2a 2002 MSA Street Project CITYOF
690 City Center Drive
PO Box 147
7hanhassen, Minnesota 55317
Phone
952. 937.1900
General Fax
952.937.5739
5~gineering Deparonent Fax
952.93Z9152
Building D~aronent F~
952.934.2524
~b Site
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MEMORANDUM
TO:
FROM:
DATE:
SUBJ:
Todd Gerhardt, Acting City Manager
Teresa J. Burgess, Public Works Director/City Engine~¢~
January 8, 2002
Approve Revision to Consultant Contract for 2002 MSA Street
Improvement Project No. 01-08
Requested Action
City Council is requested to approve an increase to the c°nsultant Contract with
HTPO in the amount of $14,300 for survey work and revision to the feasibility
study.
Discussion
On December 19, 2001, city staff met with HTPO to review the first draft of the
feasibility study. At that time, city staff requested changes to the asSumptions
used in the preparation of the feasibility study. These changes require additional
field and office time to complete the revision. The estimated cost of this work is
$2,500.
In addition, the work required on Audubon Road will require significant
topographical survey as the road is currently a rural section (ditches with no curb
and gutter or storm sewer). Incidental wetlands have formed in some of the
ditch areas due to poor drainage and overgrowth. HTPO's survey crew is
available to perform the work. The estimated cost of the survey work is
$11,800.
Enclosure: 1) Proposal from HTPO dated 12/21/01.
c: Jay Rubash, HTPO
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Engineering · Surveying
Landscape Architecture
December 20, 2001
Ms. Teresa Burgess
Public Works Director/City Engineer
City of Chanhassen
7700 Market Blvd, P.O. Box 147
Chanhassen, MN 55317
CiTY OF CHANHA$SEiv
DEC 1 2001
ENGINEERING DEPT,
Re: Audubon Road Reconstruction
2002 MSA Street Improvements (City Project # 01-08)
Dear Teresa:
7510 Market Place Drive
Eden Prairie, MN 55344
952-829-0700
952-829-7806 fax
We have prepared a preliminary construction cost estimate for
reconstructing approximately 4,200 linear feet of Audubon Road.
Our original contract for the project was for an overlay only. We
propose to modify our contract with you to provide the City of
Chanhassen with a topographic survey for the reconstruction work.
The following is the proposal for our professional surveying and
engineering services on the project as described hereafter.
FEE
SCOPE OF SERVICE
$11,800.00
To o_T~/p_~2~hic and Right of Wa~ Survey_: The
survey shall contain all the necessary data for the
reconstruction project to include the ponding area
located within the City Park land. The survey shall
include topography, structures, pavements,
significant trees, and existing Right' of Way. Existing
underground utilities will be shown in accordance
with the best available data at the time of the survey.
Wetland delineations, if required, will need to be
performed by others.
$2,500.00
Feasibili Sttv_2~_¢_~ Revision. We shall revise the
feasibility study to include the construction cost
estimate of the reconstruction work, and make
recommendation based on our meeting December 19,
2001.
$14,300.00 Total
Burgess/Rubash
December 20, 2001
Page 2
Our scope of work assumes a one-time preparation of the feasibility
study with minor revisions following review and that the
properties legal-description(s) and easement research will be
provided by others. We do not take responsibility for location,
design, or coordination of existing and proposed electric, gas,
telephone, and cable services.
Services provided beyond the identified scope of work will be
Additional Services charged at standard hourly rates for the year in
which they are performed. Customary Reimbursable Expenses
(printing, courier and other out-of-house services and documents)
are passed on directly to you. We invoice our services monthly
payable within 30 days. A 1.5 % monthly fee will be charged to all
invoices not paid after 30 days.
Please call if you have any questions or if we can provide you with
additional information. Thank you for this opportunity to provide
our services.
Sincerely,
Hansen Thorp Pellinen Olson, Inc.
/Jay T. Rubash, P.E.
Project Engineer
Dan Thorp
Principal
Owner/Client Approval:
Name/Title:
Company:
Billing Address:
Signature: