4a. Pedestrian Bridge Award of BidsCITY OF 40,-,
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 0 CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
' MEMORANDUM
' TO: Don Ashworth, City Manager
FROM: Charles Folch, Director of Public Works /City Engineer
DATE: March 8, 1995
i SUBJ: Award of Bids for Pedestrian Bridge No. 10531 Over Trunk Highway 5
Project No. 93 -25, S.P. 194 - 090 -02, STP EN93(013)
Ali,
On Wednesday, March 1, 1995, bids were received and opened for the Pedestrian Bridge No.
10531 over Trunk Highway 5, Project No 93 =25A total of two bids were received for the
project. The low bid was submitted by Edward `,, & Sons, Inc. at a total bid of
$441,758.45. The other bid received was from S. McCrossan Construction, Inc. at
$482,213.05. The engineer's estimate for�fhe project was $470,000. The low bid received is
$29,000, or 6% lower than the engineer's; estimate
' It is therefore recommended that the-,"Pedestrian Bridge 14 10531 over Trunk Highway 5, City
Project No. 93 -25, S.P. 194-090-02"' P EN93(013) be awarded to Edward Kraemer & Sons, Inc.
at a contract amount of $441,75$:45. :.
' �,
It is important to note' "that since this was a Federal JSTEA enhancement project the
administration of t ie b " id pr6ji& lT nducted through MnDOT. There
are some ancillar�elemevts:.tolthe,,� �erall,pTpjpct�such�as lighting, landscaping d extension of
city trails whichee not included in the bridge contract. Tie City s contzltant, Michael
Schroeder from Hoisingtori� oegler Group, Inc. has prepared an estimated" st breakdown for
these items as follows:
Excavating and Girding ....... t0. .... .
. $4,500
r Concrete Walk .............. . t x ...................... $3
Lighting ............. ............................... $32,264
Bituminous Ti-ail Paving ... ............................... $49600
Landscaping and Ligation ............................... $57,700
Don Ashworth
March 8, 1995
Page 2
Since the general contractor and his subcontractors will have equipment on -site to perform many
of these work items, staff will solicit change order quotes to perform this work. If the change
order prices received appear unreasonably high, staff also has the option of soliciting change
order prices from a number of other general contractors currently performing work in the City.
In any case, the change orders for these work tasks will be brought back to the City Council for
approval.
ktm
Attachments: 1. Letter from MnDOT dated March 2, 1995.
2. Clerk/Administrator's Certificate.
3. Letter from Michael Schroeder of Hoisington Koegler Group, Inc.
c: Todd Gerhardt, Assistant City Manager
Michael Schroeder, Hoisington Koegler Group, Inc,
Gary Erickson, MnDOT
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Manager's Comments: This project will assuredly resurrect the "chicken and egg"
discussion which logically occurs every 2 or 3 years; i.e. who's responsible for this
project—the HRA or City Council? Both the HRA and city have condemnation powers. For
those projects involving public improvements, the city has acted as the lead agency in
carrying out the condemnation —West 79th Street realignment, extending Market Boulevard to
Highway 5, Burdick Pond, etc. Condemnation for the purpose of eliminating blight or
aggregating parcels for redevelopment purposes have typically been the responsibility of the
HRA— Havlik's Gas Station, Bernie Hanson, the old Hanus building, etc. Again, it has been
the city who has typically come in and built most of the parking lots within the downtown
area recognizing that it is solely the city who has the power to assess the costs of that
construction back against the newly redeveloped parcel. Both the HRA and city council have
the authority to enter into contracts to complete work authorized under state statute. Joint
powers agreements exist between the city and HRA so as to ensure that public improvement
costs, not covered by assessment, are legitimate costs to be paid by the HRA. Both the
budget for the HRA as well as any bonding proposed to be carried out by the HRA must be
approved by the city council.
It is the belief of this office that the pedestrian bridge has been seen as primarily an HRA
project. If I am correct, the city council may wish to refer this item to the HRA so as to
allow them to make the decision as to whether the contract should be awarded or not. I'll
make the assumption that, assuming that the city council does make a decision as to refer this
to the HRA, that the city council would then be amenable to releasing the $500,000 recently
Don Ashworth
March 8, 1995
Page 3
' included in the last bond sale for this project. I will include that specific authority in a future
city council packet assuming that the HRA does award the contract. A motion to not allow
' the HRA to bond for this project would make all other issues moot.
Manager's Recommendation: I see this project as being similar to an unplanned and
' potentially unwanted pregnancy. However, the fact remains that the HRA has spent
approximately $250,000 to develop a highly unique bridge which will endure through time
and become symbolic for our community. It will also ensure that over 1,000 of our residents
' can safely gain access to our downtown and three schools. Of the remaining $500,000 to
actually construct the bridge, nearly $300,000 of that will be reimbursed to the city.
Referring this item to the HRA to make the decision as to whether or not to award or not is
recommended. The recommendation has the implicit recognition that the item will reappear
on a future agenda in the form of authorizing the release of bond proceeds for the project.
C
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DWA (3 -9 -95)
CRY OF C' ANHAS EE
MIAR 0 - 0 1995
March 2, 1995 E,NNINEEN HP �hone (612) 296 -0860
Mr. David R. Kraemer, President
Edward Kraemer & Sons, Inc.
1 Plainview Road
Plain, Wisconsin 53577
Re: State Project No. 194 - 090 -02 (Ped /Bike Bridge)
Minn. Proj. No. STP EN93(013)
City of Chanhassen
Dear Mr. Kraemer:
Based on review of the bids submitted for the above project(s), your bid is
the apparent low bid.
The Disadvantaged Business Enterprise (DBE) requirement, as certified by you
or by your company in the proposal must be met. Please submit subcontracts, '
affidavits, and /or purchase agreements executed with DBE firms within five (5)
working days after receipt of this letter to the Minnesota Department of
Transportation, EEO Contract Management Office, Mail Stop 170, Transportation
Building, 395 John Ireland Boulevard, St. Paul, Minnesota 55155 -1899. '
If your firm did not meet the DBE requirements, a showing of good faith
efforts shall be made through the completion of the enclosed Good Faith Effort '
Certificate. This completed Certificate must be submitted to the EEO Contract
Management Office within five (5) working days after receipt of this letter.
The enclosed Description of Work form (Exhibit A) is to be completed by the '
DBE firm(s) that will be performing on this project. Please submit a copy of
this document along with each DBE signed agreement(s) and /or affidavit(s) to
the EEO Contract Management Office within five (5) working days after receipt ,
of this letter.
If you have any questions relating to the DBE requirements for this project, '
please contact Ernest L. Lloyd, Assistant Director of the Department's EEO
Contract Management Office at 612 - 296 -6899.
Sincerely,
Proposed
10.0% (III)
Signed ,
Blank = 10%
Paul M. Bergman
Contract Administration Engineer
Contract Administration and Maintenance
cc: Ernest L. Lloyd - Mail Stop 170
City Engineer
File - Room 420
' CLERK/ADMINISTRATOWS CERTIFICATE
' FEDERAL AID PROJECT
' STATE OF MINNESOTA ) REFERENCE: (S : P. 194 - 090 -02 (Pedestrian/Bike Bridge
)ss (Minnesota Project No. STP EN93(013)
CITY OF CHANHASSEN ) (City Project No. 93 -25
I, Don Ashworth, the duly appointed, qualified and acting City Clerk/Manager of the City
' of Chanhassen, and State of Minnesota, do hereby certify that at a regular meeting of the City
Council of the City of Chanhassen held on the 13th day of March, 1995, the following named
' contractors, Edward Kraemer & Sons, Inc. and C. S. McCrossan Construction, Inc. submitted bids
for the furnishing of all labor, tools, materials and equipment necessary for the construction of
' the work provided for under plans and specifications for that improvement on the Chanhassen
Pedestrian/Bike Bridge; otherwise known as S.P. No. 194- 090 -02, Minnesota Project STP
' EN93(013), over Trunk Highway 5 located between Trunk Highway 101 and Great Plains
Boulevard.
The bid of Edward Kraemer & Sons, Inc. in the amount of $441,758.45 appeared to be
' the lowest bid received, subject to final audit, and on motion by Councilperson
and seconded by Councilperson . it was voted by said City Council to
recommend to the Commissioner of Transportation, as Agent for said City, that said contract be
' awarded to the lowest responsible bidder, Edward Kraemer & Sons, Inc.
Attest:
' Don Ashworth, City Clerk/Manager Donald J. Chmiel, Mayor
n
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal
this day of
1995.
I
u
City Clerk/Manager
Recommendation:
District State Aid Engineer
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612- 835 -3160 HOISINGTON KOEGLER
Hoismgton Koeeer Group Inc.
H IC
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326 P02 MAR 08 '95 16:47 '
March 8, 1995 '
Mr. Todd Gerhardt, Assistant City Manager
City of Chanhassen
690 Coulter Drive
P.O. Box 147
Chanhassen, Minnesota 55317
RE: Site Improvements at Approaches to the Pedestrian Bridge
Dear Todd,
As you requested, I have studied how the site work related to the Pedestrian Bridge could be
separated into several packages, which would allow the City to act as general contractor for the site
improvements. The major work items, defined as packages, would be grading, concrete work,
lighting, bituminous paving, and landscaping. Please review this information and let me know
how the City wishes to proceed,
The first package would be grading, basically to accomplish the movement of earth at the south end
of the bridge. While the fill at the north end was accomplished as a part of the Hanus site
improvements, some additional work may be required (to fill depressions that might show up or
regrade any areas that might have settled or eroded). The contractor for the bridge will have the
necessary equipment on site, so it seems logical to add this work to that contract through a change
order. The amount of work required is relatively small; we have estimated 625 cubic yards
common excavation at $6.00 per cubic yard, for a total of $3,750.00, plus a minor amount of
finish grading at each abutment. The total additional cost should not exceed $4,500.00. 1 have
discussed this with Strgar Roscoe Fausch and we will coordinate the necessary work for the
change order upon approval from the City.
Paths immediately next to the bridge will be concrete to provide a means of overcoming potential
differential settlement at bridge abutments. This work could also be a part of the general contract
for bridge construction, as the contractor will be constructing several concrete elements as a part of
the bridge. Again, this work would be most cost effective as a change order. The plan shows
1,304 square feet of concrete walk, which at $3.00 square foot would total $3,912.00.
Land Use l Envirormenral R Planning
' 612 -535 -3160 HOISINGTON KOEGLER 326 P03 MAR 05 '95 16:4
' Mn Todd Gerhardt
March 8, 1995
Page 2
' Lighting at the paths would be the third package. I asked Killmer Electric Company for a quote for
the work; they will be the electrical sub - contractor for the bridge and, therefore, would be most
' competitive. A copy of their quote for lighting is attached. The total cost of lighting for the bridge
project, according to the Killmer Electric quote, is $32,264.00. Although the work could be
separated even further (bridge lighting and path lighting, for example), it may be appropriate to bid
' the lighting as a distinct package.
' We have estimated that the cost of bituminous paving (for paths leading to the bridge) to be
$4,600.00 (460 square yards at $10.00 per square yard). This work could be accomplished
through a purchase order or combined with other path paving projects in the City.
Landscaping is the last package. Our estimate for all planting, turf establishment and irrigation is
' $57,700.00. The dollar amount of this package and general competition in the landscape trades
would indicate that this work be bid.
' The signs shown on the plans are the only outstanding work. The work required to fabricate and
install the signs is estimated to be less than $1000.00. This might be handled most effectively
' through a direct purchase.
' Please call me with any questions.
Sincerely,
Hoisin ton Koe ler Group Inc.
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' Michael Schroeder
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