1d. 2011 Street Improvement Project: Call Assessment Hearing0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227,1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Paul Oehme, Director of Public Works /City Engineer p
FROM: Alyson Fauske, Assistant City Engineer
DATE: March 28, 2011 W"
SUBJECT: 2011 Street Improvement Project 11 -01: Call Assessment Hearing
PROPOSED MOTION
"The City Council is recommended to call the assessment hearing for the 2011
Street Improvement Project 11 -01 for Monday, April 25, 2011.
City Council approval requires a simple majority vote of the City Council
present."
DISCUSSION
The project includes the
mill and overlay of the
streets this summer.
Miscellaneous curb
replacement is also
proposed.
The bid opening is
Friday, March 25, 2011.
The final assessment
amount is not known at
this time; however, it is
recommended to call the
assessment hearing in
order to keep the project on schedule.
FUNDING
Special assessments to the benefitting properties are proposed to pay for 40% of
the costs associated with this project. Per state statute, the City Council must call
the assessment hearing and publish the hearing date at least two weeks prior to the
assessment hearing. Staff intends to publish the notice in the April 7, 2011
edition of the Chanhassen Villager. This schedule provides just over two weeks
time between the publication date and the assessment hearing.
Chanhassen is a Community for Life - Providing forToday and Planning for Tomorrow
2011 Street Improvement Project 11 -01
Call Assessment Hearing
March 28, 2011
Page 2
SCHEDULE
The anticipated project schedule is as follows:
Assessment Hearing: April 25, 2011
Street Work Begins: Spring, 2011
Attachment: Resolution
CIP sheet
gAeng \pub1ic \_2011 projects \I 1 -01 2011 street project \call assessment hrg 032811doc.doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: March 28, 2011 RESOLUTION NO: 2011-
MOTION BY: SECONDED BY:
A RESOLUTION CALLING THE ASSESSMENT HEARING FOR THE
2011 STREET IMPROVEMENT PROJECT NO. 11 -01
WHEREAS, Minnesota State Statute 429 regarding special assessments for public
improvement projects requires City Council to officially set the assessment hearing date for capital
improvement projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CHANHASSEN, MINNESOTA:
1. A hearing shall be held on the 25 day of April, 2011 in the Council Chambers at
City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons
owning property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing, and
shall state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to
be given to the owner of each parcel described in the assessment roll not less than two weeks prior to
the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City of Chanhassen, except that no interest shall be charged if
the entire assessment is paid within 90 days from the adoption of the assessment. The property
owner may at any time thereafter, pay to the City of Chanhassen the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged through December 31
of the succeeding year.
Passed and adopted by the Chanhassen City Council this 28 day of March, 2011.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
Capital Improvement Program
City of Chanhassen, MN
Project # ST -012
Project Name A Street Improvement Program
Account #1 601 -xxxx -4751 Account #3
Account #2 Account #4
2011 thru 2015
Department Street Improvements
Contact Paul Oehme
Type Improvement
Useful Life Unassigned
Category Streets /Highways
Priority n/a
Total Project Cost: $9,700,000
I project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
:ntial 2011 - Timberwood Drive neighborhood, Saratoga, Santa Vera, Chippewa, Picha and Kerber (S of W 78th), Target lane and W 78th
(Powers Blvd to Market Blvd)
2012 - Greenbriar, Fir Tree, Elm Tree, Dogwood, Shore Drive and Maplewood Circle (Reconstruction)
2013 - Greenwood Shores and West 78th Street (Powers to Market)
2014 - Dartmouth Drive and Cypress Drive
2015 - Carver Beach area (south and w est of Carver Beach Road)
to City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
e of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
;habilitation projects extend the life of the street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated
a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the
Brits of the project and scope of work.
rlor Expenditures 2011 2012 2013 2014 2015 Total
3,200,000 Construction 1,500,000 1,700,000 1,200,000 1,100,000 1,000,000 6,500,000
otal Total 1,500,000 1,700,000 1,200 1,100,000 1,000,000 6,500,000
Funding Sources
2011 2012 2013
2014
Assessment/Revolving Assess
1,200,000 1,700,000 1,200,000
2015 Total
Street Pavement Management
300,000
1,100,000 1,000,000 6,200,000
Total
1,500,000 1,700,000 1,200,000
300,000
1,100,000 1,000,000 6,500,000
[g et Impact(Other - -- I
project may decrease maintenance costs.
107
Capital Improvement Program 2011 three 2015 Department Municipal Buildings
lvl
City of Chanhassen, Contact Paul Oehme
Type Improvement
Useful Life
Category Engineering
Account #1 400 - 0000 -4706 Account #3 Priority n/a
Account #2 Account #4 — - --
1 ULM K FUJI: R < Vbt. .p I V,Vvv
Justification
Additional parking capacity is needed for City Hall, senior center, library and park.
Expenditures 2011 2012 2013
2014 2015 Total
Construction 70,000
70,000
Total 70,000
70,000
Funding Sources 2011 2012 2013
2014 2015 Total
Capital Replacement Fund 70,000
70,000
Total 70,000
70,000
Budget Impact/Other
l
71