1e. Authorize Engineering Services Contract with Barton Aschman for ArboreD
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MEMORANDUM
CITY OF l-------
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Don Ashworth, City Manager
FROM: Charles Folch, Director of Public Works 4.1 DATE: September 20, 1995
SUBJ: Authorize Engineering Services Contract with Barton - Aschman for Arboretum
Boulevard from Powers Boulevard (CSAH 17) to Lake Ann Park
Project No. 90 -17A
As I am sure the City Council and staff are well aware, a great deal of time, effort and expense
has been devoted over the past few years to 'develop, „a master plan for the Trunk Highway 5
corridor and future north boulevard access road (Arboretum Boulevard). Back in 1992, City staff
began working with MnDOT staff to secure cooperative design and financial efforts to include the
construction of Arboretum Boulevard as a part of the 7 .overall Trunk Highway 5 improvement
project between Powers Boulevard (CSAH 17) and Trunk Highway 41. Arboretum Boulevard
would serve a number of benefits to both the City and MnDOT including eliminating unnecessary
local inner - community trips from Trunk Highway 5, use as a detour facility during the
construction of mainline Trunk highway 5 and the elimination of direct driveway accesses onto
Trunk Highway 5 which are becoming more and more of a safety problem as the traffic volumes
continue to grow beyond 30,000 vehicles per day.
One access pohi that has been a concern' for a” number. of years is at 1 e Ann Park.
Accordingly, when pi oject„ planning began with MnDOT concerning Arboretum boulevard, the
Trunk Highway 5 improvement project from Powers Boulevard (CSAH 17) to Trunk Highway 41
was scheduled to begin construction in the spring of 1996. It was believed that the frontage road
could be constructed just prior during the late summer or early fall of 1995. However, in late
1993 the City received word that the Trunk Highway 5 improvement project was delayed to 1998
due to funding limitations. Since it was likely ` at the situation at the Lake Ann Park entrance
would only continue worsen with each passing year, the City Council in 1994 directed staff to
make application for federal ISTEA safety funding dollars to build the portion of the north
frontage road from Powers Boulevard (CSAH 17) to Audubon Road. This project would have
eliminated the direct access from Lake Ann Park to Trunk Highway 5 and would have
Don Ashworth
September 20, 1995
Page 2
constructed a fully signalized intersection at Audubon
project applications far exceeded the funding availability
receive federal funding and did not proceed.
Road. Unfortunately, the number of ,
As such, this project proposal did not
The City Council, Park Commission and Public Safety Commission continue to receive calls and
letters of concern regarding the safety of the access to Lake Ann Park. At the January 23, 1995
City Council public hearing for the Arboretum Boulevard environmental assessment document,
the Mayor noted that he considers the construction of Arboretum Boulevard from Powers
Boulevard (CSAH 17) to the Lake Ann Park entrance to be the "highest priority" roadway project
in the City of Chanhassen. Staff was then directed to pursue other options and financing
mechanisms to support this project. Unfortunately, approximately one month later the City was
informed by MnDOT that the proposed Trunk Highway 5 improvement project had yet suffered
another delay due to financial limitations and was put on a post -year 2000 timetable. Without
question, the construction of this segment of Arboretum Boulevard cannot reasonably wait until
sometime after the year 2000.
Over the past few months staff has met with - officials from MnDOT regarding this project and
how to cooperatively and timely make it a reality. MnDOT has been sympathetic to the City's
situation and suggested the possibility of funding a portion of this needed improvement project
under the Municipal Cooperative Agreements Program. The Municipal Cooperative Agreements
Program typically receives more requests for project funding than the annual budget can support.
However, MnDOT indicated that this type of project would rate very highly in the safety aspect of
the management category of the project classification process. Candidate projects are classified
into categories ranging from preservation of highway systems (the highest priority), to
management, to expansion, and to site development impact (the lowest funding priority).
In any case, based on a favorable response from MnDOT, I do believe it is worth the City's time
and effort to make application for the Municipal Cooperative Agreements Program for the next
MnDOT fiscal year (July 1, 1996 to June 30, 1997). In addition, in order to be able to let a
contract for construction in the spring, it is imperative that the six month lead time necessary for
project planning and design be initiated as soon as possible. This will also be a favorable
indication to MnDOT that the City is very serious about completing the project in 1996.
Since Barton - Aschman has prepared the preliminary plans for the Trunk Highway 5 improvement
project and has prepared the environmental assessment (EA) for the City of Chanhassen regarding
Arboretum Boulevard, they certainly have the most familiarity, knowledge, project history and
established contact with MnDOT regarding this project. As such, I have asked Barton - Aschman
to prepare a cost estimate to conduct the work tasks necessary to prepare the plans, secure
agency approvals and conduct the contract bidding and award processes. This scope of services
is listed in Attachment "C ". Quotes from subconsultants, who have worked in the City in the
Don Ashworth
' September 20, 1995
Page 3
past, have also been solicited to perform the surveying, geotechnical exploration and lighting
design. The total estimated cost for Barton - Aschman to prepare the plans and administrate the
' project from plan initiation to contract award, including subconsultants, amounts to $60,200.
This cost schedule is listed in Attachment E.
' It is staff's recommendation that the City Council authorize Barton - Aschman to proceed with the
design and the surveying and geotechnical services at a cost not to exceed $60,200 for the
Arboretum Boulevard from Powers Boulevard (CSAH 17) to Lake Ann Park Project No. 90-
17A.
' ktm
Attachments:
1. Location map.
2. Project Summary History - Attachment A.
t 3. Letter from Barton - Aschman dated March 15, 1995 - Attachment B.
4. Scope of Services - Attachment C.
5. Project Schedule - Attachment D.
' 6. Design Cost Schedule - Attachment E.
c: Dave Warzala, Barton - Aschman
' Ken Horn, Barton - Aschman
Bob Brown, MnDOT
Dennis Erickson, MnDOT
Greg Coughlin, MnDOT State Aid
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TH 5 Reconstruction -- CSAH 17 to TH 41
S.P. 1002.61 -- Summary History
' Date Description
October 29, 1990 Design proposal submitted to City of Chanhassen with $320,534
design fee; assumed January 1991 Notice to Proceed and March
1993 completion.
' January 10, 1992 Contract executed for project design; assumed January 1992
Notice to Proceed and May 1994 completion.
' February 6, 1992 Project initiation meeting held; letting date set for February
1996.
March 23, 1992
Meeting with Mn/DOT and Chanhassen; potential north
'
frontage road would require supplemental EA and would add
two years to schedule if with TH 5.
June 30, 1992
Preliminary TH 5 construction plan set submitted to Mn/DOT
and Chanhassen.
' September 4, 1992
Meeting with Mn/DOT, Chanhassen, and Barton- Aschman
where decision was made to shift new lanes of TH 5 to north
side of existing lanes from west of Audubon Road to CSAH 17;
'
Lake Ann Park impacts would require 4(f) evaluation.
October 15, 1992
Mn/DOT completes Traffic Forecast Report for TH 5.
vember 30 1992
No ,
Chanhassen requests that north frontage road be incorporated
into TH 5 design.
' December 16, 1992
Schedule prepared for north frontage road EA with September
1993 FONSI.
' January 25, 1993
Letter of Understanding between Mn/DOT and Chanhassen
regarding design, right -of -way, and construction costs of north
'
frontage road.
January and
Meetings of TH 5 Task Force to discuss north frontage road
' February 1993
alternatives.
January 29, 1993
Meeting with Carver County and Barton - Aschman to discuss
'
Galpin Boulevard improvements.
1
February 18, 1993
Mn/DOT agrees to serve as RGU for Arboretum Boulevard EA,.
February 25, 1993
Preliminary Design Plan prepared for two Arboretum Boulevard
alternatives.
March 3, 1993
Arboretum Boulevard alternatives presented at Chanhassen
Planning Commission/Public Information Meeting.
April 1993
Work begins on Arboretum Boulevard EA.
June 2, 1993
Arboretum Boulevard Draft EA submitted to Chanhassen.
June 23, 1993
TH 5 Task Force selects north alignment for Arboretum
Boulevard with crossover "C" at Galpin Boulevard.
July 8, 1993
Arboretum Boulevard Draft EA submitted to Mn/DOT and
FHWA.
July 30, 1993 TH 5 preliminary plan set submitted to Mn/DOT, Carver
County, and Chanhassen; plans showed realigned TH 5 at
Audubon Road and all crossroad improvements. -
August 1993 TH 5 letting moved from February 1996 to January 1998.
September 1993 TH 5 geotechnical report completed.
November 5, 1993 TH 5 construction staging plans submitted to Mn/DOT and
Chanhassen.
January 4, 1994 Barton - Aschman completes Feasibility Study for roadway
improvements associated with school site; improvements
include:
1. TH 5 temporary widening and temporary signal at
Galpin Boulevard
2. Galpin Boulevard reconstruction south of TH 5
3. TH 5 South Frontage Road construction.
January 19, 1994 Chanhassen Planning Commission selects north alignment for
Arboretum Boulevard at public hearing.
March 28, 1994 Chanhassen City Council selects south alignment for Arboretum
Boulevard at public hearing.
March 31, 1994 Two applications for TH 5 improvements submitted for ISTEA
funding.
2
April 1994 Arboretum Boulevard EA submitted to Mn/DOT for review and
signature.
June 1994 TH 5 improvements nDj selected for ISTEA funding.
June 30, 1994 Barton - Aschman contract expired.
October 7, 1994 Preliminary plans for school site roadway improvements
-submitted to Mn/DOT, Carver County, and Chanhassen.
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3
BARTON- ASCHMAN A PARSONS TRANSPORTATION GROUP COMPANY
Barton - Aschman Associates, Inc.
Minnesota 55401 USA • (612) 332 -0421 •Fax: (612) 332-6180
111 Third Avenue South, Suite 350 • Minneapolis,
March 15, 1995
Mr. Charles Folch, P.E.
City Engineer/Director of Public Works
City of Chanhassen
690 Coulter Drive
P.O. Box 147
Chanhassen, MN 55317
Re: Arboretum Boulevard from Powers Boulevard (CSAH 17) to Lake Ann Park Entrance
Dear Mr. Folch:
As requested, Barton - Aschman has reviewed the preliminary design and computed a
construction cost estimate for the subject segment of Arboretum Boulevard. The roadway
design is based on the future upgrade of TH 5 to four lanbs as shown on attached Figure 1.
The estimated cost to construct the one -half mile segment of Arboretum Boulevard should be
in the range of $650,000 to $750,000. It is assumed that the roadway will be constructed as
a 36 -foot wide (curb to curb) high - density urban collector. Sidewalk, landscaping, lighting,
and storm drainage are also included in the estimated construction cost. Sanitary sewer and
watermain are not included in the estimate.
Required right -of -way within the Eckankar parcel was purchased in 1993. In addition, the
Powers Boulevard/Arboretum Boulevard intersection was constructed in 1993.
Taking of Lake Ann Park property for roadway construction will require approval by the
National Park Service. The City has proposed to utilize a portion of its recreational space
near the new Bluff Creek Elementary School as replacement property. An Environmental
Assessment Statement will have to be prepared for any proposed replacement property. The
approval process with the National Park Service will likely take six months.
A "Findings of Fact and Conclusion" for the Arboretum Boulevard Environmental
Assessment is currently being prepared. This document, as well as the request for FONSI
(Finding of No Significant Impact), will be submitted to Mn/DOT and FHWA.
It is our understanding that project construction could not commence until receipt of the
National Park Service's approval of the park replacement property and FHWA's issuance of
the FONSI.
However, it is recommended that final design activities for the roadway commence in the
near future to ensure that construction can commence shortly after all environmental
approvals are obtained. It is highly unlikely that the roadway design will change during the
final environmental approvals.
k PARSONS
March 15, 1995
Page 2
Please let me know if any additional information is required to apply for project funding or
to further refine the project schedule.
Bincerely,
BARTON- ASCHMAN ASSOCIATES, INC.
/IVV '41 1 41 1 amxa
James H. Unruh, P.E.
Senior Associate
JHU:dmn
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Attachment
cc: Evan Green, Mn/DOT
Deb Porter, BA
Attachment C
Barton - Aschman's Scope of Services
Arboretum Boulevard from Powers Boulevard to Lake Ann Park Entrance
1.
2.
SCOPE OF THE PROJECT
The Project includes construction of Arboretum Boulevard from Powers Boulevard to
Lake Ann Park entrance. The design shall be an "Urban Section" including curb and
gutter with storm sewer.
BASIC SERVICES
Barton-As chm an's Basic Services for the Project shall consist of design services as
described below. Attachment E outlines the proposed project schedule. Attachment
F lists the estimated costs associated with the design phase services.
2.1 Update Preliminary Design
Update preliminary plan and profile layout for the proposed roadway
alignment and cross - section for the review and approval of the City of
Chanhassen.
Upon City review of the updated preliminary plan and profile drawings,
modifications will be made as necessary to prepare final plan and profile
drawings.
2.2 Plans and Specifications
Prepare detailed plans and specifications for the Project in accordance with
Mn/DOT State Aid Highway Standards. The Engineer shall periodically
consult with the City during the preparation of the plans and specifications to
ensure that the City's desires with respect to the Project are being satisfied.
The Engineer will submit progress sets of the plans and specifications to the
City for review at appropriate intervals during their preparation or as
otherwise requested by the City. Upon completion, the Engineer shall submit
the plans and specifications to the City for final review and approval.
The plans and specifications shall include the following:
a) Title Sheet
b) Estimated Quantities
c) Tabulations
d) Earthwork Summary
e) Typical Sections and Pavement Sections
f) Details
g) In -place Topography Plans
h) Construction Plans and Profiles
i) Drainage Plans
j) Signing and Pavement Marking Plan
k) Landscaping Plan
' 1) Streetlighting Plan (by Holden and Associates)
m) Cross - Sections
It is assumed that the plans and specifications will be prepared in one bid
' package.
2.3 State Aid Review /Approval
Submit final plans to Mn/DOT State Aid for review and approval. Receive
State Aid comments and make any necessary revisions to the plans and
t specifications to obtain final State Aid approval of the plans and specifications.
The City would also conduct plan review and submit comments.
2.4 Enuineer's Construction Cost Estimate
Prepare engineer's estimate for the Project based upon the final plans and
' specifications.
2.5 Permit Submittals
Prepare and submit permit applications on behalf of the City as necessary to
the Riley- Purgatory Creek Watershed District, Minnesota Department of
Health, Minnesota Pollution Control Agency, Minnesota Department of
' Transportation and Metropolitan Waste Control Commission. Coordinate the
permit submittals with the regulatory agencies to obtain final approvals.
2.6 Bidding /Contract Award
Prepare up to fifty (50) copies of the plans and specifications and distribute to
bidders for their use in submitting proposals. Assist the City in securing
proposals from bidders, in analyzing such proposals, and in making a
recommendation for the award of the Project.
' 3. ADDITIONAL SERVICES
If authorized in writing by the City, the Engineer shall furnish or obtain from others
those services which are not covered under Section 2, "Basic Services ". "Additional
Services" include, but are not limited to those services identified as follows:
' A. Construction inspection, administration and staking
B. Hydraulic and hydrologic studies benefitting an area greater than that of the
Project
C. Stormwater, surface water, and groundwater quality analysis
D. Archaeologic exploration and analysis of the Project area
E. Change in Scope of Basic Services, including:
1. Redesign after plan approval
2. Design revisions resulting from Project scope changes due to
coordination and multi- agency reviews
The list of additional services provided above is not to be interpreted as a complete
list of services not to be included.
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Attachment F,
Arboretum Boulevard from Powers Boulevard to Lake Ann Park Entrance
Estimated Costs for Design Phase Services
Barton - Aschman Tasks Estimated
Cost ($)
2.1
Update Preliminary Design
2,000
2.2
Plans and Specifications
35,000
2.3
State Aid Review /Approval
1,500
2.4
Engineer's Construction Cost Estimate
1,500
2.5
Permit Submittals
1,000
2.6
Bidding /Contract Award
2,500
Expenses
1.000
Sub -Total Barton - Aschman Costs
44,500
Sub - Consultant Tas
Survey Mapping W4,1_l11 Tfi-rf Ae 'ante l e16 Z�'a.� &',1300
Geotechnical Investigation (GME Consultants, Inc.) 3,400
Roadway Lighting Design (Holden and Associates) 5,500
Sub - Total Sub- Consultants Costs 15, 940
Total Estimated'Cost
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