PRC SUM 2011 09 27
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
SEPTEMBER 27, 2011
Chairman Daniel called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Jeff Daniel, Steve Scharfenberg, Tom Kelly, Cole Kelly, Elise Ryan, Peter
Aldritt, and Brent Caron
STAFF PRESENT:
Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent,
John Stutzman, Recreation Supervisor; Jodi Sarles, Rec Center Manager; Susan Bill, Senior Center
Coordinator; Dale Gregory, Park Superintendent; and Lindsey Litrenta, Rec Center Sports Coordinator
APPROVAL OF AGENDA:Aldritt moved, Cole Kelly seconded to approve the agenda as
presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0.
PUBLIC ANNOUNCEMENTS:
Todd Hoffman informed the commission that the City received two
awards for park and recreation services offered in the city of Chanhassen from the National Association
of Cities and Counties.
VISITOR PRESENTATIONS:
None.
APPROVAL OF MINUTES: Tom Kelly moved, Caron seconded to approve the verbatim and
summary minutes of the Park and Recreation Commission meeting dated August 9, 2011 as
presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0.
REPORT FINDINGS OF PARK AND RECREATION MARKETING SURVEY.
Lindsey Litrenta
presented information on the purpose, methodology used and findings of a survey she conducted
regarding marketing techniques of Chanhassen’s park and recreation services. Her recommendation was
to continue the use of the Connection, Senior Connection and Villager as ways to get information out to
the public and a need to expand Facebook followers through public awareness. Cole Kelly asked about
the 16% response rate. Chair Daniel asked about feedback from people who were dissatisfied before
thanking her for this important information.
2011/2012 ICE SKATING RINK LOCATIONS.
John Stutzman presented the report which
recommends keeping the same ice skating rink locations as last year.
Cole Kelly moved, Carron seconded that the Park and Recreation Commission recommend that the
following ice skating rink locations be maintained for the 2011/2012 season:
Chanhassen Rec Center-Warming House North Lotus Park-Warming House
1-Family Rink 1-Family Rink
2-Hockey Rinks 1-Hockey Rink
City Center Park-Warming House Roundhouse Park-Warming House
1-Family Rink 1-Family Rink (Limited Hours)
1-Hockey Rink
All voted in favor and the motion carried unanimously with a vote of 6 to 0.
Park and Recreation Commission – September 27, 2011
RECOMMEND 2012-2016 PARK AND TRAIL ACQUISITION AND DEVELOPMENT
CAPITAL IMPROVEMENT PROGRAM (CIP) AMENDMENTS.
Todd Hoffman provided updates on cost estimates on the City’s share for the connection stairway at the
Highway 41 trail, the extension of that trail to the Chaska Road area, crosswalk to the west side of
Highway. Tom Kelly asked for clarification of what’s included in the different portions of the TH 41 trail
project and what’s included in an archeological study. Commissioner Cole Kelly asked about the dollar
amount change from what was previously recommended. Chair Daniel asked about MnDOT’s design
changes. Commissioner Scharfenberg asked about council feedback to the changes. Commissioner
Aldritt asked about the timing for the re-routing of Highway 101 south of Lyman Boulevard.
Scharfenberg moved, Tom Kelly seconded that the Park and Recreation Commission amend the
2012-2016 Park and Trail Acquisition and Development Capital Improvement Program
recommendation to include $205,000 for the Highway 41 Trail Extension/Stairway, and $633,000
for the Highway 41 Pedestrian Underpass/Trail Grant Match. All voted in favor and the motion
carried unanimously with a vote of 6 to 0.
RECREATION PROGRAM REPORTS:
2011 KLEINBANK SUMMER CONCERT SERIES EVALUATION.
John Stutzman presented the evaluation of the summer concert series, thanking Lindsey Litrenta for her
help in assisting with the responsibilities of this program.
2011 LAKE ANN PARK CONCESSION/BOAT RENTALS.
Jerry Ruegemer presented the evaluation of the summer concession and boat rental program.
Commissioner Scharfenberg asked about the lifeguards. Commissioner Cole Kelly asked about raising
fees on boat rentals.
2011 HALLOWEEN PARTY PREVIEW.
John Stutzman presented a preview of the date and activities for the annual Halloween Party which will
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be held on Saturday, October 22 at the Rec Center.
PARK AND TRAIL MAINTENANCE REPORT.
Dale Gregory provided highlights of the fall projects, noting there were two new groups that helped out
this summer, St. Hubert’s Summer Stretch and Camp Serve. Chair Daniel asked about the Sentence to
Serve program.
RECREATION CENTER REPORT.
Jodi Sarles provided highlights from the end of summer and fall programs at the Rec Center.
Commissioners and staff discussed sign up’s for early fall programs.
COMMISSION MEMBER COMMITTEE REPORTS.
None.
COMMISSION MEMBER PRESENTATIONS:
Commissioner Tom Kelly commented on the bike
tour that was held the previous month.
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Park and Recreation Commission – September 27, 2011
ADMINISTRATIVE PACKET.
Todd Hoffman reviewed highlights of the items included in the
administrative packet.
Tom Kelly moved, Caron seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was
adjourned.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim
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