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1j. Approve Resolution for Safe & Sober Grant ParticipationCITY OF �8AN8ASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 Action by City Administrator MEMORANDUM Fndorser Dwh Modifier+ it*&.-d 061. TO: Mayor & City Council Date Submitted to Commission City Manager Date Submitted to Count$ FROM: Scott Harr, Public Safety Director , 1- ,24/ -4S DATE: July 14, 1995 SUBJ: SAFE & SOBER Grant Participation Resolution ' As another example of how well the relationship between the Carver County Sheriff s Department and Chanhassen Public Safety works, we have an opportunity to benefit from the upcoming SAFE & SOBER grant, at no cost to us. I am attaching information that explains the program ' in detail. In short, by our joining Carver County in applying for this grant, monies will be made available to hire off -duty officers to work specific traffic enforcement areas throughout the County during specific dates (alcohol, youth, speed and seatbelts), and yet we pay nothing. There are no downsides to this, and considering that my #1 complaint from the community is traffic, this presents a wonderful opportunity for all of us to work together for the safety of our community ... at no cost to Chanhassen. ' There is also the opportunity to acquire equipment at half price. I have asked that we be included in this grant for a laser radar unit (unit cost: approximately $5000; our cost: approximately $2500. I do not have this money budgeted, and would only make this purchase ' if I am able to acquire donations for it. This issue was discussed at the July Public Safety Commission Meeting and was unanimously endorsed. RECOMMENDATION: It is the recommendation of the Public Safety Commission and staff that the City of Chanhassen participate in the next SAFE & SOBER grant by resolving to be involved at no cost to Chanhassen, but for the purchase of a laser radar if the Public Safety Director is I able to acquire that funding from donations. I g\safety\sh\safesobe.res CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Public Safety Commission FROM: Scott Harr, Public Safety Directo� DATE: July 6, 1995 SUBJ: SAFE & SOBER Grant Participation Resolution ; Attached please find material regarding the SAFE & SOBER Enforcement Project. I am pleased to report that Carver County Deputy Paul Schnell has aggressively been pursuing grant opportunities. He has approached me regarding the Safe & Sober grant, available for the fall of this year. Deputy Schnell will be available to answer questions at our next Commission meeting, and I would ask that you review the attached material. This grant would have Chanhassen as a participating member of this grant proposal, which will cost us nothing. However, I am requesting 50% funding for a laser radar unit (total cost of this unit would be approximately $5000.00) and a PBT (approximate total cost $250.00). Our cost would be half of the above - listed costs, and I would propose that we would purchase these items with money donated to the City. `�... J The Department of Public Safety is seeking proposals from municipal and county law enforcement ' agencies to conduct publicized overtime enforcement projects addressing the issues of impaired driving and passenger protection use. ' BACKGROUND The Department of Public Safety has a mandate to promote the safety of those who use public ' roadways. Certain programs implemented to fulfill this mandate are funded by the US/DOT National Highway Traffic Safety Administration ( NHTSA) through the Department's Office of Traffic Safety (OTS). OTS and NHTSA are most concerned with traffic safety interventions that have been proven to reduce deaths and injuries caused by motor vehicle crashes. Through the problem identification process, the top two traffic safety priorities have been found to be the reduction of impaired driving crashes and the increase of safety belt and child seat use. ' Traffic crashes are the leading cause of death for people between the ages of one and 34 and the leading cause of work- related death for all ages. They also cause more cases of quadriplegia, paraplegia, and adult -onset epilepsy than any other factor. ' In Minnesota during 1994, 35% of motor vehicle deaths and at least 11 % of motor vehicle injuries were alcohol- related. That translates into 226 people killed and 5,262 people injured. That year only 25% of the 519 occupants of vehicles who were killed were wearing seat belts or in child safety seats and in the ' general driving population only 55% of Minnesota travel was done using safety belts. ' I. INTRODUCTION TO SAFE 8 SOBER Safe & Sober is a national traffic safety campaign designed by NHTSA and endorsed by the international Association of Chiefs of Police and the National Sheriffs' Association. it seeks to unite national, state, ' and local efforts to reduce impaired driving crashes and increase safety belt and child safety seat use with enhanced enforcement efforts and public information and education activities. The similarity of these efforts in many jurisdictions is likely to increase the effectiveness of each single project. ' Research has consistently shown enforcement efforts do not have a lasting effect on behavior if the majority of the public is not aware of them. Integrated efforts, combining increased enforcement activity with adequate public awareness efforts, have been found to result in long- lasting gains. By increasing ' the number of arrests and raising the perceived risk of arrest, compliance Is increased. These highly publicized enhanced enforcement efforts are referred to as special traffic enforcement programs, or STEPS. t There Is evidence that STEP -like activity can significantly impact driving behavior. STEPs have also been found effective in fighting crime, often resulting in felony, weapons, and drug arrests. in addition, opinion polls indicate that 72% to 86% of the public support enforcement activities to reduce impaired ' driving and increase seat belt use. There are two major components of the Safe & Sober campaign: I Minnesota Safe & Sober RFP Page 1 of 9 Minnesota's Safe & Sober campaign focuses on four periods of enhanced enforcement and public information activities. Proposals for funding under Safe & Sober must center around STEPS. A model STEP program includes: • Periodic, intensified enforcement efforts consisting of saturation patrols or other enforcement tactics. Overtime salary costs of officers trained in enforcing passenger protection and driving under the influence laws are Safe & Sober's top budget priority. • Media materials that tell the public when, where, how, and why such laws are being enforced. These campaigns employ several themes (such as the impact on health care costs) in addition to publicizing enforcement activities. • Local media events conducted Immediately before and after the enforcement effort to maximize the visibility of enforcement to the public. • Impact and activity data such as crashes, belt use rates, and citations issued make media events more newsworthy and provide important feedback to the public and your officers regarding the results of their efforts. While all four time periods are designed to emphasize increasing belt use and decreasing impaired driving, each has a different sub -focus to keep media attention high. The following schedule for Minnesota's Safe & Sober campaign includes the media emphasis, the dates for the pre - activity media period and seat belt surveys, the actual enforcement periods, and the dates for the post - activity media period and seat belt surveys. 1 Alcohol November 20 1995 to December; 4, 1995 2 I Youth I March 25, 1996 to April 11, 1996 3 I Speed i June 10, 1996 to June 27, 1996 4 Belts July 29, 1996 to August 15, 1996 December 15, 1995 to January 1, 1996 I All weekends in April and Mav I June 28, 1996 to July 14, 1996 August 16, 1996 to September 2, 1996 January 2, 1996 to January 12, 1996 May 28, 1996 to June 7, 1996 i July 15, 1996 to July 26. 1996 September 3, 1996 to September 13, 1996 The dates in the preceding table give the enforcement windows for each period. It is not required that an agency mount STEP enforcement throughout the entire enforcement period or conduct media campaigns throughout the entire media period. V. PROGRAM REQUIREMENTS An applicant agency's proposed Safe & Sober program must be formulated within the following program - constraints: Minnesota Safe & Sober RFP Page 3 of 9 .MIN SO ;:.:. <:::::.. TA AF FY9 :.::::.<.. .......:. • Invite media representatives to ride along with officers working Safe & Sober. • Arrange for an assembly at a local school with speakers such as first responders, trauma nurses, doctors, victims, and violators. • Hold a news conference to present a Saved by the Belt award. • Hold press conferences with medical personnel on your traffic safety problems and the Safe & Sober solution. • Hold a child seat clinic to help parents identify incorrectly used and unsafe child seats. • Convince your newspaper to find sponsors for a paid advertisement promoting Safe & Sober. • Take radio scripts to stations and convince them to have their regular personalities read them or to record you reading them for play. Include your department's name and the radio call letters. • Convince your utility companies to include a Safe & Sober message or logo on their bills. • Schedule radio or television talk show interviews on your program. Don't forget your cable stations. • Secure your mayor's proclamation for a Safe & Sober year or for Safe & Sober enforcement weeks. • Submit letters to the editor or opinion pieces on your program. • Write about the program if you have a regular newspaper column. • Hand out flyers or brochures to people you stop during the enforcement periods. • Set up displays at health fairs, malls, or county fairs. • Take Vince and Lary (the crash dummies) anywhere. • Seek local business sponsors to provide coupons (e.g., a free small beverage) to give to those with whom you come in contact who are Safe & Sober. D. Training Requirements • Safe & Sober grant monies may NOT be used to 'pay for time involved in officer training. • All officers working overtime enforcement hours funded by this grant must have completed NHTSA's sixteen -hour Standardized Field Sobriety Testing (SFS7) training as well as NHTSA's four-hour Occupant Protection Usage and Enforcement (OPUS) training prior to wonting any project hours. • Agencies receiving funding for a second year of Safe & Sober enforcement are required to send any officers working on the program to an eight -hour Advanced SFST Drugs That Impair course. • Safe & Sober proposals must Include a plan to send a person to a one -day workshop in Minneapolis on October 23, 1995 (no POST credits will be granted). Straight time salary, mileage, and meal costs associated with attending this workshop can be reimbursed by this grant as Administrative Costs; lodging costs (where necessary) and lunch for the day of the workshop will be covered by the OTS. The person responsible for the day - to-day management of the agency's Safe & Sober grant should be the person sent; however, a representative from each Minnesota Safe & Sober RFP Page 5 of 9 Advanced SFST.• Drugs 7riat Impair training must have a plan to do so prior to the beginning of the first Safe & Sober enforcement period. • Technical expertise and assistance in the areas of Occupant Protection, Alcohol, Police Traffic Services, and other traffic safety related areas is available from staff in the Office of Traffic Safety and from NHTSA. Limited statistical data is also available. These types of assistance will be provided upon request. VII. PROPOSAL CONTENTS To be accepted for consideration, each proposal must contain the following elements: 1. A completed set of proposal forms that have been signed by the appropriate Individuals. Only one set of the forms is required. Because we will be photocopying your proposal for reviewers, please do not put the proposal package in any sort of binder or cover. (If you use a binder, you must also send an unbound copy that we can use for photocopying.) A. A discussion of the traffic safety problem in the community applying for the grant. This problem Identification section should: • Discuss your community's ranking relative to the Minnesota state average on alcohol Involvement and seat belt use as indicated on the problem identification grids provided in Attachment B. If your community is "better' (less alcohol involvement; higher seat belt use) than the state average, provide justification of the special circumstances that warrant funding consideration. • Provide a description of the community or communities covered by the proposal, including information about community size and population. • Describe previous traffic law enforcement and related PI &E activities. • Provide historical crash data for the community. • Describe unique situations that add to your traffic safety problem. • Provide any additional information about-the traffic safety problem you hope to solve through the project activities B. A description of the activities to be conducted with the grant funds. The description should contain enough detail to give an outside reader a clear picture of how the project will operate. For example, explanations should be given as to why enforcement is scheduled at different times of the day for the different enforcement periods. The description must address all of the program requirements Qisted under Section V). Please note that the vast majority of activity must be related to the Safe & Sober campaign. Your .latitude for discretion will be limited to the types of media and public information activities, how you intend to spend any administrative or equipment monies you have Included in your proposal, and what overtime activities you intend to conduct outside of Safe & Sober enforcement periods. C. A calendar of planned project activities showing the dates (and times of day) you plan to conduct your enforcement activities, when media events are planned, and so forth. D. A list of quantifiable objectives for the program. An objective Is the specific statement of a desired outcome of the project. It includes both a factor that can be measured and a specific Minnesota Safe & Sober RFP Page 7 of 9 F u n • Citation tracking systems developed for evaluation of project activity. An evaluation plan might include a plan to track citations through the court system to determine the amount of fines imposed or collected, or how many of the citations resulted in convictions. • A proposal to report traffic enforcement data from regular shifts worked during the four Safe & Sober enforcement periods. • Projected impact of the proposed project. A project that appears likely to reduce a sizable existing traffic safety problem would be favorably received. • Creativity and diversity of projects. The media events are an important part of the program and the OTS will be looking for new and innovative ideas and collaborative efforts in this area. • Geographic representation. The desire of the OTS is to have a representative cross section of our state's geographic diversity participating in the program. - • Size of population targeted. The population that the program will benefit should be significant. IX. APPLICATION PROCEDURES Your proposal should be mailed (or hand delivered) to: Safe & Sober Campaign MN Department of Public Safety Office of Traffic Safety 444 Cedar St. Suite 100 -B, Town Square St. Paul, MN 55101 -2156 Proposals must be received at the Office of Traffic Safety no .later than 4:00 p.m. on Friday, July 14, 1995. It is each applicant's responsibility to ensure proposals are received on time; If you are mailing, allow at least three work days for delivery. Facsimile (FA)) transmissions of proposals will not be accepted. Incomplete proposals will not be considered for FY96. Questions regarding the campaign, proposal contents, or the application procedures should be directed to Karen Sprattler at (612)296 -9490. All proposals received by the deadline (4:00 PM on Friday, July 14, 1995) will be evaluated by representatives of the Department of Public Safety's Office of Traffic Safety. Evaluation and selection will be completed by September 1, 1995. 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'......'�.�..-* . ..- Problem I.D. over/underinvolvement YES NO Community size 0 1 2 3 4 5 Community description 0 1 2 3 4 5 Prior traffic enforcement & related PME 0 1 2. 3 4 5 activities Historical crash data 0 1 2 3 4 5 Other information 0 1 2 3 4 5 Subtotal Points (out of 25) B- .'.-'-'Descriptio'n-"6f..'Acti'Vitiet.:"... . <:::; . .... . . . ..... .... . . . :;;:<::::>: : »: < . . > :: >:; < .:: < >: >:: > ...... ....... . . . .......... .... . . ............ .... - ............ ............ . ... Addresses funding requirements 0 1 2 3 4 5 Addresses enforcement requirements 0 1 2 3 4 5 Addresses media requirements 0 1 2 3 4 5 Addresses training requirements 0 .1 2 3 4 5 Addresses reportinq requirements 0 1 2 3 4 5 Subtotal Points (out of 25) r of Planne 'A dt 1 V it! 6 At least 85% of activities are within S & S time 0 1 2 3 4 5 Periods I OTS Staff: fill In the Respondent's name and rate the proposal on each of the listed points by circling the appropriate answer. Typed or written comments are welcome In the space provided. Respondent's Name: Reviewer's Initials: ' RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT t Be is resolved that Chanhassen Public Safety enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 1995 through September 30, 1996. ' Scott Harr, Director of Public - Safety is hereby authorized to execute such agreements as are necessary to implement the project on behalf of Chanhassen Public Safety. ' Be it further resolved that Sheriff Allan J. Wallin is hereby authorized to be the fiscal agent and administer this grant on behalf of Chanhassen Public Safety. ' I certify that the above resolution was adopted by the City Council of Chanhassen, Minnesota on . ' SIGNED: WITNESSETH: ' (Signature) (Signature ' (Title) (Title) ' (Date) (Date) g.\safetyVorm\resolu.eoa