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Administrative Section1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ADMINISTRATIVE SECTION Letter from Michael A. Fahey, Carver County Attorney dated August 29, 1995. TH 101 Turnback Meeting Minutes received on August 31, 1995. Memo to Don Ashworth re: LCMR and Bluff Creek Watershed Plan dated August 29, 1995. Memo from Deputy Doug Schmidtke dated September 3, 1995. Letter from Steven Correll, MN Dept. of Public Safety dated August 9, 1995. letter from Toni M. Coleman dated August 25, 1995. Note from Jeannie at the City of Greenwood dated August 23, 1995. Southwest Corridor Transportation Coalition Update. Wetland Conservation Act, EQB Monitor Notice of Project Appeal. Office of Michael A. Fahey County Attorney Carver County Attorney Carver County Courthouse 600 East 4th Street, Box 12 Criminal Division: Chaska, Minnesota 55318 -2188 James W. Keeler, Jr. CARVER Fax (612) 361 -1413 Peter Ivy Tara E. Keehr COUNTY Janet L. Barke Cain (612) 361 -1400 August 29, 1995 Honorable Mayor and Council Members Cities in Carver County, Minnesota Re: 1996 Prosecution Contracts Dear Mayor and Council Members: Civil Division: Duane A. Bartz Chantal S. Sorenson Kari L.S. Myrold Chris Weldon, Paralegal (612) 361 -1410 This letter is to inform you that today the Carver County Board of Commissioners voted to fund a new prosecutor and a support staff position for 1996. This means that there will be no surcharge for 1996. The contract that you will receive in December for the 1996 prosecution services will read essentially the same as the 1995 contract. Under the provisions of the 1995 contract, our office receives a one -third share of the fines in exchange for our providing the municipal prosecution to the cities. This fine split will continue under the 1996 contract. I want to thank all the city councils for allowing me to address them about the staffing problems facing our office. I think the system is a good one and am thankful it will continue. If you have any questions, please call me. Thank you. Yours truly, Michael A. Fahey Carver County Atto ey cc: Richard Stolz, county administrator Affirmative Actio&Equal Opportunity Employer Printed on 10% Post- Consumer Recycled Paper TH 101 TURNBACK MEETING ATTENDEES: Roger Gustafson, Carver County Charles Folch, City of Chanhassen Don Ashworth, City of Chanhassen Bob Brown, MN /DOT W DISCUSSED: History, completion of CR 18, TH 101 package of Scott, Carver and Hennepin County. Status of Hennepin County Agreement: Ready to go. Status of Scott County Agreement: Not written, but no apparent problems. CONCLUSION: Brown to attend Carver County Commissioner meeting in September. Ashworth / Folch to discuss with Council in August. Brown to follow up with Scott County in August. Meet again in September with: Gustafson, Folch, Ashworth, Grube, Brown. NOTABLES: Ashworth thought good meeting, good news. Brown's "likely deal ": Turnback to Carver County, Chanhassen to provide PS & E for improvements from TH 5 to TH 212. Hennepin County to deliver PS & E from CSAH 62 to TH 5. Maintenance along same limits. MN /DOT moves program $ to Cooperative Agreement program elsewhere in Chanhassen. (TH 5 F.R. ?) cc: C. Siggerud G. Coughlin M. Lunceford r 49� DWI EENG DEPT. CITY OF E "` °' �HaNHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 TO: Don Ashworth, City Administrator FROM: Diane Desotelle, Water Resources Coordinator Kate Aanenson, Planning Director Todd Hoffman, Park and Recreation Director DATE: August 29, 1995 SUBJ: The LCMR and the Bluff Creek Watershed Plan On August 23, 1995, we had the opportunity to tour the state legislators on the Legislative Committee for Minnesota Resources (LCMR) along the Bluff Creek corridor. The meeting gave us an opportunity to discuss natural resources and development issues associated with Chanhassen. We presented them with a handout summarizing the Bluff Creek Watershed planning process and maps created on GIS of the watershed and the trail system. The tour began on the southern end of the City where we identified some of the few remaining native habitats in the county, Seminary Fen and the unique aspect of the bluffs. We then drove along the corridor to the Pillsbury property where they could view the creek as it travels through rolling hills, wetlands, and agricultural fields. At the same time, they could see the future of this area for the Creekside Development has been mass graded. We discussed the importance of trying to get a step ahead of development in order to best preserve and protect the natural features of the City, provide open space, protect habitat, and help to make the City a place where people want to stay. It was an excellent opportunity for the City's public relations and hopefully they will take a second look next time we apply for an LCMR grant! g \engNdianelbluffck cmrtour.cc MEMORANDUM MEMORANDUM OT TO: Public Safety Director Scott Harr FROM: Doug Schmidtke DATE: September 3, 1995 SUBJECT: Multi- Jurisdictional Traffic Detail \ v j r Scott I just wanted to write you expressing my over all appreciation to you and the city of Chanhassen for giving our department the opportunity to participate in the traffic detail that Trooper Sutherland has organized. The "Laser" is a perfect tool for traffic enforcement. Many of my contacts during the detail were not all that positive but people made comment after comment with regard to seeing the numerous squad cars in the Chanhassen area. I think those people were somewhat more careful in their driving habits after the contact. ' I know there has been talk of purchasing a "Laser" in the near future. Along with the traffic shifts in Chanhassen and Safe & Sober shifts I think we could set -up ' a traffic detail every week through out the year to combat the number one problem in Chanhassen, that being speeding. ' I would be more than willing to help organize a traffic detail program with yourself and Bob if requested. In closing the traffic detail has inspired me to get ' back into the enforcement mood to be more aggressive toward this major problem. Deputy D.Schmidtke #848 Carver County Sheriff's Dept. �J OFFICE OF INFORMATION SYSTEMS MANAGEMENT �,i�" SUITE 100-H, TOWN SQUARE 14� 444 CEDAR STREET ST. PAUL, MINNESOTA 55101 -2156 TELEPHONE: 612 - 296 -7589 TTY: 612- 282 -6555 FAX: 612 -282 -6586 lqv' ee- d STATE OF MINNESOTA ' August 9, 1995 DEPARTMENT OF PUBLIC SAFETY Chief Scott Harr Chanhassen Public Safe Department t Y r 690 Coulter Drive Chanhassen, MN 55318' Dear Chief Harr: On August 9, 1995, Julie Schoenecker of the Office of Information Systems Management audit staff conducted a CJIS and NCIC compliance audit at your agency. Upon completing the audit, Ms. Schoenecker produced a written report and then reviewed it with your TAC, Leslie Michel. The audit was favorable in several areas. All terminal operators are certified. CJIS Connections Newsletters are routed to the terminal operators, and are retained in a readily accessible area for future reference. Operating and Code manuals are current and accessible. Criminal history inquiries are according to CJIS /NCIC policy and procedures. All terminal operators have their own password for Criminal History inquiries. Criminal history printouts are destroyed as recommended (by shredding). The agency was able to document all Criminal History inquiries. During the audit, Ms. Schoenecker also noted NCIC's security policy which requires your agency to send two sets of applicant fingerprints to the BCA for all new hires who might access your CJDN terminals. Your agency is now responsible for ensuring that all future hires who have access to the CJDN terminal are screened, including fingerprint identification for criminal history checks. The auditor did identify some areas where your agency needs to make improvements to fully comply with NCIC operating standards and procedures. These standards have been established so that criminal justice agencies can utilize information from CJIS and NCIC to its fullest potential and so that the members of the criminal justice community can rely on that information as being complete, accurate and timely. Ms. Schoenecker identified the following concerns: AN EQUAL OPPORTUNITY EMPLOYER f r Page 2 ' 1. Standard Operating Procedures Manual: The agency should have a Standard Operating P g g Y p g ' Procedures Manual (SOP) which could be kept at the terminal sites and used for employee training. The SOP manual should explain the use of the CJDN system in the areas of CCH /III and driver's license inquiries. The manual should explain such items ' as how to do inquiries, what is to be done with hard copies of the information received from the CJDN, what the CJDN information is to be used for, whether or not information received from the CJDN is to be given to other authorized agencies, logging ' of secondary dissemination, system confidentiality, etc. The procedures should also state what message keys and purpose codes are to be used for the different types of inquiries. For example, when inquiring for criminal justice employment, the Purpose Code must ' be "J "; when inquiring on out -of -state driver license record, the message key must be KQ, etc. Having internal written procedures ensures that persons performing CJDN functions know and understand these functions and may help to protect the agency if ' misuse of the system occurs. As indicated to Leslie Michel in the report that was left with your agency, you need not respond ' in writing and address the above areas of concern. Future audits will look for improvements in the areas of concern cited above. ' Thank you very much for your agency's assistance during Ms. Schoenecker's audit. We would especially like to thank Ms. Michel who took the time to answer the pre -audit questionnaire, retrieve case files, and answer Ms. Schoenecker's questions during her visit. I appreciate your ' attention and concern to ensuring our state's adherence to FBI policy. If you have any questions regarding this audit, please feel free to call Ms. Schoenecker at (612) 282 -6593. Sincerely, ven E. Correll CJIS Manager 4J_ A,v r � August 25, 1995 �' S a.v� lti;-� �C.� s c- 1,4ck"'c -.iz- Mayor Don Chmiel 7100 Tecumseh Lane ' Chanhassen, MN 55317 Dear Mayor Chmiel: I I am writing to you concerning the McGlynn's/Pillsbury bakery located at One McGlynn Drive off Audubon Road. The concern is about the safety of residents farther down Audubon Road. Last year I was driving home from work and was almost struck by a semi -truck pulling out of the shipping dock driveway. I could not see the truck and the truck driver could not see me due to the fact that there were other semi - trucks lined up along the shoulder of Audubon and blocking the view from an already poorly engineered driveway. Luckily, I am a cautious driver, having two children in the car with me most times, and when I see there are trucks lined up I drive at 20 miles per hour, rather than the posted 45. Recently, I have noticed new signs posted stating a no parking zone on either side of the driveway, but that is not enough. The driveway is blocked by the height of the semi's and the hill that has recently been built up with the new construction that has been going on at the bakery. I would like to propose that Audubon Road be a no parking zone from Highway 5 to Lyman Boulevard. It may be only a matter of time until injuries or death occurs at this location. It doesn't matter how slow a semi -truck is going, it will always win the battle over a car. Please feel free to contact me if you have any questions. Thank you for your time. Sincerely, Toni M. Coleman 1 571 Heron Drive Chanhassen, MN 55312 Home: 368 -2888 Work: 896 -2071 a )%Y r I .� a�t�al e.�, y le V %A- /1Cuc. r lqq� At 4 4 -k vv�,4,, CITY OF �HaNHasssN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 0 FAX (612) 937 -5739 MEMORANDUM TO: Bob Zydowsky, Public Safety FROM: Scott Harr, Public Safety Dire( DATE: August 24, 1995 SUBJ: Meeting with Animal Control Representatives Following are several things that came up during our meeting that we should discuss with the CSOs: 1. The cities appreciate information being faxed to them on such issues as kennels being full, etc. Let's take every advantage we can to keep in touch with the cities through faxes. 2. I will ask you to either check on it or assign someone to check on finding out what other cities do with DOA animals. Greenwood had a particular concern about how they were disposed of, what records were kept, etc. Also, we need to make a formal policy on what to do with dead animals, domestic or otherwise, on highways, city streets and county roads. 3. I 4bsolutely want animal control personnel assigned to the cities to get up to each of their cities at least once a week -- no exceptions. Calls on occasion would be nice, too. 4. The cities requested handouts on the more typical animal control problems, such as raccoons, etc. Can we get a packet for each city? S H /cd PC: Sheila Losby, Community Service Officer Kerri Nolden, Community Service Officer Dan Ekholm, Community Service Officer Carol Dunsmore, Support Services g.\safery\sh\bobzm tg 1 Southwest Corridor Transportation Coalition Update 1. Board Elects Officers. I At the July 28, 1995 board meeting the coalition's board elected the following officers. I In President Bob Lindall Vice President Bob Johnson ' Treasurer Darrel Sudheimer Secretary Del Ploen 2. Minnesota Department of Transportation (MnDOT) Releases Toll Road Request for Proposal (RFP). ' MnDOT has released a two phased RFP for toll roads. The first phase permits developers to identify projects and attempt to obtain community support for the project. If the developer or community has support for the project and the project is still considered to be feasible the developer can complete the application. A tentative schedule identifying the major dates for the RFP are as follows: ' 1. RFP issued. July 31, 1995 2. Pre proposal conference. August 30, 1995 3. Initial proposal deadline. November 17, 1995 ' 4. Community support proposal deadline. March 1, 1996 5. Schedule set for interviews. April 1, 1996 6. Commissioner approves proposals for negotiation and 30 day veto May 10, 1996 period commences. ' 7. Thirty -day local veto period expires and final application fee due. June 10, 1996 8. Negotiation of development agreements commence. June 24, 1996 ' 9. Proposal protection period expires. May 19, 1997 MnDOT plans to make up to $10.0 million available annually for projects. The funds, however, are not specifically appropriated but are anticipated to come from motor fuel tax revenue. ' 3. Board to Examine Alternative Funding Mechanisms. The coalition board has begun a study of alternative funding sources for the Highway 212 project. ' Among the alternatives being studied are increased state funding sources, special highway districts, and authority to raise local revenues. At the membership's August 18, 1995 meeting, several r alternatives will be presented for review and comment. 4. Highway 7 Coalition Update. The Highway 7 Coalition, in cooperation with MnDOT, has initiated a study of Highway 7 to determine traffic volume, types of traffic and volume, and the cost of improving Highway 7 to a ' "super two" design. The coalition anticipates project funding within the next few years. A joint meeting with the Highway 7 group is being planned for this Fall. In addition to providing ' information on the progress of each coalition, the meeting will also attempt to identify ways the coalitions can cooperate. , 5. House Committee to Conduct Hearings on Transit. The House Local, Urban Affairs Committee, and the Transportation Committee are jointly ' conducting a series of hearings regarding metropolitan transit. The hearings which will be held throughout the legislative interim will attempt to obtain information on the transit system in the ' metropolitan area as well as general transportation issues. The committees anticipate the hearings will lead to legislation for introduction in the 1996 Session. 1 N:\WPDATA\GENE\SW95\AGNWLT WETLAND CONSER VA TION A CT EQB MONITOR NOTICE of Project Appeal City of Shakopee Local Government Unit Rrllr'P I nnPv LGU Official ? q Smith Holmes Street Address ( Street, Box Number, Etc.) September 5, 1995 Date 612 - 445 -36 Area Code, Telephone Shakopee MN City State 55379 Zip Code PROJECT DESCRIPTION Applicant Name: Thomas J. & Debra R. Ryan Project Location: T 115 N R 22W Sec 1 2 S E 1/4 S E 1/4 1/4 County: Scott Watershed name: Lower Minnesota Watershed District AppealantName: Trout Unlimited - Richard Foushee Address: 1313 5th St. S.E. Ste. 214B Mpls., MN 55414 A record of the project appeal can be viewed at the LGU office listed above. Persons interested in receiving mailed notice of each project within the jurisdiction of the above mentioned LGU can be put on a mailing list by contacting the LGU at the address listed above. Authorized LGU Official Date a:egbnotd.for (BWSR/JJ 10/20/93)