Organizational ItemsCITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
DATE: January 8, 1996
SUBJ: Organizational Items:
a. Rules of Procedure
b. Official Newspaper
c. City Attorney
d. Bond Consuultant,
e. Acting Mayor_ �.
f. Weed Inspector
g. Fire Chief ' AFI
h. Health Officer
i. City Audtgrs
a. Rules of Procedure: Attach please find a copy of„the Council's Rules of Procedure.
Also attached is a cops of & meeting schedule for 1 � 6. The council established the
meeting schedule at their December 11 th meeting.
b. Official Newsnatier 'Aitachenleas
Chanhassen Villager
C. City Attorney: It is fhe!recornmendation of this office that the firm'of Campbell,
�.,
Knutson, Scott and Fuchs be reapp'omted as City Attorney"'
d. Bond Consultant: This office would ectiommend reappointing Springsted as the Bond
Consultant for the City. V
e. Acting Mayor: Rules of Procedure (Section 1.04) requires the City Council to name an
Acting Mayor during the disability or absence of the Mayor. There are no state or local
1
Mayor and City Council '
January 8, 1996
Page 2
laws governing the designation, i.e. nomination may occur by any member of the Council
or by the Mayor. A 3 /5ths majority vote is required. This is solely a Council decision.
f. Weed Inspector: Under state law, the Mayor is officially the Weed Inspector for the
city. I would recommend that Assistant Public Safety Director Bob Zydowsky continue ,
to be appointed the Deputy Weed Inspector.
g. Fire Chief: At the December 1995 business meeting, the fire department membership
'
voted to re -elect Jim McMahon to a 2 year term as fire chief. I recommend that the city
council endorse this designation.
'
h. Health Officer: Dr. McCollum has expressed his willingness to serve as the City's
Health Officer again in 1996. He has held this voluntary position since 1981.
i. City Auditors: Although the city council has acted to approve Deloitte & Touche for
audit year 1995 (see attached memorandum), a question remains as to whether an RFP
process is desired for 1996. If the council says yes, staff needs to start the RFP process in
,
the fall and conclude the process by early November. My personal preference is to
develop a three year trend of estimated and actual auditing hours by classification and to
use that data to solicit a "not to exceed" contract from three recognized governmental
auditing firms. The results would be presented to the city council for final approval —
such being similar to the process used for selection of our insurance "agent of record." I
believe that this process will assure that Pam and I know and respect the team we will be
'
working with on a daily basis while simultaneously assure the city council that the firm
being recommended is competent and competitive.
Typically the city council would also designate the official depository for city funds at the first
meeting of the year. However, this designation was already made at the November 27, 1995
meeting. In light of this fact, I have modified the Rules of Procedure to delete the "official
depository" as a first of year designation. This modification would then mean that the
designation of city attorney, depository, financial advisor, auditor, etc., could occur at any time
the city council so directed.
City of Chanhassen
Carver and Hennepin Counties, Minnesota
DATE: January 8, 1996 RESOLUTION NO: 96 -01
' MOTION BY: SECONDED BY:
A RESOLUTION ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT
' OF CITY COUNCIL BUSINESS
The following rules of procedure shall govern the conduct of City Council business:
' SECTION 1. MEETINGS.
' 1.01. Regular Meetings The City Council shall hold regular meetings on the second
and fourth Mondays of each month at 7:30 p.m., provided that when the day fixed for any regular
meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the
' same hour on the next succeeding Monday not a holiday. However, the meetings in May have
been changed to the first and third Mondays due to the Memorial Day holiday; the first meeting
' in November has been changed to Tuesday, November 12; and there will only be one meeting in
December on Monday, December 9.
' 1.02. Special Meetings Special meetings of the Council may be called by the Mayor or
by any two members of the Council in writing filed with the City Manager. At least one day
before the meeting, the Manager shall notify each member of the time, place and the purpose of
the meeting by causing written notice thereof to be delivered to them personally if he /she can be
found, or, if he /she cannot be found, by leaving a copy at the home of the member with some
person of suitable age and discretion. Special meetings may be held without prior written notice
when all Council members are present at the meeting or consent thereto in writing. Such consent
shall be filed with the City Manager prior to the beginning of the meeting. Any special meeting
attended by all the Council members shall be a valid meeting for the transaction of any business
' that may come before the meeting.
1.03. Place All meetings shall be held in the Council Chambers of Chanhassen City
' Hall unless there is a published or posted notice designating another location.
1.04. Presiding Officers The Mayor shall preside at all meetings of the Council. In the
absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Council
members shall elect one of their number as temporary chairman to so preside.
' 1.05. Quorum Three members of the Council shall constitute a quorum for the
transaction of business of the Council, but a smaller number may adjourn from time to time.
' 1.06. Order of Business At the hour appointed for meeting, the members shall be
called to order by the Mayor, or in his absence by the Acting Mayor, or in the absence of both by
11
the City Manager. In the absence of the City Manager, the Mayor shall appoint a Secretary pro
tem, as the case may be, shall call the roll, note the absentees and announce whether a quorum is
present. If a quorum is present, the Council shall proceed to business which shall be conducted
in the following order:
1. Call to Order (Pledge of Allegiance) ,
2. Roll Call
3. Approval of Agenda
4. Consent Agenda '
5. Visitor Presentations
6. Public Hearings
7. Award of Bids ,
8. Unfinished Business
9. New Business
10. Council Presentations
'
11. Administrative Presentations
12. Adjournment
,
1.07. Consent Agenda Items of routine, or primarily rimaril administrative in nature, shall be
�
presented by the City Manager as a part of the consent agenda. All items so submitted shall have
one clearly understandable recommended action so that all items may be voted upon as a group
without discussion. The Mayor shall ask if there is anyone present, written correspondence
received, or any Council member wishing to discuss any item prior to calling for a vote
approving the consent agenda. Any items requiring discussion shall be removed from the
'
consent agenda and shall become the last item on the agenda unless a Council member requests
that it be heard earlier, i.e. if the question is short or persons are in attendance who are affected
by the decision. If the action proposed to be taken involves a citizen(s) not in attendance, action
'
shall be tabled to allow notification of the Council's intent to discuss the proposed action.
'
1.08. Curfew No additional agenda items shall be discussed after 11:30 p.m. No
meetings shall continue past 12:00 midnight. Meetings adjourned under this policy shall be
continued to a time specified by the Council. The continued meeting will start at the point on the
'
agenda where the adjournment occurred.
1.09. First Regular At the first regular Council meeting in January of each year, the '
Council shall ( designate the deposito of City fim , r" designate the official newspaper, (-3)
choose an Acting Mayor from the membership of the Council who shall perform the duties of the
Mayor during the disability or absence of the Mayor, and (4) review the Rules of Procedure of
the City Council and make any necessary changes.
I SECTION 2. AGENDA FOR REGULAR MEETING
2.01. Filing Deadline All matters to be submitted to the Council shall be filed with the
City Manager's office not later than 10:00 a.m. on the Thursday ten days prior to the Council
meeting at which consideration is desired. In unusual circumstances and when the matter does
' not require investigation, an item may be accepted after said deadline upon the approval of the
City Manager or Mayor.
' 2.02. Maintenance of Agenda No item of business shall be considered for action by
the Council which does not appear on the agenda for the meeting, except that an item of urgent
business which requires immediate action and is so determined by a majority of the Council may
' be considered by the Council whether or not there is a full membership present. The Council
will hear all responsible citizen petitions, requests and statements; however, such items which do
not specifically appear on the agenda shall be deferred to a future meeting for more careful
' consideration and study if Council action, other than filing, is required or requested.
The Mayor and each Council member shall be provided with a copy of the agenda,
' minutes of the previous meeting, and any other reports and information pertinent to the agenda at
least ninety -six hours prior to each regular Council meeting. Exceptions may occur during
' holiday weeks.
No matter may be submitted for Council action by any administrative official, department
' head or employee unless it has first been presented to the City Manager or Mayor for inclusion
on the agenda. The City Manager and Mayor shall establish the agenda for each regular and
special meeting.
' SECTION 3. MINUTES
3.01. Record of Council Meetings The City Manager or the Manager's designee or
secretary pro tem, shall keep a record of all Council meetings.
' 3.02. Reading of Minutes Unless a reading of the minutes of a Council meeting is
requested by a member of the Council, such minutes may be approved without reading on the
consent agenda if each member has previously been provided with a copy.
!J
3.03. Amendment of Minutes The Council may, by motion carried by majority vote of
all its members, amend the minutes. Such amending motion shall become a part of the minutes
of the meeting at which the amendment was made.
SECTION 4. DUTIES OF THE PRESIDING OFFICER
The presiding officer shall preserve strict order and decorum at all meetings of the
Council. He /she shall state every question coming before the Council, announce the decision of
the Council on all subjects and decide all questions of order, subject to an appeal to the Council,
in which event a majority vote of the Council shall govern and conclusively determine such
questions of order. He /she may vote on all questions, and on a roll call vote determine the order
in which votes are cast.
The presiding officer shall normally use the following procedure on all agenda items
which such pertains:
1. State the question coming before the Council.
2. Request a summation of the Manager's report (where such has been presented in
writing to the Council).
3. Request a report from advisory boards and commissions when said item has been
referred to such.
4. Recognize citizens desiring to speak on said item.
5. Recognize Council members desiring to speak, maintain order and decorum on
items of discussion, and generally provide leadership for the Council to ensure
timely and efficient decisions on each item.
6. Announce the Council decision.
SECTION 5. RULES OF DEBATE
5.01. Participation by Presiding Officer The Mayor or other presiding officer may
move, second and debate from the chair, subject only to such limitations of debate as are by the
rules imposed on all members and shall not be deprived of any of the rights and privileges of a
Council member by reason of his acting as the presiding officer.
5.02. Recognition by the Chair Every member desiring to speak shall address the chair
and upon recognition by the presiding officer, shall confine himself/herself to the question under
debate avoiding all personalities and indecorous language.
5.03. Speaking Privileges A member, once recognized, shall not be interrupted when
speaking unless it be to call him/her to order or to vote on a motion to close a debate, or as herein
otherwise provided. If a member, while speaking, be called to order, he /she shall cease speaking
until the question of order is determined and if in order he /she shall be permitted to proceed.
5.04. Reconsideration A motion to reconsider any action taken by the Council may be
made at any time following original action. A motion to reconsider must be made by a member
of the Council who voted with the prevailing side. Should a motion to reconsider fail, an
N
1
1
7
I
1
'u
additional request for reconsideration cannot occur for a period of six months following the date
of the first motion for reconsideration. If a motion to reconsider is passed, then parties entitled to
' notice shall be notified and action shall be taken at the next regular meeting following passage of
the motion to reconsider. Should the City Council determine that other parties are not likely to
be affected by an item presented for reconsideration, the City Council may, at its discretion, act
' on the original action the same evening as the Council votes on reconsideration.
5.05. Statements for the Record A Council member may request, through the
' presiding officer, the privilege of having an abstract of his/her statement on any subject under
consideration by the Council, of the reason for his/her dissent from or support of any action of
the Council, entered in the minutes. Such a request may be made at the time of said action or
' consideration or at the time of the adoption of said minutes. Unless the council, by motion,
objects, such statements shall be entered in the minutes.
SECTION 6. ADDRESSING THE COUNCIL
6.01. Permission Any person desiring to address the Council shall first secure the
' permission of the presiding officer.
6.02. Procedure Each person addressing the Council shall, if requested by the presiding
officer, give his/her name and address in an audible tone for the records, and unless further time
is granted by the presiding officer, shall limit his/her address to five minutes, except at a public
hearing when the limit shall be ten minutes. All remarks should be addressed to the Council as a
body and not to any member. No person other than the Council and the person having the floor,
shall be permitted to enter into any discussion, either directly or through a member of the
' Council, without the permission of the presiding officer. No question shall be asked a Council
member or any member of the administrative staff except through the presiding officer.
SECTION 7. GENERAL RULES OF ORDER
Robert's Rules of Order Revised and Robert's Parliamentary Law shall be accepted as an
' authority on parliamentary practice on matters not specifically covered and in case of a conflict
these rules shall govern.
' SECTION 8. VOTING
Unless a member of the Council states that he is not voting, his silence shall be recorded
' as an affirmative vote. In determining whether the motion has passed by the required number of
affirmative votes, a Council member who orally elects not to vote shall be considered as having
voted against the motion in the tallying of the votes, and his election not to vote shall be duly
' noted in the minutes as an abstention.
61
77
iJ
SECTION 9. DECORUM AND ITS ENFORCEMENT
The Council members, while the Council is in session, must preserve order and decorum,
and a member shall neither by conversation or otherwise, delay or interrupt the proceedings or
the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of
the Council or its presiding officer, except as otherwise herein provided.
SECTION 10. ORDINANCES, RESOLUTIONS, MOTIONS AND REPORTS
10.01. Introduction of Matters for Action Ordinances, resolutions and other matters
or subjects requiring action by the Council shall be introduced and sponsored by a member of the
Council, except that the City Manager or City Attorney may present ordinances, resolutions and
other matters or subjects to the Council.
10.02. Passage of Ordinances, Resolutions and Motions Upon the vote on
ordinances, resolutions and motions, the ayes and nays shall be recorded unless the vote is
declared unanimous. Upon the request of any member of the Council, the vote shall be by roll
call of all members of the Council as provided under the section "Duties of the Presiding Officer"
in this resolution. A majority vote of all members of the Council shall be required for the
passage of all ordinances, motions and resolutions except as otherwise provided by state law or
city ordinance.
10.03. Readings of Ordinances Every ordinance other than emergency ordinances
shall have two public readings as provided in Subsection 10.02 of this section, and at least seven
days shall elapse between the first reading or waiver thereof and the second reading or waiver
thereof.
10.04. Emer2ency Ordinances An emergency ordinance is an ordinance necessary for
the immediate preservation of the public peace, health, morals, safety or welfare in which the
emergency is defined and declared, passed by a vote of at least four members of the Council, as
recorded by ayes and nays.
10.05. Contents of Minutes All ordinances and resolutions shall be filed with the
Manager and made a part of the minutes. Reports, petitions and correspondence shall be filed
with the Manager and made a part of the minutes by reference.
10.06. Ordinances, Resolutions and Motions
1. An ordinance shall be required for: all legislation regulating or governing people
or property and which provides a penalty for its violation; all permanent rules of
the organization and operation of the Council; all actions required by statute to be
in ordinance form. The City Attorney shall be consulted should there be a
0
1�1
��I
question as to whether the action posed by the Council requires an ordinance
format.
2. Resolutions: Resolutions shall normally be adopted for actions of a temporary,
routine or administrative nature.
3. Motions: Motions shall be adopted on issues of parliamentary procedure or to
introduce items of business, i.e. ordinances, resolutions, etc.
I SECTION 11. CONDUCT OF CITY EMPLOYEES
' 11.01. City Manager The City Manager may take part in the discussion of the City
Council and may recommend to the Council such measures as he /she may deem necessary for the
welfare of the people and efficient administration of the affairs of the City. He /she shall have all
' the rights, powers and duties prescribed by city ordinance in regard thereto, however, it is
recognized that the City Council is the policy making body for the city and the City Manager
' shall confine his/her discussions at the Council meetings to statements of fact, recommendations
based on his/her knowledge and experience and explanations of the reasons for the same and any
matters pertaining to administration.
' 11.02. City Attorney The City Attorney may not take part in the discussions of the City
Council except to answer questions directed to him/her, comment on matters involving legal
' issues or procedures of the City, and to present factual material to the Council.
11.03. Other City Employees No city employee other than the City Manager or City
Attorney shall enter into discussions of the City Council except to answer questions directed to
such employee, or to present factual information. The above regulations of city employees shall
not be construed to limit the appearance before the City Council of any city employee when such
' appearance is made as a taxpayer or member of the public, for or against some particular issue
under discussion by the Council when such employee has an interest in the outcome thereof.
SECTION 12. WAIVER
By 4 /5ths vote of all Council members, these rules may be waived.
' SECTION 13. ADJOURNMENT
' A motion to adjourn shall always be in order and decided without debate.
SECTION 14. MISCELLANEOUS
Section subsection and ara a h headings used herein are not art of this resolution and
p �' P g P
' shall not be used or considered in determining the proper meaning, purpose or intention hereof.
SECTION 15. SEVERABILITY
If any court of competent jurisdiction shall adjudge any provision of this resolution to be
invalid, such judgment shall not affect any other provisions of this ordinance not specifically
included in said judgment.
SECTION 16. EFFECTIVE DATE
The "City Council Rules of Procedure" shall be adopted by the City Council each year.
Such rules shall act as the format and control activities for the ensuing year. As such, the
following are hereby incorporated as a part of this resolution:
1. The "Rules of Procedure" as adopted each year shall be maintained by the City
Council in such a manner as to accurately reflect the procedures in effect for each
year; and
2. The effective date for each years "Rules of Procedure" shall be in full force and
effect from and after its passage. Publication shall not be required so long as such
rules are available for inspection and the general public is notified as so such
availability; and
Passed and adopted by the Chanhassen City Council this 8th day of January, 1996.
ATTEST:
Don Ashworth, City Clerk/Manager
YES
Donald J. Chmiel, Mayor
NO ABSENT
F
if
1996 MEETING DATES & TIMES
CITY OF CHANHASSEN COMMISSIONS
7:00 P.M. IN COUNCIL CHAMBERS
PLANNING COMMISSION
JANUARY 3, 1996
APRIL 3
JANUARY 17
APRIL 17
(Work session on 2/7)
MAY 1
FEBRUARY 21
MAY 15
MARCH 6
JUNE 5
MARCH 20
JUNE 19
(No mtg. 7/3)
JULY 17
AUGUST 7
AUGUST 21
SEPTEMBER 4
(Work session 9/18)
OCTOBER2
OCTOBER 16
NOVEMBER6
NOVEMBER20
DECEMBER 4
'
7:30 P.M. IN COUNCIL CHAMBERS
CITY COUNCIL
AUGUST 12
JANUARY 8, 1996
AUGUST 26
'
JANUARY 22
FEBRUARY 12
APRIL 22
MAY 6
SEPTEMBER 23
FEBRUARY 26
MAY 20
OCTOBER 22
MARCH 11
JUNE 10
'
MARCH 25
JUNE 24
DECEMBER 10
APRIL 8
JULY 8
JULY 22
OCTOBER 28
AUGUST 12
NOVEMBER 12
AUGUST 26
NOVEMBER 25
SEPTEMBER 9
DECEMBER 9
SEPTEMBER 23
OCTOBER 14
OCTOBER 22
I HRA meeting scheedule will not be established until the first HRA meeting in January.
'
7:00 P.M. IN COUNCIL CHAMBERS - Regular Meetings
PARK AND RECREATION COMMISSION
JANUARY 23, 1996 MAY 21
SEPTEMBER 24
FEBRUARY 27 JUNE 25
OCTOBER 22
MARCH 26 JULY 23
NOVEMBER 26
APRIL 23 AUGUST 27
DECEMBER 10
'
(Worksessions if Required)
JANUARY 9, 1996 MAY 7
SEPTEMBER 10
FEBRUARY 13 JUNE 11
OCTOBER 8
'
MARCH 12 JULY 9
NOVEMBER 12
APRIL 9 AUGUST 13
7:00 P.M. IN COURTYARD CONF. ROOM
'
PUBLIC SAFETY COMMISSION
JANUARY 11, 1996 MAY 9
SEPTEMBER 12
FEBRUARY 8 JUNE 13
OCTOBER 10
'
MARCH 14 JULY 11
APRIL 11 AUGUST 8
NOVEMBER 14
DECEMBER 12
'
9:30 A.M. -12:00 P.M. IN COUNCIL CHAMBERS
SENIOR COMMISSION
JANUARY 19, 1996 MAY 16
SEPTEMBER 20
'
FEBRUARY 16 JUNE 21
OCTOBER 18
MARCH 15 JULY 19
NOVEMBER 15
APRIL 19 AUGUST 16
DECEMBER 20
The Cbanb Wa e r
�r
December 26, 1995 t S
Mr. Don Ashworth, City Manager
City of Chanhassen
Chanhassen City Hall, 690 Coulter Drive
Chanhassen, MN 55317
Dear Mr. Ashworth,
Please consider our request for appointment of the Chanhassen Villager as the official newspaper
for the City of Chanhassen in 1996.
Legal notices published in the Chanhassen Villager during this time period will be billed at the rate
of $7.67 per column inch for the first insertion and $5.57 per column inch per subsequent inser-
tions. A complete guide outlining our procedures and rate structure, as well as a copy of our
certification from the Secretary of State's Office which enables us to publish legal notices, is
enclosed.
In accordance with Minnesota Statute 331A.02, the Chanhassen Villager has met certain qualifi-
cations in order to become a legal newspaper to better serve the community. Some of the qualifi-
cations we must meet to become a legal newspaper include: distribution of the paper at least once
a week for 50 weeks out of the year; be circulated in the local public corporation which it purports
to serve, and either have at least 500 copies regularly delivered to paying subscribers, or have at
least 500 copies regularly distributed without charge to local residents; have its known office of
issue established either in the county in which is lies in whole or in part, the local public corporation
which the newspaper purports to serve, or in an adjoining county; file a copy of each issue imme-
diately with the state historical society; etc. These are just a few of the stringent guidelines a
newspaper must fulfill in order to become a certified legal newspaper. It is our goal to serve you as
your legal newspaper for the coming year.
Thank you for the opportunity to be of service to you in the past. We hope that reiationship can be
continued in the coming year.
Respectf Ily,
�l
Ma Weber
Publisher
MAW: lah
enclosure
RECEIVED
9EC 2, _k 1995
CITY OF CHANHASSEN
80 West 78th Street • Suite 170 • Chanhassen, Minnesota 55317 • (612) 934 -5045
1
1
I�
State of Minnesota
SECRETARY OF STATE
APPLICATION FOR LEGAL NEWSPAPER STATUS
PLEASE READ INSTRUCTIONS ON REVERSE SIDE BEFORE COMPLETING THIS DOCUMENT
THIS APPLICATION SHOULD BE FILED AFTER SEPTEMBER 1, AND ON OR BEFORE DECEMBER 31, EACH YEAR TO
APPLY FOR LEGAL NEWSPAPER STATUS FOR AN ENTIRE CALENDAR YEAR. APPLICATION R CE V DIN O TR OFFICE
EN THEY ARF FIT.FrI errs yunCrcc� BY THIS OFFICE I'd
1. NAME AND MAILING ADDRESS OF NEWSPAPER:
CARVER 10 010195
' CHANHASSEN:VILLAGER
80 W T8TH STR #IT0
CHANHASSEN MN 55317
' 2. ADDRESS OF KNOWN OFFICE OF
ISSUE (complete sheet address or rural route and rural route box number):
' 80 West 78th Street #170
STREET ADDRESS
' 3. COUNTY:
Carver
Chanhassen MN
CITY
' 4. NAME AND TELEPHONE NUMBER OF A CONTACT PERSON:
Beth Bock ( 61� 445 -3333
' 5 -
Signature of Authorized Person
STATE
STATE OF MNNWTA
OPARTWW OF STATE
FILED
f�6�1f�
A
SKY"' of Sme
55317
ZIP CODE
' 1, Joan Anderson Growe, Secretary of State do hereby certify that the above listed publication has met the filing requirement for a legal
newspaper as set forth in Minnesota Statutes Section 331A.02 subd. 1(i).
I This authorization is effective January 1, or the date stamped below, whichever is later.
Joan Anderson Growe
Secretary of State
Ust .N "*
In order to process this application for legal newspaper status you must return the completed application along with:
A. The $25.00 filing fee made payable to the Secretary of State; and
B. A published copy showing the date of publication, of either 1) the U.S. Post Office 2nd Class Statement of Ownership and
Circulation; or 2) Statement of Ownership and Circulation verified by a recognized independent circulation auditing agency.
08921238 Rev. 10/93
MEMORANDUM
TO:
FROM:
DATE:
SUBJ:
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
Mayor and City Council
Don Ashworth, City Manager
August 15, 1995
1
A. Presentation of 1994 Audit Report, Cliff Hoffman, Deloitte & Touche; I
B. 1995 Audit Contract
A. AUDIT REPORT: Please bring your copy a,:the 1994 Financial Report as prepared by
Deloitte & Touche. If you cannot locate your copy, Karen Engelhardt at 937 -1900 ext. 104.
Attached please find a copy of the Management I epot for your review. Cliff Hoffman will walk
us through both reports on Monday evening
B. 1995 AUDIT CONTRACT: Following preser
discuss the 1995 audit contract. In light of all of the financial
strongly believe that this not the time to,make a switch inlcit}
played a major role in helping us through the entire investmei
and the switch over from Ramsey County to in -house comput
logical choice to help in preparing a'S year capital budget, pry
certain investments, and to prepare an RFP for the official del
calendar anticipated that we would prepare RFPs for the offic
selection by November,l. ,I think it is rf 1-111
RFP and have a recommendation ready'
However, if we were 6 now start the R]
into a position of making that, selection
official depository and still meet the N
tation and departure, I would like to
activity from this past year, I
auditors. Specifically, Deloitte has
,t turmoil, investor rating services,
.ng services. They are also the
vide advice as to when to sell
, ository for 1996. The financial
Al depository at this time for
meet the requirement to develop an
remain with Deloitte & Touche.
Iitor, if would be very difficult to be
and then having that firm help us develop an RFP for
ovember deadline.
As of this point, I do not have a proposed contract from Deloitte. I have informed them of my
recommendation to the city council and, not surprisingly, they totally agree with that
recommendation. I sincerely believe that their agreement is in light of the points brought out at
the beginning of this item and not self - serving. They are also in agreement that this contract
should be a one year contract vs. the previous three year contracts. This office has every
intention of bidding out this service next year, but, again, I do not believe it is in the city's best
interest to bid that service for this year.
F�
�1
h