4. TH 5 Signal Painting: Award ContractcrrYOF
CHANAASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Paul Oehme, Director of Public Works /City Engineer
DATE: August 22, 2011
SUBJ: TH 5 Signal Painting, PW067133: Award Contract
4
PROPOSED MOTION
"The City Council approves a bid in the amount of $88,690.00 to TMI Coatings,
Inc. for painting seven (7) signals along TH 5 within the city limits."
City Council approval requires a simple majority vote of the City Council
present.
BACKGROUND
Most of the signals on TH 5 within the City limits are in need of repainting. The
agreement the City has with MnDot for the signals on TH 5, within the City limits,
states the City is responsible for minor maintenance (painting) and paying for the
electrical needs. This is the standard agreement MnDot has with all communities.
Most of the signals on TH 5 have severe rusting and if left unpainted could require
the signals to prematurely need replacing. The City would then need to participate in
a portion of the cost for signal replacement if the City has a street leg to the signal.
Replacement costs far exceed repainting costs. Also, from an aesthetic perspective,
the signals should be repainted. The signal at TH 5 and TH 41 was replaced in 2007
and is not proposed for repainting at this time. The other seven signals on TH 5 are
recommended for repainting as shown on the attached exhibit. Staff is
recommending painting the signals a dark brown to match the signals in the
downtown area and along Lyman Boulevard.
DOTES
The City has received two quotes for the painting project as follows:
Bidder
Bid Amount
Abhe & Svoboda, Inc., Prior Lake, MN
$147,000.00
TMI Coatings, Inc., St. Paul, MN
$88,690.00
Engineer's Estimate
$85,000.00
Chanhassen is a Community for Life - Providing for Today and Planning forTomorrow
Todd Gerhardt
TH 5 Signal Painting: Award Contract
August 22, 2011
Page 2
The low bid was submitted by TMI Coatings, Inc. of St. Paul, Minnesota. Six painting companies
were on the planholders list and considered bidding on the project. Staff called some of the
companies that did not bid on the project. One company stated he was not comfortable working on
TH 5 under traffic. Another company stated he had picked up additional work recently and did not
need any more. A third company stated they were just not interested in submitting a bid because the
work was not exactly the type of work they normally complete.
Staff has checked references on painting projects TMI Coatings, Inc. has completed. TMI has
worked for the Cities of Edina, Cottage Grove and New Ulm Public Utilities. TMI Coatings has also
worked on numerous other large commercial jobs. Based on these references, it is staff's opinion
they are a responsible contractor and able to successfully complete the work.
Attachments
gAeng \public \pw067b3 th 5 signal painting \082211 bkgrd award th 5 signal repainting.doc
Capital Improvement
�1iV P 2011 Mru 2015 Department Street Improvements
1Y
City of Chanhassen, Contact Paul Oehme
Project # ST -029 Type Maintenance
Useful Life
Project Name Rep aint TH 5 Signals l> g Category Streets/Highways
Account #1 420 - 0000 -4751 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $85,000
This project would repaint the signals along TH 5 which are severely rusted. The maintenance agreement the City has with MNDOT and Carver
_ County states the City is responsible for the minor maintenance of the signals, which includes painting. If these signals are left to rust much -
further, replacement may be warranted which would cost the City more. Seven signals are planned to be repainted on TH 5 from Century Blvd to
Dakota Ave.
J ust ifi cat i on
To avoid total replacement due to lack of maintenance and for aesthetic appeal.
Expenditures
2011 2012 2013 2014
2015 Total
Maintenance
85,000
85,000
Total
Funding Sources
85,000
2011 2012 2013 2014
85,000
2015 Total
Street Pavement Management
85,000
85,000
Total
85,000
85,000
113
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: Austust 22, 2011 RESOLUTION NO: 2011-
MOTION BY: SECONDED BY:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
TH 5 SIGNAL REPAINTING PROJECT, PW067B3
WHEREAS, pursuant to an advertisement for bids for the TH 5 Signal Repainting Project, bids
were received, opened and tabulated, and the following bids were received complying with the
advertisement:
Bidder
Bid Amount
Abhe & Svoboda, Inc., Prior Lake, MN
$147,000.00
TMI Coatings, Inc., St. Paul, MN
$88,690.00
Engineer's Estimate
$85,000.00
AND WHEREAS, TMI Coatings, Inc. is the lowest responsible bidder with a total bid awarded
of $88,690.00.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract in the amount
of $88,690.00 with TMI Coatings, Inc. in the name of the City of Chanhassen for the TH 5
Signal Repainting Project, PW067133.
Passed and adopted by the Chanhassen City Council this 22 day of August, 2011.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT