1b. Lake Ann Beach Lifeguard Contract0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJ:
Todd Hoffman, Park & Recreation Director
Jerry Ruegemer, Recreation Superintendent
March 14, 2011
2011/2012 Lake Ann Beach Lifeguard Contract
PROPOSED MOTION:
"The City Council approves a two -year contract (2011 -2012) for Lake
Ann Beach Lifeguard services with Minnetonka Public Schools in the
amount of $27,529 each year. This is based on Option A which
provides lifeguard services seven days per week from 11 am to 7 pm.
The beaches will be open from June 11 through August 14, 2011 and
June 9 through August 19, 2012."
Approval of this recommendation requires a simple majority vote of the
City Council.
The City of Chanhassen contracts with Minnetonka Public Schools for the
provision of lifeguard services at Lake Ann Park. The city and Minnetonka
Schools have used a two -year contract format since 2007.
The 2009- 2010 contract reduced service hours and dates, which in turn lowered
contract costs with minimal impacts to service levels. The 2011 -2012 Option A
maintains the same level of service and hours as provided the past two years;
however, costs increase .5% or $141 per contract year. Under Option A, the city
will receive lifeguard services seven days per week from 11 am to 7 pm. The
beaches will be open from June 11 through August 14, 2011 and June 9 through
August 19, 2012. Funding for this contract is included in the Lake Ann Park
Operations Budget (1540).
ss
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mr. Todd Hoffman
March 14, 2011
Page 2
PARK AND RECREATION COMMISSION RECOMMENDATION
The Park & Recreation Commission reviewed the Lake Ann Beach contract at
their February 22 meeting. Following discussion, the commission recommends
approval of the attached 2011 -12 Contract for Lifeguard Services with
Minnetonka Public Schools, based on Option A in the amount of $27,529 per
year.
ATTACHMENT
1. Proposed Lake Ann Beach Contract for 2011/2012
2. Lifeguard Service Proposal Options
g: \park \jerry \lake arm beach \lake arm beach lifeguard contract cc memo 201 1- 2012.doex
TWO (2) YEAR AGREEMENT
FOR
SUMMER SERVICES AT LAKE ANN BEACH - SUMMER 2011 & 2012
AGREEMENT made this between the CITY OF CHANHASSEN, a
Minnesota municipal corporation ( "City ") and the MINNETONKA PUBLIC SCHOOLS (the
"Contractor ").
WHEREAS, the City of Chanhassen has requested that Contractor provide a Lifeguard
Service and Swimming Lesson Program during the 2011 and 2012 Swimming Seasons for Lake
Ann Beach.
WHEREAS, the Contractor agrees to provide a Lifeguard`Service and Swimming
Lesson Program for Lake Ann Beach.
NOW THEREFORE, the parties agree as follows:
1. CONTRACTOR'S SERVICES.
A. Lifeguard Service. The Contractor agrees to provide the City with qualified and Red
Cross certified personnel to lifeguard above stated beach from =June 11 through August 14, 2011
and June 9 through August 19, 2012 from 11 :00 a.m. to 7:00 p.m. daily (weather permitting).
all necessary safety equipment for the Lifeguard Services including: rescue tubes,
first aid kits, reaching pole, rescue board
C. Swimiriixxg Lesson Program. The Contractor agrees to provide a program for
swimming lessons for the general public to be located at Lake Ann Beach. The Contractor shall
provide advertising, registration of students, hiring and training of instructors, all necessary
equipment (including safety equipment) and all personnel and administrative costs associated
with the Swimming Lesson Program.
2. CITY OBLIGATIONS.
A. Beach. The City agrees to provide a clean and well- maintained beach and beach area
as stated in this agreement. This includes defined swimming boundaries; clean restrooms and
lifeguard station. The City agrees to provide a working telephone, lifeguard chairs, megaphone,
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and safety boat with oars.
B. 2011 Payment. The City agrees to pay Contractor a total of $27,529.00 divided into
two equal payments of $13,764.50 on July 10, August 10, 2011 in return for lifeguard services.
C. 2012 Payment. The City agrees to pay Contractor a total of $27,529.00 divided into
two equal payments of $13,764.50 on July 10, August 10, 2012 in return for lifeguard services.
D. The Contractor will provide the Swimming Lesson Program at Lake Ann Beach at no
cost to the City. All income and expenses will be the responsibility of Contractor.
3. INDEMNIFICATION. Contractor
City, its employees and officers subject to limitat
any and all liability, loss, costs, damages and exp
damage and personal injury, including death, wlii
omissions of Contractor's employees. The City a
Contractor and its employees, officers and agents
agreesto indemnify and hold harmless the
s of Chapter 466 of Minnesota Statutes from
es including but not limited to property
arise in connection with any acts or
es to indemnify and hold harmless
>m,any and all liability, loss, ,costs, damages
and expenses including but not limited to property dam geand personal injury, including death,
which arise in connection with the City's performance of this. Contract or in connection with any
acts or omissions of City employees subject to limitations and immunities subject to Chapter
466.
5. LIABILITY . %T mployees of the Contractor and all other persons engaged by the
Contractor in the performance of any work or services required, volunteered, or provided for
herein to be performed by Contractor shall not be considered employees of the City and any and
all claims that may or might arise under the Worker's Compensation Act of the State of
Minnesota on behalf of said employees while so engaged in any of the work or services provided
to be rendered herein, shall,in be the obligation or responsibility of the City and all other
persons engaged by the City in the performance of any work or services required or provided for
herein to be performed by the City shall not be considered employees of the Contractor, and any
and all claims that may or might arise under the Worker's Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims by any third
parties as a consequence of any act or omission on the part of said employees so engaged in any
of the work or services provided to be rendered herein shall in no way be the obligation or
responsibility of the Contractor.
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6. INSURANCE. The City is responsible for obtaining property and liability
coverage for the cities' beaches. Contractor will maintain professional liability and
comprehensive general liability coverage for all employees in an amount consistent with Chapter
466 of the Minnesota Statutes.
7. TERM OF AGREEMENT. Notwithstanding the date of the signature of the
parties to this Agreement, upon acceptance by all parties, this Agreement shall be deemed to be
effective upon signature by all parties and shall remain in effect.until October 1, 2011 and
October 1, 2012 unless earlier terminated by either party;,with or without cause, upon 45 days
written notice or as otherwise provided in this Agreement.
8. DEFAULT. If Contractor or City.
Agreement or so fails to administer the work as tr
this shall constitute a default. Unless the party in
the non - defaulting party may upon written notice
entirety.
Is to perform any of the provisions of this
danger the performance of this Agreement,
ault is excused by the other party in default,
nediately dancel this Agreement in its
The authorized represir ative of the City is:
The authorized representative of the Contractor is as follows:
Dennis Peterson, Superintendent
Minnetonka Public Schools
5621 County Road 101
83758
Minnetonka, Minnesota 55345
Phone: (952) 401 -5000
11. AMENDMENTS. Any amendments to this Agreement will be in writing and
will be executed by the same parties who executed the original Agreement, or their successors in
office.
12. ENTIRE AGREEMENT. It is understood and agreed that the entire Agreement
of the parties is contained herein and that this Agreement supersedes all oral Agreements and
negotiations between the parties relating to the subject matter hereof as well as any previous
Agreements presently in effect between the parties relating to the subject matter hereof.
IN WITNESS WHEREOF, the parties have caused this
intending to be bound thereby.
CITY OF CHAT
yor
to be duly executed
MINETONKA PUBLIC SCHOOLS
BY:
Dennis Peterson, Superintendent
DATE:
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Minnetonka Aquatics Lifeguard Service Proposal for
City of Chanhassen
Summer 2011 and 2012
2009 — 2010 Contract
2009: $26,590
2010: $27,388
Total: $53,978
Initial Proposed 2011— 2012 Contract
2011: $26,674
2012: $26,674
Total: $53,348
Option A (same coverage as 2010)
Service Dates
2011: Saturday, June I 1 `h through Sunday, August 14` 2011
2012: Saturday, June 9 1h through Sunday, August 19` 2012
Service Hours: 11 am — 7 pm, 7 days a week
Fees:
2011: $27,529
2012: $27,529
Total: $55,058
Option B (one less week in 2012)
Service Dates
2011: Saturday, June 11 `h through Sunday, August 14` 2011
2012: Saturday, June 9` through Sunday, August 12` 2012
Service Hours: 11 am — 7 pm, 7 days a week
Fees:
2011: $26,752
2012: $26,752
Total: $53,504
Option C (Close 30 minutes earlier)
Service Dates
2011: Saturday, June 11 `h through Sunday, August 14` 2011
2012: Saturday, June 9` through Sunday, August 19` 2012
Service Hours: 11 am — 6:30pm, 7 days a week
Fees:
2011: $27,011
2012: $27,011
Total: $54,022