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Proposed 1997 Budget 1997 PARKS & RECREATION BUDGET REQUESTS September 16, 1996 - �. C ITY OF ��... . , <:: ~.. '' #r�� : .:b:�£' ..; . - 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 . (612) 937-1900 • FAX (612) 937-5739 MEMORANDUM TO: Don Ashworth, City Manager �, � FROM: Todd Hoffman, Park & Recreation Director � DATE: September 14, 1996 SUBJ: Proposed 1997 Budget I will address the proposed 1996 Park & Recreation Department budget in two segments: Operations or General Fund expenditures and Park/Trailway Acquisition and Development or Capital Fund expenditures. The phrases "Proposed 1997 Budget" and "1997 Budget" are used interchangeably in this report. Staff certainly recognizes that the city council esta.blishes the final 1997 Budget. GENERAL FUND Eight general fund divisions are maintained by the departrnent. The following narrative is provided to accomplish two goals: 1. To briefly describe the function of each division; and 2. To explain decreases/increases in proposed expenditures. DIVISION 141- PARK & RECREATION COMMISSION The bottom line 1996 Budget 1996 Re-estimate 1997 Budget � $2,125 $2,125 $2,075 _ This division supports the work of the city's Park & Recreation Commission. DIVISION 142 - PARK & RECREATION ADMINISTRATION The bottom line 1996 Budget 1996 Re-estimate 1997 Budget $69,050 $68,113 $72,550 Mr. Don Ashworth . September 12, 1996 Page 2 . Tlus division pays for the administration of park, recreation and leisure time planning, development and coordination. Includes 80% of the Director's salary and office costs. DIVISION 143 - RECREATION CENTER The bottom line 1996 Budget 1996 Re-estimate 1997 Budget $253,650 $250,495 $273,505 To provide year round indoor and outdoor recreational programs. Accounts for staffing (50% of Recreation Supervisor and 100% of all Facility Supervisors), supplies, equipment, fees for service, utilities, etc. $255,200 is needed to staff the building and keep the heat and lights on. $18,305 is budgeted for equipment. We will meet the goal of recouping 50% of operational costs during the 1996 fiscal year. In light of the fact that we aze "giving away" 30% to 40% of all meeting reservations, I recommend we maintain the "50% goal" for 1997. DIVISION 144 - SENIOR CENTER OPERATIONS The bottom line 1996 Budget 1996 Re-estimate 1997 Budget $34,625 $33,885 $27,400 Provides recreation, leisure and other support services to senior citizens in the community. Senior Linkage Line costs are not currently included in this division. These costs were reimbursable from Carver County in 1996. It is unclear whether or not Carver County will be fmancing this program in 1997. DIVISION 145 - RECREATION PROGRAMS The bottom line 1996 Budget 1996 Re-estim�te 1997 Budget $165,200 $145,236 $189,285 Provides for year round recreational and leisure programs and opportunities. Programs are geared to meet a wide variety of community interests. This function recognizes that parks and recreation is an essential service, one that positively impacts the health, level of crime, the environment, the economy, and the quality of life in our community. The 1997 Budget is proposed to increase $24,085. Here is the breakdown: . $16,000 in Personnel Services $ 8,000 in Program Supplies , Mr. Don Ashworth September 12, 1996 Page 3 DIVISION 146 - LAKE ANN PARK OPERATIONS The bottom tine 1996 Budget 1996 Re-estimate 1997 Budget $70,160 $59,303 570,805 Provides accurate accounting of the overall operation of Lake Ann Park. DIVISION 148 - PARK MAINTENANCE The bottom line 1996 Budget 1996 Re-estimate 1997 Budget $386,900 $384,750 $563,850 To maintain the city's 27+ park sites containing over 500 acres of properiy including 20 sets of play equipment, 11 outdoor basketball courts, 31 athletic fields, 6 hockey rinks, 9 family skating rinks, 3 warnung houses, 3 park shelters, 17 tennis courts, 12 sand volleyball courts, 3 boat accesses, 4 swimming beaches, 9 public docks, 2 fishing piers, and approximately 10 miles of bituxninous trail. e The bulk of the proposed budget increase is attributable to the need for road and parking lot reconstruction at Lake Ann Community Park ($150,000 of the $182,950 increase). The remaining $32,950 is distributed amongst 17 accounts. DIVISION 410 - PARK, TRAILWAYS, ACQUISITION & DEVELOPMENT The bottom line 1996 Budget 1996 Re-estimate 1997 Budget $297,900 $273,600 $396,100 Park and trail fees are receipted into this fund. Park and trail improvements become a budgeted expense of this fund. As such, this division represents the master fund reflecting current and future obligations for major park and trail projects as well as minor park and trail improvements within the community. An annual and five year pazk/trailways acquisitions and development capital improvement program is maintained by the city's Park & Recreation Commission. All capital improvement projects are approved by the city council. Council members will find descriptions of specific budgeted improvements in the commentary section. The vast majority of the proposed increase is attributable to trail construction reimbursements. g:�park�thV 7budgetmemo CITY OF CHANHASSEN 1997 BUDGET PARKS & RECREATION Personal Materials & Contractual Capital Services Supplies Services Outlay Misc. Total 141 Park & Rec Commission 275 1,800 0 2,075 142 Park & Rec Administration 59,900 2,200 10,450 0 0 72,550 143 Recreation Center 187,700 29,505 56,300 0 0 273,505 144 Senior Center Operation 20,200 3,075 4,125 0 27,400 1�15 Recreation Programs 95,975 30,710 62,600 0 189,285 146 Self-Supporting Programs 28,000 13,010 15,500 0 56,510 147 Lake Ann Park Operations 19,900 11,020 39,885 0 70,805 148 Park Maintenance 228,700 73,000 250,850 17,300 0 569,850 TOTAL 640,375 162,795 441,510 17,300 0 1,261,980 i � � Expenditures by Function ' � Lake Ann Park I I � 6% � �; Self-Support Park Maint I i 4% 45% I i I � i � � �;�,., > � � „J��.PMM'! � .,.�� . i Rec Programs ! � 15% i Sr Center Admin & Comm � 2% Rec Center g% � 22% I � i Expenditures by Type I � Contractual 35% Capitat , � 1% � .,.° Materials 13% Misc ' _ i i 0% Personai I I 51 % ', ; i ' � CITY OF CHANHASSEN 1997 BUDGET Commentary Parks & Recreation-Park & Recreation Commission Function: To provide recommendations and advice to the City Council in matters pertaining to parks, recreation and leisure services. To cooperate with other groups in advancing sound recreation and park planning and programs throughout the community. The Park and Recreation Commission is composed of seven members who are appointed by the City Council for staggered terms. Expendltures: General Comment: Normal expenditures are anticipated for this function. 4110 Paper, nameplates, etc. 4340 Publishing agendas and advertisements 4360 Board membership to MRPA and NRPA 4370 Limited attendance to annual MRPA Conference and other professional and advisory board workshops CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 570 Parks & Recreation 141 Park & Rec Commission 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4110 Supplies-Office 150 150 150 4130 Supplies-Program 50 50 50 4210 Books & Periodicals 75 75 75 ' TOTAL MATERIALS & SUPPLIES 275 275 275 4300 Fees, Services 100 100 100 4340 Printing & Publishing 700 700 500 4360 Subscriptions & Memberships 650 650 700 4370 Travei & Training 400 400 500 ` TOTAL CONTRACTUAL SERVICES 1,850 : 1,850 1,800 4933 Sales Tax on Purchases 0 0 0 ` TOTAL MISCELLANEOUS D 0 0 *'` TOTAL PARK & REC COMMISSION 2,125 2,125 2,075 CITY OF CHANHASSEN 1997 BUDGET Commentary _ Parks & Recreatlon-Administratton , Function: To administer the planning, development, and coordination of leisure time activities within the community. , This function is responsible for physical planning and development of parks, open space, trails and indoor recreation facilities. It is also responsible for the administration and development of recreation programs in conjunction with the Park & Recreation Commission and School Districts. Coordinates programs with the Chanhassen Athletic Association and other associations. Responsible for the operation of the Chanhassen Senio� Center. This office works closety with the Engineering and Planning Departments to coordinate the planning and development of facilities. Expenditures: 4010 Park and Recreation Director 80% 4110 O�ce supplies for four offices including office paper allowance and computer maintenance 4210 Professional books and periodicals, department library 4300 Goose removal program and other professional services 4310 Telephone service, Park and Recreation Offices 4360 Professional memberships, MRPA and NRPA, subscription to professional Journals 4370 State MRPA Conference (3), National NRPA Congress, professional workshops, continuing education units 4380 Personal mileage reimbursement CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 570 Parks & Recreation • 142 Park & Rec Administration 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4010 Salaries & Wages-Reg 44,000 44,000 48,000 4030 Contributions-Retirement 5,400 5,400 5,900 4040 Contributions-Insurance 3,900 3,900 3,900 4050 Workers' Compensation 1,900 1,900 2,100 ' TOTAL PERSONAL SERVICES 55,200 55,200 59,900 4110 Supplies-Office 1,750 1,300 1,500 4120 Supplies-Equipment 100 230 300 4130 Supplies-Program 100 133 200 4210 Books & Periodicals 200 200 200 ' TOTAL MATERIALS & SUPPLIES 2,150 1,863 2,200 4300 Fees, Services 4,700 4,700 3,500 4310 Telephone 750 750 750 4340 Printing & Publishing 2,000 2,000 2,000 4360 Subscriptions & Memberships 450 300 400 4370 Travel & Training 3,500 3,000 3,500 4380 Mileage 100 100 100 4440 License & Registration 200 200 200 ' TOTAL CONTRACTUAL SERVICES 11,700 11,050 10,450 4703 Office Equipment 0 0 * TOTAL CAPITAL OUTLAY 0 0 0 4933 Sales Tax on Purchases 0 0 ' TOTAL MISCELLANEOUS 0 0 0 "` TOTAL PARK & REC ADMINISTRATION 69,050 68,113 72,550 CITY OF CHANHASSEN 1997 BUDGET Commentary _ Parks & Recreation-Recreation Center , Function: To provide year round indoor and outdoor recreational programs at the Chanhassen Recreation Center. Provides for staffing, suppiies and equipment, fees for senrice including utilities and repair and maintenance. General Comment: Revenues will be received through punchcard sales, room rentais/reservations and recreation programs. Expenditures: 4020 Facility Supervisors (8) 100% Aerobics, dance, tot-time, program leaders, and day care staff 4110 General office equipment - Copy paper, letterhead, envelopes, misc. 4120 Rec Ctr Gym Equipment 1,000 PortaVox Handheld PA 625 Copy Machine 5,000 Child Care Equipment 250 Fitness/aerobics equipment 550 Laminate machine 1500 Tennis Backboard 500 Dance equipment 400 Tot time 225 Camera 500 Sub Total 9 0,500 Rec Ctr outdoor fields, rinks Portable Aluminum Benches (10) 3,000 Bases (5 sets @ $215) 1,075 Homeplates (5 @ $75) 375 Pitching Rubber (5 @ $95) 475 Anchors (20 @ $9) 180 Soccer Goals/Nets (4 sets @ 500) 2,000 Hockey Goals (inline, 2 sets C� $350) 700 Sub Total 7,805 4130 Supplies for recreation programs, summer sensations, kids in the kitchen, baby-sitting clinic, personal training, aerobic, dance and daycare 4150 General janitorial supplies . 4210 Books and periodicals refating to recreation center management 4240 Uniforms (shirts) for staff members CITY OF CHANHASSEN 1997 BUDGET Commentary Parks & Recreation-Recreation Center (cont.) 4250 P�omotional merchandise, primarily wearables for resale 4300 Instructor fees, indoor plant maintenance, coffee, cups, contractual services, graphics (fitness room) 4310 Phone service, Rec. Ctr. & Rec. Ctr. Warminghouse 4320 Gas and electric, Rec. Ctr., Rec. Ctr. Warminghouse & Tennis Courts 4330 Postage 4340 Publication of (4) cycles of recreation center bulletins, advertising 4350 Refuse and floor mat service 4360 Professional journals and staff memberships to trade organizations 4370 Training for employees working directly for recreation centers 4375 Anniversary Celebration 4410 Speciai event equipment rentals/staging 4510 Contingency for repair and maintenance of buildings and grounds 4530 Contingency for repair and maintenance of equipment 4590 Miscellaneous contractual senrices CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 570 Parks & Recreation • 143 Recreation Center 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4010 Salaries & Wages-Reg 15,000 15,000 20,000 4020 Salaries & Wages-Temp 134,650 134,650 140,000 4030 Contributions-Retirement 18,200 14,145 19,500 4040 Contributions-Insurance 2,300 2,760 1,400 4050 Workers' Compensation 6,400 6,400 6,800 ' TOTAL PERSONAL SERVICES 176,550 172,955 187,700 4110 Supplies-Office 2,000 3,000 3,000 4120 Supplies-Equipment 14,700 12,500 18,305 4130 Supplies-Program 1,200 5,000 5,000 4150 Maintenance Materiais 800 1,000 1,000 4210 Books & Periodicals 300 300 300 4240 Uniforms & Clothing 500 870 900 4250 Merchandise for Resale 1,000 0 1,000 * TOTAL MATERIALS & SUPPLIES 20,500 22,670 29,505 4300 Fees, Services 5,700 5,700 7,500 4310 Telephone 10,000 4,840 5,000 4320 Utilities 22,000 22,000 22,000 4340 Printing & Publishing 10,000 10,000 10,000 4350 Cleaning & Waste Removal 1,600 1,300 500 4360 Subscriptions & Memberships 400 440 500 4370 Travel & Training 500 1,660 1,000 4375 Promotional Expense 400 2,000 3,000 4410 Rental-Equipment 1,000 2,500 2,000 4510 Repair & Maintenance-Building 2,000 2,000 2,000 4530 Repair & Maintenance-Equip 1,000 430 800 4590 Misc. Contractual Services 2,000 2,000 2,000 ` TOTAL CONTRACTUAL SERVICES 56,600 54,870 56,300 4703 Office Equipment 0 0 - ' TOTAL CAPITAL OUTLAY 0 0 0 • 4933 Sales Tax on Purchases 0 0 ' TOTAL MISCELLANEOUS 0 0 0 "* TOTAL RECREATION CENTER 253,650 250,495 273,505 CITY OF CHANHASSEN 1997 BUDGET Commentary Parks & Recreation-Senlor Center Operation Functlon: To provide recreation programs and opportunities to senior citizens in the community. Also, to establish a setting within the Senior Center which is inviting and improves quality of life and use of leisure time. Revenues: Revenue is generated from various self-supporting trips and classes run for senior citizens ($6,000). This helps to offset the costs mentioned under Fees, Service and Program Supplies. Occasional donations are also received at the Senior Center and are found in account 3807. Expenditures: Any expenditures incurred in this budget will be used to carry out the function and operation of the Senior Center, as well as its promotion, and includes the Advisory Board. 4010 Senior Center Coordinator(P/'f) 100% 4120 Supplies, equipment 4130 Kitchen supplies, admissions, tickets, crafts 4300 Speakers, entertainment, Southwest Metro Bus, catering Note: Senior Linkage Line expenditures were booked in this account in 1996. These expenditures were 7 00% refundable by Carver County. It is unkown if this service will continue in its' present configuration fo� budget year 1997. Linkage Line expenditures are not currently identified in this fund. CITY OF CHANHASSEN 1997 BUDGET 101 General Fund . 570 Parks & Recreation 144 Senior Center Operation 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4010 Salaries & Wages-Reg 15,000 15,000 17,000 4020 Salaries & Wages-Temp 8,000 8,000 4030 Contributions-Retirement 2,800 2,800 2,100 4040 Contributions-Insurance 300 300 300 4050 Workers' Compensation 800 800 800 ` TOTAL PERSONAL SERVICES 26,900 26,900 20,200 4110 Supplies-Office 75 75 75 4120 Supplies-Equipment 500 800 500 4130 Supplies-Program 2,100 2,600 2,500 " TOTAL MATERIALS & SUPPLIES 2,675 3,475 3,075 4300 Fees, Services 3,000 2,800 3,000 4310 Telephone 350 60 100 4330 Postage 350 100 150 4340 Printing & Publishing 100 50 75 4360 Subscriptions & Memberships 100 50 50 4370 Travel & Training 500 250 350 4375 Promotional Expense 500 100 300 4380 Mileage 150 100 100 * TOTAL CONTRACTUAL SERVICES 5,050 3,510 4,125 4933 Sales Tax on Purchases 0 0 ' TOTAL MISCELLANEOUS 0 0 0 '* TOTAL SENIOR CENTER OPERATION 34,625 33,885 27,400 CITY OF CHANHASSEN 1997 BUDGET Commentary Parks & Recreation-Recreation Programs Function: To provide a year round recreational program that reflects a variety of interests in the ' community and that develops a social, physical, cultural and aesthetic quality for our citizens. Programs funded from this function are supported both by fees charged to those utilizing programs and by general tax dollars. Revenue: Revenue in the form of donations (3807) is generated from Chanhassen's Sponsorship Program. This revenue offsets expenditures incurred under 4130 and 4300 for the following special events: Spring Egg Hunt,4th of July Celebration, February Festival and Halloween. Expendltures: General Comment: Expenditures for this function include part-time staff for such, payments for entertainment for special events, equipment and utilities. 4010 Recreation Supervisor I 80% Recreation Supervisor I 50% 4020 Playground Director 50% Building Monitors 9 00% Playground Leaders (5) 50% Recreation Intern 100% Warming House Attendants (12) 100% Concession Worke�s 100% intramural Coach (2) 100% 4011 Payments to full time employees working overtime to prepare rinks/other program activities. 4110 Film/Developing, Colored Paper, Poster Printer Paper, Office Supplies 4120 Home Plates (2) Pitching Rubbers (2) Rec Center Concession Safety Base (2) Anchors (6) Volleyballs (3) Soccer Nets (6) Bases (2 sets) Feb. Festival Banner Playground Balls Sport Equipment Rec Center Rental Canoe Racks (2) 4130 Playground craft and game supplies: July 4th, February Festival, Park Pride, � Easter Candy Hunt, Tree Lighting Ceremony, Rec Center Concession Supplies 4240 Employee Uniforms 4300 July 4th, February Festival, Wing Dings, Easter Candy Hunt, Tree Lighting Ceremony 4310 South Lotus Lake Boat Access, City Center Warming House, North Lotus Warming House, cellular phones, Lake Susan Payphone, Pager (1) 4320 City Center Warming House, Minnewashta Security Light, North Lotus Warming House/Hockey Lights, South Lotus Tennis Courts 4340 February Festival, July 4th, Halloween, Easter Candy Hunt, Employment Ads 4340 February Festival, July 4th, Halloween; Easter Candy Hunt, Employment Ads 4380 Mileage; Seasonai Employees 4400 Portable Restrooms - February Festival, July 4th ' 4410 Portable warming house - North Lotus Park, Tents/Table & Chairs, Generators CITY OF CHANHASSEN 1997 BUDGET 101 General Fund • 570 Parks & Recreation 145 Recreation Programs 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4010 Salaries & Wages-Reg 47,000 47,000 54,000 4020 Salaries & Wages-Temp 19,550 14,537 26,175 4030 Contributions-Retirement 7,200 7,200 8,700 4040 Contributions-Insurance 4,600 4,600 3,700 4050 Workers' Compensation 2,900 2,900 3,400 ` TOTAL PERSONAL SERVICES 81,250 76,237 95,975 4110 Supplies-Office 2,825 981 2,810 4120 Supplies-Equipment 3,450 2,518 9,000 4130 Supplies-Program 15,650 10,608 18,000 4240 Uniforms & Clothing 800 800 900 ' TOTAL MATERIALS & SUPPLIES 22,725 14,907 30,710 4300 Fees, Services 32,800 26,850 34,150 4310 Telephone 3,350 1,948 2,700 4320 Utilities 2,175 2,658 3,125 4330 Postage 150 100 150 4340 Printing & Publishing 11,700 13,237 10,500 4370 Travel & Training 350 208 750 4380 Mileage 100 300 500 4400 Rental-Land & Buildings 2,800 2,623 2,575 4410 Rental-Equipment 7,800 6,168 8,150 ` TOTAL CONTRACTUAL SERVICES 61,225 54,092 62,600 4933 Sales Tax on Purchases 0 0 ` TOTAL MISCELLANEOUS 0 0 0 '"' TOTAL RECREATION PROGRAMS 165,200 145,236 189,285 CITY OF CHANHASSEN 1997 BUDGET Commentary ' Parks & Recreation-Self-Supporting Programs ' Function: To supplement overall recreation programs by providing a budgetary vehicle by which new prog�ams, which are primarily self-supporting (revenues generated by user charges equals costs), can be accomplished. Expenditures: General Comment: Programs funded under this function are self-supporting, i.e. adult softball and volleyball, hobby and craft courses, instructional courses, etc. The offsetting revenue for this function is separately accounted for under the General Fund Revenue section of the budget. In addition to self-supporting recreational programs, community events also included in this function are: Golf Tournament, and Halloween Party. These activities are generally self- supporting. Expenditures within this account may exceed budgetary limitations so long as aggregate revenues for all programs are within 5% of aggregate expense. 4010 Recreation Supervisor I 20% 4020 Playground Director 50% Camp Leaders (5) Playground Leaders (6) 50% Tennis Instructor/Coach Golf Instructor Open Gym Attendants Birthday Bonanza Leade� Miscellaneous Program Instructors 4120 New program equipment 4130 Supplies for all programs 4240 Employee uniforms 4300 Umpire/Officials Fees, Sanctioning Fees, State Tournament Berths, Super Event Bus Rental, Water Instructor/Camp, Entertainment CITY OF CHANHASSEN 1997 BUDGET 101 General Fund • 570 Parks & Recreation 146 Self-Supporting Programs 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4010 Salaries & Wages-Reg 9,000 9,000 9,000 4020 Salaries & Wages-Temp 14,050 8,081 15,000 4030 Contributions-Retirement 2,100 2,100 2,300 4040 Contributions-Insurance 600 600 600 4050 Workers' Compensation 1,000 1,000 1,100 ' TOTAL PERSONAL SERVICES 26,750 20,781 28,000 4120 Supplies-Equipment 400 192 450 4130 Supplies-Program 14,940 13,218 12,500 4240 Uniforms & Clothing 60 60 60 • TOTAL MATERIALS & SUPPLIES 15,4U0 13,470 13,010 4300 Fees, Services 24,250 18,626 15,500 4340 Printing & Publishing 0 0 4380 Mileage 0 0 " TOTAL CONTRACTUAL SERVICES 24,250 18,626 15,500 4933 Sales Tax on Purchases 0 0 ' TOTAL MISCELLANEOUS 0 0 0 '"* TOTAL SELF-SUPPORTING PROGRAMS 66,400 52,877 56,510 CITY OF CHANHASSEN 1997 BUDGET Commentary Parks & Recreation-Lake Ann Park Operations Function: To provide accurate accounting of the overail operation of Lake Ann Park. This function is responsible for tracking ail revenues and expenditures including the rental of facilities, watercraft and equipment, and fees collected from parking and concession sales. Revenue collected offsets expenditures. Revenue: General Comment: Revenue collected in this function is obtained from park admission fees, park facility and ballfield rentals, watercraft rentals, equipment rentals and concession sales. Revenue is reflected in the General Fund Revenue Budget. 3632 Lake Ann Gate Parking Pass 3633 Rerttai of Volleyball Sets, Volleyballs, Horseshoe Sets, Bocce Ball Sets, Croquet Set, Fishing Equipment 3634 Rentai of Picnic Sites: Lakeside, Parkview, Recreation Shelter, and Ballfield Rental 3635 Rental: Canoes, Paddle Boats, Fishing Boats, etc. 3638 Revenue collected from food concession sales Expenditures: General Comment: Expenditures for this function include: salarfes & wages, beach/lifeguard corttract, utilities; telephone, employee uniforms and all supplies needed for the operation of Lake Ann Pa�lc. 4020 Gate Attendants 100% ConcessioNRental Employees (4) 100% 4110 Cash register tape 4120 trolling motor, microwave, boat batteries (3) 4130 Concession supplies (food, paper goods, etc.) 4240 Employee uniforms 4300 Beach Director/Lifeguard Contract, Department of Agriculture Food License, Securiry System Contract 4310 Beach and tittle concession pay phones, gate house, concessioNrecreation shelter ' 4320 Litt1e concession, recreation shelter/concession, ballfield lights, maintenance shed, batting cages 4340 Printing of Lake Ann Passes and rental forms, employment ads CITY OF CHANHASSEN 1997 BUDGET 101 General Fund - 570 Parks & Recreation 147 Lake Ann Park Operations 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4020 Salaries & Wages-Temp 20,485 14,000 17,700 4030 Contributions-Retirement 1,600 1,600 1,400 4050 Workers' Compensation 900 900 800 * TOTAL PERSONAL SERVICES 22,985 16,500 19,900 4110 Supplies-Office 225 150 225 4120 Supplies-Equipment 2,900 2,272 2,420 4130 Supplies-Program 8,325 5,882 7,850 4240 Uniforms & Clothing 550 562 525 ` TOTAL MATERIALS & SUPPLIES 12,000 8,866 11,020 4300 Fees, Services 20,300 20,300 21,460 4310 Telephone 2,500 2,159 2,650 4320 Utilities - 5,150 4,441 13,900 4340 Printing & Publishing 1,725 1,537 1,875 4510 Repair & Maintenance-Building 5,500 5,500 0 * TOTAL CONTRACTUAL SERVICES 35,175 33,937 39,885 4933 Sales Tax on Purchases 0 0 * TOTAL MISCELLANEOUS 0 0 0 ** TOTAL LAKE ANN PARK OPERATIONS 70,160 59,303 70,805 CITY OF CHANHASSEN 1997 BUDGET Commentary Parks & Recreation-Park Maintenance Function: To maintain the city's 27 park sites containing over 450 acres of property including 18 ` seis of play equipment, 10 outdoor basketball courts, 31 athletic fields, 5 hockey rinks, 8 family skating rinks, 3 warming houses, 3 pa�lc shefters, 17 tennis courts, 12 sand volleyball courts, 3 boat accesses, 4 swimming beaches, 9 public docks, 2 fishing piers and approximately 8 miles of bituminous trail. Expenditures: Personal Services: Budgeted positions include: 1995 1996 4010 Park Superintendent 80% 80% Park Maintenance Person 80% 80% Park Maintenance Person 80% 80% Park Maintenance Person 80% 80% Secretary � 25% 25% 4020 Park Maintenance (FT Temp - 6) 100% 100% Seasonal Personnel Othe� Major Expenditures include: 4120 Equipment required for maintaining new and existing parks. 4140 Reflects cost for vehicle repair. 4150 Maintenance materials Fertilizer $12,000 Asphalt 5,000 Weed spray 1,500 Crushed Rock 4,000 Sand and Pea Rock 6,000 4260 Small tools needed for play equipment installations and outfitting one truck. 4300 Maintenance of sprinkler systems, snow removal contract for sidewalks at the Chanhassen Recreation Center/Bluff Creek Elementary School. 4350 Services for rubbish removal during the summer months 4400 Portable toilet rental. Second yea� of a two year contract. 4510 The "Round House° 20,000 Lake Ann Park Shelter 2,000 Contingency 4.500 26,500 _ 4530 Repairs on equipment that require contractual services. Additional $1,500 to repaint park trailers. - CITY OF CHANHASSEN 1997 BUDGET Commentary Parks & Recreation-Park Maintenance (cont.) 4531 Radio maintenance contract 4540 Park Portion of Lake Ann Park entrance road re-construction, asphalt repair and sealcoating. 4560 New sign purchases in addition to routine sign maintenance such as replacing lost or damaged signs 4705 Fertilizer Spreader 6,700 Trailer 3,900 Insty-grader 3,600 Re-place snowblower 16,000 (3j Weed Trimmers 1,500 CITY OF CHANHASSEN 1997 BUDGET 101 General Fund � 570 Parks & Recreation . 148 Park Maintenance 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4010 Salaries & Wages-Reg 142,000 142,000 151,000 4011 Overtime-Reg 3,000 3,000 6,000 4020 Salaries & Wages-Temp 29,000 29,000 30,000 4030 Contributions-Retirement 19,500 19,500 20,600 4040 Contributions-Insurance 14,200 14,200 14,200 4050 Workers' Compensation 6,500 6,500 6,900 * TOTAL PERSONAL SERVICES 214,200 214,200 228,700 4110 Supplies-Office 1,000 1,000 1,000 4120 Supplies-Equipment 21,300 23,000 22,500 4140 Supplies-Vehicles 6,800 4,800 6,000 4150 Maintenance Materials 31,000 28,000 31,000 4151 Irrigation Materials 0 0 0 4170 Motor Fuels & Lubricants 7,700 7,700 8,500 4240 Uniforms & Clothing 2,200 2,000 2,000 4260 Small Tools & Equipment 1,500 1,500 2,000 * TOTAL MATERIALS & SUPPLIES 71,500 68,000 73,000 4300 Fees, Services 2,500 4,350 4,500 4310 Telephone 750 750 1,000 4320 Utilities 0 0 0 4340 Printing & Publishing 100 100 500 4350 Cleaning & Waste Removal 4,500 4,000 4,500 4360 Subscriptions & Memberships 100 100 100 4370 Travel & Training 500 500 750 4400 Rental-Land & Buildings 25,000 25,000 25,000 4410 Rental-Equipment 4,000 4,000 6,000 4440 License & Registration 500 500 500 4510 Repair & Maintenance-Building 17,500 17,500 23,500 4520 Repair & Maintenance-Vehicles 2,500 2,500 3,000 4530 Repair & Maintenance-Equip 3,000 3,000 5,000 4531 Repair & Maintenance-Radios 1,500 1,500 500 4540 Repair & Maintenance-Streets 20,000 20,000 175,000 4550 Repair & Maintenance-Utility 0 0 0 4560 Repair & Maintenance-Signs & Signals 750 750 1,000 " TOTAL CONTRACTUAL SERVICES 83,200 84,550 250,850 4705 Other Equipment 18,000 18,000 17,300 ' TOTAL CAPITAL OUTLAY 18,000 18,000 17,300 4933 Sales Tax on Purchases 0 0 0 * TOTAL MISCELLANEOUS 0 0 0 ** TOTAL PARK MAINTENANCE 386,900 384,750 569,850 CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 570 Pa�lcs & Recreation 141 Park & Rec Commission Materials & Supplies 275 275 275 ' Contractual Senrices 1,850 1,850 1,800 Miscellaneous 0 0 0 ' TOTAL PARK & REC COMMISSION 2,125 2,125 2,075 142 Park & Rec Administration Pe�sonal Services 55,200 55,200 59,900 Materials & Supplies 2,150 1,863 2,200 Contractuai Services 11,700 11,050 10,450 Capital Outlay 0 0 0 Miscellaneous 0 0 0 ' TOTAL PARK & REC ADMINISTRATION 69,050 68,113 72,550 143 Recreation Center Personal Services 176,550 172,955 187,700 Materials & Supplies 20,500 22,670 29,505 Contractual Services 56,600 54,870 56,300 Capital Outlay 0 0 0 Miscellaneous 0 0 0 ` TOTAL RECREATION CENTER 253,650 250,495 273,505 144 Senior Center Operation Personal Services 26,900 26,900 20,200 Materials & Supplies 2,675 3,475 ' 3,075 - Contractual Services 5,050 3,510 4,125 Miscellaneous 0 0 0 ' TOTAL SENIOR CENTER OPER. 34,625 33,885 27,400 145 Recreation Programs Personal Services 81,250 76,237 95,975 Materials & Supplies 22,725 14,907 30,710 Contractual Services 61,225 54,092 62,600 Miscellaneous 0 0 0 ' TOTAL RECREATION PROGRAMS 165,200 145,236 189,285 146 Self-Supporting Programs Personal Services 26,750 20,781 28,000 Materials & Supplies 15,400 13,470 13,010 Contractual Services 24,250 18,626 15,500 Miscellaneous 0 0 0 • TOTAL SELF-SUPPORTING PRGMS 66,400 52,877 56,510 147 Lake Ann Park Operations Personal Services 22,985 16,500 19,900 Materials & Supplies 12,000 8,866 11,020 Contractual Services 35,175 33,937 39,885 Miscellaneous 0 0 0 � ' TOTAL LAKE ANN PARK OPER. 70,160 59,303 70,805 148 Park Maintenance _ Personal Services 214,200 214,200 228,700 Materials & Supplies 71,500 68,000 73,000 Contractual Seroices 83,200 84,550 250,850 Capital Outlay 18,000 18,000 17,300 Miscellaneous 0 0 0 ' TOTAL PARK MAINTENANCE 386,900 384,750 569,850 `*TOTAL PARKS & RECREATION 1,048,110 996,784 1,261,980 � , CITY OF CHAIVHASSEN 1997 BUDGET Commentary Capital Project Fund � ParklTrailways Acquisition & Development General Comment: Park and trail fees (charges established on new construction) are receipted ' into this fund. Many major park and trail improvements become a budgeted expense of this fund (NDte: To insure multi-year accountability for individual projects, a separate fund is typically established to account for the assets/liabilities of that project, i.e. Lake Ann Boat Access. All of the revenues/expenses associated with the project thereby become easier to monitor - with final balances being "transferred" back to this fund). As such, this fund represents the master fund reflecting current and future obligations for major park and trail projects, as well as minor park and trail improvements within our community. An annual and five year park/trailways acquisition and development capital improvement program is maintained by the City's Park and Recreation Commission. All capital improvement projects are approved by the City Council. Expenditures: 1996 1997 4010 Personal Services: Park and Recreation Director 20% 20% 4300 Fees, Service: $28,000 Professional services associated with the development of city 25,000 parks and trails. Tree moving 2,000 Appraisals and consulting services associated with "park" 15,000 referendum. 4302 Fees, Legal: 20,000 Legal services associated with the development of city parks 3,000 and trails. Legal services associated with "park" referendum. 4,000 4340 Printing & Publishing associated with "park" referendum, 8,000 miscellaneous documents. 4701 Chanhassen Recreation Center-Transferred to Lake Ann Ballfield Lighting 30,000 Lake Ann Park ballfield lighting 60,000 Trees, Meadow Green Park 2,000 Minnewashta Boulevard Parkland, Phase I Development 70,000 Contingency, Lake Ann Park 5.000 167,000 Carver Beach Shoreline Restoration and Trail 12,000 TC & W Railroad Trail Underpass Restoration 25,000 Recreation Center Parking 50,000 Lake Ann Park Contingency 5,000 , Round House Park, Phase II Development 50.000 142,000 CITY OF CHANHASSEN 1997 BUDGET Commentary Capital Project Fund � Park/Trallways Acquisition & Development (cont.) 1996 1997 4705 ADA Requirements and spring animals/Chan Estates 4,500 Park Paddle boats, Lake Ann Park 5,000 Piay equipment, Stone Creek Parkland 25,000 Signage 1,000 Scout Projects 500 Contingency 10.000 46,000 Lake Susan Park Shelter Electrical Outlets 3,000 Prairie Knoll Park Playground; Phase I 20,000 Picnic Tables, Benches 3,000 Signage 1,000 Scout Projects 1,000 Recycling Containers 5,000 Trails/Asphalt 15,000 Contingency 10.000 58,000 4754 Trailway Improvements: Chan Pond/Butte Court 16,000 4769 Recording costs 1,000 2,000 4907 Refunds & Reimbursements: Payments to developers for trail 80,000 work completed per development agreements CITY OF CHANHASSEN 1997 BUDGET , CAPITAL PROJECT FUNDS . 410 Park Trailways Acq & Dev Fund 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET REVENUE PERMITS 3303 Park Development Fees 210,000 300,000 210,000 3304 Trail Fees 70,000 85,000 60,000 * TOTAL PERMITS 280,000 385,000 270,000 OTHER REVENUE 3801 Interest Earnings 20,000 25,000 25,000 3807 Donations 0 39,000 24,000 * TOTAL OTHER REVENUE 20,000 64,000 49,000 ** TOTAL REVENUE 300,000 449,000 319,000 CITY OF CHANHASSEN 1997 BUDGET - CAPITAL PROJECT FUNDS 410 Park Trailways Acq & Dev Fund ' 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET EXPENDITURES 4010 Salaries & Wages-Reg 11,000 11,000 12,000 4030 Contributions-Retirement 1,400 1,400 1,500 4040 Contributions-Insurance 1,000 1,000 1,000 4050 Workers' Compensation 500 500 600 * TOTAL PERSONAL SERVICES 13,900 13,900 15,100 4150 Maintenance Materials 0 200 1,000 * TOTAL MATERIALS & SUPPLIES 0 200 1,000 4300 Fees, Services 28,000 28,000 40,000 4302 Fees, Legal 20,000 4,000 7,000 4340 Printing & Publishing 14,000 5,500 8,000 4375 Promotional Expense 1,000 1,000 1,000 ; TOTAL CONTRACTUAL SERVICES 63,000 38,500 56,000 4701 Land/Building Improvement 167,000 167,000 172,000 4705 Other Equipment 46,000 46,000 58,000 4752 Outside Engineering Services 5,000 5,000 5,000 4754 Trailway Improvements 0 0 6,000 4769 Other Acquisition Costs 3,000 3,000 3,000 * TOTAL CAPITAL OUTLAY 221,000 221,000 244,000 4901 Refunds & Reimbursements 0 0 80,000 4933 Sales Tax on Purchases 0 0 * TOTAL MISCELLANEOUS 0 0 80,000 ** TOTAL EXPENDITURES 297,900 273,600 396,100 REVENUE OVER/(UNDER) EXPENDITURES 2,100 175,400 (77,100) FUND BALANCE FORWARD 684,185 682,117 632,517 LESS REQUIRED RESERVE West Minnewashta 0 0 City Center Park Play Equipment 12,000 12,000 12,000 Highway 101 Trail 0 0 New School Site/Furnishings 0 0 ' Stockdale Land Acquisition 130,000 Land Dev./Lake Minnewashta West 0 0 y Bluff Creek Water Shed 100,000 100,000 100,000 Fund Reserve 300,000 300,000 300,000 TOTAL RESERVE 542,000 412,000 412,000 TOTAL RESOURCES OVER/(UNDER) LIABILITIES 144,285 445,517 143,417 1997 PU�LIC SAFETY BUDGET REQUESTS September 16, 1996 1997 PUBLIC SAFETY BUDGET COI�ZMENTARY AVERAGE DEPARTMENTAL INCREASE - 3.2 % . P�blic 8afetv Commis�aioa 1( 23-) Increase: 2% (but for addition of sales tax) No change in programming from last year. Aaimal Coutrol 1( 26-) Increase: l.l% (but for addition of sales tax & personnel expenses) Police 121- Increase: 7.2% (not including personnel related costs or sales tax). Only major change: "Clinton Cop" position for first of three years. Code En�orcemeat 1( 25-) Increase: 1.9% (operating costs, but for the addition of a full-time fire inspector. Because of this additional fire inspector position, I am requesting a new vehicle will be necessary.) Fire De�a�-tmeat Increase: 3.8% (primarily due to a 15% increase in fire calls and related costs.) , Caiaital Zmuro�emeat Proiects/Public Sa.fetv Deiaartment: Year Project Amount 1997 Outdoor Warning Sirens Approx. $150,000.00 2001 800 MHZ Radios $ 51,187.50/yeaz (see attached) 1997 Replace Bldg. Inspection Unit #603 (Blazer) $ 19,500.00 - 1997 Fire Marshal Vehicle (Suburban) Approx. $ 28,000.00 + equipping for emergency use � • sales tax for above (excluding Fire Marshal vehicle) a:lsafetylsfi\976udg CITY OF CHANHASSEN 1997 BUDGET PUBLIC SAFETY Personal Materials & Contractual Capttal Services Supplies Services Outlay Misc. Total 121 Police Administration 206,400 10,400 534,488 1,000 600 752,888 122 Fire Prevention Administration 0 41,140 96,220 16,409 0 153,769 123 Public Safety Commission 0 700 1,675 145 2,520 125 Code Enforcement 585,580 20,700 26,420 6,000 0 638,700 126 Animal Control 89,900 11,850 20,550 2,000 979 125,279 TOTAL 881,880 84,790 679,353 25,409 1,724 1,673,156 Expenditures by Function Animal Cntl 6.2% T: ,� �. Police 42.1 % 3 ry i��; Code Enfrc ` � "�� 32.9% P/S Comm Fire 02% 18.6% Expenditures by Type capital 1.5% Contractual 40.6% Personal 52.7% Materials M �� 5.1% 0.1% CITY OF CHANHASSEN 1997 BUDGET Commentary Publlc Safety-Pollce Admi�lstratlon - Function: To provide for the protection of life and property in the City through both proactive crime prevention and the enforcement of state statutes and city ordinances. This section includes the - positions of Public Safety Director, two secretaries, Crime Prevention Officer, as weil as the contractual services obtained from the Carver County SherifPs Department for police services and the • Southwest Metro Drug Task Force far narcotics investigation and enforcement Personal Senices: 1996 1997 4010 Public Safety Director . 100% 100°� . Support Service Secretary 100% 100% Support Service Secretary 100% 100% Public Safety Education Specialist 100% 100°k Materials and Supplies: 4190 Office supplies, including copy machine paper for the Public Safety Departmerrt, supplies for crime prevention 4130 Program costs for Operation Identification, Crime Prevention, Neighborhood Watch supplies, Junior Police badges/pencils, brochure rack for lobby 4140 Equipment fo� vehicle 4150 Emergency Management Supplies/Disastet Preparedness 4210 Books and periodicals used to maintain updated information for code and law enforcement 4240 Unifortns 1995 1996 1997 4300 Carver County Police Contract � $434,707 $441,387 $459,042 Southwest Metro Drug Task Force 10,000 10,000 10,000 State Crime Computer Fees 1,300 1,350 1,400 Pager rental 300 1,944 2,044 Siren maintenance 400 400 400 Additional traffiGneighbofiood patrol 15,000 15,000 15,000 1994 Police Contract Re-estimate (Carve� Cnty) 4,928 `95 5,000 1995 Police Contract Adjustment Estimate 5,000 '96 5,000 Mobile Radio Terminal Rental 3,000 3,000 Partial Contribution to Fast-Cops Program 9 1997: 9,701.87; 1998: 10,029.95; • 1999: 10,392.95 $445,694 $461,707 $510,588 4310 Phone costs for P.S. Dept., including emergency management communications 4360 Membership in professional associations 4370 Professional training to maintain licenses and certifications � 4410 Rental of copy machine and maintenance contract 4531 Radio repair 8 maintenance, including portion of radio maintenance � �epair contract and civil defense siren maintenance contract fee 4560 Costs for emergency waming signs 4705 Portable radio � 4984 Attributable to ConstructioNDevelopment is being charged 5°� of the total costs of this funcdon . CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 520 Public Safety � 121 Police Administration 1996 1996 199T ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET ....... . ..... ... ......... . 4010 Salaries 8 Wages-Reg 161,000 ��<;::;:1;61:F�0�.;. 162,000 4011 Overtime-Reg • 2,000 : 2.OD� : ::: ;, : 4030 Contributions-Refirement 19,500 ;.;;:;. ' 19,600 4040 Contributions-insurance 13,100 : ;;;. 13,100 4050 Workers' Compensation 10,700 : 10,�Q0 `? 10,700 * TOTAL PERSONAL SERVICES 206,300 206,300 206,400 4110 Supplies-Office 1,500 .. , 1,5�0 . ; : ;'t,7Q0:: 4120 Supplies-Equipment 600 8D0 ,700: 4130 Supplies-Program 1,000 >. 4,�I�� . 4;500 ; :; 4140 Supplies-Vehicles 500 5�0 -:5QE} : 4170 Motor Fuels 8� Lubricants 1,400 ': 1�4t3� 1;5Q0: � �:: � 4210 Books 8� Periodicals soo ....: :: ;; :soa. : ::::; ..._ ...........:...:.. .......... .. ._ _ ......... ..... .. ........ .. 4240 Uniforrns 8� Clothing 1,000 . 1;QOQ ..:'t`;000 * TOTAL MATERIALS 8 SUPPLIES 6,500 6,500 10,400 .:. ; _ . . 4300 Fees, Services 483,009 4$3,Of�9 : 51fl;588:: > 4310 Telephone 3,150 3.��0 .` 3;800 4340 Printing 8� Publishing 600 .6Q� 8Q4: <. ,, 4360 Subscriptions � Memberships 750 _..:75�.. 75Q . ,: �. �: . _. ; 4370 Travel & Training 2,500 ; 2�50Ci :3;000 4375 Promotional Expense 500 SDO fi00:: 4410 Rental-Equipment 6,000 .< 6,OOEk 10;Q00 , 4440 License & Registration 20 �0 : 50 4483 Insurance-General Liability 3,300 : 3,3Q0 ,3;�QE} 4520 Repair 8� Maintenance-Vehicles 900 900 500 4530 Repair 8� Maintenance-Equip 500 5Q� 5Q0 ;: � .. 4531 Repair 8� Maintenance-Radios 400 .. 4�0 . 400 4560 Repair & Maintenance-Signs 8 Signais 200 ' 2f�� < 200 _� * TOTAL CONTRACTUAL SERVICES 501,829 501,829 534,488 4705 Other Equipment 4,100 4,1CI0: 1:;000 . * TOTAL CAPITAL OUTLAY 4,100 4,100 1,000 4933 Sales Tax on Purchases 0 ::;�;0:>: 60Q - 4984 Attributable to ConstdDev (35,936) (35;936): " TOTAL MISCELLANEOUS (35,936) (35,936) 600 "* TOTAL POLICE ADMINISTRATION 682,793 682,793 752,888 , CITY OF CHANHASSEN 1997 BUDGET . Commentary Pubiic Safety-Fire Prevention 8 Admin. ' Function: To provide fi�e protection and rescue service to the community through the use of paid-per- • call firefighters. Chanhassen currentiy maintains and operates two fully equipped fire stations and maintain a staff of 46 fully trained community firefighterso Expenditures: . Personal Services: . � 1995 1996 1997 4020 Fire call pay per hour 7.00 7.00 7.U0 Training & business meetings 7.00 7.00 7.00 $1.00 per firefighter per call Relief Association 1.00 1.00 1.00 - Fire Chief 2,500 2,500 2,500 1stAsst. Chief 1,800 1,800 1,800 2nd Asst. Chief 1,800 1,800 1,800 Training Officer 1,200 1,200 1,200 Asst Training Officer � Rescue Squad Captain 900 900 900 Secretary 900 900 900 4 Captains & 1 Asst. Engr. (700 each) 3,500 3,500 3,500 Lieutenants 2,000 2,000 2,000 Clerical 950 950 0 Building Manager 1,300 1,300 1,300 Computer Operator 1,000 1,000 1,000 Quarter Operator 600 600 600 Air Packs 300 300 300 Fitness Coordinator 300 300 300 Operations Officer 1,100 1,100 1,100 Chief Engineer 1,000 1,000 1,000 4110 Office Supplies 4120 Supplies, Equipment 4130 First aid suppties 4210 Books and Periodicals: Materials as needed by training officers, Fire Education Committee, and Fire Marshal, such as film rental, training manuals, fire prevention materiats, etc. 4240 Replace wom protectional gear, outfit new firefighters, and pu�chase of fire coats 8 pants 4300 Physicals, new members Medical Director ($1,000) Hepatitis B shots Physicals for members over 40 Completion of SOP manual CITY OF CHANHASSEN 1997 BUDGET Commentary Public Safety-Fire Prevention 8 Admin. (cont) � 4320 Electricity and heat 4350 Garbage pick-up, cleaning service 4360 Subscripbons 8 Memberships 4370 Travel 8 Training, including $7,970.00 for Combat Chailenge Team 4375 Fire Prevention material and fire education 4510 Repair & Maintenance, Bidg. & Grounds 4520 Repair � Maintenance, Vehicles 4530 Equipment Tests 4703 Computer costs 4705 Other Equipment: Locator 300 Gas Fan 2,000 Collar Noale 675 Radios 1,200 Solid Nozzle 600 Storage Boxes 500 Foam 2,000 Foam Nozzles 500 Lift Bags 600 Column Master 409 Pagers 1,250 Lights 375 Sawz-all 500 Rescue Coats 1,000 � 11,909 4984 Attributable to Construction/Development is being charged 5% of the total costs of this function CITY OF CHANHASSEN 1997 BUDGET • 101 General Fund 520 Public Safety 122 Fire Prevention Administration 1996 1996 1997 . ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4020 Salaries 8� Wages-Temp 126,900 �;126,9t1� : ;, .. 4030 Contributions-Retirement 2,900 > _ 2,9Q�.. 4050 Workers' Compensation 16,400 :' 16,4�� - * TOTAL PERSONAL SERVICES 146,200 146,200 0 � __ _ _. ...... _ .... 4110 Supplies-O�ce 2,000 ,2,D00... .2=200:; 4120 Supplies-Equipment 3,000 ... ,3,Q00:`: : ,..: ; :2;50Q 4130 Supplies-Program 3,000 . . . �,QQi� :.. . 3,50(}<: 4140 Supplies-Vehicles 5,000 5,000 4;OQ0:: 4150 Maintenance Materiais 1,500 :� 1,5Btf.. 1tQ40:: 4170 Motor Fuels 8 Lubricants 4,000 � ::::.:::�: �;':�::...:..:::: 4210 Books & Periodicals 900 . .:;!, : ,'9CM0.. : ;::. _�:�'t�,SQE}< 4240 Uniforms 8� Clothing 16,000 1�,Oa� 20,000;: 4260 Smatl Tools 8 Equipment 1,000 ` 1.OQ� . 't,OQO 4290 Misc. Materials 8� Supplies 1,000 i,hQ� 1�,20a�: • TOTAL MATERIALS 8� SUPPLIES 37,400 37,400 41,140 4300 Fees, Services 13,000 : 13,OQ0 13;OOE} . 4310 Telephone 3,000 3.OQ0 2,OOQ: 4320 Utilities 17,000 ': 17,OOE� 1.?;OOa: .:> 4340 Printing 8 Publishing 400 ..;.; ... 4�0 , � 600': 4350 Cleaning & Waste Removal 6,000 6,QOQ S;OOQ: 4360 Subscriptions & Memberships 3,000 3,000 3,OQ0: 4370 Travel 8� Training 19,000 19;OOE} 27��7Q 4375 Promotional Expense 5,000 5,q0;0 . 6;OQa 4410 Rental-Equipment 500 ,: 5C�0 ;: .� : 6QQ 4440 License $ Registration 50 5� S0: 4483 Insurance-General Liability 2,500 2,SQQ 2;500 ; . 4510 Repair 8� Maintenance-Building 9,000 5,0�0 5;000 . 4520 Repair � Maintenance-Vehicles 8,000 : 8;a0C� :.: ..5;000: 4530 Repair � Maintenance-Equip 4,000 4,000_ 4;000 4531 Repair 8� Maintenance-Radios 4,500 4,5Q�. 4;50U . TOTAL CONTRACTUAL SERVICES 94,950 94,950 96,220 " 4703 Office Equipment 0 . ;0. ':4 4705 Other Equipment 8,300 8,�0� ;. 9 t,909 _ ' TOTAL CAPITAL OUTLAY 8,300 8,300 16,409 4933 Sales Tax on Purchases 0 0: : 4984 Attributable to ConstNDev {14,343) {14;343j; * TOTAL MISCELLANEOUS (14,343) (14,343) 0 "* TOTAL FIRE PREVENTION ADMIN 272,50T 272,50T 153,769 CITY OF CHANHASSEN 1997 BUDGET Commentary Public Safety-Public Safety Commission The City Council established a seven member citizens' commission to provide input on issues • pertaining to public safety in the City of Chanhassen. The day-to-day coordination of patrol service (contracted service with Carver County), fire administrabon, and paramedic service are the responsibilities of the Pubiic Safety Director. It is the responsibility of the Public Safety Director to provide the citizens' commission with comparative cost information comparing service levels/costs of a city department versus contracting. In addition, the commission reviews changes in service tevels, meets with citizens regardiog public safety concems, and reviews the coordination of the various pubiic safety agencies. Expenditures: 4110 Equipment and supplies far commission activities 4340 Printing and publishing of legal notices for ordinance changes and program prin6ng 4375 Costs for Public Safety Open House and othe� costs related to public safety education CIN OF CHANHASSEN 1997 BUDGET 101 General Fund _ 520 Public Safety 123 Public Safety Commission 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET ,.. .. 4011 Overtime-Reg 0 ` �� ... .. ... ,......, . .......:,..,: .... ........... . . . . . ._ . . • TOTAL PERSONAL SERVICES 0 0 0 ......... ................. ... ........... . . . . . . . . . 4110 Supplies-Office 650 , . ;: . . :..:s�a.: :: . . : ; :700:. * TOTAL MATERIALS � SUPPLIES 650 650 700 4340 Printing 8 Pubiishing 700 70�_ : ;`:700:: 4370 Travei 8� Training 175 . , : '€7�, . . ; : 175: 4375 Promotionai Expense 800 8Q0 . �.� .:8Q0 * TOTAL CONTRACTUAL SERVICES 1,675 1,675 1,675 4933 Sales Tax on Purchases 0 . . ..:: :. .->Q.: :: 'f45: : : * TOTAL MISCELLANEOUS 0 0 145 ** TOTAL PUBLIC SAFETY COMMISSION 2,325 2,325 2,520 CITY OF CHANHASSEN 199T BUDGET Commentary Publtc Safety-Code Enforcement v Function: To provide for the heaith, safety, and welfare of the City through the administration of state laws and local ordinances. Inciuded in this function is the code enforcement officer. heaith officer, • building official, bwilding inspectors, mechanical inspectors, and fire marshal. State building and fire codes are enforced through the City by adoption of these codes on the locai level. This department works closely with police, fire inspecdon, etc. Expenditures: Persona! Services: Personnel included in this function are: 1995 1996 Building Official 100% 100% Assistant Buitding Official 100% 100% � 3 Building Inspectors 100% 100% Fire Marshal 100% 100% Fire Inspector 100% Public Safety Officer/Code Enforcement Officer 50% 50% 2 Mechanical Inspectors 100°� 100% Secretary-FIT 100% 100% Secretary-P/T (20hrs/week) 100% 100% 2 Mechanical Inspectors -P!T (Temp) 100% 100% 4110 Office supplies 4120 Equipment supplies for building division, fire marshal and code enforcement 4130 Supplies for fire inspection program, including supplies for fire investigations, code enforcement, reference books and instructional supplies 4210 Books and periodicals for building inspections and code enforcement 4240 Uniforms and equipment Contractual Services: 4300 Includes plan review and consulting fees for specialized projects occumng in the City 4370 Training costs to enable inspection and enforcement personnel to remain current on professional issues, and to maintain professional licenses required for their positions 4375 Safety handouts and public education material 4520 Annual routine body repair and maintenance for inspection vehicles, CSO vehicles and fire � inspection vehicle 4530 Maintain existing equipment ' 4705 Portable radio and equipment CITY OF CHANHASSEN 1997 BUDGET • 101 General Fund ' 520 Public Safety � 125 Code Enforcement 1996 1996 1997 � ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4010 Salaries 8 Wages-Reg 391,000 :;;:::>:3g1:;000�;; 440,000 4011 Overtime-Reg ' 6,000 : 6 (�� .. t ..,: ::.::: , 4020 Salaries 8� Wages-Temp 33,280 :: 33,2�� :: 33,�84�: 4030 Contributions-Retirement 50,100 >� 5�,4� :: 55,900 4040 Contributions-Insurance 41,300 :":::41:;3�Q;:. 44,000 4050 Workers' Compensation 11,200 �;:.11,��0 12,400 * TOTAL PERSONAL SERVICES 532,880 532,880 585,580 4110 Supplies-Office 2,500 � � � � . . 2,�f#0::. ,:' : .::.. : 4120 Supplies-Equipment 1,600 :: 1,6pE� ;:: 2;6t)Q: 4130 Supplies-Program 1,000 : 1,�� 1x50E}: 4140 Suppiies-Vehicles 3,000 ` 3,�Q0 3�OOff : ,; :� 4170 Motor Fuels � Lubricants 4,500 : ._ .:_: 4,�QC�. . ; ::,. ,800 4 4210 Books � Periodicals 900 9D� 1:;SQ0: 4240 Uniforms & Clothing 2,000 2.OQ6 3�500 4260 Small Tools 8 Equipment 300 300 . >:30Q • TOTAL MATERIALS & SUPPLIES 15,800 15,800 20,700 _ _ ... __. 4300 Fees, Services 4,000 `: 4,QQQ.�: : `4;Q00 4310 Telephone 750 750 1;5QQ 4340 Printing & Publishing 3,000 3.OQ� . 3;QOQ : 4360 Subscriptions � Memberships 1,500 't,50� 3;Sq0 -: .: > 4370 Travel 8� Training 10,000 _ . _ ;:. 10,Od� ,:: . . . .1.�OQQ 4375 Promotional Expense 600 �OQ > :6Q0 ; 4440 License & Registration 120 ..:: : '€�4� :::: ......: . :: 4520 Repair � Maintenance-Vehicles 2,700 .:;: 2.7Qtk... :;::... .�, 4530 Repair � Maintenance-Equip 500 SbQ '5Q0 4531 Repair 8� Maintenance-Radios 500 500 : 540 * TOTAL CONTRACTUAL SERVICES 23,670 23,670 26,420 ..... ............. _.... .... 4705 Other Equipment 13,850 ' 13;850:`<: �; :6;00a - * TOTAL CAPITAL OUTLAY 13,850 13,850 6,000 ` 4933 Sales Tax on Purchases 0 0;�: " TOTAL MISCELLANEOUS 0 0 0 ** TOTAL CODE ENFORCEMENT 586,200 586,200 638,700 CITY OF CHANHASSEN 1997 BUDGET Commentary Public Safety Animal Control v Function: To provide animal control and protection services to Chanhassen and the five cities we - contract with to provide such services, as well as to provide Community Service Officer p�ogramming to support the emergency response agenaes providing services within the City, and to assist with code enforcement, deliveries and general support help in the public safety area. Expenditures: 4010 Deputy Director of Public Safety 50°� 4020 One part-time/one full-time Community Service Officers 100% 4110 Office supplies for CSO, Animal Control and Public Safety Education 4120 Equipment and supplies for Animal Control/CS0 programs 4240 Unifortns for CSO's and Deputy Director of Public Safety, including replacement costs 4300 This area primarily deals with veterinarian fees for services such as boarding of animals and ancillary veterinary costs, much of which are billed back to the cities utilizing the services; �Animal disposal contract costs shared with Eden Prairie. Vaccination costs for CSO's and Deputy Director. Mobile display terminal for Jeep and truck. 4705 Two portable radios CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 520 Public Safety ` 126 Animal Control 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 4010 Salaries 8� Wages-Reg 20,000 <`:_ :>:20;0(�::.:: 22,000 4011 Overtime-Reg 600 ` ' � � -::.:;:60�:.. <......_ .:;;:6 4020 Salaries 8 Wages-Temp 46,000 :46.0�:'>: �� 51,000 4030 Contributions-Retirement 8,000 ;;� 8;800 4040 Contributions-Insurance 5,500 ;;; : 5,500 4050 Workers' Compensation 1,800 : 1,$t�0>;: 2,000 � TOTAL PERSONAL SERVICES 81,900 . 81,900 89,900 . ... ... . .................. ........... . . . . . . . . . 4110 Supplies-Office 500 SQ�:: 7QE} : 4120 Supplies-Equipment 600 6Qf�.� 70Q:: 4130 Supplies-Program 500 � ...;: 5R� _;. . 6.0 .0. : 4140 Supplies-Vehicles 800 . ; . . 8D0. . : ;. . . . ;: 8Q0;; 4170 Motor Fuels & Lubricants 3,500 :�: �,50Q; 4;OOf� � 4210 Books & Periodicais 200 . ._ : ;`..; :2��.�. ... : .'. . . ..... 3Qf} : 4240 Unifortns � Clothing 4,500 �>; 4,5t#0< � 4;75Q': * TOTAL MATERIALS 8 SUPPLIES 10,600 10,600 11,850 _ __ 4300 Fees, Services 14,700 ;:14,7Q0. � 15';500::: 4310 Telephone 1,000 .. .:;: f QO� . : . t.,OQQ>: 1 , 4340 Printing 8 Publishing 400 ;_ 4Q0,� -5Q0�: 4360 Subscriptions 8� Memberships 200 �OEk; 15Q�: 4370 Travel & Training 1,000 , ,,,,, ,,,;;;,1,QQQ . ...,::; , � : 2;.OQ0: 4440 License � Registration 0 Ef �: 0`: : ; 4520 Repair 8 Maintenance-Vehicles 400 ; 4f��?; .'. 6Q0�� 4530 Repair � Maintenance-Equip 400 <: 40�..; 4QE}:: . -. 4531 Repair 8� Maintenance-Radios 400 ,,;..; .: :' ., 4Qf� .::: ..:.:.:::. . . . .:.40Q�: ' TOTAL CONTRACTUAL SERVICES 18,500 18,500 20,550 _ . 4705 Other Equipment 5,000 °:: 5,�00 � ��'> 2:QOQ : . ' TOTAL CAPITAL OUTLAY 5,000 5,000 2,000 - 4933 Sales Tax on Purchases 0 ' a: : 979 * TOTAL MISCELLANEOUS 0 0 979 *' TOTAL ANIMAL CONTROL 116,000 116,000 125,279 CITY OF CHANHASSEN 1997 BUDGET . 101 General Fund � 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 520 Public Safety 121 Police Administration Personal Services 206,300 206,300 206,400 Materials & Supplies 6,500 6,500 10,400 Contractual Services 501,829 501,829 534,488 CapitalOutlay 4,100 4,100 1,000 Miscellaneous (35,936) (35,936) 600 * TOTAL POLICE ADMINISTRATION 682,793 682,793 752,888 122 Fire Prevention Administration Personal Services 146,200 146,200 0 Materials & Supplies 37,400 37,400 41,140 Contractual Services 94,950 94,950 96,220 CapitalOutlay 8,300 8,300 16,409 Miscellaneous (14,343) (14,343) 0 * TOTAL FIRE PREVENTION ADMIN 272,507 272,507 153,769 123 Public Safety Commission Personal Services 0 0 0 Materials & Supplies 650 650 700 Contractual Services 1,675 1,675 1,675 Miscellaneous 0 0 145 * TOTAL PUBLIC SAFETY COMM. 2,325 2,325 2,520 125 Code Enforcement Personal Services 532,880 532,880 585,580 Materials & Supplies 15,800 15,800 20,700 Contractual Services 23,670 23,670 26,420 CapitalOutlay 13,850 13,850 6,000 Miscellaneous 0 0 0 * TOTAL CODE ENFORCEMENT 586,200 586,200 638,700 126 Animal Control Personal Services 81,900 81,900 89,900 Materials & Supplies 10,600 10,600 11,850 Contractual Services 18,500 18,500 20,550 CapitalOutlay 5,000 5,000 2,000 Miscellaneous 0 0 979 " TOTAL ANIMAL CONTROL 116,000 116,000 125,279 *• TOTAL PUBLIC SAFETY 1,659,825 1,659,825 1,673,156