1 Organizational Items 690 Cig Center Drive
P. O Box 147
Minnesota 55317
!Phone
96.2.937.1900
Ge, eral Fax
952.937.5739
Department Fax
952.937.9152
Building Department Fax'
.' 352.934.2524
Web Site
www. ci. cha nhasse,, m,. us
TO:
Mayor and City Council
FROM:
DATE:
Todd Gerhardt, City Manager~~.,~
January 7, 2002
SUB J:
Organizational Items
The following items require Council action as a part of our first meeting of
2002.
ao
Rules of Procedure: Staff recommends no change to the Rules of
Procedure from last year.
bo
Official Newspaper: Attached please find letters from the Chanhassen
Villager and the Lakeshore Weekly News requesting designation as the
city's official newspaper. This office recommends that the Chanhassen
Villager be appointed as the city's official newspaper because it is the
only newspaper that meets designation guidelines established by state
statute (state statute attached).
Co
Acting Mayor: The Council should select .one of its members to serve as
Acting Mayor in the absence of the Mayor. This individual, besides
running the Council meetings and/or standing in for the Mayor in other
instances in her absence, is also used on occasion by City staff to execute
documents, again in the absence of the Mayor. Beyond that, staff will
make no recommendation as to who should be Acting Mayor as we feel
any of the Council members would be able to serve in this role.
do
Fire Chief: The Fire Department recently re-elected John W61ff as Fire
Chief for another two-year term. I recommend that the Council
reaffirm Mr. Wolff's appointment as Fire Chief.
eo
Health Officer: This office recommends the reappointment of Dr.
David McCollum as the City's Health Officer for 2002. Dr. McCollum
will assist the city if a public health issue arises.
Schedule for Professional Service Bids: Attached please find a chart
indicating the schedule we intend to use to bid out professional services.
Typically our contracts are awarded for a three-year period, however, in
order to better "stagger" the schedule, I have extended the City
Attorney's contract through 2004.
If you have any questions, please contact me.
g:\userXkaren\org mtg 2002.doc
Rules of Procedure
Chanhassen City Council
Respect ourselves.
Do your best at all times.
Respect others.
Treat others in a way that you want to be treated.
Be a good listener.
Use nice manners.
Share with others/take turns.
Respect property.
Be honest.
Work as a team.
Have fun.
It is okay to make mistakes, but we should also fix them.
January 2001
c, ,, ,, sse, 'VILLAGER
December 17, 2001
Mr. Todd Gerhardt
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Dear Mr. Gerhardt,
Please consider our request for aprmintment of the Chanhassen Villas, er as the official newspaper for the City of
Chanhassen in 2002.
Legal notices published in the Chanhassen Villager during this time period Will be billed at thc rate of $10.23 per
column inch for the first insertion and $7.67 per column inch per subsequent insertions.
The city can take advantage of a lower rate if it submits legal notice copy electronically via e-mail. Publication copy
must be submitted in a generic text format and readable by our IBM compatible word processors. This system allows
for a substantial labor savings if the Chanhassen Villager staff does not have to retype the notices prior to them being
published in the newspaper. E-mailed legals should be sent to: legal @swpub.com. The rate for the materials submit-
ted in this manner would be $8.67 per column inch, reflecting a 15% cost savings to the City of Chanhassen.
Most standard legal notices (those without maps, graphics or special tabular information) submitted by the City
of Changasscn will be posted on our newspaper website, www. chanvillager, com, free of charge.
Our legal notice deadline is at 4 p.m. on Thursday, preceding the following week's publication date; during
holiday weeks the deadline may be advanced.
In accordance with Minnesota Statute 331A.02, the Chanhassen Villager has met certain qualifications in order to
become a legal newspaper to better serve the community. Some of the qualifications we must meet to become a legal
newspaper include: distribution of the paper at least once a week for 50 weeks out of the year; be circulated in the
local public corporation which it purports to serve, and either have at least 500 copies regularly delivered to paying
subscribers, or have at least 500 copies regularly distributed without charge to local residents; have its known office
of issue established either in the county in which is fica in ;-'.'hole or in part, the local public co~oration Which the
newspaper purports to serve, or in an adjoining county; file a copy of each issue immediately with the state historical
society; etc. These are just a few of the stringent guidelines a newspaper must fulfill in order to become a certified
legal newspaper. It is our goal to serve you as your legal newspaper for the coming year.
Thank you for the opportunity to be of service to you in the past.
. Respectfully,
M&k Wahe~
Publisher
enclosure
80 West 78th Street · Suite 170 · Chanhassen, Minnesota 55317 · (952) 934-5045
INFORMATION FOR GOVERNMENTAL BODIES AND
INDIVIDUALS USING THE LEGAL NOTICES
SECTION OF THE CHANHASSEN VILLAGER
Deadlines
Notices to be published must be received in the office of the Chanhassen Villager by 4 p.m., on Thursday,
preceding each publication date. This deadline must be observed to ensure accurate and timely publication of
important notices. We will not accept faxed notices as legal documents, as ~ese copies are often unreadable.
All hard copy notices should be clean and typed. Legal notices can be e-mailed to the following:
legal @ swpub.com. Questions should be directed to our legal department, 952445-3333.
Affidavits
One sworn affidavit of publication will be provided, upon request, without charge for each legal notice. Addi-
tional affidavits are available at $3.50 each. Additional clippings are available for $1.00 each.
Late Fee
Urgent legal notices which do not arrive at the Chanhassen Villager office before the specified deadline may'
be accepted, at the publisher's discretion, but will have a late fee or surcharge of 25 percent added for special
handling.
Publication Requirements
Most specifications for legal notice publication, including the number of times a notice is to run, are set forth by
statute. Interpretation of the statutes is the responsibility of the customer and its legal counsel, not the publisher.
Kill Fee
Publication of scheduled notices may be stopped, depending on how far the printing process has advanced. If
a legal notice is killed before the initial publication date, the customer may still be liable for a special typesetting
fee.
Errors
Publisher assumes no responsibility for errors in typesetting or scheduling of legal notices. In all cases, publisher's
liability shall be limited to a "make good" of a defective notice if it can be demonstrated that the error was made
by the publisher and that as a result of the error the legal notice was rendered invalid. The newspaper must be
notified of any errors after the first week of publication. Adjustments will be limited to the first week of
publication only.
Rates
Effective January 1, 1985, the Minnesota State Legislature authorized legal newspapers to charge for legal
notices in the same manner in which they charge their best commercial display classified customers. That
means that legal notices are billed by the column inch, not by the "legal line." The law also restricts rate
increases exceeding 10 percent per annum.
CHANHASSEN VILLAGER RATE INFORMATION
Lowest classified rate paid by commercial users ............................................................................ $20.00
Legal advertising, first insertion ...................................................................................................... $10.23
Lcg~2 advertising, subsequent insertions ......................................................................................... $ 7.67
Lakesh re N:ews
unity ]ournal ~ West Suburban 'Lakes Area
10001 Wayzata Boulevard
Minnetonka, Minnesota 55305
612-473-08c)0
Fax: 612-473-0895
December 18, 2001
City of Chanhassen
City Council
690 City Center Drive, P.O. Box 147
Chanhassen, MN 55317
Dear City Council Members:
[ .
Thank you for the opportunity to bid 2002 legal notices for the City of
Chanhassen.
Legal rates for 2002:
.98 per line, first insertion
.65 per line on ads that require more than
insertion. (Bid based on one column width)
one
The current 2001 legal rate will be in effect through January. On Feb. 5, 2002,
the column width of the paper will change and with it the legal rates to those
stated above.
The legal deadline is Friday by noon for Tuesday's paperfLegaI notices can
be submitted by e-mail, fax or regular mail. .
Invoices are sent on a monthly basis, and two notarized affidavits of each
notice of publication will accompany your statement.
I appreciate your thoughtful consideration of our legal notice bid for 2001.
Please call with any questions.
Sincerely,
Chelsea Busche
Assistant Editor
Phone: (952) 843-4608
Fax: (952) 473-0895
E-mail: cbusche@weeklynews.com
Minnesota Statutes Display Document 67 of 103 Page 1 of 2
Minnesota Statutes 2001 Display Document 67 of 103
Chapter Title: NEWSPAPERS
Section: 33 lA.01
Text: []
331A.01 Definitions.
Subdivision 1. Scope. As used in sections 331A.01 to
331A.11, the terms defined have the meanings given them except
as otherwise expressly provided or indicated by the context.
Subd. 2. Known office of issue. "Known office of
issue" means the principal office maintained by the publisher or
managing officer during a newspaper's regular business hours to
gather news and sell advertisements and subscriptions, whether
or not printing or any other operations of the newspaper are
conducted at or from the office, and devoted primarily to
business related to the newspaper. A newspaper may have only
one known office of issue.
Subd. 3. Local public corporation. "Local public
corporation" means a county, municipality, school district, or
any other local political subdivision or local or area district,
commission, board, or authority.
Subd. 4. Municipality. "Municipality" means a home
rule charter or statutory city or town.
Subd. 5. Newspaper. "Newspaper" means a publication
issued regularly by the same person or corporation, or a
successor, whether the name of the publication is the same or
different.
Subd. 6. Proceedings. "Proceedings" means the
substance of all official actions taken by the governing body of
a local public corporation at any regular or special meeting,
and at minimum includes the subject matter of a motion, the
persons making and seconding a motion, the roll call vote on a
motion, the character of resolutions or ordinances offered,
including a brief description of their subject matter, and
whether defeated or adopted.
...More
http://www.revisor.leg.state.mn.us: 8181/SEARCH/BASIS/mnstat/public/www/DDW?Wg... 01/07/2002
Minnesota Statutes Display Document 67 of 103 Page 1 of 1
Minnesota Statutes 2001 Display Document 67 of 103
.
Section: 331A.01 continued...
The following terms, when found in laws
referring to the publication of a public notice, shall be taken
to mean a qualified newspaper: "qualified legal[] ~ewspaper~,"
"[]legal[] ~newspaDer," "official newspaper," "newspaper," and
"medium of official and legal publication."
Subd. 9. Secondary office. "Secondary office" means
an office established by a newspaper in a community other than
that in which its known office of issue is located, in the same
or an adjoining county, to enhance its coverage of and service
to that community, open on a regular basis to gather news and
sell advertisements and subscriptions, whether or not printing
or any other operations of the newspaper are conducted at or
from the office, and devoted primarily to business related to
the newspaper.
Subd. 10. Summary. "Summary" means an accurate and
intelligible abstract or synopsis of the essential elements of
proceedings, ordinances, resolutions, and other official
actions. It shall be written in a clear and coherent manner,
and shall, to the extent possible, avoid the use of technical or
legal terms not generally familiar to the public. When a
summary is published, the publication shall clearly indicate
that the published material is only a summary and that the full
text is available for public inspection at a designated
location. A summary published in conformity with this section
shall be deemed to fulfill all legal publication requirements as
completely as if the entire matter which was summarized had been
published. No liability shall be asserted against the local
public corporation in connection with the publication of a
summary or agenda.
HIST: 1984 c 543 s 20; 1986 c 444
http ://www.re visor, leg.state.mn, us:8181/SEARCH/BASIS/mnstat/public/www/DDW?W~... 01/07/2002