4. Adopt 1995 Budget Including Resolution Establishing 1995 Tax LevyMEMORANDUM
CITY OF
CHANHASSEN
690 COULTER DRIVE 0 P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
DATE: December 8, 1994
SUBJ: 1995 Budget Including Tax Certification
At the last budget work session, the City Council instructed staff to review the items circled by
Councilman Senn in his budget book and to respond to those. Attached please find the responses as
generated by Charles and Scott. I believe their re supports the increases as currently exist in
the budget document. Of the items reviewed where reductions could occur ($7,700), the majority of
these proposed cuts are items which I believe woul have been realized as cost savings whether the re-
review occurred or not, i.e. the lion's share of the�propo d cuts come from training courses in public
' safety which we have just learned will not be available h0995. Following Monday night's meeting,
Mayor Chmiel visited with me restating his desW to ensure that the 1995 budget did not produce a
property tax increase. If we could meet that Aective, he *uld be prepared to vote on the budget.
' Although the Public Safety/Public Works re +eviews did nofroduce the type of savings necessary to
achieve a tax reduction (approximately $1Qj000 would be retuired to be cut), Pam's efforts to
reexamine the budget did prove to be qu*t+e fruitful. Specifically, Pam had never seen compensated
absences/interest expense shown as an ;operating budget item ecifically, these two transactions do
occur, but they occur as general led entries. Again, we do rop to record compensated absences as
a liability, but they are not an exfise in that the city will not see that liability occur until such time
as an employee leaves having vacation days on the books, etc. Tie total savings generated through
' Pam's efforts is $76,000 for a total identifiable reduction of $83,100. One area which was not
discussed at our last budget work seWbrtRva -' st It �K` ^a%th holding a special referendum in
1995 for park /tram acqui ' -A* Sx l :; "WK t 1 ,21,000. That
' amount, when coupled:th the $83,700 previously discussed, would achieve the 1Vtir's objective of
assuring that the 1995 budget dMot produce a tax increase. If the $2l,000 _,Js, as tained in the
budget and the $83,700 cut, the tax ine ases
cr rt�d be W . y4, �e. pA doing from a tax rate of
25.5 to 25.7 or 25.8. Staff would recommend aprovz the 1995 budget with the $83,700 of
additional cuts (park referendum ?). The council ou note that this motion would be a motion
approving "a resolution adopting the 1995 budge, establishing tax levies for 1995" (see sample
resolution from 1994 - attached).
If the council is not ready to vote and additional work sessions are needed, we should select the
date(s) Monday night.
L i
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: December 13, 1993 RESOLUTION NO: 93 -126
' MOTION BY: Wing SECONDED BY: Dockendorf
' A RESOLUTION ADOPTING THE 1994 BUDGET,
AND ESTABLISHING TAX LEVIES FOR 1994
' BE IT RESOLVED By the City Council of the City of Chanhassen
that the 1994 Budget for the City of Chanhassen is hereby adopted
in the aggregate revenue and expenditure amounts of $ 7.906.317
1 and $ 7.887,589 , respectively, such being further detailed in the
1994 Budget document which is hereby made a part hereof; and
' BE IT RESOLVED That the following sums of money have been
scheduled as "Certified Levies" as a part of the bond resolutions
originally passed for such bond debt - such to be levied in 1993
for collection in 1994 upon the taxable property in said City of
' Chanhassen and as shown in this resolution; and
BE IT RESOLVED That the City Council of the City of
' Chanhassen hereby determines that certain bonded indebtedness
levies are hereby adopted to meet current and future bond
requirements and that the County Auditor is hereby authorized and
directed to increase or reduce the previously adopted bonded debt
levies as shown on the attached Tax Levy Certification document.
BE IT RESOLVED That the City of Chanhassen hereby establishes
a revised 1993 Budget as the official control for the City of
Chanhassen for 1993 as shown in the before hereto adopted 1994
Budget under the column shown as "1993 Estimated" Budget for each
of the operational funds of the City.
NOW, THEREFORE, BE IT RESOLVED That the
City of Chanhassen
hereby authorizes the County Auditor to levy the amounts, as shown
' on the attached Tax Levy Certification document, upon taxable
property in the City of Chanhassen, in accordance with the
heretofore established budget and bonded debt findings in 1993,
' for collection in 1994, as setforth on the attached Tax Levy
Certification document.
Passed and adopted by the Chanhassen City Council this
13th day of December 1993.
ATTEST:
Don Ashworth, C -Clerk/Manager D na I f; d J. e , Mayor
' YES NO ABSENT
Dockendorf Chmiel None
Mason
' Senn
Wing
a
TAX LEVY CERTIFICATION
Increases
1994
Certified
(Decreases)
Taxes To
Levy
to Levy
Be Levied
Fund
General Fund
$ 2,644,100
-0-
$
2,644,100
Special Revenue Funds
Fire Relief
32,000
-0-
32,000
Recycling Program
122.000
-0-
122.000
154,000
154,000
TOTAL OPERATIONAL TAX LEVY
$ 2,798,100
-0-
$
2,798,100
General Bonded Debt
Municipal Building Bonds
177,900
- 14,500
163,400
1988 Fire Equipment Bonds
126,000
+9,000
135,000
Park Bonds of 1989
96,900
- 14,000
82,900
Total General Obligation
Bonded Debt
400,800
- 19,500
381,300
Special Assessment Bonded
Debt
Refunding Bonds 1983
85,000
- 85,000
0
G.O. Bonds of 1986
190,000
- 55,000
140,000
G.O. Bonds of 1990
42,700
-0-
42,700
Improv. Bonds of 1991
133,000
133,000
Total Special Assessment
Debt Funds
450,700
- 135,000
315,700
Equipment Funding
320,300
0
320,300
TOTAL DEBT LEVY
$ 1,171,800
$ - 154,500
$
1,017,300
TOTAL LEVY
$ 3,969,900
$ - 154,500
$
3,815,400
LJ
I MEMORANDUM
1
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Don Ashworth, City Manager
FROM: Charles Folch, Director of Public Works /City Engineer
Ck
DATE: December 6, 1994
SUBJ: Proposed 1995 Public Works Budget
It is my understanding from Monday night's special budget meeting that a request was made for
specific line item justification on a number of items within the 1995 Public Works Department
budget. The list of line items is rather lengthy; therefore, I will provide a brief and straight -to-
the -point explanation for each item accordingly.
GENERAL FUND 101 -131 ENGINEERING
4140 Supplies- Vehicles - The proposed $200 over that budget for 1994 is based on the current
expenditures for 1994 and the fact that additional supplies will be needed to outfit the
replacement engineering vehicle expected in 1995.
4310 Telephone - A $100 increase is proposed over the $900 amount budgeted for 1994 for this
item. The October year -to -date expenditure for this account is approximately $40 over the $900
amount budgeted for 1994; therefore, the-`:1995 &quest has he increased accordingly.
4340 Printing and Publishing - This is another line item where the 1994 budgetary amount is
expected to be exceeded based on year -to -date expenditures as of this fall.:` 'Expenditures in this
account are directly related to the number of capital., improvement projects the City undertakes
each year. Neighborhood meeting and publiclearing meeting notices must be published in the
newspaper and mailed to individual property owners for street reconstruction, utility
reconstruction and SWMP improvement projects which are expected to take place in 1995.
4360 Subscriptions and Memberships - A $200 increase is proposed over that budgeted for 1994
based again upon current expenditures this fall which will exceed the 1994 budgetary amount.
Expenditures in this account are for memberships to professional organizations and professional
Don Ashworth ,
December 6, 1994
Page 2
technical journals which are invaluable in providing staff with the latest state -of -the -art I
technology and methods in performing job tasks.
4703 Office Equipment - The total budgetary amount of $2,500 for this account is specified for
I n additional hanging file cabinet. As I discussed during my previous public works budgetary
presentation to the Council, the current hanging file cabinet is overcrowded with the mylar record
drawing documents for the City and, as such, this is causing some of the documents to become ,
damaged. Each year the City administrates more than 30 public and private projects which result
in mylar drawing documents (five to fifteen 24" x 36" plan sheets per project) which are added
to the file. In short, the department is overdue in getting the new hanging file cabinet. The cost ,
to remake record drawings would certainly exceed the cost of acquiring the additional hanging
file cabinet space.
4933 Sales Tax on Purchases - The increase shown on this item is based upon additional capital
purchases forecasted within the department budget.
It is very important to note that while specific line item increase'; have been addressed, there are
also other line item decreases not discussed which result in the overall engineering department
budget, excluding personnel services, decreasing in 1995 versus 1994. ,
GENERAL FUND 101 -132 STREET MAINTENANCE I
4120 Supplies- Equipment - $ 32,000 was budgeted in 1994 for this account. As of the October
year -to -date expenditure information, this account has incurred $36,000 in expenditures. This
overrun on the 1994 budget is due in part to underestimating costs associated with supplies
needed for the new equipment purchases in 1994 and the fact that a couple of pieces of
equipment were retrofitted in -house to improve and/or expand their use in street department
operations. The 1995 budget increase takes into account amounts forecasted for new equipment
purchases in 1995, i.e. tar kettle, roll packer, etc. '
4140 Supplies- Vehicles - $ 30,000 was budgeted for 1994. A $2,000 increase is requested for
1995. This takes into account the two plow trucks scheduled for replacement in 1995.
4150 Maintenance Materials - $ 52,000 was budgeted for this account in 1994. A $2,000 increase
is requested for 1995 primarily to take into account the additional streets added during 1994
which the City will be required to plow, sand, patch, crack fill, etc. It should be noted that this
account is very difficult to project since winter weather conditions can have a volatile affect on
dollars expended from this account. L
n
L
' Don Ashworth
December 6, 1994
Page 3
4170 Motor Fuels and Lubricants - $31,00 was budgeted for 1994. The 1995 request is for a
$3,000 increase. This increase takes into account additional street mileage for plowing, sanding,
maintenance, etc. This account is also very sensitive to the winter weather conditions (i.e. the
number of snow storms and icing conditions) which will have a significant affect on how much
' fuel is used in the plow and sanding fleet.
4240 Uniforms and Clothing - In 1994 $1,800 was budgeted for this account. The 1995 budget
requests and increase of $300. The additional amount is directly related to the additional street
maintenance worker added to the department during the summer of 1994.
' 4310 Telephone - The 1994 budgetary amount for this account was $450. The October year -to-
date expenditures for this account indicate that the 1994 budgetary amount will be exceeded.
Therefore, the 1995 budget request has been correspondingly increased to take into account
' current levels of monthly phone service charges.
4520 Repair and Maintenance of Vehicles - $3,000 was budgeted for this account in 1994. The
' October year -to -date expenditure information indicates that this budgetary amount will be
exceeded this year. This account is very difficult to forecast since no one knows when
' breakdowns will occur with the vehicles. In any case, the 1995 request of $5,000 takes into
account the aging of the City's fleet of vehicles.
' 4530 Repair and Maintenance of Equipment - The 1995 requested amount is $1,000 above that
requested for 1994. This again is a very difficult account to budget for based on expected
failures and breakdown in equipment; however, given the age of some of the equipment and the
' fact that the number of pieces of equipment in the department increase each year, it is likely that
this budgetary item will experience a corresponding increase.
4540 Repair and Maintenance of Streets - As I mentioned in my formal presentation to the City
Council, the Pavement Management Program which was completed in 1992 forecasted that, based
on the current number of City streets, approximately $150,000 each year would need to be
dedicated to repair and maintenance of City streets (i.e. overlays and sealcoating) to be able to
address each street within the City on a 5 -year cycle. Over the past two years, favorable bidding
has allowed the work to be completed within a budgetary amount of $120,000; however, the 1994
street repair program had to be scaled back since bids were not as favorable. Therefore, to
accomplish the needed work on an annual basis, it is recommended that the budgetary amount
be set at $150,000 as recommended with the Pavement Management Program.
4703 Office Equipment - The 1995 request for this account is $500 which is a cost - sharing
amount to purchase a computer at the shop. The computer would be used to maintain the City's
street light and sign inventory along with pavement management data collection.
Don Ashworth
December 6, 1994
Page 4
It is important to keep in mind that "inflationary" type increases in this budget will not keep up
with the dynamic growth in the City's population and expected service levels. As I mentioned
previously, this department's budget can also be significantly impacted either positively or
negatively depending upon the type of weather conditions experienced during the winter months.
GENERAL FUND 101 -135 STREET LIGHTING AND SIGNALS
4320 Utilities - The 1995 budget request for this item is approximately a $10,000 increase over
the 1994 budget amount of $180,000. This increase is in direct relation to the increase in
residential subdivisions which add a significant number of street lights each year for which the
City pays monthly power costs.
4410 Rental - Equipment - An increase of $100 is requested for the 1995 budget for this item.
This is considered to be a relatively small budgetary item which is very difficult to predict its
usage since it is unknown what types of situations may come up which would require renting
special equipment accordingly. '
Repair and Maintenance of Equipment - This is a new budgetary item for 1995 estimated at
$5,000 which is intended to pay for the new traffic signal annual maintenance contract which the
City will take quotes on. During this past year any repairs or problems with the traffic signals
were taken care of under the improvement project warranty period.
4933 Sales Tax on Purchases - The increase requested for this item is in direct relation to the
sales tax to be paid on the capital purchases within the department.
GENERAL 101 -137 CITY GARAGE
4110 Supplies- Office - The 1995 budget request for this item takes into consideration the 1994
October year -to -date expenditures for this account. The addition of the public works secretary
mid -year of 1994 will have an affect on this account due to the increased usage of toner, paper,
photocopying, and other secretarial services.
4120 Supplies- Equipment - The 1994 total for this account is expected to be approximately
$2,000. The 1995 request for this account is $2,500 and again takes into account additional
amounts needed for the garage equipment and public works secretary.
4140 Supplies- Vehicle - A $250 increase is requested for this account which takes into
consideration some minor retrofitting which would need to be done with the garage department
7 7
L
F
L
7
' Don Ashworth
December 6, 1994
Page 5
inheriting a used public safety vehicle. In this manner, the garage does not need to ask the
Council for a total new vehicle.
4300 Fees for Service - A nominal increase is requested for this account to fund, in part,
' services related to fleet and fuel management software programming and services, etc.
4310 Telephone -The budgetary increase for this account takes into consideration the additional
' phone lines added for the Gopher State One Call utility locate system and designated computers.
4320 Utilities - The budgetary increase of $3,000 requested for 1995 takes into consideration the
' energy costs for heating the second half of the cold storage building to store vehicles and
equipment this winter.
' 4350 Cleaning and Waste Removal - The $500 budgetary request increase takes into
consideration the increasing cost for the increase of quantity involved in this service.
' 4360 Subscriptions and Memberships - A nominal increase is programmed for this account to
professional services and technical subscriptions to maintain the latest technology information for
' the shop mechanics.
4410 Rental Equipment - $200 is budgeted for 1995. Again, this account is difficult to predict
with any accuracy as to whether a situation or situations may be encountered which would
require the use of rental equipment. However, dollars should be programmed for this purpose.
' 4440 License and Registration - The dollars for this account are designated for the licensing and
registering of the shop vehicles. Every couple of years these vehicles are required to go through
the emissions testing and registering procedures.
' 4510 Repair and Maintenance of Building - $5,500 is requested for the 1995 budget. The dollars
for this account are specified for replacing the overhead garage door to the wash bay at the shop
' which is falling apart. Part of the dollars are also anticipated to be used for additional repair and
maintenance on the building and grounds which are needed due to its age.
' 4520 Repair and Maintenance of Vehicles - A nominal increase is requested for this account.
Again, this type of account is very difficult to predict what amounts will be needed depending
on what breakdowns or failures may occur in the vehicles; however, given their continued aging,
' it is expected that repairs and costs would likely increase.
4530 Repair and Maintenance of Equipment - A $1,000 increase is requested in 1995 for this
' account to take into consideration service repairs for the new office equipment, fax machine and
telephone equipment added to the department during 1994.
11
Don Ashworth '
December 6, 1994
Page 6 ,
4531 Repair and Maintenance of Radios - Again, a nominal increase is requested; however, the '
number of breakdowns which may occur during 1995 necessitating expenditures from this account
is not known.
4705 Other Equipment - The 1995 budgetary request for this account is $9,000 which is itemized '
as follows:
1. TIG Welder for welding aluminum ($2,500). '
2. Magnetic drill press ($1,500).
3. Diagnostic engine analyzer ($5,000). '
It is important to note that the talented mechanics at the shop perform a great deal of metal
fabrication of parts, fittings and attachments to either repair and/or improve on City equipment. ,
The TIG welder and magnetic drill press would enhance their fabrication abilities. The diagnostic
engine analyzer would allow the mechanics engine computer error codes which are becoming
increasingly more sophisticated with the newer vehicles added to the fleet. The initial investment
of this item is expected to be recovered over time in cost savings on repairs performed in- house.
4933 Sales Tax on Purchases - The budgetary amount requested for 1995 is factored based on ,
the anticipated purchases for 1995.
In conclusion, there is justification for each of the budgetary item increases requested for the
1995 public works budget. My staff of superintendents have worked closely with me to '
formulate a 1995 budget request that is sound and justified. It would be very difficult to manage
the City's growth and meet expected service levels with only inflationary -type increases in these
department budgets. '
ktm
g:\eng`.charI e s =Nbudget
0
' Public Works: Engineering:
Personal Services Re- distribution of Public Works Director salary.
' Public Works: Street Maintenance:
Personal Services Vacant positions filled from within. 1994 Re- estimates accurate due to savings
realized in timing of filling position.
Public Works: City Garage:
' Personal Services Same as above because of allocation across divisions.
� I
� I
� I
�1
fl
0
,
Public Safety: Police Administration:
Personal Services Addition of Public Safety Education Specialist and (1) Support Service
Secretary budgeted @ 100% for 1995 as opposed to — 75% for 1994.
,
4110
This section was increased in response to both the general demands resulting from growth and to
the implementation of the new Public Safety Education Specialist position (including outfitting a
new office).
'
4120
Same as above, but this account line anticipates some additional purchases by the Public Safety
Education Specialist to get the program up and running.
'
4130
Same as above, but this account line will establish material required by the Public Safety
Education Specialist (pamphlets, handouts, operation identification material, neighborhood
watch supplies, etc).
'
4170
Increase recommended by Harold Brose, Shop Foreman.
,
4300
1994 1995
Carver County Police Contract $418,844 $434,707
Southwest Metro Drug Task Force 10,000 10,000
State Crime Computer Fees 1,200 1,300
,
Pager rental 280 300
Siren maintenance 370 400
Additional traffic /neighborhood patrol 15.000 15.000
'
$445,694 $461,707
4340
This account line was doubled for 1995 because we have more than doubled 1994's budgeted
,
amount in keeping up with increased printing requirements that are charged to this section
(warning tickets, informational warnings, notices, door hangers, snow violation warnings, etc).
4370
Because educational plans for the Public Safety Director have changed, this account line will
,
remain the same as 1994 to be reduced $2,500 to $2,500.
4530
Can be reduced $100 to $200
'
4705
The additional amount is specifically for the purchase of a storage cabinet to securely keep
equipment for the emergency operations center (EOC), including 15 hard line telephones, 5
'
cellular phones, office equipment, maps, etc.
fl
0
'
Public Safety: Fire Administration:
4030
Can be reduced to $2900 from $8000 because of election for deferred compensation/City only
/pays Medicare portion of Social Security- approximately 3 %.
'
4140
Foam equipment for pumper
'
4170
Per Shop Foreman
4300
S.O.P. Manual preparation fees and increased costs related to membership physicals.
'
4320
Based on costs incurred throughout 1994.
4350
Same as above.
'
4370
Increase to cover new member training in addition to ongoing training.
'
4705
Pagers (8) @ $450 $3,800
Mag lights (3) 330
Radios, pager combos (capts) 2,400
Cutter, auto extrication 1,400
'
Exercise room, weights, new machine 3,700
Washer/Dryer, front loading 1,800
Headphones for engine, pump panel 1,500
Kitchen supplies, new pans, etc. 300
• $15,230
Public
Safety: Code Enforcement:
'
Personal Services Addition of (2) Building Inspectors and (1) P/r Secretary.
4110
Primarily increased in response to additional positions of (2) new building inspectors and
additional P/T Secretary, as well as, overall increase in activity of the division.
4120
Office equipment for new personnel.
'
4130
Same as above.
4170
Per Shop Foreman.
4300
This
account line is used to pay for specialty plan reviews we send out (fire sprinkler systems,
unusual building construction reviews, etc).
4340
Last years budgeted amount proved inadequate to keep up with the printing needs of this division
(inspection forms, notices, scheduling forms, etc).
'
4375
This account line pays for informational material provided to contractors, residents and
businesses to promote code compliance.
4705
This account line reflects the following purchases:
Copy machine to replace existing one that is D.O.A. $12,000
Shredder to replace existing one that is soon to be D.O.A. 1,800
Additional portable radios for new inspectors. 2.000
'
$14,800
Public Safety: Animal Control:
4130 In response to being over budget in 1994.
4140 Equipment for new CSO employee.
4170 Per Shop Foreman
4240 In response to exhausting 1994 budget and in anticipation of needing to outfit new hire to replace
outgoing employee.
4300 This account line pays primarily for, among a few other things, vet clinics fees. Impounds and
related fees continue to increase (all but what our City expends is repaid by the (5) other cities, as
we pay the vet fees up front).
4370 Personnel are requiring additional training because we have provided them with additional
equipment, both to reduce liability potential (batons, chemical agents, etc).
4520 Because vehicle is driven an average of 16 hours a day, repairs are required.
4530 Same as above, but this equipment includes repairs to kennels, flashlights, etc.
4705 Portable radios & File Cabinet.
4933 Sales tax for additional equipment in 1994.
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Don Ashworth, City Manager
FROM: Kate Aanenson, AICP, Planning Director
DATE: November 22, 1994
SUBJ: SWMP Financing
As a part of the 1994 budget process, Paul
water assessment rates for residential and a
proposed by Paul and approved by the Cit)
increase. Fortunately all appropriated mor
budget shortfall. The Council had requeste
was requested. To date, the following prof
1. Installed approximately 580 feet of
nearby homes.
iss had recommended an increase to the storm
aural properties. The budget that was
rncil was based on the approved assessment
vas not spent or there would have been a
it prajects be completed before any increase
have been completed:
storm
2. Excavated storm pond on Yuma Drive to provide
enhancement.
3. Permitted excavation of wetlands for Canterbury
and Lake Rilev . areas: T-Iis was , a lane Drocess °b
to prevent flooding problems to
volume for water quality
Fox Path, Chanhassen Estates,
the Federal and State
3WMP .s. a new document to
them.
4. Climb Theatre performed Toadi#
part of our educational efforts on
5. Began work on a wetland restora
Blvd. reconstruction.
Schools as
project in conjunction with the Powers
6. Bluff Creek Watershed design and implementation. Working on obtaining funding as
well as developing a design before too many proposed developments come in the door.
MEMORANDUM
Don Ashworth
November 22, 1994
Page 2 ,
In addition to the Bluff Creek design, we have explored potential wetland restoration
sites for the project and to add to our wetland bank. ,
7. Lake monitoring program began. Anticipated draft lake management plans for
Minnewashta, Lotus, and Riley and lake workshops for these lakeshore owners, etc. '
late fall or early winter.
We believe that an additional $100,000 could be generated to apply towards projects '
identified in the SWMP Plan (see attached memo dated December 1, 1993 for history of
establishing the fee). The program was never funded at the level originally proposed and
there has not been an increase since it was adopted including any consideration for inflation. ,
We are recommending a $5.00 per quarter charge for residential properties and agricultural
properties. We have prepared an resolution for the council consideration. I
0
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
' DATE: RESOLUTION NO:
MOTION BY: SECONDED BY:
A RESOLUTION INCREASING SURFACE WATER MANAGEMENT FEES FOR
' PROPERTIES ZONED RSF, PUD -R, INSTITUTIONAL DEVELOPMENT,
A2, AND UNDEVELOPED PROPERTIES
' WHEREAS, on November 19, 1990, the Chanhassen City Council adopted Resolution
No. 90 -149 that established surface water management fees to be collected by the city to fund
' activities relating to storm water runoff, retention, and water quality issues.
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council that the fee
' for all property zoned RSF; PUD -R, institutional development, A2 and undeveloped properties
in the City of Chanhassen shall be raised from $3.22 per quarter to $5.00 per quarter.
' Passed and adopted by the Chanhassen City Council this day of , 1994.
ATTEST:
�I
Don Ashworth, City Clerk/Manager
YES
Donald J. Chmiel, Mayor
NO ABSENT
City of Chanhassen
Carver and Hennepin Counties, Minnesota ■
DATE: November 19, 1990 RESOLUTION NO: 90 -149
MOTION BY: Dimler SECONDED BY: Chmiel ■
A RESOLUTION ESTABLISHING IITILITY RATES FOR THE ■
SURFACE WATER MANAGEMENT UTILITY
WHEREAS, on September 24, 1990, the Chanhassen City Council ■
adopted a Surface Water Management Ordinance.
NOW, THEREFORE, BE IT RESOLVED by the City Council that the ■
fee structure for the Surface Water Management Utility shall be
established as shown on Exhibit A.
BE IT FURTHER RESOLVED that the funds received from the sale '
of the land described in Exhibit B to Redmond Products shall also
be dedicated to the Surface Water Management Utility Account. ■
Passed and adopted by the Chanhassen City Council this 19th
day of November, 1990. ■
ATTEST:
Don Ashworth, C1 y Clerk /Manager Donald J. C , Mayor ■
YES NO ABSENT
Chmiel
Dimler
Wing
Workman
Johnson None ■
*�► ** SURFACE WATER MANAGEMENT UTILITY SPREADSHEET * **
Exhibit A
CITY: CHANHASSEN
JOB NO.: 90284
DATE: OCTOBFR I 1990
RAINFALL: 2 IN.
5 YR REVENUE: $1
8 OF INITIAL ESTIMATE: 60.001
REVISED 10/2/90 MLL
* RUNOFF TOTAL UTILITY QUARTERLY COSTS
+►
PROPERTY .'LOT RUNOFF AREA VOLUME 1 FACTOR TOTAL PER PER
* ZONING SIZE CN (INCHES) (ACRES) (AC An) RUNOFF (1) (2) ACRE LOT
• (ACRE). (4) "(3)
• RSF,PUD -R 043 72 0.29 2065 603.54 39.28 1 $20,156 $9.76 $3.22
• RR 2.5 60 0.06 1297 78.61 .5.18 0.21 $2,625 $2.02 $5.06
• R -4,R -8 82 0.65 O 0.00 0.08 2.22 $0 $21.67 NA •
• R -12 88 0.97 45 43.44 2.81 3030 $1,451 $32.24 NA
* BN,BH,CBD,BG,BF 92 1.24 226 279.57 18.28 4.23 $9 $41.31 NA
• OI,IOP Be 0.97 394 '380.30 24.78 3.30 $12,701 $32.24 ` NA
• INST. • (1)
• DEVELOPED Be 0.97 90 86.87 5.68 3.30 $2,901' $32.24 NA
• UNDEVELOPED ** 0.00 1630 $131 NA $3.22 •
• PARKS * 65 0.14 406 65.65 4.3$ 0.46 $2,193 $4.51 NA
• A2 40 ** 0.00 3814 $307 NA $3 22
• U * 40 ** 0.00 2708 $218 NA $3.22
•
* TOTAL 12755 1537.98 $52;020
• (1) UTILITY FACTOR IS RUNOFF (INCHES) DIVIDED BY RUNOFF '(INCHES) FOR SINGL 52020
* (2) TOTAL QUARTERLY COST FOR SINGLE FAMILY RESIDENTIAL IS A PERCENTAGE OF THE TOTAL QUARTERLY
• REVENUE EQUAL TO THE PERCENTAGE OF TOTAL RUNOFF
• 0) COST PER ACRE IS PER ACRE COST OF SINGLE FAMILY RESIDENTIAL MULTIPLIED BY UTILITY FACTOR
• (4) TOTAL QUARTERLY COSTS FOR PROPERTIES OTHER THAN SINGLE FAMILY RESIDENTIAL EQUAL
* COST PER ACRE TIMES TOTAL ACRES. FOR AG AND UNDEVELOPED,THE FIXED FEE FOR THE AVERAGE
• • AVERAGE PARCEL SIZE IS EQUAL TO THE RSF RATE.
EXHIBIT .B '
to
REAL ESTATE TRANSFER AGREEMENT
LEGAL DESCRIPTION OF THE SUWZCT PROPERTY:
That part of Tract C, Registered Land Survey No. 59, files of
Registrar of Titles, County of Carver, which lies North of a line '
drawn East perpendicular to the West line of said Tract C from a
point thereon distant 103.00 feet South, as measured along said
West line from the Northwest corner of said Tract C.
That part of the following described:
The West 149 feet of that part of the Southwest Quarter of
Section 7, Township 116 North, Range 22 West of the 5th
Principal Meridian, lying Southerly of the right -of -way of the
Chicago, Milwaukee, and St. Paul Railway;
which lies North of a line drawn East perpendicular to the West
line of Tract C, Registered Land Survey No. 59, files of Registrar
of Titles, County of Carver, from a point thereon distant 103.00
feet South, as measured along said West line from the Northwest
corner of said Tract C.
1
1
MEMORANDUM
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: SWMP Task Force
FROM. Paul Krauss, AICP, Director of Planning
DATE: December 1, 1993
SUBJ: SWMP Financing
' As most of you know, the issue of financing, relative to the establishment of the storm water
trunk fee system for new development, is the last significant unresolved matter holding up
adoption of the SWMP Plan. Our last meeting was devoted to the topic and we have had a
' number of discussions on this in the past. This is the primary issue for the current meeting.
Staff was asked to go back and develop some proposals. We were also asked to seek some
' outside assistance from other engineers in reviewing the proposal. Honestly, we do not have
a definitive proposal at this time but we have made attempts to define the discussion as follows:
' FINDINGS
System Cost
' Bonestroo (BRA) has estimated a total system cost of $20,186,000 for storm drainage related
improvements. These costs do not include water quality related improvements which have a
' separate fee structure, basin interconnections and large downstream ponding areas. BRA staff
acknowledges that these costs are conservative and based upon a worst case scenario. We
believe that the costs are reasonably accurate but may significantly overstate the actual system
' cost for a number of reasons outlined below.
a. The cost data incorporates an assumption that 60% of the cost of projects will be spent
on contingencies, design, project administration and interest on bonded funds. While this
may be a conservative way of projecting costs that are highly variable, it also seems
excessive. A 40% figure may be more reasonable. This change alone would knock $4.4
' million off total system cost with commensurate decreases in acreage and unit charges.
b. The projected costs cover all piping needed to support the system and not simply the ,
oversizing costs. Normally, if a 24" pipe is needed by the City but the developer would
need only a 12 ", the City is only responsible for the oversizing. Oversizing is only a
relatively small incremental cost. Thus, wherever we can piggy -back construction with '
an on -going development, which is often the case, we can save a significant amount of
money. The same holds true for the need to oversize ponding areas that are required by
the plan. This is not a theoretical assumption but rather one in which staff has had '
extensive experience with development in Chanhassen.
c. Standard City policy has been to install drainage improvements in conjunction with street
'
reconstruction programs in areas where the street has deteriorated due to use or age. Fifty
percent of the costs are assessed, with the remaining 50% absorbed by the City from
General Funds. Thus, costs of installing drainage improvements in Frontier Trail,
'
Minnewashta Parkway, Kerber Boulevard, Bluff Creek Boulevard and potentially Chan
Estates in the near future, were accomplished without the need to tap the proposed Storm
Trunk Fund. In the future, we may wish to use the Trunk Fund to offset the City's direct
'
cost in much the same manner we use the Water and Sanitary Trunk Funds but even so
this represents a substantial cost savings.
,
d. Through the use of TIF funds, we have been able to install the required systems in the
CBD and industrial park as well as sections of Hwy. 101, Audubon Road, etc. We are
going to be using TIF proceeds to upgrade a series of county roads in the near future to
'
return some of the TIF benefits directly to the County. Here again we will be able to
construct substantial portions of the trunk system at no cost to the Trunk Fund. Similarly,
,
State Aid funds can be used to pay for up to 2/3's of the cost of drainage improvements
for construction on designated routes. Most major roadways in the City are on the State
Aid system.
'
e. Other revenue sources may be possible. We are currently investigating a joint agency
project to work on Bluff Creek, for example, that has the potential to bring in new funds.
'
f. Chanhassen has a Surface Water Utility that generates funding to address some of these
issues. The program's primary focus to date has been to remediate water quality
'
problems and address wetland protection and this will likely continue to be the case. We
also note that we believe the program to be significantly under funded. Still, some of the
money will ultimately be used to address storm water issues and in fact we have already
completed several such projects. The presence of such a program enhances the equity of
the total funding formula. With it we are not solely relying on what is an impact fee on
new development to address problems created by existing development.
'
Summary 1
The cost estimates shown for the system appear to significantly over estimate its ultimate cost.
Off - setting this is the need for funding long -term maintenance of the system which has not been
included in the projected costs. While we believe it is not possible to tell you with certainty that
� '
the ultimate cost of the storm system is X but we do think it will be less then $20,186,000.
I
For lack of a more concrete figure, we are recommending that a system cost of $13,120,900 or
65% of the BRA projection, be used as the basis for establishing fees.
I How Would Fees Be Assessed
The level of developer participation remains a little foggy. Simply put, we believe that in most
' cases with larger developments, much of the trunk charge would be waived for in -kind
improvements. These would include constructing oversized basins and pipes consistent with the
Plan. We believe that this is the case in many communities that have the fee. Interestingly, this
' is not the case in Eagan. Dave and I called over there and found that they give credit only for
improvements that are installed by the City as a public improvement. If a developer installs his
or her own pipes or ponds they are given no credit. Neither Dave or I feel this is equitable and
' we are recommending full credit be offered for developer installed improvements in Chanhassen.
On smaller sites or those on which the city determines that we do not want separate ponding,
etc., the full fee would be assessed. In much the same manner as we accept or reject parkland
' dedication based on whether it meets a community need, it is very important that the City retains
the flexibility to designate appropriate ponding areas. We do not want to wind up with a large
number of undersized basins that are inefficient and have high maintenance requirements that
' must be born by the City. At the same time, we will not be limited to the literal interpretation
of the Plan. The Plan must clearly state that we will review development proposals on a case
' by case basis. When a developer has a better idea that is more cost effective, timely or both, we
will relocate ponding basins as long as total system needs are met. Our system has been
computer modeled specifically so that we can have this flexibility.
' What is Covered by the Fee?
The trunk fee only covers the cost of storm ponds and piping. It does not cover the cost of
water quality basins which have a separate funding formula. We find this to be accurate in terms
of where the money is going but confusing in actual practice. This is made even more confusing
' by the fact in many cases, the same ponding basin will be designed to accommodate both
functions. The plan should lay out both funding formulas next to each other and enable an easier
assessment of actual fees to be made. When a developer does not wish to provide a required
' quantity or quality basin, alternatives may be allowed by the City only when they are
demonstrated (at the developers expense) to be viable and the developer pays the full cost of off -
site land acquisition and development. The City has already implemented this requirement and
' utilized it on several projects.
District Costs vs. Average Costs
' The P lan allows for a breakdown of total cost by individual drainage districts. Based upon
BRA's cost analysis, district fees vary from $4980 per acre around Rice Marsh Lake, to a low
' of $1640 at Purgatory Creek. The cost differentials represent variable costs of particular district
needs and to some extent show that remediating problems in developed areas is more expensive.
Decreasing the total system cost as recommended above would lower the per acre fee but not the
' disparity. It is our recommendation, that for the sake of simplicity and equity, that an average
r
per acre assessment fee be used instead. This cost averaging philosophy is identical to one used
currently by the City for sanitary and water trunk improvements
RECOMMENDATIONS t
1. Based upon the discussion outlined above, we are recommending the cost basis for total
system construction be decreased by 35%, from $20,186,000 to $13,120,900. This would r
have the effect of decreasing the average assessment rate from $3695 per acre to $2402.
This is in line with or less than the fees charged by comparable communities as illustrated
on the attached tables. '
2 Fees should be assessed on an averaged rather then district cost basis.
3. The City must retain the right to accept or reject ponding proposals for both water r
quality and storm water basins based upon meeting the community's criteria as
established by the Plan. ,
4. The fee structure should allow for a developer to offset some of the direct costs by
installing oversized or required improvements if consistent with the Plan as interpreted '
by the City.
5. We feel that further work is required to refine the finance package. We have already had '
a preliminary meeting with Bill Engelhardt as requestedby the SWMP Task force and
our current discussion reflects some of these comments. We are recommending that the
Task Force vote to approve the SWMP Plan and send it on to the Planning Commission r
and City Council for action. We are further recommending that you direct us to work
with Bill and one or tow other experienced engineers to refine the financing package. '
6. The rates should be increase annually in line with the construction price index.
u
LJ
L
CITY OF CHANHASSEN
STORM WATER UTILITY SURVEY
OCTOBER, 1993
CITY
RESIDENTIAL CHARGE FOR STORM WATER UTILITY
Roseville
$4.38 /quarter
Bloomington
$5.50 every 2 months ($8.25 /quarter)
Fairmont
$2.08 /month ($6.24 /quarter)
Shakopee
1) City-wide fee of $13.00 /year ($3.25 /quarter); and 2) Special assessments to properties
affected by any storm water projects.
Richfield
$7.55 /quarter
Fridley
$1.75 /quarter
St. Paul
$42 /year as an assessment
Vadnais Heights
$4.50 /quarter
Eagan
$5.40 /quarter
Plymouth
No program
Woodbury
$7.50 /quarter for single- family, $6.00 /quarter for multi - family (townhouses - not
apartments)
Mounds View
No program until January 1, 1994
Burnsville
$3.00 /quarter
Brooklyn Park
No program
Lakeville
No program until January 1, 1994
Maple Grove
No program
Oakdale
No program
Storm Water Trunk Funds
City of Apple Valley Fees:
TEL 431 -8879 Single family $2235 /acre
Rick Kelly Multi- family 2795 /acre
Commercial 3355 /acre
City of Chaska Fees:
TEL 448 -2851 Single family $2178 /acre
$750 /lot max.
Shirley Bruers Commercial 3267 /acre
City of Eden Prairie No fund at this time. Working on one.
TEL 937 -2262
Randy Slick
Jim Richardson, Eng. Tech.
City of Plymouth
TEL 550 -5078
Bob Johnson
City of Shorewood
TEL 474 -3236
None. Don't understand why you'd want
such a thing.
City of Cottage Grove Fees; by District
TEL 458 -2800 Range: $623 - $4220 /acre
John
•A
CHANISTORMWTR 11117193] . 1 - Tim Eftri
City of Eagan
TEL 681 -4600
Ed Kinship
Fees:
Single family
Multi- family
Commercial
$3305 /acre
$3876 /acre
$4660 /acre
City of Maple Grove Fees; by District
TEL Range: $3000- 4000 /acre, includes all pipes
over 18" and ponding.
Ken City doesn't allow developer to install
storm water system at all! Developers are
note even allowed to bid on it.
CHAN\STORMWTR 11/17/93i .2- Tim Erhart
NOV-18-93 T H U 16:06 B O N E S T R O O & ASSOCIATES
P. 0
CHANHASSEN
STORMWATER MANAGEMENT PLAN
Average Stormwater Trunk Assessments Rates for Single Family Residential Land Uses
In the Metropolitan Area
Plymouth
39304.cor
Storm Area
City
Charges
ze
Enit
Cottage Grove
$3,160
1 1 050
Woodbury
$3,050
1,020
Eagan
$3,005
1,000
Apple Valley
$2,235
74.5
Chanhassen
...
...
Eden Prairie
Maple Grove
$4,000
1,000
Chaska
4,899'
',200
Plymouth
39304.cor
NOV-18-9Z T H U 16:06 P O N E S T R O O Q ASSOCIATES P.0:9
* pro G Gvwapp PE *QW M A Wit RE MWW 1 ay. PC, Mark 9 �s PE
r Bon eS 1. 00 beer w Rowe. PF • Kee+ A Gaoon, PE, Pho ?^ ►.E Man R im W, PE
Q MW C Anpertic, OF R000n R ftNc 4. P! Arm M RM A I C P L PrA* C"VM IN Pg
'
i l ROS � Rk� L SOP44 Pk w Raw, PE. Thomas w Pearen. PR Ewen I. W~ PC
mom Rewfe E i 1W. Of pewp Q Isuma. PE. Who C. ratan PE "Y p *me, Pg
M �rr p GkMn R COW PE been C Rustic AJ.A JNntl R. Ma+eno, PE P %W fta&.. PE
e
l� ndeE Iik & InwNt E Nom:. PE A"y A YouMM PE Jlrty Q PM&. PE. Neer a typo. PE
awl? C1+u
G Snm Pg M&* A W R m , Pg ffitM P. MOrm+.
e PE O"La J Ocrert. PF.
Associates
' Smf* M. Dew C.PA. "Khan t pu nw., P! Milk R. bMS PE ftwn D C%Sw. en, PE
•Senor Conswunt in K FM PE Mirk A Sera PE Com fA.W ►E
"MMI R A►mOj W. AJA Giy W Morten. PE Chines IN Eruten
Engineers & Architects opuld C Rwoft RE, 0" .L la PWL PE Wo M PV" k
WAMN E MAYS, ►!• MOM ft $M"wt PE. $linen M C4W
' wr►tin Meranct. P!. PNp J CaswLll PE Jere; r inpeVUrot
March 29, 1993
' Mr. Paul Krauss
City of Chanhassen
690 Coulter Drive
' Chanhassen, MN 55317
Re; Storm Sewer Area Charges for the
' City of Chaska
File No. 39304
' Dear Paul:
This letter is to follow up on the comments made by Tim Erhart at our last SWMP Task Force
' meeting on March 17, 1993 regarding the stormwater trunk rate for the City of Chaska. 1
personally talked to our City Engineer for Chaska, Ken Anderson, and to Shirley Bruers,
Community Development Director for the City of Chaska. The results of both conversations
' can be summarized as follows:
' a) The rate presented by BRA to the Task Force was taken out of the 1990
Stormwater Management Plan prepared by our firm (see attached copy of
Table 5 from the report).
b) Although the 1990 PIan was immediately adopted by the City Council, the
official adoption of the rates proposed in the plan was postponed for a later
date and has not yet taken place. Shirley thinks that the adoption of new
rates by the City of Chaska will occur in a matter of months.
' c) The rates of 50.05 /sq.ft. and 50.075 /sq.ft. given to Tim are the current storm
sewer rates used by the City of Chaska for residential and commercial
development respectively. During the phone conversation between Shirley
' and Tire, Shirley expressed her concerns about these rates which are too
low to pay for Chaska's storm sewer trunk system as proposed in the 1990
Plan. She also mentioned her efforts during the last 2 years in convincing
Chaska's City Council to update the existing storm sewer rates which have
not been updated since 1980.
' It always has been the intention of our firm to provide the Task Force with accurate
information for open discussion at the meetings. As result of Tim's concerns, the rest of the
' per acre rates presented at the meeting have been confirmed with the City Engineers of BRA.
These rates are correct to the best of our knowledge.
I Page 1.
NOV-18-93 T H U 16:07 B O N E S T R O O & ASSOCIATES P.04
City of Chanhassen March 29, 1993
Chanhassen, MN
Re: File No. 39304
Finally, it is important to clarify that the purpose of providing the Task Force with other cities'
rates was merely informative. What other cities are charging for storm sewer improvements
can be used as a reference; however, Chanhassen will have to decide how it wishes to pay for
its surface water system once we determine its cost as part of the SWMP effort.
I bope this letter responds to the concerns expressed at our last Task Force Meeting.
Sincerely,
BOKESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
Cee ro Olivier
CO:li
Page 2.
39304.cor
represented by 1.5 equivalent square feet. Assessment rates for each drainage district using
equivalent square feet are also presented below. The assessable area in the drainage
districts for this report excludes all lakes, proposed ponds and 9oo41aks.
V 6-6'o
Y. TN -* 4 t 31 . �!tn
Equivalent
Single Family Mixed Comm., Ind., Total Assessment
District Estate Low Density Density High Density Cost Rate
N ame _ rte 33
West Creek
0.0779
0.1038
0.1298
0.1557
$15,999,000
0.1038
Carver
0.0589
0.0785
0.0981
0.1178
• 2
0.0785
East Creek
0.0842
0.1122
0.1403
0.168
20,376,000
0.1122
Chanhassen
0.0472
0.0629
0.0786
0.0944
,$.000
0.0629
Total
$40,929,000
Average
0.103
65