2. City Hall Expansion: Furniture Bids.1
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CITY OF
CHANHASSEN
690 COULTER DRIVE 0 P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Todd Gerhardt, Assistant City Manager
DATE: October 24, 1996
SUBJ: Furniture Bids for City Hall Expansion Project
At the last meeting, the city council rejected all the furniture bids and directed staff to readvertise
for bids. To meet the 10 day advertising requirement, bids will be opened on Monday morning
and a tabulation will be presented to the council on Monday evening.
Manager's Comments: Should the city council act to approve the award of bids, the form of the
approval will need to be one of adopting a resolution authorizing the transfer of funds as
presented earlier in the year and to authorize letting of the contract to the lowest bidder. The
transfer tabled from earlier in the year was as follows:
From
City Hall Expansion Fund
g:\admin \tg \furniturebids. l e
To Amount
Capital Projects Fund $160,000
DWA (10- 24 -96)
1
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Todd Gerhardt, Assistant City Manager
DATE: October 28, 1996
SUBJ: Consider Award of Bid, Purchase of Office Furniture for City Hall/New Expansion
Staff received bids on October 28 for the purchase of general office furniture for city hall. Attached are
the bid results as tabulated by HGA (see Attachment #1). Staff will review each of the individual group
bids and alternates at Monday night's meeting.
RECOMMENDATION
If the city council accepts the bids, staff would recommend approving the bids on an individual group
basis:
GROUP
ITEM
LOW BIDDER
BID
Section 12511
Blinds
Custom Expressions
$900.00
A
Furniture
Metro Systems
$112,649.11
- Group
Group B
Shelving (3)
Metro Systems
$2,862.17
C
Shelving (3)
P.M. Johnson
$2,417.74
- Group
D
Bookcase (1)
Metro Systems
$222.44 .
- Group
Group E
Table (1)
P.M. Johnson
$361.04
Group F
Chairs (35)
Metro Systems
$15,877.02
G
Table (1)
Metro Systems
$2,869.00
- Group
Group H
Tables (3)
Metro Systems
$1,539.99
I
Plan Holders (21)
P.M. Johnson
45- ,05:03
- Group
K
High Density Filing (1)
Tab Products
--$-1;927.65°
- Group
Group L
Lobby/Vestibule Seating (5)
Metro Systems
$1,927.65
- Group M
Electrostatic painting
Metro Systems
$450.00*
* Note: P.M. Johnson requested their bid be withdrawn because they were not the low bidder on the All
Steel furniture.
Breakdown of Costs: Total Furniture 9,i-7 2 2 $147,666.46
Tax �o� Zoe z� S 10,205.87.
Total Bid $+57;01146
G:\ADMIN\TG \FURNITUREBIDS.2E l �/ 7,
City Chanhassen Public
t7' f
Sue Addition
Safety
Chanhassen, Minnesota
'
1139,007.01
Summary of Furniture Bid - 10128/96
Approved Alt.
Group or Item
Bidder
Total Price
or Equal
Low Bid
'
Section 12511
* Custom Expressions
$900.00
$900.00
Horizontal Blinds
P.M. Johnson
$1,310.52
'
Group A
' Metro Systems
$112,649.11
$112,649.11
'
All Steel
P.M. Johnson
$130,205.79
Group B
' Metro Systems
$2,862.17
$2,862.17
'
Aurora Metal Shelving
P.M. Johnson
$3,466.27
Approved Equal
Tab Products
$2,956.27
'
Group C
Metro Systems
$2,770.91
Buckstaff Wood Sheaves
' P_M_ Johnson
$2,417.74
$2,417.74
Group D
' Metro Systems
$222.44
$222.44
Burroughs
P.M. Johnson
$255.49
'
Group E
Metro Systems
$1,306.64
Hardwood Visuals - Howe
' P_M. Johnson
$361.04
$361.04
'
Group F
Facility Systems Inc.
$16,498.42
'
Herman Miller
* Metro Systems
$15,877.02
Approved Equal
$15,877.02
P_M_ Johnson
$17,975.41
Approved Equal
Group G
` Metro Systems
$2,869.00
$2,869.00
Johnson Tables
'
Group G (Alt.)
No Bid
Vecta Table
,
Group H
' Metro Systems
$1,539.99
$1,539.99
'
Krueger International
P.M. Johnson
$1,645.61
Pagel
'
Approved Alt.
'
Group or Item
Bidder
'Total Price
or Equal
Low Bid
I
= P.M. Johnson
$9,933 -27
$9,933.27
' Group
Plan Hold
Group K
Mid- America Business
$7,051.00
Approved Equal
Tab, High Density Filing
P.M. Johnson
$6,146.65
Approved Equal
- Tab Products
$5,025.03
$5,025.03
Group L
' Metro Systems
$1,927 -65
$1,927.65
'
Westin Nielsen Seating
M
Metro Systems
$450.00
' Group
Electrostatic
' P.M. Johnson
$429.00
Withdrawn
$429.00
Painting
'
Grand Total
$157,013.46
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