Loading...
1a. Administrative PresentationsCITY OF Ia., CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council FROM: Don Ashworth, City Manager DATE: August 8, 1995 SUBJ: "Years of Cooperative Work Pays Off for 101 Citizens "; or "Eden Prairie, Chanhassen, Hennepin/Carver Counties, and MnDOT reach Pact Re: 101 "; or "101 Citizen Voices Finally Heard" Any one of the above titles would be we acknowledge that city staff, or the May( played some major role in solving a dile years; i.e. the reconstruction of Highwa would be correct. "Being in the Right F would be a more accurate title. clese.ved. Any one of the titles would %Council, or our citizens themselves, ma that has plagued Chanhassen for 101. 'Ironically, none of the above titles ice at the Right Time Pays Off Again" If none of the titles shown above are correct, then; how is it that all of a sudden 101 is going to be rebuilt after years of frustrating debate /cooperative meetings /50 studies? The answer appears to be a combination of a number of events. The following should be seen as building blocks, and in the absence of one of them the solution disintegrates: Commissioner Powers: The state 'legislature recently gave the State Transportation Commissioner the power to change the status of highways �:.. from "temporary ". to "permanent." As you will probably recall, MnDOT's reason for not being'able to participate �n previous solutions was because of 101's "temporary" status even th - A' permanent highway, "turn back" highway before it is turned back; had been there for 100 years. s a may be available to improve the Highway 169 River Crossing and Shakopee Bypass Nearing Completion: Although verbal agreements had been reached between MnDot and Hennepin County in regards to Hennepin County's taking over State Highway 101 north of us and the state building new State Highway 169, the Mayor and City Council August 8, 1995 Page 2 final contracts have not been signed. Similarly, the Shakopee bypass is nearing completion and, similar to the Hennepin County situation, MnDOT has reached agreement with Scott County regarding Scott County's taking back existing 169 with the state taking responsibility for the new bypass. Part of the agreement with Hennepin County would have Hennepin County responsible for maintaining old 101 throughout Hennepin County, including the southerly tip at Highway 5 which is technically in Carver County. Hennepin County appears amenable to amending their agreement with MnDOT and to enter into a joint powers agreement with Carver County and Chanhassen so as to have them responsible for reconstructing State Highway 101 north of Highway 5 to new Crosstown. MnDOT believes a construction contract could be let as early as 1996; and Allowable Uses of "Turn Bads' Dollars: Previously "turn back funds" could only be used where a state highway was moved from one place to another. For example, that was the source of funds which moved State Highway 5 out of the center of Chanhassen to its present location approximately 600- 700 ft. south. The "new rules" allow turn back funds to be used for a highway turn back without a new replacement highway route being designated; and Availability of Turn Back Funds: Monies available in the turn back fund are at an all time high as it would apply to reimbursing counties for monies spent on turn back projects completed by a county. A separate pool of money exists for cities who carry out turn back projects. However, that fund currently has a deficit balance and due to the current demands and commitments may not regain a positive position for at least 3 -4 years; and Federal Scenic Highway Legislation: A portion of the ISTEA legislation included a provision to designate certain roadways as "scenic roadways." In doing so, many of the typical federal/state standards regarding horizontal and vertical alignments, minimum design speeds, widths, etc. could be relaxed. The Carver County Engineer would be very interested in seeing this designation given to the lower portion of 101 (south of Lyman Boulevard). That designation would allow for some vertical/horizontal changes, rebuilding to a 30 -40 year standard, and rebuilding some of the curves. However, for the most part, the roadway could maintain its scenic character. By contrast, the section of 101 from the old railroad trestle to 212 should be rebuilt. Specifically, that section of roadway should be realigned to the east from its current western curvature and the entire "Y" should be redesigned to a single cross - section intersection. The relocation would "take" the existing trailers /cabins, and since this would no longer be a Mayor and City Council August 8, 1995 Page 3 state highway, the city could develop this as a very attractive entrance into our community, including parking areas for entrance to the Bluff Creek Corridor or to the pathways leading to Hopkins /Chaska. As noted above, if one of the above events had not occurred, the Highway 101 dilemma would continue to exist. However, with MnDOT reaching agreement with both Hennepin and Scott Counties on major pieces of the puzzle, MnDOT now realizes that it is time to take a look at the final piece of the puzzle —us. By comparison, we are small potatoes. But without us, the whole plan could fall apart. [Note: Don't be surprised if the final agreement has extra goodies!] Hennepin County appears ready to take over the responsibility for the northern part of the turn back, i.e. Highway 101 from Crosstown to State Highway 5. Since it is only the "county pool" that has dollars available for turn backs, it would seem logical that Carver County should be the lead agency in reconstructing Highway 101 from Highway 5 to the Minnesota Valley. That section will probably be phased over several years, but all of the above events appear to have produced a means by which all of our Highway 101 problems can be solved. I can honestly state that most of the news brought to this office during this past year has not been good. I wouldn't mind having it disappear entirely. Hopefully, with news such as I received yesterday, we're on a new course of "good news days." Yesterday was definitely a good news day. MEETING CONFIRMATION August 3, 1995 TO Bob Brown, Metro Division State Aid Engineer Roger Gustafson, Carver County Don Ashworth, City of Chanhassen FROM Mary Alyce Chouinard State Aid Secretary 582 -1353 DATE August 7, 1995 TIME 1:30 - 2:30 PM LOCATION Chanhassen City Hall Conference Rm A 690 Coulter Drive 937 -1900 Ext 114 Chanhassen MN 55317 MEETING PURPOSE: Discussion Jurisdictional change TH 101 RECEIVED " :" I,I = '% 1995 CITY OF ('H'.!`JH SSEN Fah — 9S' 1995 Financial Calendar Jan Deloitte & Touche pre -audit field work Jan Production of 1995 Adopted Budget/Upload to Ramsey County Jan 1993, 1994 & projected 1995 cash flow analyses 01/20/95 1995 City Summary Budget Report to Minnesota State Auditor Feb Audit confirmations mailed 02101/95 Report of Outstanding Indebtedness to Carver County Auditor Feb -Mar 1995 Bonding -1 st Series Apr Assessed Property Value Hearing Apr 1 st quarter analyses of cash flow Apr Begin conversion of in -house accounting system May Begin conversion of in -house utility billing system May -Jun Deloitte & Touche audit field work Jun Production of Comprehensive Annual Financial Report 06/29195 Application to GFOA for Certificate of Achievement for Excellence in Financial Reporting 06/29/95 City Financial Report to Minnesota State Auditor Jul 6 month YTD budgetary data to departments for initial budget request process Jul 2nd quarter analyses of cash flow Jul RFP for fiscal year'95= 97 auditing services 07/29/95 Publish audited financial statement in newspaper Aug Council work session to select auditors Aug Update debt study with 1994 audited year end data Aug Report to City Council on issues raised in the 1994 audit report Aug Completion of accounting system conversion (go live) 08/07/95 Work session to review Park & Recreation and Public Works 1996 budget requests s 1995 Financial Calendar 08/21/95 Work session to review Pu lic Safetv and I ning 199 budget requests Sept RFP for 1996 official depository Sept Completion of utility billing syst conversion (go live) 9/11/95 Work sessio to rev w �d inistration and Special Revenue Funds 1996 budget requests 09/15/95 Certify to the County Auditor dates r public hearing and continuation hearing, if necessary 09/15/95 Certify to the County Auditor th proposed property tax levy for payable 1996 -- L09� 18/95 -n b l — G.J. r kt / " Work session to review Revenue Projections and Misc. Funds 1996 budget requests Oct. Council designates official depository Oct 3rd quarter analyses of cash flow `--- -1- 9116/95 Work session for decision on How to Balance the Budget 4 C 3 1/� 06/9 __.) Work session to present balanced budget Nov. Truth in taxation Notices mailed by the County Treasurer Nov. 23 Advertise Notice of Truth in Taxation Hearing 2 -6 days prior Nov. r - ' Truth in Taxation Hearing NoWgft Continuation hearing, if necessary, 5 -14 days following 11/30/95 Certify special assessments to county auditor for 1996 collection 12/11/95 Formal Adoption of 1996 Budget and Tax Levy 12/28/95 Certify to County Auditor the final adopted property tax levy for payable 1996 12128/95 Certification of Truth in Taxation to Minnesota Department of Revenue Aug. 9 Last day before municipal election for city using an in Minn. Rules 8200.9300 electronic or automatic data processing system place of duplicate voter registration cards for the first time to notify secretary of state of its use and send required materials to secretary of state. Last regular Last day for statutory city council to adopt ordinance Minn. Stat. 205.07 meeting before exercising option to hold municipal elections on first Sept. I* Tuesday after first Monday in November of odd - numbered years, or change back to even -year November elections. Clerk must notify county auditor and secretary of state of this change. effect until 240 days after Ordinance does not take passage and publication, unless it sets a later date. Within 180 days after passage and publication of ordinance, voters may petition for referendum which must take place at least 60 days after petition is submitted. * Effective Jan. 1, 1998, the reference to Sept. 1 changes to June 1, and the law will apply to home rule charter as well as statutory cities. Aug. 15 Last day to publish notice of first and last days for for odd year city Minn. Stat. 205.13, Subd. 2; 204B.09, filing affidavits of candidacy election Nov. 7. Notice must state closing time for Subd. 1 filing on the last day for filing, no later than 5 p.m. Aug. 15 First day to notify utility customers of extension of rule to municipal utilities. (Applies to Minn. Stat. 216B.097 cold weather disconnection of primary heat source to residential customers between Oct. 15 and April 15.) Last day for notification is Oct. 16. Aug. 16 First day city may request all or part of local aid payment due Dec. 26, if needed to . Stat. Minn. M inn.015 government meet cash flow needs. State isn't obligated to provide Aug. 18 Aug. 21 early payment. Last day to post notice of first and last days for filing affidavits of candidacy for odd year city general election Nov. 7. Last day for county auditor to notify clerk of hearing dates school district and other districts have picked for their budget hearings. City cannot hold its truth in taxation hearing on dates these districts select, or at Minn. Stat. 205.13, Subd. 2 Minn. Stat. 275.065, Subd. 6 Page 15 June 23, 1995 I Page 16 LMC Cities Bulletin metropolitan area cities, Dec. 4 is also out, because special taxing districts will have their hearings then. Once the city is notified, it has until Sept. 15 to select its hearing dates. Aug. 29 First day for filing affidavits of candidacy for Minn. Stat. 205.13, odd -year Nov. 7 city election, if there was no primary Subd. 1 election. Aug. 31 Last day for department of revenue to certify to Minn. Stat. county auditor cities' homestead and agricultural 273.1398, Subd. 6 credit for 1996. Page 16 LMC Cities Bulletin • P jEqual n Count H en n e Opportunity Employer July 31, 1995 AUG 0 3 1995 G1 I r yr L;r1A1VHASSEN Don Ashworth City of Chanhassen 690 Coulter Drive Chanhassen, Minnesota 55317 Dear Mr. Ashworth: RECEIVED 13 z il As required by the Truth in Taxation legislation, we are notifying you of the public hearing dates set for the Hennepin County Board of Commissioners, Metropolitan Special Taxing Districts and the school districts to discuss their proposed budget and property tax levy for 1996: Taxing District Hennepin County Metro Special Taxing School District 272 Original Hearing December 12, 1995 December 4, 1995 December 5, 1995 , AA 4 / 3 0 7 Reconvened Hearing December 19, 1995 December 11, 1995 December 14, 1995 k( G ls" We are now asking that you set y� ouf-cit)('s dates and times for the original butt hearing and for a reconvened hearing. A66Ugh-we -%A& nly- be.-- pf+Fltirr�"�ffie original hearing date on the notice, the reconvened date needs to also be set at this time. The earliest date is November 29, 1995 and the last date is December 20, 1995, 0g0�r. Also, a reminder that the reconvened date must be at lea; public hearing. Since usually the public hearings and the mailing address for comments remain the same, this year we are showing the 1994 data and asking you to confirm or update that information. As required by Minnesota Statute, � h n ,.......... » ,,............ t '2: Hennepin County General Services Recycled Paper Taxpayer Services Division A -600 Hennepin County Government Center Minneapolis, Minnesota 55487 -0060 MARCUS CORP TEL :1 - 612 - 544 -0999 Apr 17'95 11:06 No.002 P.02 /ter' 7'� 71� /i/n yg 1 ' QT7C'.G�� dl�•�.�. � d �`�• � /'i �GIFSGS C�/I� L.�te,rr. �/ . �lv�� A.Or qM1 0 . 0 D +V-A- ' .. l B��i1 I Gt IL�S'� � � c.0 b uL ►�l'�I! 'fps � �'�r Ca-wrt C, ° 14VJ t +0-Pl rs V L �w s -�'� ►.,.e , ►.. s w r f Cam-( -� (� . ►�� j i �r wrT s -;rv c4 Sz F 1 ti • Cc � L.dkl�tw: (� t r� o 64, c4 a . ti c. e w, P , -- tia✓ Cit ce4+cF?re P rv pvi (avq P I I nA eiv--� 6z��/ 4 p.P.S ly �ct�{`C• l.?`f (�.L a.� !/�OT1�4f �S) . C Ou It G 4 ( .4 a v ( ed,%) C Y+-d . d e ACA s s Abdo I I,c1 crY S e S S �. S on � pkj c� ° 1 4 a . / 7; 1- 7 . lox •_-A" 11 �^ 0_ va /cr e f'a �r c / .+►f i� (s� 7`�- � • X/V c 1,7 � ��T /yrf7t-i-d� ('s� MARCQS CORP TEL:1- 612 - 544 - 0999 Apr 17'95 11:07 No.002 P.03 MINNESOTA D epartment of Revenue — — — - -_ PROPERTY TAX DIVISION Mail Station 3340 St. Paul, MN 55146 -3340 Phone: (612) 296 -3010 Fax: (612) 297-2166 August 14, 1995 TO: COUN'T'IES, CITIES & SPECIAL TAXING DISTRICTS RE: PAYABLE 1996 LEVY CERTIFICATION Enclosed is the payable 1996 homestead and agricultural credit aid (HACA) certification for your taxing district. The homestead and agricultural credit aid (HACA) amount certified for your taxing district on the enclosed form is to be deducted by you from your levy �gfore certification to the county auditor. This is the same procedure that was used last year. The levy amount you certify to the county auditor will be used to calculate the initial tax rate for your district. Seven- county metro taxing districts please note that the county auditor will still reduce your certified levy by the fiscal disparity distribution tax before calculation of your initial tax rate. 1996 TIF Municipal Aid reductions are currently being calculated. If your taxing district is affected, a revised HACA certification will be sent to you by September 1, 1995. You are to deduct HACA from your levy both in total and by levy purpose before certification. HACA may be deducted entirely from one levy purpose, partially from a number of levy purposes or proportionately from all levy purposes. There is no specified HACA allocation procedure to be followed other than to use HACA to reduce net tax capacity based levies only. If your taxing district has referendum levies that are based on market values, those market value based levies are not reduced by HACA. An example of a certified levy calculation showing the HACA deduction is on the back of this letter. Most counties will provide taxing districts with a form to use in certifying payable 1996 levies that will follow the procedures outlined in the example. If the deduction of HACA results in a total certified levy after HACA of zero for payable 1996, be sure to verify to your county auditor that you did have a levy before HACA. Please coordinate the certification of your levy with the county auditor so that no misunderstandings occur. In addition, at your taxing district's Truth in Taxation meetings this fall, you should explain which levy purpose or levy purposes are being reduced by HACA for 1996. If you have questions concerning the calculation of your payable 1996 HACA, please call Gail Darling at (612) 296 -0320. Sincerely, Q" C��c Deb Volkert Property Tax Coordinator Aitfi l Wfgunity employer TDD: (612) 297 -2196 County, City and Special Taxing District Certified Levy Calculation Example Taxes Payable 1996 12. Net Tax Capacity Based Levies After the Deduction of HACA (10 -11) Market Value Based Referendum Levies 13. Debt 14. Other 15. Total Market Value Based Ref. Levies (13 + 14) 16. Total Certified Levy (12 + 15) $ 1,100,000 HACA may be deducted entirely from one levy purpose or partially from a number of levy purposes. For purposes of this example, it has been deducted proportionally from all levy purposes. For this example, General Fund HACA = ($600,0001 $1,600,000) X $1,200,000 = $450,000 ** Levy After HACA = Levy Before HACA - HACA For this example, General Fund Levy After HACA = $1,200,000 - $450,000 = $750,000 $ 1,000,000 $ 70,000 NA $ 70,000 30,000 NA 30,000 $ 100,000 NA $ 100,000 NA - Not Applicable. HACA is only deducted from net tax capacity based levies. It is not deducted from market value based referendum levies. Levy Levy Before After Levy Purpose HACA HACA * HACA *' Net Tax Capacity Based Levies 1. General Fund $ 1,200,000$ 450,000$ 750,000 2. Debt 100,000 37,500 62,500 3. Library 50,000 18,750 31,250 4. Road and Bridge 200,000 75,000 125,000 5. PERA 50,000 18,750 31,250 6. 7. 8. 9. 10. Total Net Tax Cap. Based Levies (Total 1 thru 9) $ 1,600,000 11. HACA (Certified by the Department of Revenue) $ 600,000 12. Net Tax Capacity Based Levies After the Deduction of HACA (10 -11) Market Value Based Referendum Levies 13. Debt 14. Other 15. Total Market Value Based Ref. Levies (13 + 14) 16. Total Certified Levy (12 + 15) $ 1,100,000 HACA may be deducted entirely from one levy purpose or partially from a number of levy purposes. For purposes of this example, it has been deducted proportionally from all levy purposes. For this example, General Fund HACA = ($600,0001 $1,600,000) X $1,200,000 = $450,000 ** Levy After HACA = Levy Before HACA - HACA For this example, General Fund Levy After HACA = $1,200,000 - $450,000 = $750,000 $ 1,000,000 $ 70,000 NA $ 70,000 30,000 NA 30,000 $ 100,000 NA $ 100,000 NA - Not Applicable. HACA is only deducted from net tax capacity based levies. It is not deducted from market value based referendum levies.