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1967 11 20CHANHASSEN VILLAGE COUNCIL MEETING NOVEMBER 20 1967 The Chanhassen Village Council met in regular meeting on November 20, 1967 at 8:00 .P.M. The following members were presefst: Mayor Coulter, Councilman Pearson, Council- man Klingelhutz, Councilman Hill and Councilman Bennyhoff. On a motion made by Councilman Hill and seconded by Councilman Bennyhoff that the minutes be approved as submitted. Motion unamously approved. The Planning Commission minutes were read. DUMP SITE: The Dump site applications were briefly discussed. It was decided that the Village Council will hold the public Hearings when the time warrants on these sites. SEPTIC PROBLEM Two reports were read from the Plumbing Inspector, regarding the over- flow of sewage in the Koehnen Addition, of which the Council had had several complaints on. The Council hereby instructs the Clerk to advise Mr. Fortier to take what ever action necessary to correct this problem. - de LANCEY EASEMENT An agreement was presented to the Council for the right of entry permit between the de Lanceys, Kruses, and the Village to run a sewer line through the de Lancey property. On a motion made by Councilman Klingelhutz and seconded by Councilman Pearson accepting the agreement as submitted and authorizing the Mayor and Clerk to sign the easement. Motion unamously approved. $35,000.00 BOND ISSUE: The motion made at the, November 13, 1967 Council meeting to issue the 35,000.00 under Certificates of Indebtedness was discussed. The motion was withdrawn. Councilman Klingelhutz withdrew his second and Councilman Hill withdrew his motion and all in favor of the withdrawn motion. On a motion made by Councilman Pearson and seconded by Councilman Hill determining,the necessity and providing for the Public Sale of the $35,000.00 Municipal Building-Bonds. Motion unamously approved. KAISER IDT Mr, Don Kaiser whd has just recently purchased half of the Wudtke Lot in Auditor's Subdivision #2 was present. Mr. Kaiser requested permission to use the road adjacent to his property. This road was to have been vacated and turned back to the property owners in 1962. The Attorney is to check into this to see if this road has actually been vacated and returned to the property owners. Mr. Kaiser has just recently appeared before the Planning Commission requesting the sub dividing of the Wudtke Lot, making two lots instead.of just the one. The Plan- ning Commission has recommended that the Council approve the subdividing of this lot. Discussion followed. Councilman Hill moves the following #1 - The owner khould come in with a plan on paper of lot layout and how he intends to get water and sewer to his property. #2 - Provide written statements from the lot owners within two lots adjacent to his property as to what their opinion is on the subdividing of the lot. Councilman Pearson seconds the motion. Roll call vote taken: Councilman Hill - yes, Councilman Bennyhoff - no, Councilman Pearson - no, Councilman Klingelhutz - no. Motion does not carry. Councilman Bennyhoff moves that the application for subdividing the Wudtke lot be approved. Motion seconded by Councilman Pearson. Roll call vote taken: Councilman Bennyhoff - yes, Councilman Pearson - yes, Councilman Hill - no Council- man Klingelhutz - no, Mayor Coulter - no. Motion does not carry. Councilman Klingelhutz moves that Mr. Kaiser come to the Council with the vacating of, the road adjacent to his property and the proper easements for sewer and water, and if these are in order the subdividing will be approved. Motion seconded by Councilman Pearson and unamously approved. ENGINEERS REPORT: The Engineer reported that the Cedar Crest Road was paved today. 1967-2 and'3 Project: Councilman Bennyhoff moves that the J. V. Gleason Co. be given an extension of time on the final paving coat, landscaping and final clean up which has to be completed before June 15, 1968 and that the specified penalty will take affect on that date. Motion seconded by Councilman Pearson and unam- ously approved. SEWAGE PROBLEM IN SUNRISE HILLS: The Engineer informed the Council that one lot in Sunrise Hills 1st Addition Lot 11, Block 2) has a tremendous sewage problem. The sewage is running into an open ditch. The - Council instructs the Plumbing In- spector to contact the owners and ask that they connect to the Sanitary Sewer im- mediately, because they are creating a health hazard. WESTERN HILLS: The Engineer suggested that the bond for the Western Hills road com- pletion be reduced to $4,000.00 because the base of the road has been completed. Mayor Coulter stated it has been the Policy of the Village to set the bond at 1'2_ times more than what the estimated cost of completion is. Councilman Pearson moves that the road bond for Western Hills be reduced to $6,000.00. Motion seconded by Councilman Bennyhoff and unamously approved. Councilman Klingelhutz abstains from voting. Engineer Flatebo presented a layout of underground lighting for Western Hills 1st Addition, from Northern States Power Co. The Engineer stated that he has checked it over and it meets his approval. Cliff Stalks from Northern States Power was present and explained to the Council the type of poles and lights that will be used.. On a motion made by Councilman Bennyhoff and seconded by Councilman Pearson approving five mercury vapor 175 watt pole lights and underground permits for Western Hills 1st. Addition. Motion unamously approved. Councilman Klingelhutz abstains from, voting. ALLAN DAVIS: A letter was read from Allan Davis regarding a sewer and water ease- ment to his property line. The Council instructed the Engineer and Attorney to ne- gotiate said easement. SUNRISE HILLS - WATER AND SEA ON PARK IAT: Mr Ward Passe - President of the Sun- rise Hills Association was present telling the Council that they are going to -defer taking any action on the Assessment on the Park Lot -for one week to enable the newly elected officers of the Sunrise Hills Association to have.time to study the Assessments. The Attorney advised the Council that anyone has the right to appeal the Assessment within 20 days after the Resolution is passed adopting the Assessment. The Council instructed the Clerk to take the Assessments for the Sunrise Hills lot and the Auditor's Subd. lot to the Auditor to be placed on the tax rolls payable like all the other 1967 -4 Assessments., SAINT HUBERTS CHURCH ASSESSMENT A discussion was held on the. -Saint Hubert Church Assessment. The Council appointed a committee to sit down and discuss this with the representatives of the Church. Al Klingelhutz and Dick Pearson to serve as the Committee from the Council. SHEEPHAN EASEMENT: The Engineer upgraded the Council on the easement from the Rail Road Co. to enable sewer and water service to be brought to the Sheehan property. At this point it is almost an impossibility to obtain this easement without running into a costly project. The Engineer suggested that either a private easement will have to be obtained from Standard Oil and Frank Kurvers or that the Sheehans will have to drill their own -well. SKATING RINK Councilman Hill explained that he has had several complaints as to the site of the skating rink and who authorized the establishing of the rinks with Village Equipment. Sally deIaincey and Rich Lyman from the Park and Recreation Com- mittee were present and explained to the Council why the present site was selected and stating hereafter they will request Council permission before any expenditures are made. November 20, 1967 - minutes continued (page 3) ORDINANCE #14 - AN ORDINANCE REQUIRING THE DEDICATION OF LAND FOR PUBLIC RECREATION USE, OR CASH PAYMENT IN LIEU THEREOF. Sally deLancey and Rich Lyman were present from the Park.and Recreation Committee. A discussion followed on the Adoption of this Ordinance, On a motion made by Council- man Bennyhoff and seconded by Councilman Hill that the Village Council adopt Ordinance # 14, Motion unamously approved, $35,000.00 BOND ISSUE: Don Nolte - Fiscal Agent was present. A discussion was held as to how the Bond Sale will be handled. Don explained that it will be handled as if it were a part of the $270,000,00 Bond Issue. The only additional expense for the Village will be the cost of advertising in the Commercial West and Local Paper. On a motion made by Councilman Bennyhoff and seconded by Councilman Hill that the Village proceed with the $35,000,00 Bond Sale and the only additional expense for the Village will be the cost of advertising in the Commercial West and Minnetonka Herald. Motion carried, no neg- ative votes. PAYMENTS ON THE 1967- 2 &3 and 4 PROJECT: Councilman Bennyhoff introduced the following 1 resolution and moved its adoption, Resolution - designating that the following amounts ferred temporarily to the Construction Account: 1958 - Sewer 11,165.67 1965 - Water 11,547.50 1966 -2 Project 2,095.62 1966 -1 Project 65,541.77 1967 -4 Project _ 4 Total 95,000,00 from the Sinking Funds be trans- to enable the Village to make a partial payment to Northern Contracting for the 1967 -4 Water and Sewer Project for the amount of $72,936,31 and J. V. Gleason Company - 1967 -2 &3 Project for the amount of $22,063.69 and that when the money is received from the sale of the Villages $270,000.00 General Obligation Improvement Bond Sale, the $95,000,00 will be immediately transferred back to their respective funds. The motion for the adoption of the foregoing resolution was duly seconded by Councilman Hill and upon a vote being taken the following voted in favor thereof: Councilman Hill, Klingelhutz, Bennyhoff and Pearson. The resolution declared carried and adopted. Councilman Pearson moves the adoption of the foregoing Resolution: Resolved that $25,36 ?,31 be paid to J. V. Gleason Company on three warrants in the following amounts: check #180 - $8,456.43; check # 181 - $ 8,456,44; check # 182 - $8,456.44, and that than the money is received from the sale of the Village's $270,000,00 General Obligation Improvement Bonds these warrants will be paid off. Councilman Klingelhutz seconded the motion and the motion was unamously approved. MAP DRAWER AND FILE CABINET: On a motion made by Councilman 1 ennyhoff and seconded by Councilman Pearson that the Clerk order a map drawer and file cabinet to store the records from the 1967 -2,3, and 4 Project. The money to be taken from the said project. Motion unamously approved. COAT RACK: On a motion made by ' and seconded by Councilman Pearson that the Clerk order a coat rack. Motion unamously approved. DUPLICATOR MACHINE On a motion made by Councilman Hill and seconded by Councilman Bennyhoff that the Clerk be authorized to use the Apeeo Duplicator machine on a trial basis for a period of two weeks. Motion unamously approved. POSTAGE METER: The Pitney Bows postage meter and addressograph were discussed. The Council deferred any action until more information can be obtained. November 20, 1967 Minutes continued (page u) BUILDING PEWIT SIGNS: Henry Wrase explained to the Council where he has placed the "Village of Chanhassen - Building Permits Required" signs. The Council advised Wrase to.order It dozen more signs. On a motion made by Councilman Klingelhutz and seconded by Councilman Hill the meeting be adjourned. Time 12 :10 A.M. Kay 6�1i 4euiz� Village Clerk 1 L