4.5 Chanhassen Elementary School/Community Center1
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CITY OF 4
CHA�XHAS I SEX
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
DATE: May 18, 1994
SUBJ: Award of Bids, Chanhassen Elementary/Community Center
The joint powers agreement between School Dis,67pt 112 and the city requires that both the
school district and city award bids for the 40 ac�re use facility. Bids were opened
Tuesday morning with the following bidders art�l bkl,s being received:
Contractor Base Bid
Bor -Son
Lovering - Johnson, Inc.
Knutson Construction
Adolfson & Peterson
Stahl Construction Cam:
Shaw - Lundquist lei
PennCo Construction
On Wednesday e + pgj0 � 0,,met �xand ,ac",,s ie bid to Bor -Son
Construction in tie amount of $8,350,000. Eleven alternate bids, me uding both:�additions and
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deletions, were taken as a x�f the bid process. I have not listed the pleyer ' alternates 'as
most of them represented items whiMMected., the Puildmg p .hose; and as the school
district has the lion's share of the overall buil&gAl! types of decisions are best left to the
school district. I should note that add alternates Are approved by the school board in the
amount of $ 344,700.. Included in the alternate the city's park shelter building (picnic
shelter, restrooms, warming house, concession stand and storage.areas) in the amount of
$251,000. The school board's approval of this item was solely to ,ensure that the city would
have the option of approving this item or not. I should also note that the Bor -Son alternate
bid for the park shelter building was the lowest of all of the bidders with some of the
companies bidding approximately $100,000 higher for this one item.
MEMORANDUM
Mayor and City Council
May 18, 1994
Page 2 '
The original project budget for the city's 20 acre site and the construction costs for the
community center portion of the building located on the school district property was $350,000 '
for earthwork and $2.2 million in building costs for a total of $2,550,000. Using the actual
low bid for grading and the bid of Bor -Son, plus the add alternates, produces a final cost
estimate to the city of $2,589,000. The overage of approximately $39,000 does not take into '
consideration that a 4% reserve has been set for the overall project, i.e. $375,559 or
approximately $90,000 to be used as the city sees fit. I should also note that none of the
budgetary work that has been completed to date has included any costs associated with '
furnishing for the new facility. I do not anticipate having a problem in being able to fund
those costs, but I wanted to ensure that the council was alerted to the fact that a future
allocation would be sought for furnishings.
Approval of the low bid of Bor -Son Construction in the amount of $8,350,000 including add
alternate #4 (flooring) -- $80,000; deleting alternate #7 (emergency power)- -minus $19,300; and
adding alternate #10 (park shelter building) -- $251,000 is recommended. The council may
wish to add to that motion stating that, "the award is being made on the basis that the city's
portion of the overall construction costs shall not exceed $2,360,000."
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