1e. 2011 Sealcoat Project: Award Contract0
CITY OF MEMORANDUM
CHMNSEN TO: Paul Oehme, Director of Public Works /City Engineer
7700 Market Boulevard
PO Box 147 FROM: Gordy Stauff, Engineering Technician IV /Construction Manager
Chanhassen, MN 55317
DATE: March 28, 2011
Administration SUBJ: 2011 Sealcoat Project No. 11 -04: Award Contract
Phone: 952.2271100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227. 1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
PROPOSED MOTION
"The City Council awards four contracts for the 2011 Sealcoat Project as
follows:
1) Allied Blacktop Company for roadway sealcoating in the amount of
$183,712.61.
2) Twin City Striping for pavement striping in the amount of $6,705.50.
3) Fahrner Asphalt Sealers, LLC for pavement cracksealing in the amount of
$40,000.
4) Pearson Bros., Inc. for street sweeping in the amount of $13,200.00 "
City Council approval requires a simple majority vote of the City Council
present.
BACKGROUND
Planning&
Annually, the City has completed a sealcoat project to extend the life of the streets.
Natural Resources
Streets recommended for sealcoating were identified with the Pavement Management
Phone: 952.227.1130
Program and are shown on the attached map. Staff has visited each street and visually
Fax: 952.227.1110
reviewed the streets' condition. The City of Chanhassen again led a joint powers
sealcoat project with two other cities in Carver County. These Cities include Cologne
Public Works
1591 Park Road
and Victoria. The total project cost for all the Cities is $345,135.58. Each City will
Phone: 952.227.1300
contract separately for sealcoat services with the contractors. The total contract
Fax: 952.227.1310
amount for the City of Chanhassen for the 4 contracted items is $243,618.11.
Senior Center DISCUSSION
Phone: 952.227.1125
Fax: 952.227,1110
A sealcoat program is a cost - effective tool to protect the capital asset of a street and
Web Site extend the life of the street system. Sealcoating is the application of asphalt emulsion
www.ci.chanhassen.mn.us followed immediately with an aggregate cover. Sealcoating of streets is beneficial
because it can:
• Delays or eliminates further aging of pavement due to water and sun.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
2011 Sealcoat Project: Award Contract
March 28, 2011
Page 2
• Seals to provide a moisture barrier.
• Fills in raveled pavement areas.
• Enriching under - asphalt pavement.
• Seals cracks temporary or permanently.
• Performs minor leveling.
• Restores surface friction.
• Economically prolongs the life of existing pavements.
It is estimated that a sealcoat application extends the life of pavement from three to
six years at a fraction of the cost of street rehabilitation or bituminous overlay
projects. It is therefore more cost effective to sealcoat roadways when pavement
distresses are fewer verses letting the pavement deteriorate until major, costly
rehabilitation or reconstruction projects are required.
BIDS
On March 17, 2011, bids were received for the 2011 Street Maintenance ( Sealcoat)
Project. Bid amounts for the project are shown on the attached bid tabulation sheet.
The unit price bids for the aggregate and oil are approximately 5% more than the City
received in 2010. This price increase can be attributed mainly to the cost of fuel and
oil.
All four contractors have completed previous projects in the city of Chanhassen.
Their past work has been acceptable.
Cracksealing will tentatively start in June with sealcoating to begin in early July with
a completion date of September 2, 2011. Notifications to all affected property owners
will be sent out prior to work commencing.
This project was budgeted for 2011 in the CIP Pavement Management (ST -018).
Pavement repair materials such as bituminous mix for pothole patching the street
department purchases for in house work is also taken from this CIP budget item.
Attachment: 1. Bid Tabulation
2. CIP Page
3. Project Map
4. Resolution
c: Mike Wegler, Street Superintendent
gAeng \sea1coat\2011 \award contract 032811.doc
CITY OF CHANHASSEN
CITY PROJECT 11 -04: 2011 STREET MAINTENANCE (SEALCOATING)
BID TABULATION
Twin City Striping
Gopher State Sealcoat, Inc.
Pearson Bros. Inc.
Allied Blacktop Company
AAA STRIPING SERVICE CO.
Fahrner Asphalt Sealers LLC
Bid Item
CLASS "A" AGGREGATE SEALCOAT
Qty
Price
Bid Amount
Price
Bid Amount
Price
Bid Amount
Price
Bid Amount
Price
Bid Amount
Price
Bid Amount
1
Contractor Furnished FA -2 Modified 1/8" Aggregate Component
77,040.00
SY
$
$
$ -
$
$ 0.59
$ 45,453.60
$
0.71
$ 54,313.20
$
$
1.02
$
78,580.80
1A
Contractor Furnished CRS -2P Emulsion Oil Component
21,980.00
GAL
$
$
$
$
$ 2.44
$ 53,631.20
$
2.00
$ 43,960.00
$
$
2.10
$
46,158.00
1B
City Furnished FA -2 Modified 1/8" Aggregate Component
-
SY
$
$
$
$ -
$ -
$ -
$
-
$ -
$
$
-
$
-
1C
Contractor Furnished FA -2 Modified 1/8" Aggregate Component
155,925.00
SY
$
$
$
$
$ 0.59
$ 91,995.75
$
0.71
$ 109,927.13
$
$
0.91
$
141,891.75
1D
Contractor Furnished CRS -2 Emulsion Oil Component
44,505.00
GAL
$
$
$
$
$ 2.24
$ 99,691.20
$
1.65
$ 73,433.25
$
$
2.00
$
89,010.00
1E
City Furnished FA -2 Modified 1/8" Aggregate Component
-
SY
$
$
$
$
$
$ -
$
-
$ -
$
$
$
-
Total, Class "A" Aggregate Sealcoat
$
$
$ 290,771.75
$ 281,633.58
$
$
355,640.55
2
SCREENING SALVAGED SEALCOAT AGGREGATE
Sealcoat Aggregate
-
TON
$
$
$
$
$ -
$
$
$
$
-
$
-
3
TRAFFIC MARKINGS
MNDOT 0564.602 Painted Pavement Markings (white) Type 1 Pavement Message (arrow)
11.00
EA
$
80.00
$ 880.00
$
$
$
$
$
$
70.00
$ 770.00
$
35.00
$
385.00
MNDOT 0564.603 Painted Pavement Markings (white) 4" Solid White Line
4,722.00
LF
$
0.15
$ 708.30
$
$
$
$
$
$
0.25
$ 1,180.50
$
0.35
$
1,652.70
MNDOT 0564.603 Painted Pavement Markings (white) 4" Solid Yellow Line
940.00
LF
$
0.15
$ 141.00
$
$ -
$
$
$
$
0.25
$ 235.00
$
0.35
$
329.00
MNDOT 0564.603 Painted Pavement Markings (white) 4" Double Yellow Line
15,100.00
LF
$
0.30
$ 4,530.00
$
$
$
$
$
$
0.50
$ 7,550.00
$
0.30
$
4,530.00
MNDOT 0564.603 Painted Pavement Markings (white) 6" Solid White Crosswalk
835.00
LF
$
0.30
$ 250.50
$
$
$
$
$
$
2.00
$ 1,670.00
$
0.40
$
334.00
MNDOT 0564.603 Painted Pavement Markings (white) 12" Solid White Line (Stop Bar)
225.00
LF
$
0.40
$ 90.00
$
$
$
$
$
$
3.00
$ 675.00
$
0.80
$
180.00
MNDOT 0564.603 Painted Pavement Markings (white) Standard Disabled Accessible Stall Symbol
11.00
EA
$
80.00
$ 880.00
$
$
$
$
$
$
70.00
$ 770.00
$
30.00
$
330.00
MNDOT 0564.603 Painted Pavement Markings (white) Pedestrian Crosswalk (zebra) White Paint
234.00
SF
$
0.80
$ 187.20
$
$
$
$
$
$
2.25
$ 526.50
$
0.80
$
187.20
Total, Traffic Markings
$ 7,667.00
$
$
$
$ 13,377.00
$
7,927.90
4
STREET SWEEPING
Sweeping Hours
111.00
HR
$
$
$
$ 85.00
$ 9,435.00
$
95.00
$ 10,545.00
-
$ -
$
-
$
-
Trucking Hours
80.00
HR
$
$
$
$ 80.00
$ 6,400.00
$
80.00
$ 6,400.00
$
$
-
$
Total, Street Sweeping
$
$ -
$ 15,835.00
$ 16,945.00
$
$
-
5
CRACKSEALING (ROUT, CLEAN AND SEAL BITUMINOUS CRACKS)
Cracksealing
25,000.00
LB
$
$ 1.63
$ 40,750.00
$ -
$ -
$
1.69
$ 42,250.00
$
$
1.60
$
40,000.00
Capital Improvement Program 2011 Mru 2015
C ity of Chanhassen, MN
Project # ST -018
Project Name P avement M anagement
Department
Street Improvements
Contact
Paul Oehme
Type
Maintenance
Useful Life
7 -10 years
Category
Streets /Highways
Account #1 420 - 0000 -4751 Account #3 Priority n/a
Account #2 Account #4
Description
Total Project Cost: $2,165,000
Ibis project will provide maintenance such as crack sealing, seal - coating and pothole patching for City streets. The projects will be determined
mnually based on the pavement condition index as generated by the pavement management program.
Justification
This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures.
Prior Expenditures
665,000 Maintenance
Total
300,000 300,000 300,000 300,000 300,000 1,500,000
'r 300,000 300,000 300,000 300,000 300,000 1,500,000
Prior
Funding Sources
2011
2012
2013
2014
2015
Total
665,0001
Street Pavement Management
100,000
100,000
100,000
100,000
100,000
500,000
Total
Tax Levy
200,000
200,000
200,000
200,000
200,000
1,000,000
Total
300,000
300,000
300,000
300,000
300,000
1,500,000
Budget Impact/Other
a (These improvements will cost effectively prolong the life of the street so major improvements such as reconstruction projects can be delayed.
2011 2012 2013 2014 2 015 Total
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: March 28, 2011 RESOLUTION NO: 2011-
MOTION BY:
SECONDED BY:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS
FOR THE 2011 SEALCOAT PROJECT NO. 11 -04
WHEREAS, pursuant to an advertisement for bids for the 2011 Sealcoat Project, bids were
received, opened and tabulated according to law, and the attached bids were received complying with the
advertisement; and
WHEREAS, it appears the following were the lowest, responsible bidders:
1) Allied Blacktop Company for roadway sealcoating in the amount of $183,712.61.
2) Twin City Striping for pavement striping in the amount of $6,705.50.
3) Fahrner Asphalt Sealers LLC for pavement cracksealing in the amount of $40,000.00.
4) Pearson Bros. Inc. for street sweeping in the amount of $13,200.00.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
The mayor and clerk are hereby authorized and directed to enter into contracts with
1) Allied Blacktop Company for roadway sealcoating in the amount of $183,712.61.
2) Twin City Striping for pavement striping in the amount of $6,705.50.
3) Fahrner Asphalt Sealers LLC for pavement cracksealing in the amount of $40,000.00.
4) Pearson Bros. Inc. for street sweeping in the amount of $13,200.00.
in the name of the City of Chanhassen for the 2011 Sealcoat Project No. 11 -04 according to the
plans and specifications therefore approved by the City Council and on file in the office of the city
clerk.
The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 28 day of March, 2011.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT