1d. Public Works Vehicles/Equipment Ad for Bids.MEMORANDUM
TO: Charles Folch, City Engineer/Public Works DirectorYl°
n
FROM: Harold Brose, Equipment Superintendent ?'in 50�1
Z2:�:, to co ncil
DATE: January 12, 1996
UITY OF ..�
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
Action by Ciiy Administmtor
,
P
SUBJECT: Authorization to Receive Bids for the Purchase of 1996 Vehicles and Equipment.
The following vehicles =and equipment are scheduled purchase in the 1996 Vehicle /Equipment
Maintenance Fund #950: Ad _
1.
1981 F -800. With 16 plow
a back -up unit.
Replace plow truck # 103,
ow truck would be kept as
$94,000.00
2. Street 4x4 Pickup with Plow " ,, Need for pull�g tar kettle, bobcat
trailers, plow parking lots, efin $25,000.00
3 Crack Sealer: Trade ex'ing propane fired cra sealer for new unit
with diesel fired bum,& and engine. The old seer has a propane tank
and a gas engme tank all within a few feet he burner. Diesel is
much safer ap 46 propane tank will be needed. c t $15,000.00
4 BlacktoMllin.g Machine ,nb�ehe existing bobcat for
grindin��r% blacktop for repair anc outer" edges o p�a'eme0
overlays. $13,000.00
5. Front End Loader: Trade 1970 lo evvbrlow hour machine.
This loader is used for loading trucks th sand during snow
emergencies, cleaning snow from ,'hydrants, park maintenance (dirt
moving, trees, etc.) It is used by a� departments summer and winter.
This loader will also be able to operate the snowblower.
$120,000.00
6. 15' Rotary Self- Propelled Mower: Additional large mower needed for
increased park acreage and elementary school. One operator can cut the
same amount of grass with this mower as 2' /z smaller mowers and
operators. $58,000.00
Charles Folch
January 12, 1996
Page 2
7. 72" RotarX Self- propelled Mower: Additional mower needed for
mowing increased park acreage and elementary school.
8. Park 4x4 Pickup: Replace #405, 1982 Ford pickup. Cab and box is
rusted beyond repair.
9. Water Truck: Additional unit needed for flooding school and park
family and hockey rinks, watering trees, and wetting streets for
sweeping.
10. Utility 4x4 Pickup: Purchase new vehicle for sewer and water
department and transfer existing unit #303, 1989 pickup with 100,000
miles, to park department for pulling lawnmower trailers, etc.
$16,000.00 '
$22,000.00 '
$53,000.00 '
$22,000.00
11. Public Safety -Code Enforcement 4x4 Pickup: Additional smaller pickup
(Ranger) so 1988 Blazer with 70,000 miles can be used for part-time
inspectors. $20,000.00
12. Public Safety Director- Sedan: Purchase new sedan so existing unit
#702, a 1993 Crown Victoria, can be used to replace code enforcement
vehicle #605, 1988 Celebrity, with rust and body damage. It would cost
$1,500.00 minimum for body repair on the Celebrity, which has a book
value of $2,500.00 $22,000.00
13. Planning Department Van: Planning does not have an assigned vehicle.
This van would be used for looking at development projects and have
capacity to take the entire Planning Commission in one vehicle. $20,000.00
I would like to receive bids and quotes for these vehicles and equipment during the next three weeks
and hopefully have the award of bids in February. Delivery on these units will take from three to
eight months.
DIRECTOR OF PUBLIC WORKS RECOMMENDATION
The above list of vehicles and equipment was previously di:3:_-ussed and included with
the approver :1996 city budget. It is recommended that the City Council_ authorize
the advertisement for bids for the acquisition of the above - listed vehicles and
equipment.
Finance Director Comment: The above list of vehicles and equipment have been included
in the approved 1996 budget.
CITY OF CHANHASSEN
1996 BUDGET
Commentary
Internal service Fund- Vehicle/Equipment Maintenance
General Comment: This fund was established: 1) to provide a means by which Ion range capital purchases
planned; 2 to 9 9 p hide could
be monitored and
p ) provide a `control center" for purchase/maintenance /usage of vehicles and
' equipment; and 3) to divorce from the operating costs the peaks and valleys created by a number of major purchases
occurring (or not occurring) in any one year. During any five year period, since origination of this fund, costs have
approximated 2 %, of the valuation of property within the community (the relationship between property sewered,
streets /utilities, and equipment necessary for property/public improvements served is highly predictable). The City
t completes a debt analysis study each year to insure that the debt structure of this fund stays within the 2 mill guideline
and that overall debt stays within 8 mills.
Estimated 1995 Expenditures:
'
Repalce 1973 chassis on 50' bucket truck #106
52,000
Dump Truck (Replace #109)
88,000
Dump Truck
Utility 4x4 Pickup (Replace #301)
88,000
20,000
Park 4x4 Pickup (Replace #401)
20,000
Park 44 Pickup w/ V -plow
24,000
Street 44 pickup w/ plow
24,000
Public Safety Sedan
22,000
'
Public Safety 44 Pickup
24,000
Engineering 44 Pickup (Replace #502)
19,000
Building Maintenance Pickup
19,000
'
Code Enforcement 44 Pickup
21,000
Fire Dept. Staff car (Replace #207)
35.000
Sub -total
456,000
'
Fire hose, replace only damaged
5,000
Foam and nozzle for new truck
2,500
Tar Kettle (Replace propane fired kettle)
8,000
'
Roll Packer (Replace 8 year old packer)
Pumper (Refurbish #209)
38,000
32,000
Water Tanker (Replace #224 & #208)
325.000
Sub -total
410,500.
'
TOTAL
866,500
Estimated 1996 Expenditures:
'
Dump Truck with Plow, Wing and Sander - Replace Unit #103
Street 44 Pickup with Plow
94,000
Utility 44 Pickup
25,000
Park 4x4 Pickup - Replace #104
22,000
22,000
'
Public Safety 4x4 Pickup - #603
20,000
Public Safety Director - Sedan #702
22,000
Planning Department - Sedan
2Q 0 0
'
Vehicle Sub -total
225,0)0
Crack Sealer
Blacktop Milling Machine
15,000
'
15' Rotary Self- propelle Mower
13,000
58,000
72" Rotary Self- propelled Mower
16 16,000
Water Truck
Front End Loader
,000
'
Other Equipment Sub -total
120.000
275,000
TOTAL
500,000
A00 /000