1n. Public Safety Addition: Authorization to Submit Site Plan and Approve Budget/Floor Plan.l
CITY OF /&)
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
DATE: February 22, 1996
SUBJ: Authorization to Formally Submit Site Plan to Planning Commission and
Approve Budget/Floor Plan for the Public Safety Addition
' CITY COUNCIL ROLE
Before I begin discussing the details of this item, I must make sure that the city council
recognizes what "hat" you are wearing in reviewing this item. Although you are the city council,
for the purpose of this item, you are the "owner." Specifically, I have no authority to submit the
proposed site plan to the Planning Commission for formal review without authority from you to
' do such. In a similar vein, I have no authority to start spending money for plans and
specifications, authorize advertisement for bids, etc., unless you as the "owner" have authorized
' such. Once you have given me authority to formally apply to the Planning Commission, you can
anticipate seeing this item again with conditions as would typically apply to any other applicant
regarding increasing the parking lot, adding trees, etc.
ANALYSIS
' The primary change in the site plan from the city council review in October is the addition of
more parking spaces to conform to City Code. The budget is approximately the same as had
been reviewed in October, i.e. the early October numbers were approximately $1,150,000. The
' primary change in those numbers recognizes that this item was submitted to the state who
concluded that an elevator would be required ($50,000) and modifying the budget to include
= remoFdeling- oril-the` council - chambers =and- to-rneet�exiting- requirements -in�the= lower=level. =t`
' budget modification had been submitted in mid to late October which reduced costs by
approximately $80,000, but that was during a time frame when the footprint of the building had
not been finalized and staff recognized that three existing offices in public safety had not been
accounted for in the site plan as submitted at that time.
t
Mayor and City Council
February 22, 1996
Page 2
RECOMMENDATION
It is recommended that the city council authorize Amcon to formally submit the attached site
plan to the planning commission for formal review. Additionally, I would recommend that the
city council approve the proposed building plan and establish the budget as recommended by
Amcon (see attached).
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CHANHASSEN CITY HALL Project Budget
Public Safety Addition ,
Building Construction Hard Costs
New Construction
Renovated Construction
Elevator
Council Chamber renovation
Engineering area additional
Sitework
Site Improvements
General Condition Field Costs
SAC,Sup., Temp. Utilities, etc.
Fees
Architect /Engineer
Arch. Expenses
Landscape Architect
Civil Engineering
Construction Management
Insurance
Survey
Soil Tests
Furniture, Fixtures, & Equipment
Telephones
Furniture
Window Treatments
Signage
Security System
Backup Generator
Computers /Wiring
Communications /wiring /equip.
Contingency
Total Project Cost Estimate
AMCON CM
60,000 60,000
$1,229,324 $1,229,324
BUDC1CTS�I 144 1 1 1/
Category
Notes:
Totals
12,000
794,224
3,000
11,792 SF @ 47 $ /SF 554,224
1 LS 28,500
6,000 SF @ 20 $ /SF 120,000
3,000
50,000
1,000
50,000
40,800
4,000
20,000
35,000
12 EA 150 1,800
160,800
0
1 LS 135,000
0
For new Parking lot (70 cars) and associated storm sewer, grading, landscaping, etc.
19,000
Connect driveway to existing East lot
6,800
Dumpster/ Mechanical Enclosure
63,000
63.000
60,000 60,000
$1,229,324 $1,229,324
BUDC1CTS�I 144 1 1 1/
110,500
1 LS 56,000
6,000
12,000
Includes previously completed concept for park master plan .
3,000
1 LS 28,500
1,000
3,000
1,000
40,800
4,000
Eight new phones @ $500 EA
35,000
12 EA 150 1,800
0
$4,000 Allow. incl in building hard cost
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put on hold for now per 1/29/96 meeting
60,000 60,000
$1,229,324 $1,229,324
BUDC1CTS�I 144 1 1 1/
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CITY HALL
PUBLIC SAFETY ADDITION
UPPER LEVEL
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