7. Prioritize City Council Work Session Itemsy
CITY OF �
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Mayor and City Council
DATE: February 9, 1994
FROM: Don Ashworth, City Manager
SUBJ: Establish Work Session Dates /Agendas
Given the relatively light agenda for Monday evening, the city council suggested that three of
the "proposed work session items" be put onto that agenda. At the time I did not realize that
"Allocating General Funds for Park Development" and 'Reallocate 1994 Contingency Fund to
Fund Reduced Revenues" was one and the same item. It was this item that you asked that I
place on the consent agenda. The third item" picked; out by the council was "Park and Trail
Dedication Fees." Councilman Senn and .Todd Hoffman discussed this item this week and
that as the Park Commission would be going through the full detail that Mark would
:ang for this fall, that the item might; better be addressed following the analysis by the Park
Conunission. Accordingly, that item has been relabeled "Fall 1994" in the column labeled
proposed work session date. I attempted to look through the remaining work session items in
an effort to accelerate one of those to Monday night. Unfortunately, the remaining items require
reports that have not been completed or require a presentation by a consultant.
I would suggest that the city council use the additional time
for March 21. I would also suggest that for those months ha
one of
Senior
see you Monday night.
day evening to schedule items
two off- Monday evenings that
want to add
t
MEMORANDUM
j
PROPOSED WORK SESSION ITEMS
Date
Proposed
Date
Identified
Discussion Item
Work Session
Resolved
Date
1 -10 -94
Cable TV Franchise Agreement
1 -10 -94
Interview Candidates for
1 -31 -94
2 -14-94
Commissions
1 -10 -94
Comparable Worth/Position
3 -7 -94
Classification Plan
1 -10 -94
1994 Departmental Goals
3 -7 -94,
1 -10 -94
City Hall Expansion
1 -10 -94
Gateway Entries -- Dakota, Great
Plains, Market Boulevard, and
County Road 17
1 -10 -94
Joint Council/Commission Meetings:
/V6
a. Planning Commission
Wt 1�0�
b. Park and Recreation Commission
c. HRA Q — -Q, I 0'-.
d. Public Safety Commission
1 -10 -94
Highway 5 Corridor Plan and
2 -7 -94
Ordinance
1 -10 -94
Gambling Regulations
V-2
1 -10 -94
Park and Trail Dedication Fees
Fall 1994
1 -10 -94
Senior Housing
1 -10 -94
Consider Auditor Selection Process
Organized Collection
1 -10 -94
Reallocate 1994 Contingency Fund
2 -14 -94
2 -14 -94
($33,000) to Fund Reduced
Revenues
Uf / 3/
Ire-
tk
MEMORANDUM
i
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
DATE: January 10, 1994
SUBJ: Special Meeting Dates
Several 1993 issues are following us into 994 along with requests for 1994 meetings.
Specifically, the following items have been targeted as potential special meetings as it is unlikely
that they can be accomplished during the course of a regular meeting. [Note: Some of the
meetings will span the entire year, ie. meeting with each of our commissions.] I have attempted
to list the description of the meeting as well as the approximate time frame required The
council may wish to combine one or more of the topics, Le:
Commission Interviews Should the council wish to continue the existing policy of
interviewing candidates for our commissions, we will need to allocate an approximate 150
minute time frame to accomplish 10 interviews on `fifteen minute intervals. Three hours
should be allotted.
I should note that the policy to have the city council . ,interview commission members is
a relatively new one. For well over a 'ten year .time frame, the city council simply
received the recommendations from the interviews each of the commissions would have
with candidates together with the minutes from those interviews. In most instances, the
city council used the ranking system adopted by whichever commission. At times, the
council would select the second or third alternative if they felt that commission members
were not diverse enough in terms of occupation; geographical location, education, etc.
There was also a period of time when. the council selected a sub- committee to sit in on
commission interviews or to conduct interviews. As you can see, there have
been a variety of ways to make commission appointments. There is no right way with
the choice of method being solely up to the city council; and
Cable TV Franchise Agreement Todd Gerhardt, Mayor Don Chmiel and I have been
meeting on a regular basis with representatives of Triax including our Cable TV Attorney
u
C
Mayor and City Council
January 3, 1994
Page 2
' - Joint Council/Commission Meetings Each of our commissions have continued to state
the importance of their being able to meet with the city council to ensure that they are
heading in the right direction and to exchange ideas and thoughts. As long as you are
looking at your 1994 calendars, we should not forget the importance of these meetings
and how we might be able to plug them in. We may wish to accelerate either the
meeting with the HRA or Planning Commission to as early in the year as possible
' recognizing the hearing process that the Planning Commission is going through regarding
the Highway 5 corridor and the HRA in regards to the pedestrian bridge over Highway
5; and
Adrian Herbst. These meetings have created an excellent opportunity for our us to relay
'
concerns we have heard from our citizens in regards to cable tv service and have helped
us learn how we can make the job easier for the cable provider, i.e. ways to modify the
'
development contract to ensure that cable services are installed at the same time as other
utilities, providing maps of new subdivisions when approved, etc. Meetings have also
provided information back to us in regards to the quality of our broadcasts and how to
'
improve them, management information in regards to complaints/responses, etc. One of
the major issues which has been discussed at each of our meetings is "rate regulation" as
provided under the new federal legislation adopted this past year. There are pros and
cons associated with filing for rate regulation. Mayor Chmiel thought that this would be
a good subject for a special meeting with the city council (one hour session);
'
- Comparable Worth/Position Classification Plan The city council asked that this item be
placed as a future work session item (30 -60 minutes). It should be noted that this
discussion item would be a natural closer for the next item; and .
'
- 1994 Departmental Goals I have met with our department heads in regards to
p ep g
preparation of 1994 goals for each of our departments. Department recommendations
'
should be completed in time to be submitted to each of our commissions for their meeting
in January. I would anticipate that these will be ready for presentation to the city council
by the end of January; and
- City all Expansio This item is a "hang over" (literally) from 1993, if not 1992, 1991,
tv p g y
'
etc. (one hour); and
- Gateway Entries--Dakota, Great Plains, Market Boulevard, and County Road 17 These
are all major entries into our downtown area. The importance of each of these
'
intersections has been recognized by the Highway 5 Corridor Group, HRA and City
Council. Alternative designs for each of these intersections are currently underway and .
should be available to present back to each of our groups within the next 60 -90 days;
and
' - Joint Council/Commission Meetings Each of our commissions have continued to state
the importance of their being able to meet with the city council to ensure that they are
heading in the right direction and to exchange ideas and thoughts. As long as you are
looking at your 1994 calendars, we should not forget the importance of these meetings
and how we might be able to plug them in. We may wish to accelerate either the
meeting with the HRA or Planning Commission to as early in the year as possible
' recognizing the hearing process that the Planning Commission is going through regarding
the Highway 5 corridor and the HRA in regards to the pedestrian bridge over Highway
5; and
y
Mayor and City Council
January 3, 1994
Page 3 r
Highway 5 Corridor Plan and Ordinance As indicated, the Planning Commission is ,
moving towards completing public hearings on the plan to get it to the City Council
during February. The council may want to hold a point work session with the Planning
Commission and Task Force members to be briefed on it prior to holding meetings to '
consider formal adoption (2 hours).
Senior Housing The proforma for senior housing has been completed and should be '
ready for presentation to our commissions/council within the next 30 -60 days. I believe
the council will be elated by the positiveness of that report and will likely say, "Let's do
it." I believe the most difficult issue will be " where." Anticipated time requirement —one '
hour.
This memorandum has grown since I started dictating it.. Given the number of potential _
meetings, the council may wish to rioridze the list prior to selecting meeting dates. Our g Y P � P g g regular
meeting dates are the 10th and 24th of January. Complicating the selection process is the fact _
that you cannot, by state law, have any type of meeting on January 17 (Martin Luther King Day).
January 31 st is Karen's and my 30th wedding anniversary. I know that my wife would '.
appreciate not selecting the 31st for meetings anticipating my attendance.
'Crt
January 1994
S M T W T F S
2 4 5 6 7 8
9 1 11 12 13 14 15
16 18 19 20 21 22
30 25 26 27 28 29
May 1994
8 ?31 10 11 12 13 14
1 1 18 19 20 21
22 24 25 26 27 28
29
September 1994'
S
M T W T F S
4
6 7 8 910
11
-13 14 15 16 17
18
2021 22 23 24
25
27 28 29 30
1994 CALENDAR
Februarryy 1994
S M; 2 3 4 5
13 4 516171819
20 2223242526
March 1994
S M T W T F S
1 2 3 4 5
13 15 16 17 18 19
20 MM 22 23 24 25 26
27W29 30 31
S
3 M 5 6 7 8 9
10 12 13 14 15 16
17 ZZ 19 20 2122 23
24 26 27 28 29 30
J
1 2 3 4
12 %14 15 16 17 18 21 19 19 21 22 23 24 25
26 28 29 30
October 1994
S M T W T F S
2 4 5 6 7 8
9 11 12 131416
16 LP 18 19 20 21 22
2421 26 27 28 29
30
S�MTWTFS
1 2
10 2 13141516
17 19 20212223
24 26 27282930
31
November 1994
S M 1 2 3 4 5
13 15 16 17 1 19
2 0 22 2223242526
27 28 30
August 1994
S TWTFS
910111213
4 7 1617181920
21 23 24 25 26 27
28 30 31
Decerrhor 10 94
S 1V S
jj,�] 2' 3
11 U 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Q = Regular City Council Meetings
❑ = City Council Worksessions
iD
2