2. 1997 Budget Work Session.1997
PUBLIC WORKS
BUDGET REQUESTS
October 7,1996
PUBLIC WORKS DEPARTMENT
1997 PROPOSED BUDGET
SUMMARY OF NOTABLE ITEMS
131- ENGINEERING & ADMINISTRATION
1.) 4010 - Salary and Wages
The notable increase in the 1997 request for this line item consists of programmed salary increases and
the reallocation of the Engineering Technician salary which in previous years has been charged to Fund
400 Capital Projects. The position will now be paid out of the 131 Engineering account. This funding
change is appropriate since the Engineering Technician position spends the majority of the time
performing general engineering functions and administration within the department as compared to
time devoted to capital project administration. It should be made clear that this is not a new staff
position but just a reallocation of funding.
2.) 4110 - Office Supplies
The 1996 re- estimate increase of $300 for this line item reflects the higher usage of the new plan sheet
(24"06') photocopier by all departments. This machine is used often and, as such, the cost for paper,
toner and miscellaneous supplies also increases with usage. The 1997 request of $500 over the 1996
re- estimate also takes into account paper, toner and supplies for the new engineering letter document
photocopier.
3.) 4140 - Supplies- Vehicles
The 1996 re- estimate for this line item was reduced to $700. This then yields a total 1996 re- estimate
for materials and supplies equal to the original 1996 approved budgetary amount for materials and
supplies of $6,300.
4.) 4300 - Fees for Service
The 1997 request increase to $3,000 for this line item includes reformatting the new document Ming
system ($1,500) and special minor unprogrammed engineering studies that arise during the year such as
traffic study or signal programming requests.
5.) 4370 - Travel and Training
The 1997 request increase takes into account recent state aid inspector certification training
requirements.
6.) 4530 - Repair and Maintenance of Equipment
The 1997 request increase takes into account the maintenance and repair contract (which includes
toner and developer) for the new letter document photocopier.
Public Works Department
1997 Proposed Budget Summary
Page 2
7.) 4703 - Office Eauinment
The 1997 request includes a new letter document photocopier to be acquired on a 3 -year lease -to -own
program ($3,700 per year) and new fax machine ($800).
&) 4705 - Other Eauinment
The 1997 request includes the replacement of some aged and nonfunctioning traffic counters.
SUMMARY
The 1997 budget request for 131-Engineering proposes a total increase (excluding the Engineering
Technician position reallocation and programmed salary increases) of 4.6 %.
132 - STREET MAINTENANCE
The increases in this department's budget are directly related to the additional responsibilities associated
with providing these services in a highly growth- oriented community. Since 1990, development has
added an average of 4 miles of additional streets annually to the City's jurisdictional roadway system.
This additional street mileage, combined with the continued aging of some of the City's older streets,
necessitates an increase in maintenance materials for bituminous patching, crack filling, salt, sand, etc.
along with additional motor fuel and supplies to operate and maintain the associated fleet of vehicles
and equipment.
L) 4010 - Salaries and Wages
Anew Light Equipment Operator/Laborer position is being requested for 1997. The last staff addition
to this department was in early 1994. Since that time the City has added more than 12 miles of local
streets (13% increase in total local street mileage). The average snowplow route is 8 to 9 miles per
driver. Therefore the current development pace of the City is creating the need for additional routes
approximately every three years. The Light Equipment Operator/Laborer position is a Salary Grade 3
position on the City's Salary Compensation Plan with a starting salary of approximately $29,000 to
$30,000 per year.
2.) 4120 - Sunnlies (Eauinment)
This line item is used for in -house repair and maintenance of equipment. The 1997 request also takes
into account new and replacement equipment (see Fund No. 950).
3.) 4140 - Suanlies (Vehicles)
This line item is used for in -house repair and maintenance of vehicles. The 1997 request takes into
account new and replacement vehicles (see Fund No. 950).
Public Works Department
1997 Proposed Budget Summary
Page 3
4.) 4150 - Maintenance Materials
The 1997 request takes into account the additional 4+ miles of new local streets added this year from
development which require plowing, sanding, patching and other maintenance operations. This
amount also allows for the extensive in -house crack sealing program It should also be noted that
winter weather conditions, for example snowfall amounts and ice conditions, are unpredictable and
have a significant impact on the amount of dollars expended from this line item in any given year. This
is evidenced by the $5,000 increase in the 1996 re- estimate for this line item due to the severe ice
control problem which was experienced during the winter of 1995 -1996.
5.) 4300 - Fees for Service
The 1997 increase request of $10,000 is slated for updating the 1991 Pavement Management Study.
Most road agencies are re- evaluating the condition and repair strategies of their jurisdictional streets on
a no greater than a five -year interval. Now is the perfect time for the City to update and review the
condition of the streets within the City, recommend appropriate repair strategies and develop another
5 -year capital improvement program for the streets in need of either reconstruction or major overlays.
6.) 4540 - Repair and Maintenance of Streets
Each year $150,000 is used from this line item to sealcoat each street in the City on a 5 -year
reoccurrence interval. The 1997 request includes an additional $125,000 to overlay Pleasant View
Road from Trunk Highway 101 to CSAH 17 (Powers Boulevard). Pleasant View Road is the only
east/west residential collector in the City north of Trunk Highway 5 and east of Powers Boulevard.
This road corridor is very important not only from a traffic volume standpoint but also because its
eventual reconstruction at some point in the future will be a costly and very challenging one due to
adjacent topography and existing development along the corridor. Therefore, the longer the City can
adequately maintain the condition and service level of this road (ultimately delaying a reconstruction
project), the better off we all will be.
7.) 4705 - Other Equipment
The 1997 request includes the replacement of the single - piston diesel motor for the tar kettle with a
twin - piston diesel motor. The existing tar kettle motor is very loud due to the single - piston design and
probably does not meet OSHA noise level requirements. Replacement of this motor will improve the
work environment around this piece of equipment which is used extensively year round for crack
sealing.
SUMMARY
The total 1997 request increase for 132- Street Maintenance not including the programmed employee
wage increases and the overlaying of Pleasant View Road, is 10 %.
Public Works Department
1997 Proposed Budget Summary
Page 4
135. STREET LIGHTING AND SIGNALS
Each year as new local street mileage is added with development and major collector road corridors are
improved to urban design standards, lighting of roadways and signalizing of major intersections are
adding to the size of this infrastructure.
L) . 4320 - Utilities
This line item pays for the monthly electrical power charges for all the street lights and signals within
the City. To date, 1996 is currently on pace for $170,000 which approximates to $14,000 per month.
In 1997, new street lighting will have been constructed on Galpin Boulevard, County Road 17, Lyman
Boulevard and Coulter Boulevard (all south of Trunk Highway 5) and Arboretum Boulevard west to
Lake Ann Park. The 1997 request takes into account estimated increases for the new lighting. In
addition, two new traffic signals will be placed on Trunk Highway 101 at the east and west junctions of
Trunk Highway 212 this fall for which the City provides maintenance and pays for electrical power.
SUMMARY
The total 1997 budgetary increase request for 135 -Street Lighting & Signals amounts to 5.3 %.
137 - CITY GARAGE
1.) 4320- Utilities
The proposed 1997 increase of $1,500 of this line item takes into account the additional cost associated
with heating the auxiliary storage building.
2.) 4705 - Other Eauiament
The 1997 request consists of replacing the 13- year -old tire changer ($4,200). This machine is actually
bending (damaging) the new, softer rims which are installed on the City's newer vehicles. $5,000 is
also scheduled for the acquisition of a freon recycler which accommodates both the old R12 and the
new R3134 refrigerant. This system can temporary store and filter the refrigerant and then be
recharged back into a vehicle's AC system By law, a device like this is now required any time work is
being done on the air conditioning system of a vehicle. In addition, there are also other repairs within
the vehicles' engine compartment which requires the removal or disconnection of the AC system
Therefore, temporary storage of the refrigerant would be necessary in order to complete the repairs in-
house.
Public Works Department
1997 Proposed Budget Summary
Page 5
SUMMARY
The total proposed increase for the 137 budget over 1996 (not including programmed salary and wage
increases) amounts to 3.5 %.
OTHER IMPORTANT ISSUES * **
Currently we are at a critical crossroads in the facility life of the Public Works shop. The current
significant growth of the department, in order to maintain the desired service levels in a growing city, is
rapidly rendering the current facility for the Public Works shop to be inadequate. The repair area of the
shop does not have enough space to conduct the necessary repairs on some of the City's larger pieces
of equipment. In addition, long duration repairs on a piece of equipment significantly tie up and
hamper the available space for repair of other equipment in the shop area, particularly during the winter
months. A growing number of vehicles and equipment are not able to be stored inside overnight due to
storage space limitations. In addition, the City's maintenance boneyard is highly visible from Audubon
Road. It is also likely that in the near future State mandates will require communities such as
Chanhassen to provide a covered storage building for winter salt/sand material. At this time I believe
there are three options which merit further investigation to determine their feasibility.
1. Expand existing Public Works shop facility at its current location (this may well be more of an
interim solution).
2. Locate an existing building within the City for which the Public Works facility could be
relocated to.
3. Secure vacant land somewhere in the City to construct a new Public Works facility in the
future.
Given the time duration that a project process such as this takes from beginning the feasibility study to
actual project completion, I do believe it is important for the City to begin the process of determining
what the best short-tern and long -term options are available and then proceed accordingly.
700 - UTILITIES ENTERPRISE
Department 702 - Sewer and Water Operations
1.) 4010 - Salary and Wanes
An additional Utility Operator Grade 3 position with a starting salary of approximately $29,000 to
$30,000 is requested for 1997. With the approved 1996 budget $10,000 was allocated in temporary
wages to hire a full-time temporary operator. The last full -time permanent utility operator was hired in
early 1994. Since that time the City has added one new well (with another forthcoming in 1998), four
Public Works Department
1997 Proposed Budget Summary
Page 6
sanitary sewer pumping stations and approximately 8 miles of sanitary sewer main and 8 miles of water
main The growth of the infrastructure requires that additional staffing be made to maintain adequate
service levels of the system If a full-time permanent position is added to the department, the
temporary position can be eliminated; thus, the net increase in salaries and wages for the department is
$20,000.
2.) 4140 - Supplies (Vehicles)
The 1997 request increase takes into account outfitting new vehicle acquisitions with ancillary items
such as CB radio, strobe lights, miscellaneous safety equipment, tools, fire extinguisher, etc. and
general in -house repair and maintenance of vehicles.
3.) 4160 - Chemicals
The 1997 budget request increase takes into account chemicals (chlorine and fluoride) required for new
Well No. 7 due to be on -line around the first of the year and general increased demand in water usage
as the population grows.
4.) 4310 - Telephone
This item includes the phone dialer and paging system for the telemetry (SCADA) system which is on
pace to overrun the 1996 budget by $3,000. The 1997 budget request takes this into account as we
are still trying to get a handle on this budget estimate with the rapidly growing system
5.) 4320 - Utilities
This line item is for the monthly electric and gas charges to operate the utility infrastructure. We are
still sort of playing catch -up on our number estimates due to additions of wells and lift stations on the
system 1996 is currently on pace to overrun by $7,000; therefore, the 1997 budget takes into account
these updated numbers.
6.) 4509 - Remit to Other Agencies
This is the payment to the Metropolitan Council Waste Water Services (MCWS) for treatment of
the City's sewer discharge:
7.) 4530 - Repair and Maintenance of Equipment
This account funds unexpected well pump, sewer pump or telemetry failures which may occur
during the year. Expenditures like this are very difficult to predict.
Public Works Department
1997 Proposed Budget Summary
Page 7
&) 4550 - Repair and Maintenance of Utilities
Takes into account emergency repairs on sanitary sewer or watermain breaks. This work is
normally contracted out.
SUMMARY
The 1997 budget request for 702 - Utility! Operations proposes an increase (not including
Programmed salary increases and increased charges to MCWS) of 2.2 %. The overall public
works operations 1997 budget proposes a 4.5% increase not including programmed salary
increases.
710 - SANITARY SEWER AND WATER SYSTEM EXPANSION
The 5 -year capital improvement programs for the sanitary sewer and water system expansion
funds have been drafted and included for the 1997 budget submittal. Notable water system
projects for 1997 include the design and construction of Well No. 8, design for 2.0 MG storage
tank, south Lake Minnewashta watermain loop, wellhead protection plan and land acquisition for
near -term future wells and storage tanks. Notable sanitary sewer system projects for 1997 include
a residential sump pump inspection program which is a continued effort to remove
infiltration/inflow from the sanitary sewer system and the extension of the Upper Bluff Creek
trunk utilities Phase IV program.
c. Don Ashworth, City Manager
Pam Snell, Finance Director
Jerry Boucher, Utility Superintendent
Mike Wegler, Street Superintendent
Harold Brose, Equipment Superintendent
g lengkhwIcftudgeO7.doc
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Charles Folch, City Engineer/Director of Public Works
FROM: Mike Wegler, Street Superintendent
DATE: September 4, 1996
SUBJECT: Additional Employee for Street Department -1997
With the increased development and the populat' n growth in Chanhassen, it is becoming
extremely difficult to keep up with the maintenanc of our streets and other related
maintenance needed to meet the basic safety st lords and the requests of the public. (i.e.
snowplowing, street sweeping, repairs, lighting sign , and signals, storm sewers, drainage,
etc.)
I feel that the street department needs onedditional employee to maintain our existing
roadway :system. One additional Light E uipment Operator would help make the maintenance
of our current roadway system and stre approved to bemplemented in the near future at a
level that is adequately safe and serviceable. Please makd a priority when considering the
1997 budget.
PUBLIC WORKS CIP
g leng',d- l- kip.d-
1997
Well No. 8
$600,000
Water Revenue Bonds
$600,000
1997
Coulter Boulevard Phase Il
$3,000,000
G.O. Improvement
$3,000,000
Road and Utilities
Bonds
1997
Lake Drive
$2,000,000
G.O. Improvement
$2,000,000
Bonds
1997
South Lake Minnewashta
$300,000
G.O. Improvement
$300,000
Watenmain Loop
Bonds
1997
Land Acquisition for Wells
$200,000
Water Revenue Bonds
$200,000
and Tower
1997
Pleasant View Road Overlay
$125,000
General Fund
$125,000
1998
Upper Bluff Creek Trunk
$500,000
G.O. Improvement
$500,000
Utilities Phase V
Bonds
1998
2.0 MG Water Storage Tank
$2,400,000
Water Revenue Bonds
$2,400,000
1999
Inspect & Repaint Lake Lucy
$225,000
Water Revenue Bonds
$225,000
Water Storage Tank
1999
Lyman Boulevard
$5,000,000
Tax Increment
$5,000,000
Reconstruction
Financin
2000
Well No. 9
$700,00
Wate Revenue Bonds
$700,000
2000
Inspect & Repaint West 76'
$125,000
Water Revenue Bonds
$125,000
Street Water Tower
g leng',d- l- kip.d-
CITY OF CHANHASSEN
1997 BUDGET
PUBLIC WORKS
Personal Materials & Contractual Capital
Services Supplies Services Outlay Misc. Total
131
Engineering
195,400
7,050
12,300
5,500
(44,050)
176,200
132
Street Maintenance 440,600
184,750
330,450
9,400
(144,780)
820,420
135
Street Lighting &
Signals
2,200
212,100
(42,860)
171,440
137
City Garage
177,200
9,650
43,200
9,200
0
239,250
TOTAL
813,200
203,650
598,050
24,100
(231,690)
1,407,310
Expenditures by Function
Garage Eng
17 %, 13%
St Lights
12%
St Maint
58%
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Public Works - Engineering
Function: To provide supervisory, administrative, and engineering services within the public
works department including: street maintenance, street lighting, city garage and utility operations.
The department additionally provides contract administration and supervision of consultant
engineering services for capital improvement projects (i.e. special assessment sewer, water and
street projects). The department also provides plan review and construction observation for all
developer installed public improvements.
Personal Services: The allocations of personal services costs for 1997 are intended to more
properly charge these expenses (Development, Capital Projects, Enterprise, etc.).
4110 Blue line paper, Kroy supplies, drafting & surveying supplies, photocopy paper
4120 Traffic counter batteries, inspection materials, cleaning supplies
See Fund 400
See Fund 400
See Fund 400
See Fund 400
4300 Misc. consultant services, delivery, Carver County Recorder, easement legal descriptions, traffic studies,
reformat filing system, copier service agreement
4340 Bid advertisements, etc.
4360 APWA (5 people), MSPE, City Engineers Association
4370 APWA National, spring (2) and fall (3) conferences, two local seminars, computer training, tech
certification
4530 Clean and calibrate traffic counters, plan sheet and office photocopier and repair Dictaphones, etc.
4703 New photocopier and fax machine
4984 Attributable to Construction /Development is being charged 20% of the total cost of this function
1996
1997
City Engineer /Public Works Director
55%
55%
Assistant City Engineer
100%
100%
Secretary
100%
100%
Clerk/Typist (PT Permanent)
0%
0%
Engineering Tech
0% See Fund 400
100%
Engineering Tech II
0%
0%
Engineering Intern (FT Temporary)
0%
0%
Engineering Project Engineer
0%
0%
4110 Blue line paper, Kroy supplies, drafting & surveying supplies, photocopy paper
4120 Traffic counter batteries, inspection materials, cleaning supplies
See Fund 400
See Fund 400
See Fund 400
See Fund 400
4300 Misc. consultant services, delivery, Carver County Recorder, easement legal descriptions, traffic studies,
reformat filing system, copier service agreement
4340 Bid advertisements, etc.
4360 APWA (5 people), MSPE, City Engineers Association
4370 APWA National, spring (2) and fall (3) conferences, two local seminars, computer training, tech
certification
4530 Clean and calibrate traffic counters, plan sheet and office photocopier and repair Dictaphones, etc.
4703 New photocopier and fax machine
4984 Attributable to Construction /Development is being charged 20% of the total cost of this function
CITY OF CHANHASSEN
1997 BUDGET
101 General Fund
540 Public Works
131 Engineering
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
115,000
1,1,5;000;:;:
161,000
4011
Overtime -Reg
1,000
1:000
. 100- 0
4030
Contributions - Retirement
13,900
13;900'
19,500
4040
Contributions - Insurance
10,100
10,100
13,000
4050
Workers' Compensation
700
700
900
TOTAL PERSONAL SERVICES
140,700
140,700
195,400
4110
Supplies -Office
4,000
x;300
<4,8 i;
4120
Supplies- Equipment
300
300
300::
4140
Supplies - Vehicles
1,000
700
800'
4170
Motor Fuels & Lubricants
800
800
900
4210
Books & Periodicals
200
200
250
TOTAL MATERIALS & SUPPLIES
6,300
6,300
7,050
4300
Fees, Services
1,500
1;300 ;
3,000
4310
Telephone
1
1200 ,
1,200
4340
Printing &Publishing
900
1,300
1,000
4360
Subscriptions & Memberships
500
700 <`
800
4370
Travel & Training
2,500
2,501Q.,
3,000
4380
Mileage
100
100:!
100:
4440
License & Registration
300
'100111
100
4520
Repair & Maintenance- Vehicles
1,000
800.
1,000
4530
Repair & Maintenance -Equip
500
500
1,900
4531
Repair & Maintenance - Radios
200
200 !
200
TOTAL CONTRACTUAL SERVICES
8,700
8,700
12,300
4703
Office Equipment
2,000
2;000
4,500
4705
Other Equipment
500
500 >
i 3 O00
`
TOTAL CAPITAL OUTLAY
2,500
2,500
5,500
4933
Sales Tax on Purchases
0
0
0
4984
Attributable to Constr /Dev
(31,640)
(31,640)
44,050
TOTAL MISCELLANEOUS
(31,640)
(31,640)
(44,050)
`*
TOTAL ENGINEERING
126,560
126,560
176,200
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Public Works - Street Maintenance
Function: To repair, clean, clear, and otherwise maintain more than 105 miles of improved local
streets in the City of Chanhassen.
Expenditures:
Personal Services: Budgeted positions include:
Other Major Expenditures Include:
4120 Misc. equipment supplies and parts for in -house repairs
4140 Parts and supplies for vehicles repaired in house
4150 Asphalt, gravel, crushed rock, patching and crack sealing materials and salt/sand
4300 Work that must be subcontracted out - curb jacking, seasonal road restriction
enforcement and miscellaneous services including updating pavement management
study
4520 Repairs on vehicles that require contractual services
4330 Repairs on equipment that require contractual services such as repainting, etc.
4531 Radio maintenance contract
4540 Annual street repair program consisting of sealcoating, overlays and curb repair
4560 Street sign replacement and semi - annual striping maintenance
4985 Historic Preservation Trust (Downtown) is being charged 15% of the total of this
department
1996
1997
Street Superintendent
100%
100%
Heavy Equipment Operator /Foreman
100%
100%
Heavy Equipment Operator (1)
100%
100%
Light Equipment Operator (4)
100%
100%
Public Works Secretary
25%
25%
Light Equipment Operator (new)
0%
100 6 %
4020 Temporary Summer (2)
100%
100%
Other Major Expenditures Include:
4120 Misc. equipment supplies and parts for in -house repairs
4140 Parts and supplies for vehicles repaired in house
4150 Asphalt, gravel, crushed rock, patching and crack sealing materials and salt/sand
4300 Work that must be subcontracted out - curb jacking, seasonal road restriction
enforcement and miscellaneous services including updating pavement management
study
4520 Repairs on vehicles that require contractual services
4330 Repairs on equipment that require contractual services such as repainting, etc.
4531 Radio maintenance contract
4540 Annual street repair program consisting of sealcoating, overlays and curb repair
4560 Street sign replacement and semi - annual striping maintenance
4985 Historic Preservation Trust (Downtown) is being charged 15% of the total of this
department
CITY OF CHANHASSEN
1997 BUDGET
101 General Fund
540 Public Works
132 Street Maintenance
1995
1996
1997
ACCOUNT
DESCRIPTION
BUDGET
RE- ESTIMATE
BUDGET
4010
Salaries & Wages -Reg
273,000
273OOQ
323,000
4011
Overtime -Reg
12,000
12;000
12,000
4020
Salaries & Wages -Temp
10,000
10,000
700 :>
4030
Contributions - Retirement
33,100
33,100:
89,100
4040
Contributions - Insurance
25,700
25,70D =
32,300
4050
Workers' Compensation
20,700
207U0: `
24,200
*
TOTAL PERSONAL SERVICES
374,500
374,500
440,600
4110
Supplies -Office
1,000
1;000
1,000
4120
Supplies- Equipment
40
50,000
55,000
4140
Supplies- Vehicles
30,000
20,000
30,000 ''
4150
Maintenance Materials
58,000
63,000
65,000
4160
Chemicals
100
10Q
100 ::
4170
Motor Fuels & Lubricants
33,000
28,000
30,000
4210
Books & Periodicals
100
100
150
4240
Uniforms & Clothing
2,100
2,00
2,400'
4260
Small Tools & Equipment
1,000
1 000..
1,i 00
*
TOTAL MATERIALS & SUPPLIES
165,306
165,300
184,750
4300
Fees, Services
9,500
9,500'
20,000
4310
Telephone
650
1,200
4340
Printing & Publishing
350
350
350
4350
Cleaning & Waste Removal
200
200
200
4360
Subscriptions &Memberships
150
450:
450
4370
Travel & Training
1,000
1;000
1,200
4380
Mileage
50
50
50
4410
Rental- Equipment
2,000
2;000 >
2,000
4440
License & Registration
700
400 ;
500:
4510
Repair & Maintenance - Building
1,000
1;000
1,000
4520
Repair & Maintenance - Vehicles
5,000
5,000
5,000
4530
Repair & Maintenance -Equip
7,000
7,000
8,000
4531
Repair & Maintenance - Radios
1,800
1,400
1,5Q0
4540
Repair & Maintenance - Streets
150,000
150,000
275,000
4560
Repair & Maintenance -Signs
12,000
12,000.
1.4,000
*
TOTAL CONTRACTUAL SERVICES
191,400
191,550
330,450
4703
Office Equipment
500
50Q
500
4705
Other Equipment
6,700
6,700
*
TOTAL CAPITAL OUTLAY
7,200
7,200
9,400
4933
Sales Tax on Purchases
0
0
0
4985
Historic Preservation Trust
(110,760)
;(110,760).
(144,780)
*
TOTAL MISCELLANEOUS
(110,760)
(110,760)
(144,780)
**
TOTAL STREET MAINTENANCE
627,640
627,790
820,420
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Public Works- Street Lighting & Signals
Function: To provide for the proper lighting and signalization of streets and intersections in the
City.
Expenditures:
General Comment: New growth is adding new street miles each year requiring additional street
lighting and signaling. In addition, Galpin Boulevard, Powers Boulevard south of Trunk Highway 5,
Lyman Boulevard, Coulter Boulevard and Arboretum Boulevard will all have new street lights
added in 1997.
As population growth continues, safety on our streets remains a major concern. Proper lighting of
recreation areas, school zones, etc. will continue to be a priority.
Two (2) new traffic signals will be placed on Trunk Highway 101 at the east and west junction of
Trunk Highway 212 for which the City provides maintenance and pays for electrical power.
Historic Preservation Trust Fund is being charged 20% of the total cost of this function.
4530 Repair and replace knockdown street lights
4550 Repair cut or damaged wires
4555 Annual signal maintenance and repair contract
CITY OF CHANHASSEN
1997 BUDGET
101 General Fund
540 Public Works
135 Street Lighting & Signals
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4120
4300
4310
4320
4410
4530
4550
4565
t
4933
4985
Supplies- Equipment 2,000 2;000 2,20Q
TOTAL MATERIALS & SUPPLIES 2,000 2,000 2,200
Fees, Services
2,500
Telephone
800
Utilities
195,000
Rental- Equipment
300
Repair & Maintenance -Equip
3,500
Repair & Maintenance - Utility
2,000
Repair & Maintenance - Lights &Signals
8,000
TOTAL CONTRACTUAL SERVICES
212,100
Sales Tax on Purchases
Historic Preservation Trust
TOTAL MISCELLANEOUS
800
175,000 .
300:
3,500
2,000
8;000
192,100
800
. 195,000
300
3,500
2,000.:
8,000' <;
212,100
0 0 0,!
(42,820) (42,820) 42,860
(42,820) (42,820) (42,860)
"* TOTAL STREET LIGHT & SIGNALS 171,280 151,280 171,440
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Public Works -City Garage
Function: To provide for the maintenance and repair of vehicles and equipment operated by City
departments and the Volunteer Fire Department.
Expenditures: The necessity of timely and professional repair and maintenance of equipment
cannot be overstressed given the emergency nature of this equipment, i.e. fire trucks, snow
plowing and sewer cleaning equipment.
Personal Services: Ten percent of the costs associated with personal services of this function is
being charged to Water /Sewer fund.
Commodities:
4350 Trash pickup and janitorial services
4510 Miscellaneous repairs to sidewalk, painting, fencing, etc.
4530 Repairs to crane and hoist
4705 Replace tire changer and freon recycler
1996
1997
Shop Superintendent
90%
90%
Mechanics (2)
90%
90%
Public Works Secretary
25%
25%
Commodities:
4350 Trash pickup and janitorial services
4510 Miscellaneous repairs to sidewalk, painting, fencing, etc.
4530 Repairs to crane and hoist
4705 Replace tire changer and freon recycler
CITY OF CHANHASSEN
1997 BUDGET
101 General Fund
540 Public Works
137 City Garage
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
127,000
i27.00Q
135,000
4011
Overtime -Reg
500
500
700';;
4020
Salaries & Wages -Temp
3,300
3,300
3,700
4030
Contributions - Retirement
15,500
15;500
16,400
4040
Contributions - Insurance
13,400
3,400
13,400
4050
Workers' Compensation
7,600
7;600
8,000
TOTAL PERSONAL SERVICES
167,300
167,300
177,200
4110
Supplies - Office
1,000
1,000
1,000
4120
Supplies- Equipment
2,500
2,500
2,500
4140
Supplies - Vehicles
800
800
800
4150
Maintenance Materials
1,000
1,000
}1,200
4170
Motor Fuels & Lubricants
450
350
450
4240
Uniforms & Clothing
900
900
900
4260
Small Tools & Equipment
2,500
2;500
2,800
TOTAL MATERIALS & SUPPLIES
9,150
9,050
9,650
4300
Fees, Services
800
900
1
4310
Telephone
6,000
4,500
4,700
4320
Utilities
17,000
17;000 `
18,500
4340
Printing & Publishing
100
100, 100
4350
Cleaning & Waste Removal
6,500
6,500.;;
6,500
4360
Subscriptions & Memberships
100
100
150
4370
Travel & Training
1,000
4410
Rental- Equipment
200
200
200
4440
License & Registration
200
1,00:
100
4510
Repair & Maintenance - Building
6,000
6,000
5,000:
4520
Repair & Maintenance- Vehicles
500
...
500
500;
4530
Repair & Maintenance -Equip
3,000
4,500`
S,OOQ
4531
Repair & Maintenance - Radios
400
400 `
450
TOTAL CONTRACTUAL SERVICES
41,800
41,800
43,200
4705
Other Equipment
4,100
4,100 <
9,200<
TOTAL CAPITAL OUTLAY
4,100
4,100
9
4933
Sales Tax on Purchases
0
0
TOTAL MISCELLANEOUS
0
0
0
`*
TOTAL CITY GARAGE
222,350
222,250
239,250
CITY OF CHANHASSEN
1997 BUDGET
101 General Fund
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
540 Public Works
131 Engineering
Personal Services
140,700
140,700
195,400
Materials & Supplies
6,300
6,300
7,050
Contractual Services
8,700
8,700
12,300
Capital Outlay
2,500
2,500
5,500
Miscellaneous
(31,640)
(31,640)
(44,050)
* TOTAL ENGINEERING
126,560
126,560
176,200
132 Street Maintenance
Personal Services
374,500
374,500
440,600
Materials & Supplies
165,300
165,300
184,750
Contractual Services
191,400
191,550
330,450
Capital Outlay
7,200
7,200
9,400
Miscellaneous
(110,760)
(110,760)
(144,780)
* TOTAL STREET MAINTENANCE
627,640
627,790
820,420
135 Street Lighting & Signals
Materials & Supplies
2,000
2,000
2,200
Contractual Services
212,100
192,100
212,100
Miscellaneous
(42,820)
(42,820)
(42,860)
* TOTAL STREET LIGHT & SIGNALS
171,280
151,280
171,440
137 City Garage
Personal Services
167,300
167,300
177,200
Materials & Supplies
9,150
9,050
9,650
Contractual Services
41,800
41,800
43,200
Capital Outlay
4,100
4,100
9,200
Miscellaneous
0
0
0
* TOTAL CITY GARAGE
222,350
222,250
239,250
**TOTAL PUBLIC WORKS
1,147,830
1,127,880
1,407,310
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Enterprise Fund -Sewer & Water Administration
Function: To provide administration, fiscal, clerical and billing services for the Sewer and Water Utility
Fund. Assuring that the enterprise function is properly funded via uniform user charges, are objectives of
this department.
Expenditures:
General Comments: Continuing new requirements by Federal /State /Metropolitan governments place a
severe financial burden on the utility operations of the City. The continuing growth of the City naturally
includes additional utility users that must be billed, informed and regulated. The increases in expenditure
levels are commensurate with the increases in customers.
Personal Services: Budgeted positions include:
4110 General office, computer, and printer supplies
4130 Micro - computer software
4300 Software support for utility billing and utility receivable, courier service, office temporary,
utility billing upgrade to Windows, customized programming requests for touch meter
read software.
4301 Audit services
4330 Bulk rate utility bill mailing
4340 Utility bills, special notices, CAFR and budget publication
4370 Mileage reimbursement, software training and seminars
4530 Repairs to line printer
1996
1997
Accounting Clerk
60%
60%
Accounting Clerk
50%
50%
Finance Director
25%
25%
City Engineer
25%
25%
City Manager
10%
10%
4110 General office, computer, and printer supplies
4130 Micro - computer software
4300 Software support for utility billing and utility receivable, courier service, office temporary,
utility billing upgrade to Windows, customized programming requests for touch meter
read software.
4301 Audit services
4330 Bulk rate utility bill mailing
4340 Utility bills, special notices, CAFR and budget publication
4370 Mileage reimbursement, software training and seminars
4530 Repairs to line printer
CITY OF CHANHASSEN
1997 BUDGET
ENTERPRISE FUNDS
701 Utility Administration
1996 1996 1997
kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
77,000
77,000
75,000
4030
Contributions - Retirement
9,400
9,400:
9,100
4040
Contributions - Insurance
5,500
5;000;,;
5,300
4050
Workers' Compensation
500
500
500
4081
Compensated Absences
0
0
0
*
TOTAL PERSONAL SERVICES
92,400
92,400
89,900
4110
Supplies - Office
1,500
1;500;
1,500';;
4130
Supplies- Program
1,500
150t}:
1,500;
4210
Books & Periodicals
100
1001
100'
*
TOTAL MATERIALS & SUPPLIES
3,100
3,100
3,100
4300
Fees, Services
12,000
6;000 !
6,000
4301
Fees, Financial /Audit
10,000
10,000':
10,000`
4310
Telephone
400
100
10�';
4330
Postage
6,300
6;100;'
6,400.
4340
Printing & Publishing
2,500
11800
::.:.2
4370
Travel & Training
1,000
1U00
1,000
4530
Repair & Maintenance -Equip
1,000
1;000
1,000
*
TOTAL CONTRACTUAL SERVICES
33,200
36,000
27,000
4703
Office Equipment
1,500
f500`
1,500
*
TOTAL CAPITAL OUTLAY
1,500
1,500
1,500
** TOTAL UTILITY ADMINISTRATION 130,200 133,000 121,500
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Enterprise Fund -Sewer & Water Operations
Function: To provide a safe, potable fresh water supply and a reliable and efficient sewage disposal
system for the residents using the municipal utility system. This work involves the operation,
maintenance and repair of the City's 7 wells, 3 tank storage facilities, booster station, fire hydrants, and
28 waste water pumping stations as well as the many miles of trunk and lateral water and sanitary sewer
lines and system connections. Said connections include water meters, remote readers and service lines
to the shut -off valves.
Personal Services: This budget section includes:
4750 Trailer For mowers and bobcats
1996
1997
Utility Superintendent 100%
100%
Utility Operator (5) 100
100 0 /0
Shop Superintendent & Mechanics (2) 10%
10%
Public Works Secretary 25 0 /6
25%
Utility Operator 0%
100%
4120
Update safety equipment
4300
Includes water testing mandate by MN Department of Health and new drug
and alcohol
testing for commercial drivers licenses
4370
Safety training seminars and licensing training
4509
Payment to MWCC for sewage treatment (based on flow volume)
4530
Emergency well pump and telemetry repairs
4550
Emergency watermain or sanitary sewer breaks
4750 Trailer For mowers and bobcats
CITY OF CHANHASSEN
1997 BUDGET
ENTERPRISE FUNDS
702 S & W Operations
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
253,000
253t1Oq
299,000
4011
Overtime -Reg
13,000
13
13,000;:
4012
Stand -By Pay
13,000
. 13fl00
y3,00:
4020
Salaries & Wages -Temp
10,000
. 10 wo !
_
0
4030
Contributions - Retirement
30,600
37,900
4040
Contributions- Insurance
22,500
22;500
25,300
4050
Workers' Compensation
18,400
18,400
21,800
4081
Compensated Absences
0
0
TOTAL PERSONAL SERVICES
360,500
360,500
410,000
4110
Supplies - Office
700
700,:
700!
4120
Supplies- Equipment
10,000
10;000;
,10,000
4140
Supplies - Vehicles
7,000
:
7;000;
9,000
4150
Maintenance Materials
15,000
17,000:;
17,000;
4160
Chemicals
9,000
9;000
10,000:
4170
Motor Fuels & Lubricants
9,000
9,000:
1Q,000
4210
Books & Periodicals
300
300
4240
Uniforms & Clothing
1
fi700
,900`;
4250
Merchandise for Resale
35,000
35;000;
35,000;
4260
Small Tools & Equipment
1,000
000
TOTAL MATERIALS & SUPPLIES
88,700
90,700
94,900
4300
Fees, Services
7,500
7;000;:
8,000'
4310
Telephone
13,500
16,700
17,500;
4320
Utilities
126,000
133;000
135,000::
4340
Printing & Publishing
500
500'
500;
4350
Cleaning & Waste Removal
100
;100;;
4360
Subscriptions & Memberships
700
.
700;
700:
4370
Travel & Training
5,000
4410
Rental- Equipment
500
500
500
4440
License & Registration
300
30p,
300:
4483
Insurance - General Liability
15,000
.. 17;000
15,000`;
4509
Remit to Other Agencies
1,100,000
,1,100,000 `
fi,250,000.
4510
Repair & Maintenance - Building
1,000
1,000
1,500,
4520
Repair & Maintenance - Vehicles
3
2;000
3,000:
4530
Repair & Maintenance -Equip
15,000
15,000
15,000:
4531
Repair & Maintenance - Radios
700
500
700::
4550
Repair & Maintenance - Utility
22,000
22;000
22,000
TOTAL CONTRACTUAL SERVICES
1,310,800
1,321,300
1,474,800
4705
Other Equipment
0
0
!3,800.
TOTAL CAPITAL OUTLAY
0
0
3,800
4933
Sales Tax on Purchases
0
. ........ 0
: . ....
0`
t '
TOTAL MISCELLANEOUS
0
0
0
'* TOTAL S & W OPERATIONS 1,760,000 1,772,500 1,983,500
CITY OF CHANHASSEN
1997 BUDGET
ENTERPRISE FUNDS
700 S & W Utility Fund
1996 1996 1997
kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
PERMITS
3315 Sewer Permit
3321 Water Permit
TOTAL PERMITS
CHARGES FOR CURRENT SERVICES
3660
Sewer Customers
3661
Water Customers
3662
Utility Penalties
3663
Customer Service
3664
Sales of Meters & Parts
3665
Hydrant Rental or Repair
3667
Certification Fee
*
TOTAL CURRENT SERVICES
OTHER REVENUE
3801 Interest Earnings
3829 Interest/Penalties
* TOTAL OTHER REVENUE
"* TOTAL REVENUE
REVENUE OVER/(UNDER) EXPENDITURES
FUND BALANCE FORWARD
TRANSFER IN /(OUT)
LESS REQUIRED RESERVE
4,000
4,000
4,006
4,000
4;000:
4 1 000
8,000
8,000
8,000
1,125,000
G 1,125060
1;182,000!:
675,000
675,000;
705,004:
35,000
35,000
35,000;
1,000
#;000!
1,000
40
40;000
40,000:
100
#00
100
4,000
.4000.
4,000:
1,880,100
1,880,100
1,967,100
70,000
53,600 (48,900)
80,000;
1,000
1,000
1,000
71,000
71,000
81,000
1,959,100 1,959,100 2,056,100
68,900
53,600 (48,900)
1,607,450
1 1 7.0.0 1 713'..*.- 1,704,313
(55,000)
{55,000) (60,000)
1,450,000
1,450,000
TOTAL RESOURCES OVER /(UNDER) LIABILITIES 171,350 254,313 1,595,413
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Public Service Enterprise Fund
Sanitary Sewer and Water System Expansion
Function: This fund derives its money from sanitary sewer /water hook up charges and has been
dedicated to pay the oversizing and other general benefit costs of the sewer /water utility system.
Revenues into this fund fluctuate greatly in that collections are based on development in areas where
trunk costs were not assessed and used to finance construction projects. Required Reserve = 100,000
emergency repairs.
Expenditures from this fund are noted on the attached Capital Improvement Program.
Water Revenue Bonds of 1990:
Year Pai
Princi
Interest
Total Payment
Balance
1991
34,963.35
34,963.35
830,000
1992
55,000
50,795.00
105,795.00
775,000
1993
75,000
46,895.00
121,895.00
700,000
1994
90,000
41,900.00
131,900.00
610,000
1995
100,000
36,055.00
136,055.00
510,000
1996
110,000
29,490.00
139,490.00
400,000
1997
120,000
22,185.00
142,185.00
280,000
1998
135,000
13,957.50
148,957.50
145,000
1999
145,000
4,785.00
149,785.00
0
Payments are as recorded in the bond register. Actual interest payments will vary because full accrual
method of accounting will be used.
CITY OF CHANHASSEN
1997 BUDGET
Commentary
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
FOR THE CHANHASSEN SEWER SYSTEM
Public Service Enterprise Fund
Sanitary Sewer and Water System Expansion
ESTIMATED
YEAR
DESCRIPTION
COST
1997
Residential sump pump inspection program
95,000
Upper Bluff Creek Trunk Utilities Phase IV
500,000
Televise lines for annual rehabilitation program
10,000
General repairs
30,000
635,000
1998
"Contract to repair manholes and sewer lines suffering from severe
infiltrationtinflow
100,000
Televise lines for annual rehabilitation program
10,000
Upper Bluff Creek Trunk Utilities Phase V
500,000
General repairs
40.000
650,000
1999
General repairs
40,000
Trunk sanitary sewer extensions
500,000 '
Sump pump inspection program (1,000 homes)
25.000
565,000
2000
General repairs
40,000
25.000
65,000
Sump pump inspection program (1,000 homes)
2001
General repairs
50,000
Sump pump inspection program
25.000
75,000
CITY OF CHANHASSEN
1997 BUDGET
Commentary
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
FOR THE CHANHASSEN SEWER SYSTEM (cont.)
Public Service Enterprise Fund
Sanitary Sewer and Water System Expansion
NOTE: General maintenance including replacement of check valves, annual inspection of pumps and
replacement of other miscellaneous equipment is not included in the above listing.
"An infiltration/inflow problem has been defined by MWCC in the recent area -wide study and further
supported by Bonestroo, Rosene, Anderlik, and Associates. Correction of this problem necessitates
continuation of repair programs and the completion of a residential sump pump inspection program aimed
at ultimately reducing over -all infiltration/inflow and subsequently reducing our annual payment to MWCC
for treatment costs.
"Proposed funding via special assessments for public improvements.
CITY OF CHANHASSEN
1997 BUDGET
Commentary
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
FOR THE CHANHASSEN WATER SYSTEM (cont.)
Public Service Enterprise Fund
Sanitary Sewer and Water System Expansion
ESTIMATED
YEAR DESCRIPTION COST
1997 SCADA System annual maintenance
10,000
Design of Well No. 8
80,000
Construct Well No. 8
500,000
Revise Water Supply Plan
10,000
Design for 2.0 MG storage tank
200,000
Test pump Lotus Lake area wellfield
10,000
Land acquisition for storage tank
100,000
Acquire land for future Lotus Lake well sites
80,000
South Lake Minnewashta watermain loop
300,000
Wellhead protection plan
20,000
General repairs
40.000
1,350,000
CITY OF CHANHASSEN
1997 BUDGET
Commentary
FIVE YEAR CAPITAL IMPROVEMENT PROGRAM
FOR THE CHANHASSEN WATER SYSTEM (cont.)
Public Service Enterprise Fund
Sanitary Sewer and Water System Expansion
*Proposed funding via existing bond proceeds or future public improvement projects.
* *Proposed funding via special assessments for public improvements
ESTIMATED
YEAR
DESCRIPTION
COST
1998
SCADA System annual maintenance
10,000
Construct 2.0 MG storage tank (TH 41 south of TH 5)
2,400,000
Inspect 1.5 MG storage tank (Lake Lucy Road)
25,000
Eliminate Galpin Booster Station
50,000
General repairs
40.000
2,525,000
1999
SCADA System annual maintenance
10,000
Acquire site for Well No. 9
25,000
Design for Well No. 9
100,000
Provide standby alternative power at 2 wells
150,000
Repaint 1.5 MG storage tank
200,000
General repairs
40.000
525,000
2000
SCADA System annual maintenance
10,000
Construct Well No. 9
500,000
Inspect and repair West 76"' Street elevated tower
35,000
General repairs
45.000
590,000
2001
SCADA System annual maintenance
10,000
Land acquisition for Well No. 10
35,000
Design for Well No. 10
100,000
General repairs
45.000
190,000
*Proposed funding via existing bond proceeds or future public improvement projects.
* *Proposed funding via special assessments for public improvements
CITY OF CHANHASSEN
1997 BUDGET
ENTERPRISE FUNDS
710 Sanitary S & W Expansion Fnd
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
OTHER REVENUE
3801
Interest Earnings
70,000
_ 60D00
80,000;;
3806
Connection Charges
50,000
250,000
250;000; ..........
250,000`
3811
Sur - Charge
25,000
25;000:
25,000;
3829
Interest/Penalties
15,000
15;000
15 9 000'
`
TOTAL OTHER REVENUE
360,000
350,000
350,000
*`
TOTAL REVENUE
360,000
350,000
350,000
EXPENDITURES
MATERIALS & SUPPLIES
4150
Maintenance Materials
1,000
1;,000
1,000'.
`
TOTAL MATERIALS & SUPPLIES
1,000
1,000
1,000
CONTRACTUAL SERVICES
4300
Fees, Services
100,000
100,000
125,000;
4340
Printing & Publishing
500
595
7W.
4360
Subscriptions & Memberships
300
300`
400
4530
Repair & Maintenance -Equip
30,000
30,000;`
10,000
4550
Repair & Maintenance - Utility
245,000
488;000
70,000
`
TOTAL CONTRACTUAL SERVICES
375,800
618,895
206,100
CAPITAL OUTLAY
4701 Land, Purchase & Improv.
4752 Outside Engineering Services
` TOTAL CAPITAL OUTLAY
DEBT SERVICE
4801 Principal
4802 Interest
` TOTAL DEBT SERVICE
"* TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES
FUND BALANCE FORWARD
TRANSFERS IN /(OUT)
Bonds of 1986
Bonds of 1990
LESS REQUIRED RESERVE
TOTAL RESOURCES OVER /(UNDER) LIABILITIES
0
0!
180,000
100,000
100,000
: 300,000'.
100,000
100,000
480,000
110,000
110;000:
29,490
29;490
139,490
139,490
0
616,290
859,385
687,100
(256,290)
(509,385)
(337,100)
1,417,145
1,074,518
530,133
0 0
(35,000) (35,000)
1,125,000 7 ,125,000
855 (594,867) 193,033
CITY OF CHANHASSEN
1997 BUDGET
Commentary
internal Service Fund - Vehicle /Equipment Maintenance
General Comment: This fund was established: 1) to provide a means by which long range capital purchases
could be monitored and planned; 2) to provide a "control center" for purchase /maintenance /usage of vehicles
and equipment; and 3) to divorce from the operating costs the peaks and valleys created by a number of major
purchases occurring (or not occurring) in any one year. During any five year period, since origination of this
fund, costs have approximated 2% of the valuation of property within the community (the relationship between
property sewered, streets /utilities, and equipment necessary for property /public improvements served is highly
predictable). The City completes a debt analysis study each year to insure that the debt structure of this fund
stays within the 2 mill guideline and that overall debt stays within 8 mills.
Estimated 1996 Expenditures:
Dump Truck with Plow, Wing and Sander - Replace Unit #103
94,000
Street 4x4 Pickup with Plow
25,000
Utility 4x4 Pickup
22,000
Park 4x4 Pickup - Replace #104
22,000
Public Safety 4x4 Pickup - #603
20,000
Public Safety Director - Sedan #702
22,000
Planning Department - Sedan
20.000
Vehicle Sub -total
225,000
Crack Sealer 15,000
Blacktop Milling Machine 13,000
15' Rotary Self- propelled Mower 58,000
72" Rotary Self- propelled Mower 16,000
Water Truck 53,000
Front End Loader 120.000
Other Equipment Sub -total 275,000
Water Tanker 200,000
TOTAL 700,000
Estimated 1997 Expenditures:
Dump Truck with Plow, Wing and Sander
105,000
Plow and Wing for John Deer Loader
28,000
Self- propelled Blacktop Paver
85,000
Park 4x4 Pickup with Plow - Replace Unit #405, 1982
27,000
Park Tractor
31,000
Park Dozer
110,000
Utility 4x4 Pickup - Replace Unit #303, 1989
24,000
Utility 4x4 One -ton Truck with Box, Plow and Sander
50,000
Utility Bobcat with Backhoe, Snowblower and Trailer
40,000
Public Safety - Fire Marshal: Blazer /Suburban
38,000
Rescue Truck
100.000
TOTAL 638,000
950 VEHICLE /EQUIPMENT FUND - 1997
1. Dump truck with plow, wing and sander. $ 105,000.00
Additional plow truck needed for plow route added 1996.
2 Plow and wing for John Deere loader: $ 28,000.00
Loader and plow would be used for additional plow route added in 1997.
3. Self - propelled blacktop paver. $ 85,000.00
Replace existing tailgate paver with self propelled unit to be able to do better
overlay, repairs, trails, etc.
4. Park 4x4 pickup with plow:
Replace # 405, 1982 pickup with major corrosion
$ 27,000.00
5. Park tractor. $ 31,000.00
Additional tractor needed for increased park maintenance and landscaping. A
broom for hockey rink maintenance would be installed in the future.
6. Park dozer. $ 110,000.00
Used for park development projects and major maintenance areas. Over 10,000
a year has been spent each year on rental for the past three years. Dozer can
also be used in winter to make a large snow pile from snow that is hauled.
7. Utility 4x4 pickup: $ 24,000.00
Truck # 303 with 100,000 miles does not have rust damage and would be
transferred to the Park Department for pulling lawnmower trailers in summer.
8. Utility 4x4 one -ton truck with box, plow and sander. $ 50,000.00
This truck would be used to plow and sand wells and lift stations that have
narrow driveways and need 4 -wheel drive. In the summer it would pull the
bobcat and trailer and be able to haul the extra fill from repairing water valves
and manholes.
9. Utility bobcat with backhoe, snowblower and trailer: $ 40,000.00
Bobcat would be used for repairing water valve, manholes and landscaping after
watermain breaks. In winter it would be used for snow removal at wells and lift
stations and by the Park Department on sidewalks and trails with the snowblower.
10. Public Safety -Fire Marshal, Blazer /Suburban: $ 38,000.00
This vehicle would be used for inspections etc. by the Fire Marshal and existing
1989 Blazer would be used by the additional inspector.
11. Rescue truck: $ 100,000.00
Replace existing 1984 rescue truck #218 as per schedule.
CITY OF CHANHASSEN
1997 BUDGET
INTERNAL SERVICE FUNDS
950 Vehicle /Equip Maint. Fund
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
GENERAL PROPERTY TAX
010 Current Property Tax
460,000
460,000
TOTAL GENERAL PROPERTY TAX
460,000
460,000
0
OTHER REVENUE
3801 Interest Earnings
40,000
40,000>
TOTAL OTHER REVENUE
40,000
40,000
0
' TOTAL REVENUE
500,000
500,000
0
EXPENDITURES
CAPITAL OUTLAY
4704 Vehicles
225,000
225,000'
239,t)U0
4705 Other Equipment
475,000
475,000
399;000
TOTAL CAPITAL OUTLAY
700,000
700,000
638,000
'* TOTAL EXPENDITURES
700,000
700,000
638,000
REVENUE OVER/(UNDER) EXPENDITURES
(200,000)
(200,000)
(638,000)
FUND BALANCE FORWARD
489,354
750;434;
605,434
TRANSFER 1N /(OUT)
55,000
55,000:
55,000 ;
LESS REQUIRED RESERVE
344,354
605,434
22,434
TOTAL RESOURCES OV4-R/(UNDER) LIABILITIES
0
0
0
*TO VA
OTHER REVENUE FUNDS
BUDGET REQUESTS
October 7,1996
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Todd Gerhardt, Assistant City Manager 1-0 '
DATE: October 3, 1996
SUBJ: 1997 Budget
Attached please find the proposed 1997 Budget for Funds 210, 460, 468, and 800. Listed below
is a summary of increases being proposed for 1997:
1996' 1997
210 CATV $50,200 $54,000
4300 Increase in fees for service for negotiating a new $7,000 $10,000
franchise agreement.
460 PIRA $1,315,975 $1,305,675
4300 Decrease in legal fees due to the decrease in activity $15,000 $10,000
in the district.
468 TAX INCREMENT DISTRICTS $65,500 $60,300
4010 Decrease in Personal Services due to lack of activity $39,700 $34,700
in the district.
800 HISTORIC PRESERVATION TRUST FUND $320,450 $304,050
4150 Need for additional fertilizers ancmw) $500
4320 Utilities —Add old bank building; reimbursed by (Increase) $2,000 (Increase) $1,500
tenants
4510 Adding an archway/landscaping to the Pioneer $13,000
Cemetery
470$ Purchase new Cushman for fertilizer sprayer $12,500
W.Wr mVZ\97badgete
CATV FUND
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Special Revenue Fund -CAN
General Comment: Under the terms of the franchise agreement with Triax Cablevision the City
is to receive 5% of the revenues derived from cable television sales within the City. These monies
are dedicated solely to improving public broadcasting capabilities, studio improvements, and other
capital expenditures improving the overall system.
During the early operation years it is difficult to anticipate fees which will be generated from
franchise fees. Fees to film community activities, by City of Chaska, are included.
Expenditures:
Personal Services: The costs associated with taping and transcribing City Council meetings
are included in this budget.
Clerk Typist
1996 1997
100% 100%
4300 City of Chaska (Fees to film Community Activities and
School Districts programs) $4,000
Professional services regarding audio and video upgrades
and attorney costs for negotiations on a new franchise 6,000
agreement.
4705 Equipment upgrades of video system in city hall expansion
for weather monitoring and security. $10,000
CITY OF CHANHASSEN
1997 BUDGET
SPECIAL REVENUE FUNDS
210 CATV Fund
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
Salaries & Wages -Reg
27,000
27,000
GENERAL PROPERTY TAX
4030
Contributions - Retirement
3,200
3080 Franchise Fees
45,150
45,150
52,000
* TOTAL GENERAL PROPERTY TAX
45,150
45,150
52,000
OTHER REVENUE
200
200
200
3801 Interest Earnings
5,800
5,800
4,000
' TOTAL OTHER REVENUE
5,800
5,800
4,000
** TOTAL REVENUE
50,950
50,950
56,000
EXPENDITURES
PERSONAL SERVICES
4010
Salaries & Wages -Reg
27,000
27,000
28,000
4030
Contributions - Retirement
3,200
3,200
3,400
4040
Contributions- Insurance
2,200
2,200
2,200
4050
Workers' Compensation
200
200
200
*
TOTAL PERSONAL SERVICES
32,600
32,600
33,800
MATERIALS & SUPPLIES
4110
Supplies -Office
0
0
100
4120
Supplies- Equipment
500
500
500
*
TOTAL MATERIALS & SUPPLIES
500
500
600
CONTRACTUAL SERVICES
4300
Fees, Services
7,000
7,000
10,000
4340
Printing & Publishing
0
100
100
*
TOTAL CONTRACTUAL SERVICES
7,000
7,100
10,100
CAPITAL OUTLAY
4705 Other Equipment
* TOTAL CAPITAL OUTLAY
** TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
FUND BALANCE FORWARD
LESS REQUIRED RESERVE
TOTAL RESOURCES OVER /(UNDER) LIABILITIES
10,000 10,000 10,000
10,000 10,000 10,000
50,100 50,200 54,500
850 750 1,500
120,000 133,760 134,510
120,850 134,510 136,010
0 0 0
CAPITAL PROJECT
ADMINISTRATION FUND
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Capital Project Fund
Capital Project Admin.
Function: To act as a trust fund for expenses anticipated to occur in providing services to special
assessment improvement projects, administering debt service accounts during the period of
assessments, and to help in the purchase of major pieces of equipment/capital expenditures.
Expenditures:
General Comment: The concept of "transfers" from this fund to the General Fund has been
eliminated. This change is in keeping with the general policy statement of the Council in 1983 to
eliminate transfers to the maximum extent possible, i.e. establishing total costs within one control
center. Secondarily, the City must maintain the integrity of the General Fund in future years while
providing a means by which special consultative or major capital purchases can be made which
are typically beyond the scope of the general operating departments. As the revenues of this fund
cannot be assured in future years, it should not be considered as a continual revenue source of
the General Fund. However, if properly managed, sufficient monies should exist in this fund to
assure the City Council of a means by which special consultative reports /major capital purchases
can be budgeted without distorting the general operating expenditures of the City.
1996 1997
1996
1997
4010 Engineering Tech (2) (1)
100%
100%
Secretary (Part-time)
100%
100%
Engineering Intern (FT Temporary)
100%
100%
Project Engineer
100%
100%
4300 New Resident Brochure /Home Page
$8,500
$0
Network Maint. /Upgrading
50,000
70,000
Special Assessment Tracking Software Development
0
10,000
Computer Training
2,000
5,000
Staff Dev. Training
2,000
5,000
Utility Rate Study
20,000
0
Engineering Services
50,000
20,000
TH 5 Corridor
0
0
TH 101 Acceleration
25,000
0
Eastern County Transportation Study
10.000
10.000
$167,500 $120,000
4703 Computer Replacement/Upgrade $20,000 $25,000
CITY OF CHANHASSEN
1997 BUDGET
CAPITAL PROJECT FUNDS
400 Capital Project Admin Fund
1996 1996 1997
kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
345,000
CHARGES FOR CURRENT SERVICES
3614
Admin. Charge -2% Constr.
3618
Admin. Charge -Other Funds
'
TOTAL CURRENT SERVICES
OTHER REVENUE
3801
Interest Earnings
3820
Misc. Other Revenue
'
TOTAL OTHER REVENUE
80,000 80,000 80,000
250,000 320,000 300,000
330,000 400,000 380,000
15,000 5,000 5,000
0 0
15,000 5,000 5,000
'* TOTAL REVENUE
345,000
405,000
385,000
EXPENDITURES
PERSONAL SERVICES
4010 Salaries & Wages -Reg
143,000
143,000
112,000
4020 Salaries & Wages -Temp
0
0
4030 Contributions- Retirement
17,400
17,400
13,500
4040 Contributions- Insurance
10,800
10,800
6,100
4050 Workers' Compensation
800
800
700
TOTAL PERSONAL SERVICES
172,000
172,000
132,300
CONTRACTUAL SERVICES
4300 Fees, Services
167,500
187,000
120,000
4340 Printing & Publishing
1,000
1,000
1,000
' TOTAL CONTRACTUAL SERVICES
168,500
188,000
121,000
CAPITAL OUTLAY
4703 Office Equipment
20,000
45,000
25,000
' TOTAL CAPITAL OUTLAY
20,000
45,000
25,000
TOTAL EXPENDITURES
360,500
405,000
278,300
REVENUE OVER/(UNDER) EXPENDITURES
(15,500)
0
106,700
FUND BALANCE FORWARD
250,000
87,779
87,779
TRANSFERS 1N /(OUT)
0
0
0
LESS REQUIRED RESERVE
234,500
87,779
194,479
TOTAL RESOURCES OVER /(UNDER) LIABILITIES
0
0
0
HISTORIC PRESERVATION
TRUST FUND
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Historic Preservation Trust Fund
The Historic Preservation Fund occurred through the combining of three existing funds: Pioneer
Cemetery, Old Village Hall, and Old St. Hubert's Church. The purpose of the fund is to provide
on -going maintenance and care for our historic buildings and newly remodeled downtown area
without creating a financial burden to the City's General Fund and thus the current property
taxpayers. The 1989 annual audit process brought to light the fact that land sale proceeds as well
as rental income could be used for any general purpose within the City and the sale of the current
hotel site generated interest in the possibility of using the monies for something significant other
than plowing or sweeping streets, etc. Properly managed and wisely invested, these monies
combined with balances of the above mentioned funds should provide adequate annual revenues,
including the dedication of future land sale revenues, to maintain our historic buildings and
downtown indefinitely.
Although designated as an "expendable trust fund within the City's control and accounting
process, the intent should be to not spend any of the fund equity but rather limit annual
expenditures to the estimated annual revenue which is mostly interest income.
New sources of revenues are constantly being pursued to insure the continuing integrity of this
fund. In 1991 the discovery that interest earnings on T.I.F. funds are not "restricted" monies
generated a request for donation of these funds from the H.R.A.. They generously responded and
the resulting donations should increase the reserves of this fund for some time.
The Historic Preservation Fund, by state /federal accounting standards, is a trust fund and
accordingly, budgetary revenues /expenditures are designated separately from other budgetary
funds. We will continue to provide annual budgets as shown on the preceding page and
separately from the City totals as presented in Statement 1.
3803 Revenue from St. Hubert's Church and Pauly's (3 months)
Personal Services:
1996
1997
Data Processing Coordinator
0%
0%
Building Maintenance
100%
100%
Park Maintenance
100%
100%
Park Maintenance for 6 months in 1995
100%
100%
Park Superintendent
20%
20%
Park Maintenance
20%
20%
Park Maintenance for 6 months in 1995
20%
20%
Heavy Equipment Operator
20%
20%
4150 Fertilizers, weed spray and maintenance material needed to
cover expanded Downtown. Increase is for additional
landscaping in front of city hall, around Taco Bell, Boston Market,
etc.
4300 Snowplowing for downtown parking lots for which we are
reimbursed.
4320 Utilities—old bank building
4510 Archway /landscaping Pioneer Cemetery $13,000
Repair stained glass windows at Old St. Hubert's Church $10,000
4705 Cushman for fertilizer sprayer $12,500
CITY OF CHANHASSEN
1997 BUDGET
HISTORIC PRESERVATION TRUST
800 Historic Preservation Trst Fund
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
CHARGES FOR CURRENT SERVICES
3670 Interment Fee
TOTAL CURRENT SERVICES
OTHER REVENUE
3801 Interest Earnings
3803 Rental Property
3804 Land Sale
TOTAL OTHER REVENUE
"* TOTAL REVENUE
REVENUE OVER /(UNDER) EXPENDITURES
FUND BALANCE FORWARD
LESS REQUIRED RESERVE
TOTAL RESOURCES OVER /(UNDER) LIABILITIES
100
100
100
100
100
100
50,000
50,000
50,000
12,000
68,000
51,000
467,000
467,000
0
529,000
585,000
101,000
529,100
585,100
101,100
69,970
109,070
(390,590)
921,010
1,733,169
1,842,239
990,980
1,842,239
1,451,649
0
0
0
CITY OF CHANHASSEN
1997 BUDGET
HISTORIC PRESERVATION TRUST
800 Historic Preservation Trst Fund
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
131,000
131,000
142,000
4011
Overtime -Reg
1,000
1,000
4020
Salaries & Wages -Temp
10,000
10,000
10,000
4030
Contributions - Retirement
15,900
15,900
17,200
4040
Contributions - Insurance
13,500
13,500
13,500
4050
Workers' Compensation
1,700
1,700
1,900
`
TOTAL PERSONAL SERVICES
173,100
173,100
184,600
4120
Supplies- Equipment
5,000
5,000
5,000
4150
Maintenance Materials
15,000
15,000
15,500
4151
Irrigation Materials
4,000
4,000
4,000
4170
Motor Fuels & Lubricants
1,000
1,000
1,000
4240
Uniforms & Clothing
1,000
1,000
1,000
4260
Small Tools & Equipment
1,000
1,000
1,000
4290
Misc. Materials & Supplies
2,500
2,500
2,000
`
TOTAL MATERIALS & SUPPLIES
29,500
29,500
29,500
4300
Fees, Services
20,000
20,000
20,000
4320
Utilities
5,000
7,000
8,500
4340
Printing & Publishing
21,000
35,000
1,000
4350
Cleaning & Waste Removal
100
500
500
4370
Travel & Training
500
1,000
1,000
4375
Promotional Expense
0
0
0
4410
Rental- Equipment
2,500
2,500
2,500
4420
Admin. Fees (Overhead)
10,000
10,000
10,000
4481
Insurance - Buildings
3,000
3,000
3,200
4510
Repair & Maintenance - Building
27,000
27,000
27,000
4530
Repair & Maintenance -Equip
3,500
3,500
3,500
4560
Repair & Maintenance -Signs
250
250
250
`
TOTAL CONTRACTUAL SERVICES
92,850
109,750
77,450
4705
Other Equipment
8,100
8,100
12,500
`
TOTAL CAPITAL OUTLAY
8,100
8,100
12,500
4933
Sales Tax on Purchases
2,000
2,000
4985
Attributable to Constr /Dev
153,580
153,580
187,640
TOTAL MISCELLANEOUS
155,580
155,580
187,640
`*
TOTAL HISTORIC PRESERVATION TRUST
459,130
476,030
491,690
FIREFIGHTER RELIEF FUND
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Internal Service Fund - Firefighters' Relief
Function: To accurately account for the receipt of dedicated revenues, from local and state sources, for fire
relief (pension) benefits.
Expenditures:
General Comments: Accounting for firefighters' relief was previously handled as a part of the general fund
resources/liabilities. Recognizing that the revenues received from the State of Minnesota (reimbursement of a
special tax placed on fire insurance policies written within individual cities) represent dedicated monies to be
used only for fire relief purposes and recognizing that the special levy enacted by the City (general property tax)
is also dedicated for firefighters' relief; prompted the City to establish a separate fund wherein the dedicated
revenues /liabilities could be separately shown.
3010 The amount of money required to fund the accrued liability for fire relief benefits is
4470 established by the Council, after completion of an annual actuarial report
An actuarial study is currently being conducted for the 1997 budgetary year. These estimates are subject to a
mid -year budget adjustment.
CITY OF CHANHASSEN
1997 BUDGET
INTERNAL SERVICE FUNDS
850 Firefighters' Relief Fund
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
GENERAL PROPERTY TAX
3010 Current Property Tax 33,000 33;000 33,000
TOTAL GENERAL PROPERTY TAX 33,000 33,000 33,000
INTERGOVERNMENTALREVENUE
3509 Other Shared Taxes 37,000 37,000 37,000
` TOTAL'INTERGOVERNMENTAL REV 37,000 37,000 37,000
OTHER REVENUE
3801 Interest Earnings
TOTAL OTHER REVENUE
2,000 3;000'< 3,000:::.
2,000 3,000 3,000
'* TOTAL REVENUE
72,000 73,000 73,000
EXPENDITURES
CONTRACTUAL SERVICES
4470 Remitt -Fire Dept 55,900 55,900 55,900
TOTAL CONTRACTUAL SERVICES 55,900 55,900 55,900
*` TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
FUND BALANCE FORWARD
LESS REQUIRED RESERVE
TOTAL RESOURCES OVER /(UNDER) LIABILITIES
55,900 55,900 55,900
16,100 17,100 17,100
106,100 1. 124,574 141,674
122,200 141,674 158,774
0 0 0
TAX INCREMENT DISTRICT #1
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Tax Increment District #1
General Comment: This fund is included in the 1997 Budget for notational purposes only. This operating budget,
per state law, is officially adopted by the Housing and Redevelopment Authority. Should funds be necessary over
and above the tax increments generated within the district, or should the HRA propose to establish a general level of
taxation/require bonding, their budget would require action by the City Council. As City personnel maintain the
accounting records for both the HRA as well as the City funds, one source document is desired to review overall
accounting activities.
Revenues /Expenditures: The Housing and Redevelopment Authority adopts a yearly work program which outlines
in detail the specific revenue /expenditure levels proposed for the current year. The HRA's "Revenues,
Expenditures, and Cash Flow Analysis" describes the specific revenues /expenditures shown in the budget book and
is hereby adopted by reference. Generally, Fund 460 acts as the parent fund to control the numerous activities
currently being engaged in by the HRA. For example, the Housing and Redevelopment Authority has underwritten
the expenditures associated with various public improvement projects within the downtown area and business park.
Each of these projects are a separate fund in and of themselves. Each fund requires a specific debt payment to be
paid each year during the course of the next 5 -10 years. Recognizing that Fund 460 is the parent fund, all tax
increments are receipted into this master fund. Similarly, all current and future debt transfers are shown within the
parent fund as a proposed transfer out in the year necessary to cover the expenditure associated with that particular
project. In addition to making payments for debt service funds, the parent fund also accounts for payments made as
incentives to businesses locating within the community, paying administrative costs associated with the Housing
and Redevelopment Authority, and completing acquisitions of parcels within the downtown area in accordance with
the Redevelopment Plan. Prior to the formation of Tax Increment District No. 1, less than 1% of Chanhassen's
valuation was commercial /industrial. Today, nearly 20% of the valuation is commercial /industrial. By the time the
district ceases, it is anticipated that at least 30% to 40% of Chanhassen's total valuation will be
commerciattindustrial. This diversification will significantly benefit Chanhassen's ability to meet future local needs
while not creating a tax burden during the period that the valuation is being generated.
Expenditures: Personal Services & Commodities represent a proportional share of the associated costs of the
"trey personnel" involved in the general and financial administration of the fund. The percentage allocations are:
1996 1997
City Manager 20% 20%
Ass't City Manager 50% 50%
Office Manager 20% 20%
Planning Director 20% 15%
Planning Secretary 20% 20%
City Engineer 10% 10%
Planner Il upgrade to Senior Planner in 1996 25% 25%
Planner 11 75% 0%
Treasurer 0% 0%
Finance Coordinator 0% 0%
Planner 1 25% 0%
Intern for 8 months $8,000
`Note reductions in Personal Services due to reduction of work load associated with the HRA.
4130 Computer software.
4300 Legal /appraisal fees for Paisley Park tax court petition, legal /professional costs
associated with the redevelopment of the Pauly /Pony /Pryzmus site.
4375 Summer and Spring banners, tents for the 0 of July Celebration
4703 New equipment related to bringing the accounting data processing function in-
house.
CITY OF CHANHASSEN
1997 BUDGET
TAX INCREMENT DISTRICT #1
460 Tax Increment District #1
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
GENERAL PROPERTY TAX
3012 Tax Increment Receipts 5,750,000 5,750,000 6,000,000
TOTAL GENERAL PROPERTY TAX 5,750,000 5,750,000 6,000,000
OTHER REVENUE
3801 Interest Earnings
TOTAL OTHER REVENUE
88,000 88,000 100,000
88,000 88,000 100,000
TOTAL REVENUE
REVENUE OVER /(UNDER) EXPENDITURES
TRANSFER TO DEBT SERVICE
T.I. Ref Bonds of 1994D
T.J. Ref Bonds of 1994C
G.O. Ref Bonds of 1994A
G.O. Ref Bonds of 1994B
T.I. Ref Bonds 1990A
T.I. Bonds of 1991 B
T.I. Bonds of 1992B
T.I. Bonds of 1993A
T.I. Bonds of 1993B
T.I. Ref Bonds of 1993E
TOTAL TRANSFERS
FUND BALANCE FORWARD
LESS REQUIRED RESERVE
TOTAL RESOURCES OVER /(UNDER) LIABILITIES
5,838,000 5,838,000 6,100,000
4,519,325 4,522,025 4,794,325
104,276
104,276
305,605
305,605
552,057
552,057
662,000
662,000
182,804
182,804
274,305
274,305
264,875
264,875
806,463
806,463
500,000
500,000
121,190
121,190
3,773,575
3,773,575
0
1,092,292
267,999
1,016,449
1,838,042
1,016,449
5,810,774
0
0
0
CITY OF CHANHASSEN
1997 BUDGET
TAX INCREMENT DISTRICT #1
460 Tax Increment District #1
1996 1996 1997
4CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
4010
Salaries & Wages -Reg
4020
Salaries & Wages -Temp
4030
Contributions- Retirement
4040
Contributions - Insurance
4050
Workers' Compensation
`
TOTAL PERSONAL SERVICES
4110 Supplies -Office
4130 Supplies- Program
` TOTAL MATERIALS & SUPPLIES
132,000
132,000
91,000
8,000
8,000
8,000
16,700
16,700
11,700
10,800
10,800
6,900
800
800
500
168,300
168,300
118,100
1,600
1,600
1,600
1,000
1,000
1,000
2,600
2,600
2,600
4300
Fees, Services
50,000
50,000
50,000
4302
Fees, Legal
15,000
15,000
10,000
4310
Telephone
100
100
100
4320
Utilities
1,000
600
600
4340
Printing & Publishing
1,000
700
700
4360
Subscriptions & Memberships
250
250
250
4370
Travel & Training
4,000
4,000
4,200
4375
Promotional Expense
12,000
10,000
10,000
4380
Mileage
100
100
125
4420
Admin. Fees (Overhead)
75,000
75,000
75,000
`
TOTAL CONTRACTUAL SERVICES
158,450
155,750
150,975
4703
Office Equipment
9,000
9,000
9,000
`
TOTAL CAPITAL OUTLAY
9,000
9,000
9,000
4804
Special Assessment Pymts.
980,325
980,325
1,025,000
`
TOTAL DEBT SERVICE
980,325
980,325
1,025,000
"`
TOTAL TAX INCREMENT DISTRICT #1
1,318,675
1,315,975
1,305,675
ECONOMIC DEVELOPMENT
.DISTRICT #2 T
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Economic Development District #2
McGlyrm
General Comment: This Tax Increment Financing District was established by the City Council in October, 1988.
Initial development included upgrading of Audubon Road in conjunction with the building of the McGlynn Bakery
complex.
Revenues/Expenditures: The major source of revenue is tax increment collected on the property in the district.
Interest earnings on cash balances are anticipated to offset administrative expenses of the district.
Expenditures are generally administrative in nature and include allocation of various employees personal service
costs as follows:
1996
1997
City Manager
10%
10%
Office Manager
10%
10%
City Engineer
10%
10%
Ass't City Manager
15%
15%
Planning Director
10%
0%
City Treasurer
0%
0%
CITY OF CHANHASSEN
1997 BUDGET
ECCONOMIC DEVELOPMENT DISTRICT #2
468 Economic Dev. District #2
1996 1996 1997
ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
REVENUE
GENERAL PROPERTY TAX
3012 Tax Increment Receipts
675,000
675,000
680,000
' TOTAL GENERAL PROPERTY TAX
675,000
675,000
680,000
OTHER REVENUE
3801 Interest Earnings
45,000
45,000
50,000
* TOTAL OTHER REVENUE
45,000
45,000
50,000
TOTAL REVENUE
720,000
720,000
730,000
REVENUE OVER /(UNDER) EXPENDITURES
654,500
654,500
669,700
FUND BALANCE FORWARD
516,905
662,560
371,488
TRANSFERS TO DEBT SERVICE
T.I. Bonds of 1988 #3
221,025
221,025
T.I. Bonds of 1991C
97,511
97,511
T.I. Bonds of 1993
145,036
145,036
T.I. Bonds of 1994
482,000
482,000
LESS REQUIRED RESERVE
225,833
371,488
1,041,188
TOTAL RESOURCES OVER /(UNDER) LIABILITIES
0
0
0
CITY OF CHANHASSEN
1997 BUDGET
ECONOMIC DEVELOPMENT DISTRICT #2
468 Economic Dev. District #2
1996 1996 1997
%CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET
EXPENDITURES
PERSONAL SERVICES
4010 Salaries & Wages -Reg
4030 Contributions - Retirement
4040 Contributions - Insurance
4050 Workers' Compensation
TOTAL PERSONAL SERVICES
MATERIALS & SUPPLIES
4110 Supplies -Office
TOTAL MATERIALS & SUPPLIES
CONTRACTUAL SERVICES
4300
Fees, Services
4302
Fees, Legal
4340
Printing & Publishing
4370
Travel & Training
4420
Admin. Fees (Overhead)
200
TOTAL CONTRACTUAL SERVICES
TOTAL EXPENDITURES
33,000
33,000
29,000
4,000
4,000
3,500
2,700
2,700
2,000
200
200
200
39,900
39,900
34,700
0 0 0
0 0 0
4,000
4,000
4,000
1,000
1,000
1,000
100
100
100
500
500
500
20,000
20,000
20,000
25,600
25,600
25,600
65,500
65,500
60,300