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1g. 2011 Fire Department Utility Truck Purchase0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us iMAVA_ 1 � • 1 IB&I TO: Todd Gerhardt, City Manager FROM: John Wolff, Fire Chief DATE: October 24, 2011 SUBJ: 2011 Fire Department Utility Truck Purchase 0 4 PROPOSED MOTION "The City Council approves the quote received under the state's joint purchasing contract from Nelson Auto Center for a 2012 Chevrolet 2500 Crew Cab Pickup in the amount of $29,997.75, from Emergency Automotive Technologies for the lighting package in the amount of $4,921.85, from Permanent Coating Solutions for the bedliner in the amount of $475, and from Grafix Shoppe in the amount of $1,395.00 for the graphics. The package totals $36,789.60." Approval requires a simple majority vote of the city council. BACKGROUND Annually, the city considers replacement of vehicles and equipment that have reached their average life expectancy and are showing signs of needing major maintenance. It has been the city's practice to replace this equipment before major repairs are required. All of these vehicles are used on a daily basis and have to be reliable to maintain appropriate city services. The vehicle to be replaced is showing signs of wear and it is appropriate to replace it at this time. DISCUSSION /JUSTIFICATION The 1995 Chevy Astro Minivan to be replaced is 16 years old. This vehicle is used primarily as the back -up light rescue. It is also used to shuttle personnel to and from larger incidents and for logistics support. The frame and chassis are rusted, the exterior paint is chipping, and the lettering is falling off. The Fire Department is recommending a change to a Crew Cab pick -up, which in addition to the above functions, will also allow the vehicle to carry or pull a wider variety of equipment to and from incidents. The box on the new truck will be constructed with a bed liner, which will not corrode like steel and will not require painting. Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Mr. Todd Gerhardt October 24, 2011 Page 2 BIDS AND QUOTES The following quotes have been received from state bids for the Fire Department Utility Vehicle: 2012 Chevrolet 2500, Crew Cab Pickup $29,997.75 Lighting 4,921.85 Bedliner 475.00 Graphics $1,395.00 Total $36,789.60 This amount does not include sales tax, license, and registration. The replacement of this vehicle was included in the 2011 -2015 CIP (EQ -054). ATTACHMENTS 1. Quotes 2. CIP Page EQ -054 f\gregs \council\2011 \purchase cip vehicles memol0 -24 -1 I.doc i KL MN E. f fleet Depattment 2228 College Way • PO Box 338 • Fergus Falls, MN 56538 -0338 218 -998 -8866. 800.477 -3013 ExL 8866 • Fax 218- 998 -8813 • www.nelsonfergusfalls.com VEHICLE QUOTE NUMBER Chanhassen TK24743 Sold To: Chanhassen Date: D9/22.�2011 Attn: Charlie Siegle Phone: 952 - 227 -1306 Address: 7700 Market Blvd. PO Box 147 FAX: 952 -227 -1310 Chanhassen, MN 5531,, Salesperson: Gerry Worner Key Code: lgnition /Door: Stock No. Year Make Model New /Used Vehicle ID Number TK20743 2012 GMC Sierra 2500 Crew Cab SE 4WD New 0 Color: Red /EbonyCloth Price of Vehicle $29,997.75 Options & Extras $0.00 Includes all Standard Equipment for SLE Package Plus; 6 Way Power Driver's Seat. Engine Block Heater. snowplow prep. pkg. w /Skid Plates,HD Trailer Pkg., rear defoger. camnper mirrors. 4.10:1 Axle ratio Delivery Included Subtotal $29,997.75 Trade - In No Trade -In Total Cash Price $29,997.75 less 0.1% for payment at delivery, net 30 days; add daily interest at 1.5 %lmo. for later payment Your Purchase Order # Thanks for your business! To / Lessee / End User: Chanhassen Charlie Siegle 7700 Market Blvd. PO Box 147 Chanhassen, MN 55317 Project # Contract #MSC - 09.02.01 Phone: 952 -227 -1306 FAX: 952 -227 -1310 Signed and initialed , name and Date Chanhassen TK20743.123 -Eque /Employment oppot-niylAlli— li- Ael Employer ( - Wallis, Cori From: Allan Giese [allan @suburbanchev.com] Sent: 2011 -09 -20 4:35 PM To: Wallis, Cori Subject: Silverado Bid Attachments: City of Chanhassen.pdf Thank you for the opportunity to bid on a vehicle for your department. I have attached a detailed equipment list for the vehicle you requested. The Fleet price on this truck is $30,866.75 (including all available rebates, not including tax or license.) Let me know if you would like me to reserve this one for you. Thanks again! Allan Giese Sales Manager Suburban Chevrolet 12475 Plaza Drive Eden Prairie, MN 55344 Phone: 952 - 947 -5470 Fax: 952 - 947 -5480 www.suburbanchev.com Vehicle Search Detail Report Dealership: SUBURBAN CHEVROLET Email: Phone: Fax: Search Criteria Division: CHEVROLET Model Year: 2011 Current as of 09/20/2011 - 5:30 PM EDT' Model: CK20743 - Silverado: 2500 SWB, 4WD, Crew Cab Earliest Event Code: 3800 - Produced "Must Have" Options: 74U, I LT,VYU,Z82 Location Criteria: My Inventory Sold and Fleet Vehicles whose age is greater than 30 days ZIP 55344, 300 Mile Radius Selected Search Results PEG: 1 LT - LT1 Option Package Primary Color: 74U -Victory Red Exterior Color Trim: 19C - Ebony Cloth Interior Trim Engine: L96 - Engine: 6.OL, V-8, SFI Transmission: MYD - Transmission: 6 -Speed Automatic Options: AG1: Seat Adjuster (Driver's Side) Ail: Glass: Deep Tinted AP8: Remote Start Acoomodations Package AU3: Power Door Locks AZ3: Uplevel Bench Seats B30: Floor Covering: Color Keyed Carpet with Floor Mats 832: Floor Mats, Front B33: Floor Mats, Rear B85: Moldings, Bright Body Side C49: Defogger, Rear Window, Electric C67: Air Conditioning, Manual K34: Cruise Control K47: Air Cleaner, High Capacity KNP: Transmission Cooling System KW1: Alternator, 160 AMP N77: Skid Plates: Off -Road PYQ: Wheel 17" Aluminum QHQ: Tires: LT 246175R17 BW All Season SAF: Spare Tire Lock TRW: Lamps, Roof Marker, Provisions U2K: XM Satellite Radio (subscription) UE1: OnStar Communication System 90, e General MotArs All2tghtl3eserged. _,_ �e st c g MSRP with Destination VIN(Qrder # Event Code Destination Charge Change 1GCIKXCG6BF210425 5000 Vehicle Delivered to Dealer 42070.00 $995.00 PEG: 1 LT - LT1 Option Package Primary Color: 74U -Victory Red Exterior Color Trim: 19C - Ebony Cloth Interior Trim Engine: L96 - Engine: 6.OL, V-8, SFI Transmission: MYD - Transmission: 6 -Speed Automatic Options: AG1: Seat Adjuster (Driver's Side) Ail: Glass: Deep Tinted AP8: Remote Start Acoomodations Package AU3: Power Door Locks AZ3: Uplevel Bench Seats B30: Floor Covering: Color Keyed Carpet with Floor Mats 832: Floor Mats, Front B33: Floor Mats, Rear B85: Moldings, Bright Body Side C49: Defogger, Rear Window, Electric C67: Air Conditioning, Manual K34: Cruise Control K47: Air Cleaner, High Capacity KNP: Transmission Cooling System KW1: Alternator, 160 AMP N77: Skid Plates: Off -Road PYQ: Wheel 17" Aluminum QHQ: Tires: LT 246175R17 BW All Season SAF: Spare Tire Lock TRW: Lamps, Roof Marker, Provisions U2K: XM Satellite Radio (subscription) UE1: OnStar Communication System 90, e General MotArs All2tghtl3eserged. _,_ �e st c g DDB: ISRV Mirror, Electro- chromatic DPN: Mirrors, O /S, Camper Full Feature E63: Body, Fleetside FE9: Federal Emissions G80: Locking Differential, Rear GEH: GVW Rating 9,500 LBS GT5: Rear Axle, 4.10 Ratio JL1: Integrated Trailer Brake W/A noted above means Will Advise US8: Radio, AM /FM Stereo, Auto Tone, CD V76: Recovery Hooks VK3: License Plate Front Mounting Pkg VYU: Snow Plow Prep Package Z82: Trailering Package Z85: Handling/Trailering Suspension ZY1: Solid Paint Application �Otel itrs 3ats Re61 e _. 18448 co rd 9 Lester Prairie MN 55354 320 - 395 -2911 • • • , i a IIAII� July 25, 2011 To, Chanhassen Fire Dept. Quote to install emergency lighting, siren, radio and other electrical equipment. We will install a Whelen Freedom series LED light bar with built in arrow stick per included drawing. The light bar will have every possible position filled. The arrow stick will make up the bottom half of the rear facing lights and emergency lights the top half. The passenger side of the truck shall have blue lights front and rear. There are ally work lights and two forward clear flashing lights. This is as expensive as a light bar as can be made ($3570.00). Final design would be authorized by department and could save the department some money. One side facing Whelen 500 series I.ed light in chrome bezel on all 4 fenders. Hide away led lights in both tail lights and both head lights red in color. One auto eject with outlet inside truck (dept chooses location) and a battery charger Install Fire Dept supplied radio with one antenna on roof. A siren system with a single behind the grill speaker will be installed. The electrical system will be controlled by 6 button a multi- plexed control system All controls IE; the radio, siren arrow stick and lighting control head will be mounted in a custom made front console between the front seats. This console will be approved by the fire dept and shall include map drops and cup holders if desired. Portable radios and flashlights can also be included in the design. Total estimate for parts and labor per described above and attached would be $8541.00 Thanks Matt Krull Service manager . 0 . . . . . . . . . . . . . . . . . . . . . 0 . . EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 2755 GENEVA AVE. N OAKDALE, MN 55128 USA Voice: 651765-2657 Fax: 651765-2660 To: CHANHASSEN FIRE DEPT 690 COULTER DRIVE CHANHASSEN, MN 55317 Quote Number. AW091511 -44 Quote Date: Sep 15, 2011 Page: 1 Customer ID Good 7hnu Payment Tenors Sales Rep CHANHASSEN FIRE DEPT 1 10/15/11 Net 30 Days ALW awntity Item Description Unit Price Amount 1.00 LIBERTY MN SPEC WHELEN LIBERTY LIGHT BAR - 54"- 1,205.00 1,205.00 FULLY POPULATED RED /BLUE - WITH AMBER TRAFFIC ADVISOR - FLASHING LED ALLEY AND TAKEDOWN LIGHTS 1.00 STPKT73 WHELEN LIGHT BAT STRAP IOT FOR 2007 SILVERADO STPKT73 1.00 VTX609R WHELEN VERTEX HIDEAWAY LED 79.95 79.95 MODULE - SELF CONTAINED SINGLE LAMP WITH 9' CABLE - RED *'''*DRIVER SIDE FRONT CORNER 1.00 VTX609B WHELEN VERTEX HIDEAWAY LED 79.95 79.95 MODULE - SELF CONTAINED SINGLE LAMP WITH 9' CABLE - BLUE *'"*PASS SIDE FRONT CORNER 1 .00 VTX609D WHELEN VERTEX HIDEAWAY LED 89.60 89.60 MODULE -SELF CONTAINED SINGLE LAMP WITH 9' CABLE - SPLIT RED/WHITE ***DRIVER SIDE REVERSE LIGHT" 1.00 VTX609E 89.60 89.60 WHELEN VERTEX HIDEAWAY LED MODULE - SELF CONTAINED SINGLE LAMP WITH 9' CABLE - SPLIT BLUEMIHITE ** *PASS SIDE REVERSE LIGHT' Subtotal Continued Sales Tax Continued Freight TOTAL Continued EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 2755 GENEVA AVE. N OAKDALE, MN 55128 USA Voice: 651765-2857 Fax: 651765-2660 To: CHANHASSEN FIRE DEPT 690 COULTER DRIVE CHANHASSEN, MN 55317 QUOTATION Quote Number. AW091511 -44 Quote Date: Sep 15, 2011 Page: 2 Customer ID I Good Thru Payment Terms Sales Rep CHANHASSEN FIRE DEPT 1 10/15111 Net 30 Days ALW Quant" Item Description Unit Price Amount 1.00 ETHFSSSPWS SOUNDOFF MULTI PATTERN HEADLIGHT 64.40 64.40 FLASHER WITH BLUE WEATHER SEAL CONNECTOR AND HARNESS 1.00 091 -55- 15-120 KUSSMAUL AUTO EJECT 15AMP 249.00 249.00 WEATHERPROOF (SPECIFY COVER COLOR) 091 -55- 15-120 1.00 SHORE POWER SHOREPOWER SYSTEM CONSITING OF - 100.00 100.00 120V AC RUN TO BLOCK HEATER PLUG WITH SUMMERTIME DISCONNECT SWITCH, OUTLET STRIP IN CAB OF VEHICLE FOR AC CHARGERS, AND ONBOARD VEHICLE BATTERY CHARGER 1.00 3001.2532 GUEST MODEL 2608 ON -BOARD 6 AMP $1.75 81.75 CHARGER 1.00 M7RC WHELEN M SERIES LED LIGHT RED W/ 146.30 146.30 CLEAR LENS 3 3/8"H X 7 518"W X 1318" D ***GRILLE LIGHT'*' 1.00 M78C WHELEN M SERIES LED LIGHT 146.30 146.30 BLUE/CLEAR LENS 3 318"H X 7 518"W X 1 3/8" D ***GRILLE LIGHT** 1.00 295SLSAB WHELEN MODEL 295SLSA6 SIREN WITH 434.70 434.70 3 POSITION PROGRAMMABLE SLIDE SWITCH 6 PROGRAMMABLE PUSH BUTTONS, 2 -100 WATT SIREN SPEAKER Subtotal Continued Sales Tax Continued Freight TOTAL Continued EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 2755 GENEVA AVE. N OAKDALE, MN 55128 USA Voice: 651765-2657 Fax: 651765-2860 Quoted To: CHANHASSEN FIRE DEPT 690 COULTER DRIVE CHANHASSEN, MN 55317 QUOTATION Quote Number. AW091511 -44 Quote Date: Sep 15, 2011 Page: 3 Customer ID Good 7hru Payment Terns Sates Rep CHANHASSEN FIRE DE PT 10/15!11 Net 30 Days ALW Quwntky {tem Description Unfit Price Amount OUTPUTS 2.00 ES100 FEDERAL SIGNAL SIREN SPEAKER, 189.00 378.00 10OW DYNAMAX ES100 2.00 SPKR SURCHARGE SURCHARGE TO THE COST OF 28.00 56.00 SPEAKERS DUE TO MARKET VOLATILITY OF NEODYMINIUM MARKET SURCHARGE 2.00 ESB -TAH08 DYNAMAX ES100 MOUNTING BRACKET 14.70 29.40• 07+ CHEVY TAHOEISILVERADO 1.00 46095 POWER DISTRIBUTION - 1 SWITCHED 29.95 29.95 OUTPUT -1 CONSTANT OUTPUT - 2 i J-CASE FUSE HOLDER WITH STUD OUTPUT - INCLUDES 2 FUSES AND PIGTAIL 1.00 46096 POWER DISTRIBUTION MODULE - 2 16.95 16.95 FUSED OUTPUTS - J-CASE FUSE HOLDER WITH STUD INPUTS AND OUTPUTS 1.00 EX -MISC SUPPLY STANDARD SHOP SUPPLIES FEE FOR 50.00 50.00 GENERAL INSTALLATION AND WIRING MATERIALS 1.00 LABOR GOVMNT FLEET GOVERNMENT FLEET LABOR RATE FOR 1,595.00 1,595.00 UPFIT OF 2011/2012 CHEVY SILVERADO 4 DOOR Subtotal 4,921 Sales Tax Freight TOTAL 4,921.86 Quote for Spray -in truck bedliner. Page 1 of 1 Quote for Spray -in truck bedliner. Randy Stodola [randystodola@gmail.com] Sent: Wednesday, October 19, 20119:55 AM To: Wallis, Cori Prep and spray short box Chevy truck with GatorHyde Protective Coating for the City of Chanhassen. With over the rails option. Top coat with UV stable Gator Gloss. Total materials and Labor $475.00 Permanent Coating Solutions LLC Randy Stodola 15255 CR 30 Mayer, MN 55360 612 -508 -3151 https:// mail .ci.chanhassen.mn.us /owa/ ?ae= Item& t= IPM.Note &id= RgAAAAAlbewHUL... 10/19/2011 3240 Mike Collins Drive Eagan, MN 55121 888 -683 -9665 Toll Free 651 - 683 -9665 Local I Name / Address Chanhassen Fire-Department Attn: Jason Martagon P.O. Box 97 Chanhassen, MN 55317- Qwtaticr Date Quotation # 9/13/2011 30844 Ship To I Chanhassen Fire Department Jason Martagon 7610 Laredo Drive Chanhassen, MN 55317- Terms Estimated Delivery Rep Project Name Net 30 2 Weeks Shawn 2011 Chevy Pickup Qty Description Price Total 1 Custom Reflective Striping & Lettering Kit for a Red 1,200.00 1,200.00 2011 Chevy $ilverado 4 Dr 8' Box Pickup Truck 7 1/4" Tall Overall Stripe 6" White Relective 1/8" Gold Outline 3/8" Black Outline 1/8" Gold Outline CHANHASSEN FIRE DEPT, in 2 Lines for Front Doors with 2 Digit Number TBD in Center 4" Tall Letters in 22 Kt Large Engine Turn Sign Gold w/ Black O/L & Shadow w/ Clear Overlay 1 Each CHANHASSEN FIRE DEPT. 2 3/4" x 54" in Sign Gold & Black for Rear 2 Each 2" Tall 207 Numbers in Sign Gold & Black 3 Each 6" Tall U12 Numbers White Reflective 2 Each UTILITY 5"x 25" Ruby Red Reflective 1 Application at Grafix Shoppe. 195.00 195.00 Authorization Signature and Date Subtotal $1,395.00 SabsTax $0.00 Thank you for the opportunity to quote. Total $1,395.00 pm� m F I u 12 ulz Capital Improvement Program 2011 Mru 2015 City of Chanhassen, MN Project # EQ -054 Project Name Fire Veh icles Account #1 40041354704 Account #2 Account #3 Account #4 Department Major Equipment Contact Richard Rice Type Vehicles Useful Life 10 -15 years Category Fire Priority n/a Descriptio Total Project Cost: $638,000 this item allows for the replacement of existing equipment. Vehicles are purchased off either the Hennepin County or State of Minnesota :ooperative bid. Orders are typically required to be placed up to one (1) year in advance of delivery. ' Justifi As vehicles age they become less reliable and require more costly maintenance. Vehicles proposed for replacement in this budget are: 11 - 1995 Chevrolet Astro Van (207) 12 - 1988 Chevrolet Third Chiefs vehicle (203) 14 - 2004 Dodge Durango (201) 14 - 1999 Ford F350 Rescue (218) 15 - 2004 Dodge Durango (202) 15 -1990 Chevrolet Heaw Rescue (216) Prior Expenditures 193,000 Vehicles Total Total 40,000 40,000 170,000 195,000 445,000 Prior Funding Sources 2011 2012 2013 2014 2015 Total 193,000 Capital Replacement Fund 40,000 40 U00 170,000 195,000 445,000 Total Total 40,000 40,000 170,000 195,000 445,000 Impactl0ther chases will include a limited warranty and will reduce maintenance and repair costs. 2011 2012 2013 2014 2015 Total 40,000 40,000 170,000 195,000 445,000 al