - Project No. 93 -29. Status Substantially completed. E. Surface milling and overlay of Kerber Boulevard from West 78th Street to CSAH 17 (Powers Boulevard). Status Completed. F. Annual street repair and sealcoating program. Status Completed. G. Annual sanitary sewer rehabilitation program. Status Completed. H. Project Assessments - Arrange for the adoption of assessment rolls for the following projects in time for the November 30, 1996 certification date: 1. Lyman Boulevard and Lake Riley area road reconstruction and trunk utility Project Nos. 93 -32A and 93 -32B. Status 93 -32A assessed in 1996. 93 -32B will be assessed in 1997. V. COOPERATIVE AGENCY EFFORTS A. TH 5 Reconstruction from Powers Boulevard (CR 17 to TH 41) Proceed with funding solicitation from the Federal ISTEA STP program in hopes of receiving approval for a 1999 project programming. Status Funding secured - project scheduled for 1999. B. Comprehensive Transportation Study Participate with the City of Chaska and Carver County on an updated to the Eastern Carver County Transportation Study of 1989. During 1994, updated Metropolitan Council data related to population growth projections and highway system classifications and improvements were revealed. This, combined with continued delays in the improvement schedule for Trunk Highway 5 and Trunk Highway 212 and new and improved traffic forecasting and design techniques, necessitates a revision to the previous study from nearly 7 years ago. Status Rescheduled for 1997. 5 C. Trunk Highway 101 Tumback Continue to participate as an active member of the joint agency effort consisting of MnDOT, Carver County, Hennepin County, Eden Prairie and Chanhassen regarding the turnback of Trunk Highway 101. A joint agency Memorandum of Understanding is expected to be completed by late winter with a permanent turnback agreement and improvement funding proposed by fall. Status MOU completed in 19%. Turnback agreement expected by spring, 1997. g:kng\charlcs\pwgoals.96 I