1n. Approval of Chanhassen Recreation Center Rental FeesCITY OF �N
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
Action by City Administfator
Endorsed, V__� _Ll�
MEMORANDUM tOiii ° ----
Rejected —,.p�.._ 7
TO: Todd Hoffman, Park & Recreation Director
Da e to Commission
FROM: Dawn Beitel, Recreation Supervisor • iKK _; d
DATE: November 21, 1995 _ ................_.__
SUBJ: Recreation Center Fees
Keep in mind that priority would be given to residents over non - residents if asking for the
same space.
Mr. Todd Hoffman
November 21, 1995
Page 2
B. Punch Cards: Response to the punch card method of attending open gyms, aerobics
classes, and fitness rooms has been positive. People enjoy the convenience of only
paying for what they use. However, we are still receiving many comments from the work
force who does not live in Chanhassen, but spends a good part of each working day
within the city. By not including these people under our resident rates, I believe we are
limiting a large group of potential users, and the accompanying revenue stream. Many of
those who work in Chanhassen are already showing a desire to become part of the
community through participation in the special events and the sponsorship program.
Companies that are building here are some of our biggest taxpayers, and therefore are
participating in the essential funding it takes to operate the Chanhassen Recreation
Center. My experience thus far is that the Chanhassen work force does not pose a threat
to the center through overuse or by taking up space that should be available to the
residents. On the contrary, they could become regular users of our facilities during off
peak hours. This balance was overlooked initially, but makes for a good fit and can only
benefit the Chanhassen Recreation Center.
Therefore, I propose a corporate rate for the purchase of punch cards. Chanhassen
businesses, corporations, or school districts purchasing 1 -9 cards for their employees
(either to give away as part of their wellness program or to sell back to them) may do so
at a 10% discount/card. Those that purchase 10 or more cards may buy them at the
resident rate. This program will stop the flow of money that is currently escaping
Chanhassen. Under the present system employees are actually disincented to patronize the
center. We should be encouraging them to work and play here —a great community
concept!
C. Community Rooms: Increased rental of our beautiful community rooms has great
potential provided a few changes are made to draw in businesses during the weekday /day
time hours. Currently the user groups during this time are the city (free), school district
(free), churches, and an occasional private or corporate function. The business /corporate
community has shown much interest in the community space available and has indicated
they would like to use the facility on a regular basis provided the fees are more
competitive with other facilities within the proximity of Chanhassen.
With that in mind, I would propose that Category C be combined with Category B; thus
encouraging a balance of day time and evening rentals. For example, business /corporate
meetings during day time hours, and private and civic rentals in the evening.
In addition, I would propose a 20% discount to Category B/C groups for renting rooms
four hours or more. This incentive, in my opinion, will keep traffic flowing through the
Recreation Center, increase customer satisfaction, and generate revenue during the day
time hours.
Mr. Todd Hoffman
' November 21, 1995
Page 3
' One other change to incorporate involves the small conference room. Because of this room's
proximity to the school gym, the noise factor has made this room less desirable. I feel prices
' should be changed to match that of the community room (without a kitchenette) until the
situation can be resolved.
' Staff recommends approval of items A, B, and C, as well as fee changes for the small conference
room, as stated above.
Director's Comments: Dawn and the other members of the recreation staff have worked very
hard on this proposal. The department hosted a meeting with corporate citizens to facilitate their
input. Quite frankly, the corporate community and their employees feel they have been alienated
' from the city by the current fee policy. I understand their frustrations.
I commend Dawn and her efforts to find a balance in the program. Our mission is not only to
' serve the residents, but to do so in a financially responsible manner. In our zest to protect
resident interests, we have alienated our corporate/business community and closed the door on a
' significant revenue source.
I fully support the recommendations brought forward in this memorandum.
' TH (11- 22 -95)
PARK & RECREATION COMMISSION UPDATE (11- 28 -95);
At the November 28, 1995, Park & Recreation Commission meeting, the commission voted
' unanimously to approve the three recommendations presented in this report. There was some
discussion on whether or not Item B should include all of School District 112 employees;
however, the item passed as presented, allowing only those who work inside the City of
Chanhassen to purchase a punch card at the resident rate through their employer.
The Park & Recreation Commission was aware of the need to generate revenue sources for the
' weekday hours and therefore had no concerns over the proposed rate changes.
RENTAL.PRICE.S
'Efective'September 5,1995
CATEGORY A: Civic, Church, Non - Profit, School
CATEGORY B: Private
CATEGORY C: Business /Commercial
',WEEKDAYS: Monday 6:00 am thru Friday 6:00 pm
WEEKENDS: Friday 6:00 pm thru Sunday 8:00 pm
All prices are per hour and per individual room.
For more information and reservations please call
the Chanhassen Recreation Center at 474
-0641.
C OMMUNITY •O.
.WEEKDAYS - A • B
C
Resident $5.00 $10.00
$20.00
Non- Resident $10.00 - $20.00
$40.00
WEEKENDS A B
C
Resident $10.00 $15.00
$25.00
Non- Resident $15.00 $25.00
$45.00
WEEKDAYS A B
C
Resident $7.50 $12.50
$25.00
Non- Resident $12.50 .$25.00
$50.00
WEEKENDS A - B
. C .
Resident $12.50 $17.50
$30.00
Non- Resident $17.50 $30,00
$55.00
• 4 1 TV ..
WEEKDAYS A B
C
Resident $7.50 $12.50
$25.00
Non- Resident $12.50 $25.00
$50.00
WEEKENDS A B
C
Resident $12.50 $1 7.50
$30.00
Non- Resident $17.50 $30.00
$55.00
DEAR CHANHASSEN CITY COUNCIL;
THE BLUFF CREEK ELEMENTARY STAFF IS VERY EXCITED ABOUT THE USE OF, AND
PARTICIPATION IN, THE CHANHASSEN COMMUNITY RECREATION CENTER PROGRAMS
AND FACILITIES.
ONE POINT OF CONCERN TO SOM STAFF MEMBERS ARE THE NON - RESIDENT RATES FOR
STAFF WHO DO NOT LIVE IN CHANHASSEN. IN COMPARISON, THE CITY OF CHASKA
OFFERS ALL DISTRICT 112 EMPLOYEES RESIDENT RATES AND AN ADDITIONAL 10%
DISCOUNT OFF OF THE RESIDENT RATE FOR MEMBERSHIP.
WE FEEL WE ARE AN INTEGRAL PART OF THE CO MUNITY, PROVIDING LEADERSHIP AND
POSITIVE ROLE MODELS, AND WOULD LIKE TO S ARE IN THE CONVENIENCE AND
QUALITY YOUR FACILITY OFFERS.
WE WOULD LIKE TO PROPOSE THAT BLUFF CREEK ELEMENTARY STAFF RECEIVE A
DISCOUNTED RATE COMPARABLE TO RESIDENT RATES.
THANK YOU VERY MUCH FOR YOUR ATTENTION TO THIS MATTER
SINCERELY,
1 �
OL�lG