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1e. New Municipal State Aid Street Designations.
CITY OF le CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 !lion by City Administrator I MEMORANDUM J J n TO: Don Ashworth, City Manager FROM: Charles Folch, Director of Public Works 4 DATE: March 28, 1996 Endorsed 4 ftlA Modified Rejected Date -- Y - 2- - 2 Date Submitted to Commission Cate Sub:7°!;ed to CounCil 4 / -,�7 SUBJ: Approve Additional Municipal State Aid (MSA) Street Mileage Designations PWO04 In conjunction with the City of Chanhassen's Annual Certification of Road Mileage to the Minnesota Department of Transportation State Aid Office, it has been determined that the City has approximately 0.92 miles available for state aid road designation. This is important to note since a major component in determining the annual state aid construction funds apportioned to the City is based on the total mileage of municipal state aid road designation. Thus, having 0.92 miles of unclaimed road designation is simply available money lost by merely not requesting full needs. Following are recommended and preliminarily approved (by,MnDOT) additions to the Chanhassen Municipal State Aid Road System: 1. MSA 113 -020 - West 78th Street - From Kerber Boulevard to Great Plains Boulevard. This designation provides continuity between MSA 113 -010 and the proposed new designation MSA 119 -010 (Great Plains Boulevard). Segment length: 0.39 miles. 2. MSA 113 -030 - West 78th Street From Great Plains Boulevard (proposed MSA 119- 010) east to Trunk Highway 101. This segment provides continuity between MSA 113- 020 and Trunk Highway 101. This segment (formerly part of Trunk Highway 10 1) was turned back to the City of Chanhassen in 1994. Therefore, the mileage associated with this MSA designation is allowed above the,20% maximum. Segment length: 0.39 miles. 3. MSA 119 -010 - Great Plains Boulevard - From Trunk Highway 5 north to West 78th Street (MSA 113). This designation connects MSA 113 with Trunk Highway 5. This segment was formerly part of Trunk Highway 101 which was turned back to the City of Chanhassen in 1994. Therefore the mileage associated with this MSA designation is allowed above the 20% maximum. Segment length: 0.21 miles. 11 Don Ashworth March 28, 1996 Page 2 4. MSA 120 -010 - Townline Road - From Vine Hill Road to Trunk Highway 101. This designation is being made in a cooperative effort with the Cities of Shorewood and Minnetonka who wish to designate Vine Hill Road as a MSA route. Chanhassen's designation would provide connection continuity to Trunk Highway 101. Since only the southerly half of this segment is in the Chanhassen corporate limits, one -half of the overall segment length mileage is listed. Segment length 0.14 miles x 1/2: 0.07 miles. Designated segment length: 0.07 miles. The total amount of new MSA designations equal 1.06 miles, however, 0.60 miles is former trunk highway turnback mileage and is allowed above the 20% total local mile maximum. Each year as the city continues to add more local street miles associated with land development, a 20% proportion share of municipal state aid designated street mileage becomes available to the City. Since there are a number of proposed MSA improvement projects (new construction and reconstruction) over the next five years, it is important to financially maintain as much municipal state aid mileage designation as allowed. A City Council resolution for additional mileage designation to the municipal state aid system must be submitted to the district state aid engineer by May 1, 1996 in order to be considered in the 1996 Needs Study and an apportionment. Attached is a MnDOT form resolution requesting these designations. It is therefore recommended that the City Council approve the listed additions to the City of Chanhassen Municipal State Aid Street System. Jms Attachments: 1. Map. 2. Resolution. 3. Letter from MnDOT dated March 15, 1996. 4. Letter from City of Minnetonka dated February 9, 1996. c: Dave Hempel, Assistant City Engineer Mike Wegler, Street Superintendent Larry Erb, MnDOT Kenneth Straus, MnDOT g.�eng a s\c6stateaid.des h 1 FA �� ■�� Ms��\ VI GAL �� `ii'"° /_I� Nj I- }_ < - : C A I L ww �h '31 1 2 - r - -C�y .� F �L��� .I T r a f x r , i CITY OF — 4 CHANHASSEN �e BASE MAP I 6 PROPOSED DESIGNATIONS - - -� ' PREPARED BY; CHANHASSEN ENGINEERING DEPT_ REVISED JAN, 1995 LEGEND a..o1.o... / S ■ # @ $ $ x $ i M1 i i I LOCATION MAP RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS it appears to the City Council of the City of Chanhassen State Aid Streets that the streets hereinafter described should be designated Municipal under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen that the roads described as follows, to -wit: 1. Extension of MSAS 113 - West 78th Street from Kerber Boulevard to Great Plains Boulevard. 2. Extension of MSAS 113 - West 78th Street from Great Plains Boulevard to Trunk Highway 101. 3. New MSAS 119 - Great Plains Boulevard from Trunk Highway 5 to West 78th Street. 4. New MSAS 120 - Townline Road from Vine Hill Road to Trunk Highway 101. be, and hereby are established, located, and designated Municipal State Aid Streets of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said roads or portion thereof, that future improvement of same be constructed, and maintained as Municipal State Aid Streets of the City of Chanhassen, to be numbered and known as Municipal State Aid Streets 113, 119, and 120. ADOPTED , 19. ATTEST: City Clerk Mayor CERTIFICATION I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted and approved by the City Council of said City on , 19. (seal) g.\eng\fonn s \etateaid.res City Clerk City of 1 7 7 r ���NNESO Minnesota Department of Transportation a State AId for Local Transportation Division CFW Mail Stop 500, Room 420 395 John Ireland Boulevard St. Paul, MN 55155 Charles D Folch Chanhassen City Engineer 690 Coulter Drive Box 147 Chanhassen, MN 55317 FROM: Kenneth Straus Municipal State Aid Needs Manager SUBJECT: Municipal State Aid Designations "A' R l 9 1996 RMM U TI°' DEPT. Office tel: 612/296 -3013 Fax: 612/282 -2727 March 15, 1996 The following Municipal State Aid Street designations were approved: Extension of MSAS 113 - West 78th St. from Kerber Blvd. to Great Plains Blvd. Extension of MSAS 113 - West 78th St. from Great Plains Blvd. to TH. 101. (TH Turnback - need release from Mn/Dot). New MSAS 119 - Great Plains Blvd. from TH. 5 to West 78th St. (TH Turnback - need release from Mn/Dot). New MSAS 120 - Townline Road from Vine Hill Road to TH 101. F ---- 1 ' I All necessary requirements have been met for the designation. The following documents must be submitted before further processing can occur: L—i A Certified Council Resolution designating the MSA Street from the City. Send Council Resolution ' to the above address. NOTE: ' Routes designated can receive needs in 1996 providing a council resolution is received by May 1. The submittal of road data is necessary for the computation of needs. The reporting can be done by either the paper road data sheets or by use of the computer but only if the update was not sent to the District State Aid Engineer. r Comments: Stoughton Ave. from West city limits to TH 212 is not a CSAH Turnback. In order for a roadway to be considered a Turnback, the turnback would have to occur after May 11, 1994. This designation requires that Chaska designate from Chanhassen city limits to Audobon Road. Shorewood would like to designate Strawberry Lane in Shorewood. In order to have a integrated MSA system, Chanhassen would have to designate 1/2 of 62nd St. and Church Road. This would be approximately .26 miles. A Commissioner's Order will follow after all requirements are met. Available Mileage + Revoked Mileage -- Designated Mileage Remaining Available Mileage .92 0.00 1.06 (.60 above 20% TH Turnback) .46 cc. District State Aid Engineer 14600 Minnetonka Boulevard Minnetonka, Minnesota 55345 Telephone (612) 939 -8200 • Fax (612) 939 -8244 CITY OF CHANHASSEN UP_ 8M February 9, 1996 FEB 12 1996 Charles Folch, City Engineer City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 Dear Charles: ENGINEERING DEPT® I am sending this letter to you and to Larry Brown, Shorewood City Engineer, to follow up on our recent discussions regarding designating Vine Hill Road between TH #7 and TH #101 as a municipal state aid street. From our discussions, it appears that from a staff perspective, it makes sense to designate this road. However, as with most proposed state aid designations, there may be some other factors that may indicate otherwise. I would, therefore, like to approach this proposed designation by first asking you to informally poll your Council and City Manager to see if they are interested in designating this street. If all of us get positive feedback from these individuals, the next step would be to then get formal authorization from our respective City Councils. As a reminder, the deadline for requesting state aid designations is March 1 st. By this date, each City must send a letter and map to State Aid requesting this designation to occur. The next step would be to have our respective City Councils adopt a resolution officially designating this street as a state aid route. These resolutions must be adopted and submitted to the state aid office by May 1 st. If all of us can meet these submittal dates, we will then be able to collect needs on this road for 1996. The attached map illustrates the exact section of Vine Hill Road that is proposed to be designated. As we are all aware, the official name of the short east/west segment on the south end of this road is actually Townline Road. The mileage coinciding with each one of these segments that each one of our cities would have to designate for this road is as follows: Chanhassen: 0.07 miles Shorewood: 0.69 miles Minnetonka: 0.76 miles 1 J J L I I w Charles Folch February 9, 1996 Page 2 Lastly, as a reminder, the City of Minnetonka does not have any immediate plans to upgrade this road. I am quite certain it will be at best five years from now, and probably closer to 10 years before the City of Minnetonka would schedule the road for upgrading. Naturally, any thought of upgrading this road would be coordinated with the Cities of Chanhassen and Shorewood. If you have any questions after receiving this letter, please do not hesitate to contact me. Sincerely, Lee Gustafson, P.E. 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