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6. City Code Amendment Chapter 16: Residential Districting for Waste Collection and Truck Weight Restrictions.I MEMORANDUM 1 CITY OF �= CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 TO: Don Ashworth, City Manager Action by City AdministfatbT Endmed Modified Rejected°_ . Dat — .2 Date Submitted to Commission FROM: Bob Generous, Senior Planner Date tu': ^iEted to CounCtE DATE: November 20, 1996 l i S- `� (1-' SUBJ: Proposed Code Amendment to Chapter 16, Solid Waste Establishing Residential Collection Districts and Vehicle Weight Limits BACKGROUND ' Two of the original six residential solid waste haulers in the city no longer collect residential wastes in Chanhassen (Admiral Waste and Waste Management). One additional residential hauler with limited accounts has come into Chanhassen (Knutson Services). On March 11, 1996, City Council directed staff to prepare appropriate revisions to Chapter 16 of the City Code requiring all licensed trash haulers to limit their vehicles to a gross weight of a certain pound limit, i.e., mini packers, to be used in all daily operations within residential streets only. Also that collection be appointed to a certain day for each neighborhood, and to continue with weekly recycling pickup. On January 29, 1996, City Council held a work session with the haulers to discuss organized collection. While nothing was resolved at the meeting, City Council did direct staff to attempt to provide public debate about the issue. To this end, pro and con editorials were provided to the Chanhassen Villager. City Council also left the opportunity for the haulers to present an alternative to organized collection that addresses the issues outlined in the organized collection study. In February 1995, City Council tabled the organized collection contract and ordinance and requested a meeting with the haulers at a Council work session. Previous work session dates have been postponed and in October, City Council directed staff to try to work with the haulers to resolve their objections to the contract or develop a hauler's alternative. In the interim, staff completed the contract negotiations. Staff met with the haulers to review the haulers' proposed revisions to the contract. Staff incorporated these changes and provided the haulers with a LJ .Mr. Don Ashworth November 20, 1996 Page 2 ' revised draft contract (dated 12/8/95). We further requested that the haulers provide any additional comments by January 5, 1996 on both the contract and a hauler's alternative so that ' staff could respond to them or include them in the packet to City Council for the work session scheduled for January 29, 1996. We received no additional correspondence. On July 11, 1994, the City Council approved a motion authorizing staff to initiate negotiations with the existing waste haulers for organized collection. The haulers met several times to come to a consensus on the contract language. ' On December 13, 1993, the Chanhassen City Council accepted the "City of Chanhassen Organized Collection Study" and the "Findings and Recommendations" of the Chanhassen , Recycling Committee with modifications to the recommendations. The Council had directed that the Organized Collection Program should be based upon developing reasonable districting of the community, preparing a menu of mandatory and optional services, and developing a list of , requirements to define haulers eligible to participate in the program. In May, 1993, the City of Chanhassen approved a study of the potential for organized collection ' of mixed municipal solid waste and recyclables. The City's Recycling Committee served as - a study group to gain input from haulers and the public in order to advise City Council on waste collection as part of Phase I of an Organized Collection Study. The Committee completed its ' initial study and made its final report, in September, 1993, recommending that the City accept the Organized Collection Study, institute a licensing provision to limit the number of waste haulers ' to a maximum of six with a declining limit based upon turnover by haulers, adopt a resolution of intent to organize solid waste collection, and proceed with Phase II of the Organized Collection Study. ' DISCUSSION The existing solid waste collection system in Chanhassen is open, often resulting in an inefficient ' overlap of services with the potential for up to six different haulers collecting garbage and recycling each week in each neighborhood. All this excessive truck traffic has a negative impact t on the design life of the road, particularly during "load limits" in the spring when overweight vehicles have their greatest destructive impact on streets, resulting in expensive street repair bills. According to the Minnesota Department of Transportation, the combined impact of one garbage truck and one recycling vehicle is equal to 1,650 automobiles. Additionally, garbage and recycling may be deposited at curb side each day of the work week negatively impacting the sights and smells of the neighborhood. Alternate collection methods can reduce the number, frequency, and damage of vehicles on Chanhassen streets. WEIGHT LIMITS Ll Mr. Don Ashworth ' November 20, 1996 Page 3 Staff is recommending that a seven ton per axle weight limit be incorporated in the ordinance due ' to the fact that the city's standard local residential street design is a seven ton design. In addition, the haulers would also have to comply with seasonal weight restrictions. Staff recommends the per axle weight limit because 1) it can be done with haulers existing equipment, 2) mini packers could be loaded so that they are heavier per axle than seven ton with less dispersement of weight, and 3) it leaves it up to the individual hauler to determine the best way for them to meet this ' requirement. As part of discussions with the haulers, five and nine ton weight limits were also discussed. The ' haulers stated that the five ton limit would be too restrictive and cost prohibitive. The nine ton limit would be a continuation of the status quo. ' One of the haulers has expressed a concern regarding yard waste collection during the spring road restriction season. They are requesting that a moratorium be established for the collection of yard wastes during this period. ' DISTRICTS ' In preparing the districts, staff requested that the haulers recommend their preferred districts. Two alternative proposals have been brought forward, one with three and one with five districts. No consensus has been established yet for either alternative. The haulers have advised staff that ' during the slower periods, January and February, they will look at the logistics of the new districts. Staff will work with the haulers over the winter to establish appropriate districts. Once districts are established by a resolution of City Council, the haulers will be required to notify their residential customers of the districts. RECOMMENDATIONS ' Staff recommends that the City Council adopt the following motion: ' "The City Council approves the ordinance amending Chapter 16 of the Chanhassen City Code concerning residential collection districts and vehicle weight limits as shown in Attachment #1." 1 I ATTACHMENTS I 1. An ordinance amending Chapter 16 of the Chanhassen City Code Concerning Residential Hauling Districts for Mixed Municipal Solid Waste. CITY OF CHANHASSEN , CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 16 OF THE CHANHASSEN CITY CODE CONCERNING RESIDENTIAL HAULING DISTRICTS ' FOR MIXED MUNICIPAL SOLID WASTE THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS: SECTION 1. Chapter 16 of the Chanhassen City Code is amended by adding Section 16 -22 to ' read: Section 16 -22. Residential Collection Districts ' Residential collection districts shall be established by resolution of the Chanhassen City Council. Within each district, the collection of residential solid wastes shall be limited to only ' one day per week, which shall be approved by the City. SECTION 2 . Section 16 -33 (3) of the Chanhassen City Code is amend to read: ' (3) Vehicles; maintenance. Each licensed collector shall only use vehicles and equipment so ' constructied that the contents will not leak or spill. Vehicles shall maintain a maximum seven (7) ton per axel weight limit when performing residential solid waste collection on local city streets and shall abide by the spring seasonal road limits. The vehicles and equipment shall be ' kept clean and as free from offensive odors as possible, and shall not stand in any street, alley, or public place longer than is reasonably necessary to collect mixed municipal solide waste, yard waste, or recyclables. The licensee shall also insure that the collection site is left tidy and free of , litter. SECTION 3 . This ordinance shall be effective on the 1 st Day of March, 1997, following its ' passage and publication. PASSED AND ADOPTED this day of , 1996, by the City Council of the ' City of Chanhassen. ATTEST: Don Ashworth, Clerk/Manager Donald J. Chmiel, Mayor ' (Published in the Chanhassen Villager on 5 1996).