2g. Set Special Meeting Dates1
MEMORANDUM
u
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 0 CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Mayor and City Council
FROM: Don Ashworth, City Manager
DATE: January 10, 1994
SUBJ: Special Meeting Dates
Several 1993 issues are following us into
Specifically, the following items have been taj
that they can be accomplished during the cc
meetings will span the entire year, i.e. meeting
to list the description of the meeting as w
council may wish to combine one or more,O
Commission Interviews
interviewing candidates for
minute time frame to acco;
should be allotted.
i as
the
7 o o WhI
swM.
along with requests for 1994 meetings.
I;s potential special meetings as it is unlikely
of a regular meeting. [Note: Some of the
1 each of our commissions.] I have attempted
the - ,approximate time frame required. The
Le:
the council wish to continue the existing policy of
mmissions, we will need to allocate an approximate 150
10 interviews on fifteen minute intervals. Three hours
I should note that the policy to have the city council interview commission members is
a relatively smw. nne,, for well.Aver; a.� .year : frame, the city council simply
' received .the rcommendat4ns from the interviews each of the commissions would have
with candidates together with the minutes from those interviews:" in mostinstances, the
city council used Aie wanking system adopted by whichever compassion. At times, the
3 - ...
council would select the second ti thud, alternative .if they -elt that commission members
were not diverse enough in terms of Occupation, geographical location, education, etc.
There was also a period of time when the` council selected a sub - committee to sit in on
commission interviews or to conduct' interviews. As you can see, there have
been a variety of ways to make commission appointments. There is no right way with
the choice of method being solely up to the city council; and
- Cable TV Franchise Agreement Todd Gerhardt, Mayor Don Chmiel and I have been
meeting on a regular basis with representatives of Triax including our Cable TV Attorney
n
Mayor and City Council
January 3, 1994
' Page 2
Adrian Herbst. These meetings have created an excellent opportunity for our us to relay
' concerns we have heard from our citizens in regards to cable tv service and have helped
us learn how we can make the job easier for the cable provider, i.e. ways to modify the
development contract to ensure that cable services are installed at the same time as other
' utilities, providing maps of new subdivisions when approved, etc. Meetings have also
provided information back to us in regards to the quality of our broadcasts and how to
improve them, management information in regards to complaints/responses, etc. One of
' the major issues which has been discussed at each of our meetings is "rate regulation" as
provided under the new federal legislation adopted this past year. There are pros and
cons associated with filing for rate regulation. Mayor Chmiel thought that this would be
a good subject for a special meeting with the city council (one hour session);
- Comparable Worth/Position Classification Plan The city council asked that this item be
placed as a future work session item (30 -60 minutes). It should be noted that this
discussion item would be a natural closer for the next item; and
' - 1994 Departmental Goals I have met with our department heads in regards to
preparation of 1994 goals for each of our departments. Department recommendations
' should be completed in time to be submitted to each of our commissions for their meeting
in January. I would anticipate that these will be ready for presentation to the city council
by the end of January; and
- City Hall Expansion This item is a "hang over" (literally) from 1993, if not 1992, 1991,
etc. (one hour); and
- Gateway Entries -- Dakota, Great Plains, Market Boulevard, and County Road 17 These
are all major entries into our downtown area. The importance of each of these
' intersections has been recognized by the Highway 5 Corridor Group, HRA and City
Council. Alternative designs for each of these intersections are currently underway and
should be available to present back to each of our groups within the next 60 -90 days;
and
Joint Council/Commission Meetings Each of our commissions have continued to state
' the importance of their being able to meet with the city council to ensure that they are
heading in the right direction and to exchange ideas and thoughts. As long as you are
looking at your 1994 calendars, we should not forget the importance of these meetings
' and how we might be able to plug them in. We may wish to accelerate either the
meeting with the HRA or Planning Commission to as early in the year as possible
recognizing the hearing process that the Planning Commission is going through regarding
' the Highway 5 corridor and the HRA in regards to the pedestrian bridge over Highway
5; and
Mayor and City Council
January 3, 1994
Page 3
Highway 5 Corridor Plan and Ordinance As indicated, the Planning Commission is
moving towards completing public hearings on the plan to get it to the City Council '
during February. The council may want to hold a joint work session with the Planning
Commission and Task Force members to be briefed on it prior to holding meetings to
consider formal adoption (2 hours). '
Senior Housing The proforma for senior housing has been completed and should be
ready for presentation to our commissions/council within the next 30 -60 days. I believe '
the council will be elated by the positiveness of that report and will likely say, "Let's do
it." I believe the most difficult issue will be "where." Anticipated time requirement- -one
hour. '
This memorandum has grown since I started dictating it. Given the number of potential
meetings, the council may wish to prioritize the list prior to selecting meeting dates. Our regular '
meeting dates are the 10th and 24th of January. Complicating the selection process is the fact
that you cannot, by state law, have any type of meeting on January 17 (Martin Luther King Day).
January 31st is Karen's and my 30th wedding anniversary. I know that my wife would '
appreciate not selecting the 31st for meetings anticipating my attendance.
IF