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Flamingo Dr and Basswood Cir: Award of Contract4 0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Paul Oehme, Director of Public Works /City Engineer FROM: Terrance Jeffery, Water Resources Coordinator (R DATE: June 27, 2011 k -KU1 SUBJ: Flamingo Drive and Basswood Circle Drainage Improvement Project SWMP19 11 -01 -1 & 11- 01 -02: Award of Contract PROPOSED MOTION "The City Council approves a construction contract in the amount of $54,970.50 to Kusske Construction Company for work to be performed on Flamingo Drive and Basswood Circle." City Council approval requires a simple majority vote of the City Council present. BACKGROUND Because of safety issues and degradation of existing infrastructure, staff proposed and Council approved a drainage improvement project for Flamingo Road and Basswood Circle. On May 23, 2011, with staff's recommendation, Council awarded the contract to Olson Construction Company. The project was to be substantially completed by June 17, 2011. As of this date, the contractor had not provided the City with signed contracts, proof of insurance or a performance /payment bonds. Further, no effort had been made to provide the City with an amended schedule of activities. Based upon the lack of responsiveness by the contractor and their inability to perform the solicited activities by the completion date, staff is recommending that the contract is awarded to the second contractor from the original quote submittal. The second apparent low bidder is Kusske Construction Company. BIDS Requests for Proposals were submitted to four contractors on May 3, 2011. Minger Construction elected not to submit a quote to the City. The bids received are as follows: Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Paul Oehme Flamingo Dr. & Basswood Cir. Drainage Improvement Project June 27, 2011 Page 2 Kusske Construction has done work for the City of Chanhassen. Most recently they were involved in the 2011 road and trail improvement project. Their work performance has been good. Scheduling for this project is contingent upon the current state budget discussion as that will have a direct bearing on the contractor's schedule. Subsequent to award of first quote, Kusske has additional projects that are scheduled during the summer months and will work this project into his existing schedule at the earliest practical time. Regardless, the contractor is confident that they will be able to schedule a continuous block of time to complete the work before the Labor Day Holiday weekend. The contractor and staff will establish a schedule and communicate it to the residents on July 5. Funding for the project is proposed from the 720 - 000 -4300 fund of the Surface Water Management Fund. This fund will also be used for ongoing maintenance of the existing storm sewer infrastructure, including pond cleanouts and emergency repairs such as the outlet for Brenden Pond and the pond southwest of the intersection of Powers Boulevard and Lake Lucy Road. Also included in this funding is storm water improvements associated with the T.H. 101 and Pleasant View Road project including consulting fees and sediment testing. Other items funded from this include the Citizen Assisted Monitoring Program (C.A.M.P.) and our erosion control inspections program. Attachment: 1. SWMP Budget 720 - 000 -4300 2. Project Location Map 3. Construction Plans c: Jason Kusske, Kusske Construction Company g: \eng\swmp projects\swmp 19 11 -01 flamingo drainage \award construction_062711.doc The engineer's opinion of total project cost was $54,476.00. CITY OF CHANHASSEN 2011 BUDGET ENTERPRISE FUNDS 7zo Surface Water Management Fund 2010 to 2009 2010 2011 2011 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC1 DEC i a 82 4010 Salaries & Wages -Reg 123,527 126,200 129,200 2.4% ° 4020 Salaries & Wages -Temp - 10,000 - 8,000 (20.0 %) 4030 Contributions- Retirement 16,968 18,200 18,200 0.0% 4040 Contributions - Insurance 18,166 19,000 21,000 10.5% 4050 Workers Compensation 326 900 500 (44.4 %) TOTAL PERSONAL SERVICES 158,986 174,300 176,900 1.5% 4120 Supplies- Equipment 939 5,000 2,000 (60.0 %) 4130 Supplies Program 5,857 5,000 7,500 50.0% 4150 Maintenance Materials 13,481 25,000 10,000 (60.0 %) 4210 Books and Periodicals - 100 100 0.0% 4240 Uniforms & Clothing - 100 100 0.0% TOTAL MATERIALS & SUPPLIES 20,277 35,200 19,700 (44.0 %) (P- :►4300 4301 Fees, Services Auditing . 99,379 8,000 175,000 8,000 175,000 8,000 0.0% 4310 Telephone and Communications 491 600 600 0.0% 0.0% 4340 Printing & Publishing 25 1,000 100 (90.0 %) 4360 Subscriptions & Memberships 1,060 1,800 1,200- (33.3 %) 4370 Travel & Training 1,427 4,500 2,000 (55.6 %) 4380 Mileage - 300 300 0.0% 4410 Rental- Equipment - 4,000 - (100.0 %) 4483 Insurance - General Liability 1,500 1,500 1,500 0.0% 4933 Safes Tax 117 - - TOTAL CONTRACTUAL SERVICES 111,998 196,700 188,700 (4.1%) ** TOTAL EXPENDITURES 291,262 406,200 385,300 a 82 � l� t - I �W S, E , cg\j LrT lb �t Fl amingo Drive I 11:1�� DIIOTACIR� 0 LU ,w��I ��=Z� 0 Lake Susan O Q N + W E S 0 0 - 0 CU U) c: U) 0) U) E 0 - > m c: 0 0 0 CB Q —i M n U- MOF CHMSER Lake k e FRONT Lotus Lake IG LAND D R ur Basswoo)�d Curve C Ui > LrT lb �t Fl amingo Drive I 11:1�� DIIOTACIR� 0 LU ,w��I ��=Z� 0 Lake Susan O Q N + W E S 0 0 - 0 CU U) c: U) 0) U) E 0 - > m c: 0 0 0 CB Q —i M n U- MOF CHMSER MALLARD G ( 1 0 N '0 O, Utility location based upon information provided from Qwest and Centerpoint Energy and are approximate and for general use only. Gasline located 17 feet from ceterline 14 0 i / of Flamingo Drive Contractor will be responsible to call for field locations. / 8521 8 1 50 l i 41 14 1421 8528 856 8570 Ci 8571 8612 15 1470 1480 \ 15201 8787 6 tiF�c T 8631 8 1 LEGEND TO, ® swlnlct 86 639 - -` ~i Storm Pipe 1364 C-Wm ,ntG -1— \ 8647 8771 8652 865p, N W // AA B�, +E FFF 1 inch equals 100 feet Draintile Installation Project SWMP 19:11 -01 Flamingo Dr Neighborhood cror CN6NI O Utility location based upon information provided from Qwest and Centerpoint Energy and are approximate and for general use only. Gasline located 19 feet from ceterline of Basswood and on a 49 foot radius from center of cul de sac. Qwest location shown as approximate back of curb. Contractor will be responsible to call for field locations. N WEE 30 / S co, U) 13 O. p. N l O 1 r r 20 \ O � C 0 O Basswood Circle l ^ W Z • O W (1. U L_ 0 U 0 — o 7330 `_ 0 rn U) rn M M 31 LEGEND - - - Drain Tile N swlnlet gwest -r Storm Pipe aff or 7340 Centerpoint Gasline��( Tw a M 1 inch equals 40 feet 7361 °aE° I II °w "E ._ °a PaO_T, ° ° ° "°4R —. " °" °