4. Lake Lucy Road Street & Utility Extensionf
I MEMORANDUM
I
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Don Ashworth, City Manager
FROM: Charles Folch, Director of Public Works /City Engineer
DATE: June 6, 1994
SUBJ: Public Hear on Lake Luc Road Street & Utility Extension - Project No. 92 -12
U AJ S ��Ec S
This is the public hearing for the Lake Lucy Road Street and Utility Extension Project No. 92 -12.
The renewed impetus for this project is the petition /support of this project by the two
immediately affected property owners (Jerome Carlson located adjacent to Trunk Highway 41 and
the Gestach/Paulson proposed development located immediately east of the referenced Carlson
property). The project consists of the construction of Lake Lucy Road from Trunk Highway 41
east approximately 1400 lineal feet as an urban roadway with concrete curb and gutter, storm
sewer and trail and the installation of watermain and sanitary sewer. The proposed road
alignment for this project has been revised from the two alternative alignments presented in the
original feasibility study. The currently proposed alignment would follow more closely with the
existing Lake Ann Interceptor easement through the Carlson property and would reduce grading
and tree loss impacts from that of the previously presented alignment options.
When the first public hearing on this project was held a year ago the Ryans, owners of the
property immediately east of the Gestach/Paulson property and west of Galpin Boulevard, raised
some concerns for how this road would eventually traverse through their property in the future.
At that time the Ryans had not indicated a desire to develop their property. Staff has recently
had discussions again with the Ryans as it relates to this project. While they have not indicated
a desire to develop the property at this time, they have had a concept subdivision plan prepared
for the purpose of determining an appropriate alignment for the future extension of Lake Lucy
Road through their property. This concept subdivision plan has not yet had staff and/or planning
commission review. The concept plan depicts a`northerly alignment for Lake Lucy Road while
the original feasibility study depicted an alignment bisecting the Ryan property. In either case,
the touchdown point should be at the current intersection of Galpin Boulevard and Lake Lucy
Road.
Don Ashworth
June 6, 1994
Page 2
Given the time of year that it is now in relation to the normal construction season window and
' the fact that it will likely be some time before the road alignment issues through the Ryan
property will be worked out, Gestach and Paulson are proposing to plat the easterly portion of
their property adjacent to the Ryan property as an outlot. The City's road improvement project
' would cease approximately 400 feet west of the Ryan property thus allowing the flexibility to
adjust the road alignment into the Ryan property at whichever future alignment is chosen. In this
manner, the currently proposed project can proceed and be completed without eliminating either
of the two alignment options currently on the table for the roadway through the Ryan property.
' The total project cost for the said improvements is estimated to be approximately $526,000 and
is proposed to be financed through a combination of State - Aid/local funds and special
assessments to benefitting properties.
At the close of the public hearing, if there are no relevant questions or concerns which would
require further investigation and response, it would be recommended that the City Council
approve the supplemental report to the feasibility study for the Lake Lucy Road Extension Project
No. 92 -12 dated May 25, 1994 and authorize Engelhardt & Associates to prepare the project
plans and specifications.
I ktm
' Attachments: 1. Supplemental Feasibility Report dated May 25, 1994.
2. Affidavit of Mailing of Public Hearing Notice to Property Owners.
3. Public Hearing Notice to the Chanhassen Villager.
4. April 12, 1993 City Council Minutes.
gAeng \char1es\cc \1ake1ucy
CITY OF CHANHASSEN
AFFIDAVIT OF MAILING NOTICE
STATE OF MINNESOTA )
ss
COUNTY OF CARVER )
I, Karen J. Engelhardt, being first duly sworn, on oath
deposes that she is and was on 19 aj
the duly qualified and acting Deputy Clerk of the City of Chan-
hassen, Minnesota; that on said date she caused to be mailed
a copy of the attached notice of
Lo- � L&-�- LA- �rloaA- � c -4 &�-? _ 9-) - /-I
to the persons named on attache Exhibit "A ", by enclosing a copy
of said notice in an envelope addressed to such owner, and
depositing the envelopes addressed to all such owners in the
United States mail with postage fully prepaid thereon; that the
names and addresses of such owners were those appearing as such
by the records of the County Treasurer, Carver County, Minnesota,
and by other appropriate records.
Kar n J rgel dt, Deputy Clerk
Subscribed and savor to
before me this 'Z� d
of 19
VICTORIA E. CHURCHILL
Notary Pub NOTARY PUBLIC ' MINNMTA
F(00 CARVER COUNTY
r
f
I
U
I May 23, 1994
CITY'OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
I Re: Notice of Public Hearing for the Extension of Phase I Improvements for Lake Lucy Road
Project No. 92 -12
' Dear Property Owner:
Notice is hereby given that a public hearing has been scheduled for public discussion on the
official mapping and feasibility study for the extension of Phase I improvements to Lake Lucy
Road at the City Council's regular meeting on Monday, June 13, 1994 at 7:30 p.m. in the Council
Chambers located at City Hall, 690 Coulter Drive.
I . e.,
The project deals with the official mapping of the alignment for the extension of Lake Lucy Road
between Trunk Higwhay 41 and County Road 117 (Galpin Boulevard). The proposed Phase I
improvements would begin at Trunk Highway 41 and extend east approximately 1300 lineal feet
consisting of sanitary sewer, storm sewer, and a urban bituminous roadway section with concrete
curb and gutter. Said improvements are proposed to be financed by a combination of State -Aid
funds, local funds and special assessments. The total project cost of said improvements is
estimated to be approximately $650,000.
A copy of the feasibility study showing the project scope and costs is available for review in the
Engineering Department Monday through Friday from 8:00 a.m. to 4:30 p.m.
Sincerely,
CITY OF CHANHASSEN
Charles D. Folch, P.E.
Director of Public Works /City Engineer
CDF:ktm
c: Dave Hempel, Assistant City Engineer
Mr. Bill Engelhardt, Engelhardt & Associates
Mr. Allan Larson, Engelhardt & Associates
SAM' & NANCY MANCINO
6620 GALPIN BLVD
EXCELSIOR MN 55331
JEROME & LINDA CARLSON
6975 GALPIN LAKE RD
EXCELSIOR MN 55331
B KLINGELHUTZ &
D GESTACH
8407 GREAT PLAINS BLVD
CHANHASSEN MN 55317
LEE PAULSON
8880 WILDWOOD AVENUE
PO BOX 754
ST BONIFACIUS MN 55375
EDWARD & MARY RYAN
6730 GALPIN BLVD
EXCELSIOR MN 55331
1
CITY OF CHANHASSEN
CARVER COUNTY, MINNESOTA
NOTICE OF PUBLIC HEARING ON THE FEASIBILITY SUTY FOR THE EXTENSION
OF
PHASE I IMPROVEMENTS FOR LAKE LUCY ROAD
' IMPROVEMENT PROJECT NO. 92 -12
NOTICE IS HEREBY GIVEN that the Chanhassen City Council will meet in the City
Hall Council Chambers located at 690 Coulter Drive on Monday, June 13, 1994 at 7:30 p.m. to
consider the feasibility study for the extension of Lake Lucy Road between Trunk Highway 41
and County Road 117 (Galpin Boulevard). The proposed Phase I improvements would begin at
Trunk Highway 41 and extend east approximately 1300 lineal feet consisting of sanitary sewer,
' storm sewer, and a urban bituminous roadway section with concrete curb and gutter.
Said improvements are proposed to be financed by a combination of State -Aid funds, local
' funds and special assessments. The total project cost of said improvements is estimated to be
approximately $650,000.
A copy of the feasibility study showing the project scope and costs is available for review
in the Engineering Department Monday through Friday from 8:00 a.m. to 4:30 p.m.
All persons interested may appear and be heard at said time and place.
Charles D. Folch, P.E.,
Director of Public Works /City Engineer
(Publish in the Chanhassen Villager on 6/2/94 and 6/9/94)
CHANHASSEN CITY COUNCIL
REGULAR MEETING
APRIL 12, 1993
Acting Mayor Wing called the meeting to order at 7:30 p.m.
COUNCIL MEMBERS PRESENT: Councilman Wing, Councilman Mason, Councilman Senn,
Councilwoman Dockendorf and Mayor Chmiel arrived during discussion on item 5.
STAFF PRESENT: Todd Gerhardt, Paul Krauss, Charles Folch, Roger Knutson, Tom
Chaffee, Todd Hoffman, and Don Ashworth
APPROVAL OF AGENDA: Councilman Mason moved, Councilwoman Dockendorf seconded to
approve the agenda with the following addition by Councilman Wing: At the end
of the regular meeting the Council will be meeting with the City Attorney in a
closed session to discuss some proposed litigation. All voted in favor of the
agenda as amended and the motion carried.
PUBLIC ANNOUNCEMENTS: None.
CONSENT AGENDA: Councilwoman Dockendorf moved, Councilman Mason seconded to
approve the following Consent Agenda items pursuant to the City Manager's
recommendations:
a. Resolution #93 -26: Approve Grant Application to MWCC for 1993 Sanitary
Sewer Rehabilitation Program, Project 93 -7.
b. Resolution #93 -27: Approve Year End Closings and Transfers.
c. Approve Agreement for Vending Priviledges in City Parks, Non - Profit
Organizations.
d. Approval of Accounts.
e. City Council Minutes dated March 22, 1993
Planning Commission Minutes dated March 17, 1993
All voted in favor and the motion carried.
VISITOR PRESENTATIONS: None.
PUBLIC HEARING: CONTINUE PUBLIC HEARING ON LAKE LUCY ROAD EXTENSION BETWEEN
GALPIN_BOULEVARD AND TRUNK HIGHWAY 41; AUTHORIZE PREPARATION OF PLANS AND
'11K SPECIFICATIONS. PROJECT 92 -12.
Acting Mayor Wing: Item number 2 is a public hearing regarding Lake Lucy Road
extension. However, to take any action on this we're going to need 4/5 vote of
Council. And because we only have 4, I'm recommending that we alter the agenda
accordingly and table this until later in the meeting when we have a full
Council that we can take action on it.
Councilman Senn: I believe we have to open the public hearing, do we not?
1
n
n
I
I!,
1
J
City Council Meeting - Apr""` 12, 1993
Acting Mayor Wing: We will.
Roger Knutson: I should just point out. The engineer is recommending tabling.
If that's, as he's suggesting, if you agree with his action of tabling it, you
' can table it with a simple majority.
Councilman Senn: Since the public hearing was scheduled though, do we not need
to still have the public hearing and then table it?
Roger Knutson: Sure. You can open the public hearing and then just
automatically table it for discussion.
' Acting Mayor Wing: Do we want to take public input tonight on this issue?
'
Councilman Senn: I think we
want to if it was
noticed that way.
Charles Folch: Yeah, I'm not
sure who's going
to be here. Most of the people
have contacted me today and mentioned
there was
no need to attend but certainly
'
we could open it up to see if
anyone's here to
talk about it.
Acting Mayor Wing: Well let's
then open the public
hearing and Charles, if you
want to just give us a brief
overview and then
your recommendation for tabling,
and we'll go from there.
' Charles Folch: Basically there really isn't a whole lot of new news to report
since we last held the public hearing on March 8th. A lot of the issues that
were still open ended last time that we've talked about really haven't been
resolved as we hoped they would in this last month. The one piece of question
' that we are able to answer to you tonight was in regards to the 60 foot roadway
easement that was granted through the Westside Baptist Church property in favor
of the Gestach- Paulson - Klingelhutz property. We were able to obtain a copy of
' the easement document from the property owners. We had Roger take a look at it
and basically it's Roger's opinion that this easement, road easement is not
specifically stated for public purposes and really it appears that all that can
be drawn from it is the intention was to give a road access specifically to the
' Klingelhutz property but that was it. That it was not intended to be a future
road or public road access from those types of rights standpoint. Based on
that, staff's had contact almost daily over the last few weeks with these
' property owners trying to get.this issue resolved and it doesn't appear that
things are coming together very quickly but at this point it's staff's
recommendation that we either table this public hearing indefinitely until we
' can resolve some of these issues and come to the table with more of a complete
package at that time.
Acting Mayor Wing: Even with the recommendation for tabling, this is a public
hearing. Is there anybody here tonight to address this issue specifically?
I would entertain a motion then.
' Councilman Mason: I would move to close the public hearing.
Councilwoman Dockendorf: Second.
' Roger Knutson: I think the motion is to table.
Councilman Mason: We don't have to close the public hearing first though?
Acting Mayor Wing: A continuation. Continue the public hearing. I'd entertain
a motion for tabling on this issue.
Councilman Mason: Okay, I'll make a motion to continue it. ,
Councilwoman Dockendorf: I'll second that one.
Acting Mayor Wing:
And I believe
the motion will be to table indefinitely at
,
this point on staff
recommendation
so we won't be setting a date for the
continuance at this
time.
Councilman
'
Senn: Charles,
do you
have any feeling at all for timing on it at
all?
Charles Folch: This
could take a
while. Take a while.
,
Councilman Senn: And the church definitely is now not a participating party? ,
Charles Folch: Not in the public improvements let's say at this point in time
as they once had petitioned for. But in talking to the church, we're really not
sure what their intentions are. Whether they intend to develop on the property. '
Whether they intend to sell the property. At this point in time it's really now
known. They're not telling us a whole lot.
Councilman Senn: Now does this affect any of the proposed development? ,
Charles Folch: Well at this point in time, it does create an obstacle for the
Gestach - Paulson- Klingelhutz property to fully develop their property into a
residential subdivision. If they so choose, they could exercise their right to
build a private driveway along that 60 foot easement and the ordinance would
allow them to build up to 4 homes and have that accessed via the 20 foot ,
driveway.
Councilman Senn: Their limitation is the 4 homes then? '
Charles Folch: At this point in time, right. Unless a public street could be
constructed through the property.
Councilman Senn: And what was the proposed subdivision size? ,
Charles Folch: Pardon me? I
Councilman Senn: What was the proposed subdivision size?
Charles Folch: I think there was something like 17 or 18 lots subdivision. '
Acting Mayor Wing: We have a motion to table this indefinitely. I'll call the
motion. '
City Council Meeting - Aprt.'� 12, 1993
Councilman Mason move
d, Councilwoman [,ckendorf seconded to table the public
hearing on Project 92 -12, the Lake Lucy Road extension between Galpin Boulevard
and Trunk Highway 41 indefinitely. All voted in favor and the motion carried.
AWARD OF BIDS: RAILROAD GRADING CROSSING TRUNK HIGHWAY 101 REALIGNMENT (NORTH
( LEG), PROJECT 88- 22B -1:
L � Charles Folch: This morning at 11:00 a.m. the City received and opened bids for
the railroad grade crossing portion of the Trunk Highway 101 north leg
improvement project #88 -22B. A total of two bids were received from the
project, both coming from local established contractors. Just to your note,
there is a very limited number of contractors nationally that are able to, that
are qualified to perform this kind of work and it appears that the brief bidding
time schedule that we had and the fact that it's a relatively a small scale type
project may have played a part in these national contractors from taking
interest in this project. But as I mentioned we did receive two bids. The low
bid was received from George F. Cook Construction Company located in Minneapolis
with a bid of $326,245.00. I should point out that back in 1990 when the Soo
Line had owned the railroad track, we had entered into an agreement to have the
Soo Line construct these crossings and their estimate or the contract amount
that we had entered into with the Soo Line was $328,000.00 roughly $200.00. So
the bid we did receive today was about $2,000.00 under that. We have made a
' reference check of this company this afternoon with the Burlington Railroad and
with the Twin Cities and Western Railroad_ We received favorable responses on
both those reference checks and at this point in time staff would recommend that
the City Council award the railroad grade crossing contract for the Trunk
Highway 101 north leg project to George F. Cook Construction Company in the
contract amount of $326,245.00.
Acting Mayor Wing: Just in the process here, could you just real quickly
describe it. Are we talking arms and the whole works?
' Charles Folch: Basically the work will involve constructing the rubberized
grade crossing. It will also involve constructing the crossing arm guards. The
controller for the crossing, which will be integrated with the signal system
' that will be installed both at TH 5 and at the intersection of West 78th and
TH 101. And there will also be some early detection devices put up upstream or
uptrack, if you will on both ends of the crossing.
' Councilman Senn: Now this is separate contract from the rest of the
intersection improvements?
' Charles Folch: That's correct. This is a separate contract. It's sort of a
specialized work. If things would have worked out differently with Twin Cities
and Western Railroad, we may have attempted to bid this under the original, the
' overall road improvement contract but unfortunately those two design phases
weren't tracking compatibly because we were still working out some details with
the Twin Cities and Western Railroad who had just taken over the tracks and we
were trying to get them up to speed as to what had been done with the Soo Line
Railroad previously and such. So unfortunately they weren't bid all together
but I'm not sure in this case that it would have made any difference because, as
I said, there's about a dozen specialized firms that across the country that can
w
4