1b. Flamingo Dr-Basswood Cir Drainage Project: Award Contract0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
h�IaL to ];7a.1 Pill L
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TO: Paul Oehme, Director of Public Works /City Engineer \'
FROM: Terrance Jeffery, Water Resources Coordinator fin\
DATE: May 23, 2011
SUBJ: Flamingo Drive and Basswood Circle Drainage Improvement Project
SWMP19 11 -01: Award of Contract
PROPOSED MOTION
"The City Council approves a construction contract in the amount of $53,459.04
to Olson Construction for work to be performed on Flamingo Drive and Basswood
Circle."
City Council approval requires a simple majority vote of the City Council present.
BACKGROUND
Over the winter months, sump pump discharges in the Flamingo Drive and Basswood
Circle neighborhoods has caused significant icing of streets and traffic problems. The
Public Works department was called out several times this winter and dedicated
dozens of hours to scrape the ice and
apply salt to make the road safe to drive.
Reports from residents in the Flamingo
Drive neighborhood indicate that there
were at least three minor accidents last
winter due to slippery road conditions.
As a result of this continued sump pump
discharge water, the road section is seeing
significant deterioration and settlement of
the concrete curb and gutter because of
the saturated soils.
Staff has evaluated many alternatives other than drain tile, but due to the topography
Senior Center
Phone: 952227.1125 of the area, the volume of sump pump discharges and the soil conditions, having a
Fax: 952.227.1110 dedicated drain tile for sump pump discharges was concluded to be the only viable
option.
Web Site
wwaci.chanhassen.mn.us This issue is not unique to the Flamingo Drive or Basswood Circle areas but based
upon the extent of the area affected, the number of property owners affected, the
impact these drainage issues are having on the existing infrastructure in the
neighborhood, and the resulting safety issues, these are high priority areas. Staff is
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Flamingo and Basswood Drainage Improvement Project
May 23, 2011
Page 2
proposing to install 1,330 feet of drain tile at the back of curb for 8511 to 8647 Flamingo Drive and
extend drain tile to three homes on Basswood Circle. The individual sump pump discharge points
will be connected to this drain tile. Rather than discharging onto the street and migrating to the
storm sewer via sheet flow forming ice, this water will be conveyed directly to the storm sewer
system.
BIDS
Requests for Proposals were submitted to four contractors on May 3, 2011. Minger Construction
elected not to submit a quote to the City. The bids received are as follows:
Olson Construction has done work for the City of Chanhassen. Most recently they were involved in
the construction of the Public Works facility. Their work performance was acceptable.
The project is tentatively scheduled to start the week of May 23, 2011 with a completion date of June
17, 2011. Staff has held a neighborhood meeting with all affected property owners and has
continued communicating with the homeowners through email and phone conversations. These
property owners will be notified prior to the commencement of work.
Funding for the project is proposed from the 720 - 000 -4300 fund of the Surface Water Management
Fund. This fund will also be used for ongoing maintenance of the existing storm sewer
infrastructure, including pond cleanouts and emergency repairs such as the outlet for Brenden Pond
and the pond southwest of the intersection of Powers Boulevard and Lake Lucy Road. Also included
in this funding is storm water improvements associated with the T.H. 101 and Pleasantview Road
project including consulting fees and sediment testing. Other items funded from this include the
Citizen Assisted Monitoring Program (C.A.M.P.) and our erosion control inspections program.
Attachment: 1. SWMP Budget 720 - 000 -4300
2. Project Area Map
3. Construction Plans
Ron Olson, Olson Construction
g: \eng \swmp prcjects\swmp 19 11 -01 flamingo drainage \award construction_052311.doc
The engineer's opinion of total project cost was $54,476.00.
CITY OF CHANHASSEN
2011 BUDGET
ENTERPRISE FUNDS
7zu Surface Water Management Fund
2010 to
2009 2010 2011 2011
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)
f
w
w
e
82
4010
Salaries & Wages -Reg
123,527
126,200
129,200
2.4%
4020
Salaries & Wages -Temp
-
10,000
- 8,000
(20.0 %)
4030
Contributions - Retirement
16,968
18,200
18,200
0.0%
4040
Contributions - Insurance
18,166
19,000
21,000
10.5%
4050
Workers Compensation
326
900
500
(44.4 %)
*
TOTAL PERSONAL SERVICES
158,986
174,300
176,900
1.5%
4120
Supplies- Equipment
939
5,000
2,000
(60.0 %)
4130
Supplies - Program
5,857
5,000
7,500
50.0%
4150
Maintenance Materials
13,481
25,000
10,000
(60.0 %)
4210
Books and Periodicals
-
100
100
0.0%
4240
Uniforms & Clothing
-
100
100
0.0%
*
TOTAL MATERIALS & SUPPLIES
20,277
35,200
19,700
(44.0 %)
?4300
4301
Fees, Services
Auditing -
99,379
8,000
175,000
8,000
175,000
8,000
0.0%
0.0%
4310
Telephone and Communications
491
600
600
0.0%
4340
Printing & Publishing
25
1,000
100
(90.0 %)
4360
Subscriptions & Memberships
1,060
1,800
1,200
(33.3 %)
4370
Travel & Training
1,427
4,500
2,000
(55.6 %)
4380
Mileage
-
300
300
0.0%
4410
Rental- Equipment
-
4,000
-
(100.0 %)
4483
Insurance - General Liability
1,500
1,500
1,500
0.0%
4933
Sales Tax
117
-
-
*
TOTAL CONTRACTUAL SERVICES
111,998
196,700
188,700
(4.1%)
**
TOTAL EXPENDITURES
291,262
406,200
385,300
(5.1 %)
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Draintile Installation Project SWMP 19:11 -01
Flamingo Dr Neighborhood
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Utility location based upon information provided from Qwest and Centerpoint Energy
and are approximate and for general use only. Gasline located 19 feet from ceterline
— of Basswood and on a 49 foot radius from center of cul de sac. Qwest location shown
I ; as approximate back of curb. Contractor will be responsible to call for field locations.
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