1g. Approve consultant Services for the Bluff Creek Watershed1
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CITY OF 15
�BANSASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Don Ashworth, City Manager
FROM: Diane Desotelle, Water Resources Coordinator
Kate Aanenson, Planning Director
0
DATE: November 8, 1995
SUBJ: Bluff Creek Watershed Plan Consultant Services - File No. SWMP -IE
BACKGROUND
The proposed plan to contract services for a Bluff Creek Watershed Coordinator with the Department of Natural
Resources (DNR) has terminated due to lack of DNR staff in the metro office. City staff proceeded immediately
to obtain a consultant to perform the unique services pertaining to meeting facilitation and writing the Bluff Creek
Watershed Plan. We have a short timeframe, however, Ave still plan to stay on schedule. We met with three
consultants ( Bonestroo, SEK and SRF) and explained the background on the project, timeframe, scope of work,
and budget. We still have the allocated funds for the planning aspect of this project. This includes $12,000 from
the DNR, $20,000 from the Watershed District, and $20,000 from the City's SWMP fund. This budget will not
change and staff feels there are enough funds to develop the plan.
ANALYSIS
Bonestroo, SIR and SRF submitted proposals to staff and, after careful consideration, staff recommends that we
contract these services to Bonestroo. Proposals are available in Diane Desotelle's office if you would like to
review them. Bonestroo will provide the scope of services necessary to complete the plan at a lump sum fee of
$34,800. Staff thinks that Bonestroo has pulled together a strong natural resource team for the project. Along
with their in -house staff; they will also subcontract the meeting facilitation work to Nancy Goetzinger, a
communications consultant with a great deal of experience. Bonestroo attended the October 26, 1995 Bluff
Creek Watershed meeting with the understanding that their contract must be approved by the City Council. We
have not included the contract here since staff is working with Bonestroo and Roger Knutson on some final
details.
RECOMMENDATION
Staff recommends that Bonestroo, Rosene, Anderlik, & Associates be awarded the contract of Bluff Creek
Watershed Coordinator starting immediately and terminating in mid -1996 after completion and approval of the
plan. Attached is the proposed schedule and timeframe for the project.
c: Ismael Martinez, Bonestroo & Associates
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Note: Monies have been included in both
the 1995 and 1996 budgets to fund
this project.
Pam Snell, Finance Director
11 -8 -95
MEMORANDUM
Bluff Creek Natural Resources Management Plan
STEERING COMMITTEE MEETINGS
SCHEDULE
DATE PURPOSE
16- Nov -95 Natural Resources Information
Existing conditions
14- Dec -95 Urban Development Implications
11- Jan -96 Steering Committee Vision and Goals
8 - Feb -96 Specific Goals and Policies
14- Mar -96 Planning Implementation Issues
11- Apr -96 First Draft and Recommendations
09- May -96 Final Draft
EXPECTED RESULT
Improve understanding of Chanhassen's
Natural Resources
Improve understanding of the effect
of future development in the watershed
Define a vision of what's desirable
and avoidable for the Bluff Creek
Watershed and identify major goals
List of specific Goals and Policies
necessary to achieve the vision
Understanding of planning
alternatives and its benefits to the
Bluff Creek
Review of first draft and suggested
recommendations to be included in
the final draft
Final Draft Review
An additional meeting with the City's Planning Commission might also be scheduled. Depending
on the recommendations of the Planning Commission, there might be a public information
meeting.