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1. 1997 Budget Work Session.1997 COMMUNITY DEVELOPMENT BUDGET REQUESTS September 30, 1996 Community Development Proposed Budget 1997 151 Planning Commission Increase for Travel and Training only. 152 Planning Administration Increase in salary for a summer intern (3 months) to assist in code enforcement and GIS (computer input), approximately $7,000. 153 Senior Commission Increase for a congregate dinning coordinator 10 hours a week approximately $6,000. 211 Environmental Protection 231 Recycling Status Quo budget 235 Lake Management Status Quo budget 236 Reforestation Increase in fees for service ($10,000 covered by balance in fund) to replace dead trees downtown. 720 Surface Water Management Status quo budget. Southwest Metro Transit Based on the new state law local transit will be levied from the communities that are serviced. This change results amount levied by the Metropolitan Council is now shifted to the city. Southwest Metro Transit is proposing no change in the amount levied from FY 1996. The amount of levy for Chanhassen is $549, 473. CITY OF CHANHASSEN 1997 BUDGET COMMUNITY DEVELOPMENT Personal Materials & Contractual Capital Services Supplies Services Outlay 151 Planning Commission 200 6,050 152 Planning Administration 201,600 2,400 36,000 1,000 153 Senior Facility Commission 19,000 1,050 2,200 TOTAL 220,600 3,650 44,250 1,000 Misc. Total 6,250 0 241,000 0 22,250 0 269,500 Expenditures by Function Plan. Comm Sr. Comm. 2.3% 8.3% Admin 90.4% CITY OF CHANHASSEN 1996 BUDGET Commentary Community Development - Planning Commission Function: To prepare and maintain a Comprehensive Plan for the City and to advise the City Council on matters regarding the implementation of the Plan, including: requests for rezoning, variances, conditional and special use permits, and other related planning areas. The Planning Commission is composed of seven members who are appointed by the City Council for staggered three -year terms. Expenditures: 4110 Commission nameplates 4210 Reference and training material 4300 Consultants 4340 Public hearing notices and agendas 4360 APA membership, Planning Commissioners' Journal 4370 State APA Conference, Sensible Land Use Coalition, seminars and workshops CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 530 Community Development 151 Planning Commission 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4110 Supplies -Office 100 100 100 4210 Books & Periodicals 100 100 100 TOTAL MATERIALS & SUPPLIES 200 200 200 4300 Fees, Services 200 200 200 4340 Printing & Publishing 4,100 4,100 4,100 4360 Subscriptions & Memberships 400 400 1,000 4370 Travel & Training 500 500 750 TOTAL CONTRACTUAL SERVICES 5,200 5,200 6,050 '" TOTAL PLANNING COMMISSION 5,400 5,400 6,250 CITY OF CHANHASSEN 1996 BUDGET Commentary Community Development - Planning Administration Function: To identify community needs and develop statements of community goals to guide the preparation of Comprehensive Planning policies; to develop and maintain a strong program planning capability which translates the adopted goals into positive plans and specific programs; and to prepare, recommend, and update community development plans; to develop and maintain interdepartmental and intergovernmental coordination and communication in planning matters. Additionally, to advise developers concerning compliance with state and local regulations for development projects. Expenditures: Salaries for this function have been distributed in the budget based on time spent in that function. For the current budget, the distribution made is as follows: Personal Services: 4130 200 foot topographic maps 4340 Reprinting zoning ordinance 4984 Attributable to Construction /Development is being charged 20% of the total costs of this function 1996 1997 City Planning Director 60% 60% Secretary 80% 100% Senior Planner 50% 75% Planner 1 50% 65% Planner 11 15% 75% 4130 200 foot topographic maps 4340 Reprinting zoning ordinance 4984 Attributable to Construction /Development is being charged 20% of the total costs of this function CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 530 Community Development 152 Planning Administration 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 106,000 106,000 167,000 4030 Contributions - Retirement 12,900 12,900 20,300 4040 Contributions - Insurance 9,200 9,200 13,300 4050 Workers' Compensation 600 600 1,000 * TOTAL PERSONAL SERVICES 128,700 128,700 201,600 4110 Supplies -Office 1,500 1,500 1,500 4120 Supplies- Equipment 300 300 300 4130 Supplies- Program 100 100 100 4210 Books & Periodicals 500 500 500 * TOTAL MATERIALS & SUPPLIES 2,400 2,400 2,400 4300 Fees, Services 25,000 25,000 25,000 4310 Telephone 400 400 400 4340 Printing & Publishing 3,600 3,600 3,600 4360 Subscriptions & Memberships 2,000 2,000 2,000 4370 Travel & Training 5,000 5,000 5,000 4380 Mileage 0 0 0 ` TOTAL CONTRACTUAL SERVICES 36,000 36,000 36,000 4703 Office Equipment 1,000 1,000 1,000 * TOTAL CAPITAL OUTLAY 1,000 1,000 1,000 4933 Sales Tax on Purchases 0 0 4984 Attributable to Constr /Dev (33,620) (33,620) * TOTAL MISCELLANEOUS (33,620) (33,620) 0 ** TOTAL PLANNING ADMINISTRATION 134,480 134,480 241,000 CITY OF CHANHASSEN 1996 BUDGET Commentary Community Development- Senior Facility Commission Function: To provide oversightladvice to City Council and City staff regarding operations and programs needs for the Seniors. Expenditures: Typical expenditures for a commission or committee of this type are included in the budget. 4110 Name plates, Senior Parking signs 4210 Books & Periodicals 4300 Bus rental 4340 Newsletter, position advertising, notification advertising 4360 Elderhostel, Good Age, AARP Highlights 4370 Senior Expo, mileage reimbursement Personal Services: 1996 1997 Planner II 0% 25% Congregate Dining Coordinator 0% 100% CITY OF CHANHASSEN 1997 BUDGET 101 General Fund _ 530 Community Development 153 Senior Facility Commission 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 4030 Contributions - Retirement 4040 Contributions- Insurance 4050 Workers' Compensation * TOTAL PERSONAL SERVICES 4110 Supplies -Office 4210 Books & Periodicals * TOTAL MATERIALS & SUPPLIES 0 0 16,000 0 0 1,900 0 0 1,000 0 0 100 0 0 19,000 1,000 1,000 1,000 50 50 50 1,050 1,050 1,050 4300 Fees, Services 1,000 4310 Telephone 0 4330 Postage 0 4340 Printing & Publishing 500 4360 Subscriptions & Memberships 200 4370 Travel & Training 500 4375 Promotional Expense 0 * TOTAL CONTRACTUAL SERVICES 2,200 4933 Sales Tax on Purchases 0 * TOTAL MISCELLANEOUS 0 1,000 1,000 0 0 0 0 500 500 200 200 500 500 0 0 2,200 2,200 0 0 0 0 "* TOTAL SR. FACILITY COMMISSION 3,250 3,250 22,250 CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 530 Community Development 151 Planning Commission Materials & Supplies 200 200 200 Contractual Services 5,200 5,200 6,050 * TOTAL PLANNING COMMISSION 5,400 5,400 6,250 152 Planning Administration Personal Services 128,700 128,700 201,600 Materials & Supplies 2,400 2,400 2,400 Contractual Services 36,000 36,000 36,000 Capital Outlay 1,000 1,000 1,000 Miscellaneous (33,620) (33,620) 0 * TOTAL PLANNING ADMINISTRATION 134,480 134,480 241,000 153 Senior Facility Commission Personal Services 0 0 19,000 Materials & Supplies 1,050 1,050 1,050 Contractual Services 2,200 2,200 2,200 Miscellaneous 0 0 0 * TOTAL SR. FACILITY COMMISSION 3,250 3,250 22,250 **TOTAL COMMUNITY DEVELOPMENT 143,130 143,130 269,500 CITY OF CHANHASSEN 1996 BUDGET Commentary Special Revenue Fund - Environmental Protection Function: To provide funding mechanism and accounting control for projects /activities that have significant impact on our environment. Recent events such as the "storm of the century" (July 1987) and the current threat of a possible infestation of our lakes with Eurasian Milfoil remind us of the disastrous epidemic of Dutch Elm Disease and Oak Wilt in the late 1970's and early 1980's that cost millions of dollars nationally to combat and left a lot of governmental units scrambling for the means and mechanism with which to properly address the problem. More recently, the environmental problems and costs associated with solid waste (garbage), recycling and composting continue to grow. Chanhassen continues to aggressively attack these problems and attempt to resolve these issues before they become totally unmanageable. Cooperative efforts with the county for composting and recycling are continuing and specific costs associated with these issues are funded through this Special Revenue Fund. Each individual projectlissue within the fund shall be separately identified by department and associated budget/expenditures will be recorded accordingly. Specific line item budgets will not necessarily be documented, but rather, bottom -line project budgets will be adopted /enforced. Personal Services: 1996 1997 Recycling: Forester 50% 50% Planner 0% 25% Planner II 10% 0% Senior Planner 25% 0% Forestry Forester 50% 50% CITY OF CHANHASSEN 1997 BUDGET SPECIAL REVENUE FUNDS 211 Environmental Protection Fund 1996 1996 1997 %CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET REVENUE GENERAL PROPERTY TAX 3010 Current Property Tax 104,500 104,500 1 07,800 * TOTAL GENERAL PROPERTY TAX 104,500 104,500 107,800 INTERGOVERNMENTAL REVENUE 3520 Grants, County 10,000 10,000 15,000 * TOTAL INTERGOVERNMENTAL REV 10,000 10,000 15,000 CHARGES FOR CURRENT SERVICES 3650 Sales of Recyclables * TOTAL CURRENT SERVICES 2,000 2,000 2,000 2,000 2,000 2,000 OTHER REVENUE 3801 Interest Earnings * TOTAL OTHER REVENUE ** TOTAL REVENUE REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD LESS REQUIRED RESERVE TOTAL RESOURCES OVER /(UNDER) LIABILITIES 18,000 18,000 21,000 18,000 18,000 21,000 134,500 134,500 145,800 23,150 23,150 22,550 471,975 500,998 524,148 495,125 524,148 546,698 0 0 0 4 CITY OF CHANHASSEN 1997 BUDGET 211 Environmental Protection Fund 231 Recycling 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 27,000 27,000 22,000 4020 Salaries & Wages -Temp 1,500 1,500 2,500 4030 Contributions - Retirement 3,400 3,400 2,900 4040 Contributions - Insurance 3,800 3,800 2,100 4050 Workers' Compensation 200 200 200 * TOTAL PERSONAL SERVICES 35,900 35,900 29,700 4110 Supplies -Office 100 100 1,000 4130 Supplies- Program 1,000 1,000 4,000 4210 Books & Periodicals 50 50 50 4260 Small Tools & Equipment 100 100 100 * TOTAL MATERIALS & SUPPLIES 1,250 1,250 5,150 4300 Fees, Services 6,000 6,000 7,000 4340 Printing & Publishing 500 500 1,700 4350 Cleaning & Waste Removal 500 500 500 4360 Subscriptions & Memberships 100 100 100 4370 Travel & Training 100 100'' 100 * TOTAL CONTRACTUAL SERVICES 7,200 7,200 9,400 ** TOTAL RECYCLING 44,350 44,350 44,250 CITY OF CHANHASSEN 1997 BUDGET 211 Environmental Protection Fund 235 Lake Management 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4120 Supplies- Equipment 2,500 2,500 7,500 4130 Supplies- Program 500 500: 500 * TOTAL MATERIALS & SUPPLIES 3,000 3,000 8,000 4300 Fees, Services 28,800 28,800 16,250- 4340 Printing & Publishing 2,500 2,500 10,000 4360 Subscriptions & Memberships 100 100 150 4370 Travel & Training 500 500 500 4380 Mileage 100 100 100 * TOTAL CONTRACTUAL SERVICES 32,000 32,000 27,000 ** TOTAL LAKE MANAGEMENT 35,000 35,000 35,000 CITY OF CHANHASSEN 1997 BUDGET 211 Environmental Protection Fund 236 Reforestation 1996 1996 1997 kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 12,000 12,000 " 14,000 4020 Salaries & Wages -Temp 0 0 0 ". 4030 Contributions - Retirement 1,500 1,500 1,600 4040 Contributions - Insurance 2,300 2,300 1,400 4050 Workers' Compensation 100 " 100 100 * TOTAL PERSONAL SERVICES 15,900 15,900 17,100 4110. Supplies -Office 100 100 100 4130 Supplies- Program 400 400 800 4260 Small Tools & Equipment 250 250 250 * TOTAL MATERIALS & SUPPLIES 750 750 1,150 4300 Fees, Services 15,000 15,000 .25,000 4360 Subscriptions & Memberships 100 100 100 4370 Travel & Training 250 250 650 * TOTAL CONTRACTUAL SERVICES 15,350 15,350 25,750 ** TOTAL REFORESTATION 32,000 32,000 44,000 CITY OF CHANHASSEN 1996 BUDGET Commentary Enterprise Fund Surface Water Management Utility Function: To account for activities and progress of the Surface Water Management Utility District adopted by the City Council in September 1990. General Comments: The Minnesota Legislature enacted the "Chapter 509" legislation for local governments to provide the financing mechanism to build and maintain storm sewers and drainage ponds and generally control the surface water drainage from storms, spring thaw, etc. As we became more environmentally aware and educated, the necessity for establishing such a district in Chanhassen became more evident. The Surface Water Management Fund will account for the activities within the entire city relating to storm water run -off, retention, and water quality issues and carry out the surface water management plan as adopted in summary form by the City Council. Revenues: Property owners are billed on a quarterly basis in conjunction with the sewer and water utility billing. Properties are identified and charged according to the rate schedule (City Ordinance 94 -136A) adopted by the City Council. Expenditures: Personal Services: These costs represent proportioned costs of various city employees directly involved with the administration and planning of the district. 1996 1997 Planning Director 10% 25% Planner 1 25% 10% Accounting Clerk 10% 10% Water Resources Coordinator 100% 100% Materials and Supplies: A projected cost of specific materials needed to carry out the administration of the district. Other Contractual Services: Proportional share of stated expenses. CITY OF CHANHASSEN 1997 BUDGET ENTERPRISE FUNDS 720 Surface Water Mgmt Utility Fnd 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET REVENUE INTERGOVERNMENTAL REVENUE 'aa flaa 3510 Grants State 0 t , .. r n Coun is €{3 3520 Grants, tY ` TOTAL INTERGOVERNMENTAL 0 0 100,000 CHARGES FOR CURRENT SERVICES 3660 Sewer Customers 200,000 ' >' «..... ; as taao 3662 Utilit enalties ty 2,000(3(} x`.000 .:.;;,;,.;_ 3667 Certification Fee 1,000 =fit?; 'I'' 3806 Connection Charges 100,000 1fl0,IE� _ It1,fl1 TOTAL CURRENT SERVICES 303,000 303,000 303,000 OTHER REVENUE 3801 Interest Earnings TOTAL OTHER REVENUE 'aaa 12,000 tla( ;;' .... . 12,000 12,000 12,000 "* TOTAL REVENUE 315,000 315,000 415,000 CITY OF CHANHASSEN 1997 BUDGET ENTERPRISE FUNDS 720 Surface Water Mgmt Utility Fnd 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET EXPENDITURES PERSONAL SERVICES 4010 Salaries & Wages -Reg 4030 Contributions - Retirement 4040 Contributions- Insurance 4050 Workers' Compensation TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 58,000 58,000 64,000 7,000 7,000;,!; 7,700 4,300 15,000 4,600 400 .400< 400 69,700 69,700 76,700 4110 Supplies- Office 500 500 500 4120 Supplies- Equipment 15,000 15,000450Q 2,000 4130 Supplies- Program 500 500 2;500;; 4150 Maintenance Materials 22,000 22,000 15;000 i 4410 Rental- Equipment TOTAL MATERIALS & SUPPLIES 38,000 38,000 22,500 CONTRACTUAL SERVICES 4300 Fees, Services 253,000 253,000 25Q000 4301 Fees, Financial /Audit 1,500 1,500 150Q 4340 Printing & Publishing 2,000 2,000 5;000 4360 Subscriptions & Memberships 200 200 300 4370 Travel & Training 2,500 2,500 3;500 4410 Rental- Equipment 10,000 10 000 10;000 TOTAL CONTRACTUAL SERVICES 269,200 269,200 270,300 CAPITAL OUTLAY 4701 Land /Building Improvement 70,000 70,000 70;000 4705 Other Equipment 0 11 0 0 TOTAL CAPITAL OUTLAY 70,000 70,000 70,000 TOTAL EXPENDITURES 446,900 446,900 439,500 REVENUE OVER /(UNDER) EXPENDITURES (131,900) (131,900) (24,500) FUND BALANCE FORWARD 505,800 298,59.7' 166,697 LESS REQUIRED RESERVE 300,000 100,000 100,000 TOTAL RESOURCES OVER /(UNDER) LIABILITIES 73,900 66,697 42,197 SOUTHWEST METRO TRANSIT COMMISSION 1997 BUDGET PROPOSAL For Presentations at the Public Hearings City of Chanhassen City of Chaska City of Eden Prairie 8080 Mitchell Road, Suite 104 • Eden Prairie, MN 55344 DRAFT TABLE OF CONTENTS Letter From The Executive Director Southwest Metro Transit Commission 1 Agency Organizational Chart 2 Background of the Agency 3 Budget Worksheet for 1997 6 Expenditures As Percentage of Revenue 7 Revenue 8 Operating Expenses 9 Description of Budget 10 Farebox & System Revenue 12 Funding 14 Personnel Services 16 Administrative Charges 18 Service 20 1997 SMTC Service Plan 22 DRAFT SOUTHWEST METRO TRANSIT COMMISSION Commission Members Colleen Dockendorf (Chair) Chanhassen Maggie Brown (Vice Chair) Chaska Randy Herman (Treasurer) Chanhassen Patricia Pidcock (Secretary) Eden Prairie Jack Provo Eden Prairie Chad Dockter Chaska Cindi Potaracke (Rider Representative) Chanhassen Contact Person: Diane Harberts, Executive Director (612) 934 -7928 Providing quality public transit for the Communities of Chanhassen, Chaska and Eden Prairie, 8080 Mitchell Road, Suite 104 • Eden Prairie, MN 55344 • (612) 934 -7928 1 DRAFF BACKGROUND OF THE AGENCY What is Southwest Metro Transit? Southwest Metro is an "opt out", or replacement transit, agency, operated under a joint powers agreement, by and for the cities of Chanhassen, Chaska, and Eden Prairie. Our mission is to provide transit services for the three communities. The agency was organized in 1986 in accordance with Minnesota State Statutes, which provided that a city, or group of cities, meeting certain criteria, may "opt out" of the regional transit system (then known as the Metro Transit Commission, or MTC) and organize its own transit system. Chanhassen, Chaska, and Eden Prairie chose to opt out at that time. The oversight agency for all transit agencies is the Metropolitan Council, the regional policy body over all local governments in the twin cities seven county metro area. What transit services are provided? There are several types of service, including: EXPRESS SERVICE This service provides express bus trips for passengers working in Downtown Minneapolis. Riders are picked up at key locations in Chanhassen, Chaska, and Eden Prairie; then, after the pick -up in the service area, they are "expressed" to Minneapolis, without stopping. At the end of the day, the service is reversed, taking passengers back home in the same "expressed" manner. TELEBUS This is a widely -used service in all three communities. Residents are able to make reservations for this dial -a -ride service which provides for "address to address" transit within the three service communities. A passenger can make a reservation to be picked up at home, taken to a doctor appointment, be picked up at the end of the appointment and taken to the pharmacy, be picked up at the pharmacy and taken back home. Many people have standing reservations for this service, providing reliable transit service for their work needs, service needs, or providing transit for their children after school. This service is also heavily utilized by transit - dependent individuals of the three communities. REVERSE COMMUTE To serve the businesses in the three service communities, the three Chambers of Commerce created a Reverse Commute Task Force, which, in conjunction with jobs skills training services of Hennepin County and the City of Minneapolis, helped to match jobless individuals in the City with employers suffering from labor shortages in the western suburbs. These routes start in Minneapolis and bring passengers to job sites in Chanhassen, Chaska, and Eden Prairie. All three shifts of the day are served by this route. Southwest Metro's Reverse Commute Program is the longest - running program in the county. Starting with only five passengers in 1992, the program has grown to serve approximately 400 - 450 passengers and 45 - 50 employers. 3 DRAT? BUS GARAGE Because the Eden Prairie 'School District moved its bus operations to a new location, it no longer needed the facility on Scenic Heights Road, adjacent to the School District Headquarters. In addition, the property upon which the bus garage is located has been condemned by Mn/DOT for future Highway 212 right -of -way. Mn/DOT has agreed to allow Southwest Metro to use the garage until the highway is constructed The new buses are located at the garage now. TRANSIT HUB This is exciting! Southwest Metro has taken possession of 23+ acres at the southwest corner of Highway 5 and Prairie Center Drive in eastern Eden Prairie for construction of a transit hub. Funding for the land and construction of the transit hub has been authorized through ISTEA funds, with matching funds from the Metropolitan Council, for a project estimated at $5.4 million. The transit hub will be the future home of Southwest Metro's headquarters. On the parcels adjacent to SMTC's headquarters, there will be transit related development, including services that would be utilized by riders and businesses that would benefit from access to transit. Working in conjunction with the city of Eden Prairie, Southwest Metro has endeavored to attract uses to the site that will be compatible with the surrounding area. In addition, discussions have occurred with the city's Parks and Recreation Staff to work out mutual programming opportunities with the Purgatory Creek Recreation Area, a major city park, which will be the southern neighbor to the transit hub. For example, during weekends and evenings, the city may wish to schedule an event at the park and have parking available on the transit hub site, across the street. There are many, many opportunities to consider which will benefit everyone. This will be the first transit hub of this type in this region. The goal is to build a project that will serve transit needs well into the next century. August, 1996 5 CRAFT BUDGET WORKSHEET FOR 1997 0 DRAFT EXPENDITURES AS A PERCENTAGE OF REVENUE 1997 PROPOSED BUDGET 7% ® Personnel Services ■ Administrative Charges 0 Vehicle & Operations 7 8/15/96 OPERATING EXPENSES Budget CY 1996 Acct. # Personnel Services 1010 Admin., Mgmt., Supervisory Salaries 1060 Fringe Benefits Total Personnel Services Administrative Charges 1130 Customer & Community Information 1140 Legal Fees 1141 Auditing Fees 1142 Consultant Fees 1150 Security Costs 1160 Office Supplies 1170 Leases & Rentals ( Admin. Only) 1180 Utilities 1190 Other Direct Administrative Charges 1420 Insurance -Other than Vehicle 1540 Other Taxes & Fees Total Administrative Charges Se rvi gg 1210 Fuel, Lubricants & Tires 1310 Purchase of Service 1340 Maintenance of Other Property Total Vehicle & Operations TOTAL OPERATING EXPENSES 184,000.00 39,550.00 223,550.00 136,200.00 40,000.00 13,000.00 50,000.00 5,000.00 15,000.00 15,000.00 6,000.00 35,000.00 10,000.00 500.00 325,700.00 4,900.00 2,652,676.00 10,000.00 2,667,576.00 3,216,826.00 MEMO Transitional Issues outstanding include Budget Carryover Funds, start-up cash, capital bonding proceeds, and federal funds. DRAFmi"` Proposed Budget 1997 246,500.00 48,000.00 294,500.00 132,500.00 42,000.00 13, 000.00 100,000.00 2,500.00 15,500.00 15,000.00 6,250.00 61,000.00 15,000.00 500.00 403,250.00 4,400.00 3,281,209.00 32,500.00 3,318,109.00 4,015,859.00 z 9 8/19/96 DRAFT DESCRIPTION OF BUDGET 10 SOUTHWEST METRO TRANSIT 0 ; - - The pages that follow in this section provide a description of each the revenue and expense budget categories and the proposed budget for each line item within each category. Changes from 1996 to 1997 are explained in each section. 11 PAM A FAREBOX & SYSTEM Budget Proposed Budget REVENUE CY 1996 1997 Acct.# Description 2001 Farebox Revenues 748,313.00 796,500.00 2012 Contract Revenue 19,200.00 30,000.00 2014 Leasing Revenue 4,200.00 4,200.00 2015 Interest Revenue . 5,000.00 7,500.00 2016 Other Revenue 5,000.00 5,000.00 Total Farebox & System Revenue 781,713.00 843,200.00 13 DRAT - FUNDING Budget Proposed Budget REVENUE CY 1996 1997 Acct.# Description 2105 Property Tax Revenue 2,435,110.00* Total Funding 2,435,110.00* *3,172,659.00 *3,172,659.00 *Represents the sum of all three member communities, Chanhassen, Chaska, and Eden Prairie, as a total, minus a 4% uncollectable estimate. 15 ORAF/ PERSONNEL SERVICES OPERATING EXPENSES Acct.# Description Budget Proposed Budget CY 1996 1997 1010 Administration, Management, Supervisory Salaries 184,000.00 246,500.00 1060 Fringe Benefits 39,550.00 48,000.00 Total Personnel Services 223,550.00 294,500.00 17 ADMINISTRATIVE CHARGES Budget Proposed Budget OPERATING EXPENSES CY 1996 1997 Acct.# Description 1130 Customer & Community Total Administrative Charges 325,700.00 403,250.00 19 Information 136,200.00 132,500.00 1140 Legal Fees 40,000.00 42,000.00 1141 Auditing Fees 13,000.00 13,000.00 1142 Consultant Fees 50,000.00 100,000.00 1150 Security Costs 5,000.00 2,500.00 1160 Office Supplies 15,000.00 15,500.00 1170 Leases & Rentals 15,000.00 15,000.00 1180 Utilities 6,000.00 6,250.00 1190 Other Direct Administrative Charges "35,000-00 61,000.00 1420 Insurance -Other than Vehicle 10,000.00 15,000.00 1540 Other Taxes & Fees 500.00 500.00 Total Administrative Charges 325,700.00 403,250.00 19 DRAFT SERVICE OPERATING EXPENSES Budget Proposed Budget CY 1996 1997 Acct.# Description 1210 Fuel, Lubricants & Tires `11 11 4,400.00 1310 Purchase of Service 1340 Maintenance of Other Property 2,652,676.00 10,000.00 3,281,209.00 32,500.00 Total Vehicle & Operations 2,667,576.00 3,318,109.00 21 � t 1997 SMTC SERVICE PLAN 22 1997 SMTC PROPOSED SERVICE COSTS CURRENT SERVICE $2,863,408.00 460,552 $679,638.00 $2,183,770.00 TOTAL CURRENT SERVICE Provider ILQM LIS S49t Express MCTO 5,570 $140.00 $779,800.00 (8:15 & 9:15 pm) NSB 8,600 $36.00 $309,600.00 $10,080.00 (TOW) 14,170 (1 Trip as of 1/1/97, $1,089,400.00 Telebus NSB 32,728 $36.00 $1,178,208.00 53R NSB 3,450 $36.00 $124,200.00 53M NSB 9,550 $36.00 $343,800.00 54S NSB 3,550 $36.00 $127,800.00 $2,863,408.00 460,552 $679,638.00 $2,183,770.00 TOTAL CURRENT SERVICE 63,448 Revenue SERVICE ENHANCEMENTS - 1997 Reverse Commute Enhancements $27,216.00 5,040 $7,056.00 Provider Hours Rau (8:15 & 9:15 pm) NSB 756 $36.00 St. Paul Service $10,080.00 $60,480.00 12,600 (1 Trip as of 1/1/97, NSB 1,260 $36.00 2 Trips as of 9/1/97) NSB 420 $36.00 (Total) $86,940.00 1,680 $36.00 Express Shadow Buses NSB 1,512 $36.00 Normandale Shuttle (7:00 - 5:00, M -F, NSB 2,940 $36.00 Starting 6/1/97) 54S - Expanded Service to 9:00 pm (1 Vehicle, M -F, NSB 760 $36.00 Starting 1/1/97) Community Based Service (Demand Responsive) NSB 200 $36.00 Circulator (2 Vehicles, M -F, 6 am - 6 pm 1 Vehicle, Sat., 9 am - 6 pm, NSB 4,344 $36.00 Start 5/1/97) fmi Rides Revenue Net Cost $27,216.00 5,040 $7,056.00 $20,160.00 $45,360.00 9,450 $15,120.00 $30,240.00 $15,120.00 3,150 $5,040.00 $10,080.00 $60,480.00 12,600 $20,160.00 $40,320.00 $54,432.00 30,240 $48,384.00 $6,048.00 $105,840.00 12,600 $18,900.00 $86,940.00 $27,360.00 $7,200.00 DRAfT Rid= Revenue Net Cost 153,065 $244,904.00 $534,896.00 130,389 $208,622.40 $100,977.60 283,454 $453,526.40 $635,873.60 90,002 $99,002.20 $1,079,205.80 20,076 $28,106.40 $96,093.60 51,750 $77,625.00 $266,175.00 15,270 $21,378.00 $106,422.00 1,900 $2,660.00 $24,700.00 2,500 $700.00 $6,500.00 $156,384.00 15,200 $19,000.00 $137,384.00 TOTAL NEW SERVICE 12,192 TOTAL ALL SERVICES 75,640 $438,912.00 80,080 $116,860.00 $322,052.00 $3,302,320.00 540,632 $796,498.00 $2,505,822.00 23 8/96 DRAFT 1997 SMTC PROPOSED SERVICE COSTS - ASSUMPTIONS BASE ASSUMPTION: 21 weekday service days /month; 4.3 weekend days /month I. EXPRESS (Includes "Express", St. Paul Service, and Express Shadow Buses Hours - Current Service: Same as current 1996 projection of express hours Hours - St. Paul Service: 5 hrs. /day/bus Hours - Shadow Buses: 6 hrs. /day Rides - Current Service: 1995 ridership X 103% Rides - St. Paul Service: 7.5 rides/hr. Rides - Shadow Buses: 20 rides/hr. Revenue - All services: $1.60 /ride II. TELEBUS (Includes Telebus and Community Based Service) Hours - Current Service: 1996 projection minus .5 hr. for each hour of circulator service Hours - Community Based Service: Same as 1996 budget Rides - Current Service: 2.75 rides/hr. Rides - Community Based Service: 3.5 rides/hr. Revenue - Current Service: $1.10 /ride Revenue - Community Based Service: $1.00 /ride III. REVERSE COMMUTE (Includes 53R and Reverse Commute Enhancements) Hours - 53R: 1996 projections Hours - Enhancements: 2 trips /day X 1.5 hr. per trip Rides - 53R: 1995 ridership X 103% Rides - Enhancements 6.67 rides/hr. (1996 budget) Revenue - All Services: $1.40/ride 25 8/15/96 1997 ADMINISTRATION BUDGET REQUESTS September 30,1996 CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 . MEMORANDUM TO: Don Ashworth, City Manager FROM: Todd Gerhardt, Assistant City Manager DATE: September 27, 1996 SUBJ: 1997 Budget Attached please find the proposed 1997 Budget for Funds 111, 112, 114, 115 and 117. Listed below is a summary of increases being proposed for 1997. 1996 1997 +/- 111 Legislative $146,742 $152,375 +3.8% 112 Administration $223,124 $253,324 +3.5% The purchase of a new postage meter system ($5,800). The current system will not be accepted by the Postal Service during 1997. The current system is 8 years old. 114 Legal $80,000 $83,000 +3.5% 115 Property Assessments Increase as proposed by Carver County due to additional parcels added to the community. $72,600 $76,050 +4.7% 117 City Hall • 4310: Adding the Internet service and additional phones as needed as a part of the City Hall expansion. • 4320: 40% increase due to adding approximately 30% more building space and 10% for adding an elevator and 1 HVAC in the portion of city hall. $176,850 $203,350 Mr. Don Ashworth September 26, 1996 Page 2 • 4350: 30% increase due to 30% more building area to maintain under the cleaning contract • 4350: 30% increase due to 30% more building area to maintain under the cleaning contract. • 4370: Training of opening and general maintenance to the elevator and HVAC. • 4483: Competitive bids taken each year. 1996 increase did not take into account the Recreation Center. gAadn in \tg \97budget.3 CITY OF CHANHASSEN 1997 BUDGET GENERAL GOVERNMENT 111 Legislative 112 Administration 113 Finance 114 Legal 115 Property Assessment 116 M.I.S. 117 City Hall 118 Elections TOTAL Personal Materials & Contractual Services Supplies Services 28,500 900 122,975 224,400 23,350 54,230 132,400 5,330 58,100 4,600 0 83,000 76,050 53,600 50,000 12,900 184,950 8,300 700 5,650 447,200 43,180 634,955 Capital Outlay Misc. Total 0 152,375 5,800 (54,456) 253,324 4,600 0 200,430 83,000 76,050 103,600 500 0 198,350 0 0 14,650 10,900 (54,456) 1,081,779 CITY OF CHANHASSEN 1996 BUDGET Commentary General Government - Legislative Function: To act as the overall policy making body of the City by establishing goals and policies. These policies and goals are typically conveyed to our citizenry through adoption of policy documents, such as the operating budget, comprehensive plan, redevelopment plans and policies, park plans, development standards, etc. These policy statements are adopted by City ordinances and resolutions. The City Council is composed of the Mayor (2 -year term) and four council members (elected by the voters for four -year staggered terms). The Council is the legislative and governing body of the City. It appoints the City Manager and members of various advisory commissions. Expenditures: 4020 Mayor ($500 /month) 4 Council members ($400 /month) 4110 Maple Leaf Awards 4300 Computer network/Strategic Plan/Team Building 4330 Postage for agenda/newsletter mailing, public hearing notices 4340 Printing newsletter; other council publications such as ordinances, resolutions, etc. 1996 1997 Newsletter $30,000 $31,000 Ordinances Codification 10,000 10,350 Misc. Publications 3,600 3,725 Sales Tax 11900 2.000 45,500 47,175 4360 Chamber of Commerce Assoc. of Metro Municipalities League of Minnesota Cities L.M.C. Building Payment Other Subscriptions & Memberships 4370 National League of Cities 1996 1997 4483 General liability insurance Public Officials Liability $13,342 $15,000 CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 511 General Government 111 Legislative 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4020 Salaries & Wages -Temp 4030 Contributions - Retirement 4050 Workers' Compensation * TOTAL PERSONAL SERVICES 4110 Supplies -Office 4210 Books & Periodicals * TOTAL MATERIALS & SUPPLIES 25,200 25,200 25,200 3,100 3,100 3,100 200 200 200 28,500 28,500 28,500 800 800 800 100 100 100 900 900 900 4300 Fees, Services 9,500 9,500 9,500 4310 Telephone 400 400 400 4330 Postage 22,600 22,600 23,400 4340 Printing & Publishing 45,500 45,500 47,175 4360 Subscriptions & Memberships 16,000 16,000 16,500 4370 Travel & Training 5,000 8,000 9,000 4375 Promotional Expense 2,200 2,000 2,000 4483 Insurance - General Liability 16,000 13,342 15,000 * TOTAL CONTRACTUAL SERVICES 117,200 117,342 122,975 4933 Sales Tax on Purchases * TOTAL MISCELLANEOUS 0 0 0 0 0 0 ** TOTAL LEGISLATIVE 146,600 146,742 152,375 CITY OF CHANHASSEN 1996 BUDGET Commentary General Government - Administration Function: To provide for the administration of the City Government within the guidelines and policies established by the City Council and to advise the Council regarding administration of the City and its' financial status. The Manager is also to prepare the agenda for the Council, research items to be considered, and to make recommendations on such. The City Manager is appointed by the Council and is responsible for all other administrative personnel. Costs of the City Manager's office, general secretarial services, general office supplies, etc. are paid from this function. Expenditures: Personal Services: Salaries for this function have been distributed in the budget based on hours spent in that function. For the current budget, the distribution made is as follows: 1996 1997 4010 Salaries, Regular: City Manager 60% 60% Assistant City Manager 35% 35% Office Manager 70% 70% (2) Part -time Receptionists 100% 100% (1) Full -time Receptionist (Add 8 hrs) 80% 100% Intern 100% 100% 4110 General supplies - paper, pencils, etc. 4330 Postage for general mailing 4360 International City Management Assn. Minnesota City Management Assn. Metro Area Management Assn. League of Minnesota Cities 4410 Copier(s), postage meter (owned by the U.S. Postal Dept), folder /inserter machine 4530 Service calls for computers and typewriters 4703 New Postage Meter system (current meter system will not be accepted by Post Office in 1997 —current system is 8 years old) 4984 Attributable to Construction /Development is being charged 20% of the total costs of this function. CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 511 General Government 112 Administration 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 163,000 163,000 184,000 4030 Contributions - Retirement 19,700 19,700 22,300 4040 Contributions- Insurance 17,800 17,800 17,000 4050 Workers' Compensation 900 900 1,100 * TOTAL PERSONAL SERVICES 201,400 201,400 224,400 4110 Supplies -Office 21,100 21,100 22,900 4120 Supplies- Equipment 200 200 200 4130 Supplies- Program 0 0 0 4210 Books & Periodicals 250 250 250 * TOTAL MATERIALS & SUPPLIES 21,550 21,550 23,350 4300 Fees, Services 1,200 1,200 1,250 4310 Telephone 1,200 1,200 1,250 4330 Postage 3,500 3,500 3,500 4340 Printing & Publishing 600 600 600 4360 Subscriptions & Memberships 2,000 2,000 2,100 4370 Travel & Training 5,500 5,500 5,700 4380 Mileage 0 5,300 5,500 4410 Rental- Equipment 33,500 33,500 33,500 4440 License & Registration 30 30 30 4530 Repair & Maintenance -Equip 800 800 800 TOTAL CONTRACTUAL SERVICES 48,330 53,630 54,230 4703 Office Equipment * TOTAL CAPITAL OUTLAY 1,000 1,000 5,800 1,000 1,000 5,800 4933 Sales Tax on Purchases 4984 Attributable to Constr /Dev * TOTAL MISCELLANEOUS 0 0 (54,456) (54,456) (54,456) (54,456) (54,456) (54,456) ** TOTAL ADMINISTRATION 217,824 223,124 253,324 CITY OF CHANHASSEN 1996 BUDGET Commentary General Government - Finance Function: To provide fiscal services for the City Government including: receipting, disbursing, and investing of City funds; utility billings; payroll; special assessment certifications and collections; annual budget, audit and financial statement preparation. Expenditures: Increased costs associated with this department are related to bringing the accounting system data processing function in -house in 1995, e.g. software support, forms. Personal Services: Salaries for this function have been distributed in the budget based on hours spent in that function. For the current budget, the distribution made is as follows: 1996 1997 4010 Salaries, Regular: Accounting Clerk 40% 40% Accounting Clerk 40% 40% Finance Director 75% 75% Accountant 100% 100% 4110 General office and computer supplies 4120 Equipment supplies -check signer, encoder, printers 4130 CAFR on MICRO software module 4210 Updated GAAFR, reference book 4300 Software support for general ledger, accounts payable, accounts receivable, fixed assets /capital budgeting and payroll $9,450 Courier service and banking service fees 1,900 Office temporary 550 Mastercard /VISA service fees 4,200 4301 Audit services 4340 Receipt forms, W -2 forms, purchase orders, accounts payable and payroll checks, deposit books, CAFR and budget publication. 4360 GFOA, MGFOA, CPA certification 4370 GFOA annual conference and local seminars, continuing professional educational training credits, Fundworks software training, mileage reimbursement. 4410 Lease of three swipe credit card machines at $41 per month. 4530 Repairs to check signer, encoder, typewriter, computers, printers, etc. 4703 Accounting software purchase agreement - $3,195/ month for 22 months, 1 month remaining in 1997. Report racks, bookcases. 4984 Attributable to Construction /Development is being charged 20% of the total costs of this function. CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 511 General Government 113 Finance 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 107,000 107,000 111,000 4030 Contributions - Retirement 13,000 13,000 13,500 4040 Contributions- Insurance 9,100 9,100 7,200 4050 Workers' Compensation 600 600 700 4081 Compensated Absences 0 0 0 * TOTAL PERSONAL SERVICES 129,700 129,700 132,400 4110 Supplies -Office 1,700 1,700 1,700 4120 Supplies- Equipment 800 800 800 4130 Supplies- Program 2,500 2,500 2,500 4210 Books & Periodicals 300 320 330 * TOTAL MATERIALS & SUPPLIES 5,300 5,320 5,330 4300 Fees, Services 11,300 13,550 16,100 4301 Fees, Financial /Audit 30,000 30,000 30,000 4310 Telephone 100 100 100 4330 Postage 0 0 0 4340 Printing & Publishing 3,900 3,900 4,000 4360 Subscriptions & Memberships 700 700 700 4370 Travel & Training 5,000 5,000 5,200 4410 Rental- Equipment 0 0 1,500 4530 Repair & Maintenance -Equip 500 600 500 * TOTAL CONTRACTUAL SERVICES 51,500 53,850 58,100 4703 Office Equipment 39,740 39,740 4,600 * TOTAL CAPITAL OUTLAY 39,740 39,740 4,600 4933 Sales Tax on Purchases 4984 Attributable to Constr /Dev * TOTAL MISCELLANEOUS 0 0 0 (45,248) (45,248) (45,248) (45,248) 0 ** TOTAL FINANCE 180,992 183,362 200,430 CITY OF CHANHASSEN 1996 BUDGET Commentary General Government -Legal Function: To provide legal services for the City Council and administrative staff and to prosecute City cases in Municipal Court. The City uses consultative attorney services with general service costs paid on a fixed fee basis. Expenditures: Costs shown under this function include all general administrative legal fees. Not shown are legal fees for construction projects and specific development projects which are typically charged to the individual project and even, in some cases, charged to the developer. CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 511 General Government 114 Legal 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4302 Fees, Legal 80,000 80,000 83,000 TOTAL CONTRACTUAL SERVICES 80,000 80,000 83,000 "'` TOTAL LEGAL 80,000 80,000 83,000 CITY OF CHANHASSEN 1996 BUDGET Commentary General Government - Property Assessment Function: To determine the valuation of all properties, in a uniform manner, within the City of Chanhassen as prescribed by state law. The City contracts for this service through the Carver County Assessors Office. The 1988 Legislature passed the Truth in Taxation Legislation requiring cities to prepare proposed tax statements for all parcels at the time of adopting the annual budget if there is in fact an increase in proposed levy. The Carver County Auditor's office provides the City with continuing information on changes in property ownership. The City is charged on a per copy basis at a rate of $0.25 each. Expenditures: 4300 The City is required, under state law, to reimburse the county for assessing services. 1993 5,200 parcels @ $7.00 = 36,400 1994 5,500 parcels @ $7.50 = 41,250 1995 5,700 parcels @ $7.50 = 42,750 1996 6,000 parcels @ $7.50 = 45,000 1997 6,300 parcels @ $7.50 = 47,250 Hennepin County bills us $600 annually. Truth in Taxation: 1993 5,200 parcels @ $3.50 = 18,200 1994 5,500 parcels @ $4.00 = 22,000 1995 5,700 parcels @ $4.00 = 22,800 1996 6,000 parcels @ $4.00 = 24,000 1997 6,300 parcels @ $4.00 = 25,200 Change in Ownership data: 1,000 4340 Truth in Taxation Hearing advertisements. CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 511 General Government 115 Property Assessment 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4300 Fees, Services 70,600 70,600 74,050 4340 Printing & Publishing 2,000 2,000 2,000 TOTAL CONTRACTUAL SERVICES 72,600 72,600 76,050 ** TOTAL PROPERTY ASSESSMENT 72,600 72,600 76,050 CITY OF CHANHASSEN 1996 BUDGET Commentary General Government - M.I.S. Function: To provide data processing and management information services for the City Government including: network administration, software and hardware troubleshooting, and G.I.S. services. Expenditures: This is a new function under general government for 1997. Personal Services: This position is being requested due to the increased need to have an individual on staff to provide network and hardware administration. This position would provide daily support to all users at City Hall, the Public Works facility and the Recreation Center. 4010 Salaries, Regular: 1996 1997 M.I.S. Coordinator 0% 100% 4300 Geographical information services for the database management of parcels located within the City. This database provides the essential information to provide the Citys' map needs to make informed decisions. CITY OF CHANHASSEN 1997 BUDGET 101 General Fund • 511 General Government 116 M.I.S. 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 0 0 45,000 4030 Contributions - Retirement 0 0 5,500 4040 Contributions- Insurance 0 0 2,800 4050 Workers' Compensation 0 0 300 * TOTAL PERSONAL SERVICES 0 0 53,600 4300 Fees, Services 0 0 50,000 * TOTAL CONTRACTUAL SERVICES 0 0 50,000 ** TOTAL M.I.S. 0 0 103,600. CITY OF CHANHASSEN 1996 BUDGET Commentary General Government -City Hall Function: To account for expenditures which are multi - departmental in nature and /or directly associated with the maintenance and upkeep of the City Hall. With the new Senior Citizens Center in the City Hall building, overall costs for maintenance and upkeep of the building and associated equipment is naturally going to increase in the next year. Expenditures: 4140 Parts and supplies needed for City cars 4150 Cleaning supplies 4170 Gas and oil for City cars 4300 Telephone maintenance agreement, plant maintenance 4310 All telephones in City Hall building, including library. (15% increase reflects additional phones added.) 4320 Gas & electricity for City Hall, including library. (40% increase due to city hall expansion including an elevator and adding one HVAC unit to existing city hall.) 4350 Garbage pick -up service and contract for major cleaning tasks such as carpet cleaning, window washing 4370 Training for elevator maintenance and operation. 4483 Liability and fire insurance for all general fund activities 4520 Repairs and maintenance on all administration vehicles 4530 Repairs and maintenance on equipment in City Hall 4531 Radio maintenance contract on all administration radios CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 511 General Government 117 City Hall 1996 1996 1997 XCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4110 Supplies -Office 2,200 2,200 2,300 4120 Supplies- Equipment 2,100 2,100 2,200 4140 Supplies- Vehicles 800 800 800 4150 Maintenance Materials 5,300 5,300 5,500 4170 Motor Fuels & Lubricants 1,000 1,000 1,000 4260 Small Tools & Equipment 1,100 1,100 1,100 * TOTAL MATERIALS & SUPPLIES 12,500 12,500 12,900 4300 Fees, Services 9,000 11,000 11,400 4310 Telephone 20,000 24,000 25,000 4320 Utilities 21,000 21,000 30,000 4350 Cleaning & Waste Removal 23,000 23,000 30,000 4370 Travel & Training 0 0 1,000 4375 Promotional Expense 200 200 200 4410 Rental- Equipment 100 100 100 4440 License & Registration 100 100 100 4483 Insurance - General Liability 68,000 73,000 75,500 4510 Repair & Maintenance - Building 4,300 4,300 4,300 4520 Repair & Maintenance - Vehicles 500 500 500 4530 Repair & Maintenance -Equip 5,800 5,800 6,000 4531 Repair & Maintenance - Radios 850 850 850 * TOTAL CONTRACTUAL SERVICES 152,850 163,850 184,950 4705 Other Equipment 500 500 500 * TOTAL CAPITAL OUTLAY 500 500 500 4933 Sales Tax on Purchases 0 0 * TOTAL MISCELLANEOUS 0 0 0 ** TOTAL CITY HALL 165,850 176,850 198,350 CITY OF CHANHASSEN 1996 BUDGET Commentary General Government - Elections Function: To carry out national, state and local elections in accordance with applicable laws. Expenditures: Costs of this function occur in even numbered years representing primary and general election costs for federal, state and local elections. Recent state legislation has tightened control and established considerably more rigid guidelines for municipalities. Costs for 1997 are for the proposed park referendum. 4300 Optical scan voting equipment maintenance fee and election support costs CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 511 General Government 118 Elections 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 4011 Overtime -Reg 0 0 0 4020 Salaries & Wages -Temp 15,000 15,000 7,500 4030 Contributions - Retirement 1,600 1,600 800 TOTAL PERSONAL SERVICES 16,600 16,600 8,300 4110 Supplies -Office 1,400 1,400 700 " TOTAL MATERIALS & SUPPLIES 1,400 1,400 700 4300 Fees, Services 5,000 5,000 5,000 4330 Postage 200 200 100 4340 Printing & Publishing 200 200 100 4370 Travel & Training 600 600 300 4380 Mileage 50 50 50 4560 Repair & Maintenance -Signs & Signals 200 200 100 TOTAL CONTRACTUAL SERVICES 6,250 6,250 5,650 4703 Office Equipment 7,750 7,750 TOTAL CAPITAL OUTLAY 7,750 7,750 0 4933 Sales Tax on Purchases 0 0 TOTAL MISCELLANEOUS 0 0 0 "* TOTAL ELECTIONS 32,000 32,000 14,650 CITY OF CHANHASSEN 1997 BUDGET 101 General Fund 1996 1996 1997 1CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 511 General Government 111 Legislative Personal Services Materials & Supplies Contractual Services Miscellaneous * TOTAL LEGISLATIVE 112 Administration Personal Services Materials & Supplies Contractual Services Capital Outlay Miscellaneous * TOTAL ADMINISTRATION 113 Finance 9 Personal Services Materials & Supplies Contractual Services Capital Outlay Miscellaneous * TOTAL FINANCE 114 Legal Contractual Services * TOTAL LEGAL 115 Property Assessment Contractual Services * TOTAL PROPERTY ASSESSMENT 116 M.I.S. Personal Services Contractual Services * TOTAL M.I.S. 117 City Hall Materials & Supplies Contractual Services Capital Outlay Miscellaneous * TOTAL CITY HALL 118 Elections Personal Services Materials & Supplies Contractual Services Capital Outlay Miscellaneous * TOTAL ELECTIONS * *TOTAL GENERAL GOVERNMENT 28,500 28,500 28,500 900 900 900 117,200 117,342 122,975 0 0 0 146,600 146,742 152,375 201,400 201,400 224,400 21,550 21,550 23,350 48,330 53,630 54,230 1,000 1,000 5 (54,456) (54,456) (54,456) 217,824 223,124 253,324 129,700 129,700 132,400 5,300 5,320 5,330 51,500 53,850 58,100 39,740 39,740 4,600 (45,248) (45,248) 0 180,992 183,362 200,430 80,000 80,000 83,000 80,000 80,000 83,000 72,600 72,600 76,050 72,600 72,600 76,050 0 0 53,600 0 0 50,000 0 0 103,600 12,500 12,500 12,900 152,850 163,850 184,950 500 500 500 0 0 0 165,850 176,850 198,350 16,600 16,600 8,300 1,400 1,400 700 6,250 6,250 5,650 7,750 7,750 0 0 0 0 32,000 32,000 14,650 895,866 914,678 1,081,779 Wlb GENERAL FUND REVENUE PROJECTIONS September 30, 1996 CITY OF CHANHASSEN 1996 BUDGET REVENUE 101 General Fund 1996 1996 1997 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET GENERAL PROPERTY TAX 3001 Property Tax (Cert) 2,363,150 2,363,150 2,592,840 3002 Allowance for Delinquents (80,347) (80,347) (90,750) 3011 Delinquent Property Tax 89,800 89,800 100,700 3041 Homestead Credit 939,443 939,443 928,083 3090 Other Property Taxes 1,100 1,100 1,100 3226 TOTAL GENERAL PROPERTY TAX 3,313,146 3,313,146 3,531,973 LICENSES 3203 Dog Kennel 200 200 200 3204 Cigarette 200 200 200 3205 Dog or Cat 2,000 2,000 2,000 3213 Solicitor 400 300 300 3223 3.2 Off and On Sale 2,000 2,000 2,000 3226 Liquor On and Off Sale 35,500 47,000 47,000 3227 Club and Sunday 1,500 1,500 1,500 3284 Rubbish 1,000 1,000 1,000 3311 TOTAL LICENSES 42,800 54,200 54,200 PERMITS 3301 Building 370,000 340,000 330,000 3302 Plan Check 225,000 210,000 205,000 3305 Heating & A/C 100,000 85,000 80,000 3306 Plumbing 80,000 77,000 75,000 3307 Trenching 15,000 15,000 15,000 3308 Gun 1,500 1,500 1,500 3309 Sprinkler 2,000 4,000 4,000 3310 Gas Piping 25,000 24,000 23,000 3311 Sign 2,000 2,500 2,500 3316 Septic Tank 2,000 2,000 2,000 3320 Stable 200 200 200 3328 Wetland Alteration 500 1,000 1,000 3329 Demolition 200 200 200 3390 Misc. Permits 1,500 1,500 1,500 TOTAL PERMITS 824,900 763,900 740,900 FINES & PENALTIES 3401 Traffic & Ordinance Violation 8,000 20,000 20,000 3404 Dog /Cat Impound 6,000 7,000 7,500 3405 Other Fines /Penalties 500 500 500 TOTAL FINES & PENALTIES 14,500 27,500 28,000 CITY OF CHANHASSEN 1996 BUDGET REVENUE 101 General Fund 1995 1995 1996 ACCOUNT DESCRIPTION BUDGET BUDGET BUDGET INTERGOVERNMENTAL REVENUE 3502 M.S.A. Maint. & Constr. 16,000 16,800 16,800 3509 Other Shared Taxes 25,000 25,000 25,000 3520 Grants, County 10,000 10,000 0 3808 TOTAL INTERGOVERNMENTAL REV 51,000 51,800 41,800 CHARGES FOR CURRENT SERVICES 2,000 2,500 2,500 3601 Sale of Documents 6,000 5,500 5,500 3602 Use & Variance Permits 25,000 25,000 25,000 3603 Rezoning Fees 500 500 500 3604 Assessment Roll Searches 4,000 4,000 4,000 3613 Misc. - General Government 1,000 1,000 1,000 3614 Admin. Charge -Henn. Cnty. 18,500 18,500 18,500 3615 Admin. Charge- H.R.A. 75,000 75,000 75,000 3616 Admin. Charge -Econ. Dev. 20,000 20,000 20,000 3617 Misc. Engineering 3,000 5,000 5,000 3618 Admin. Charge -Other Funds 10,000 10,000 10,000 3619 Investment Management Fee 70,000 65,000 65,000 3623 Animal Control 24,000 24,000 24,500 3629 Misc. Public Safety 2,000 2,000 2,000 3631 Recreation Center 150,000 150,000 150,000 3632 Park Admission Fees 19,000 16,000 16,000 3633 Park Equipment Rental 200 200 200 3634 Park Facility Usage Fee 8,000 8,000 8,000 3635 Watercraft Rental 3,500 3,500 3,500 3636 Self- Supporting Programs 65,000 60,000 60,000 3637 Senior Programs 6,000 3,000 2,500 3638 Food Concessions 11,000 11,000 11,000 3639 Misc. -Park & Rec. 400 400 400 3649 Misc. - Public Works 10,000 10,000 10,000 TOTAL CURRENT SERVICES 532,100 517,600 517,600 OTHER REVENUE 3801 Interest Earnings 90,000 90,000 90,000 3802 Equipment Rental & Sale 1,000 1,000 1,000 3807 Donations 10,000 10,000 10,000 3808 Ins. Recoveries & Reimburse 2,000 5,000 5,000 3812 Contractor Verification 2,000 2,500 2,500 3816 SAC Retainer 4,000 2,500 2,000 3818 Sur -Tax Retainer 2,000 2,000 2,000 3820 Misc. Other Revenue 500 500 500 3903 Refunds /Reimbursements 5,000 5,000 5,000 " TOTAL OTHER REVENUE 116,500 118,500 118,000 *"` TOTAL GENERAL FUND REVENUE 4,894,946 4,846,646 5,032,473